FASC 2015
LEADERSHIP AROUND THE WORLD 43 Annual Florida Association of Student Councils State Convention
February 27 -‐ March 1, 2015 Jefferson High School Tampa, Florida Cost:
On-‐time registration: $175 per Delegate or Advisor Late registration: $185 per Delegate or Advisor Registration Deadlines:
On-‐Time registrations must be postmarked by January 16, 2015 Late registrations must be postmarked by February 6, 2015 Convention Contacts:
Michael Roland: FASC Co-‐Executive Director or Melissa Sohn: FASC Co-‐Executive Director [email protected] or [email protected] Donald Hills: Advisor, [email protected]
School: (813) 872-‐5241 Cell: (813) 785-‐0528 FASC Treasurers: Marissa Torres and Verliz Williams, [email protected] 1 2 General Convention Information Registration Information Completed registration must be postmarked by January 16, 2015. Completed registration includes: • Student and Advisor Registration forms for each person (pages 7 & 8). These may be mailed or scanned and emailed to: [email protected] • Convention Agreement form and Student Media Release form (pages 9 & 10) for each student delegate must be received by the convention host no later than February 27th at the on-‐site convention check in. • Payment (payable to: Jefferson High School/FASC Treasurer) must be received in order for the registration process to be completed. The on-‐time registration fee is $175 per student or advisor and must be postmarked by January 16, 2015. The late registration fee is $185 per student or advisor and must be postmarked by February 6, 2015. This convention is limited to 1,600 delegates. If this limit is reached before your school’s complete registration is received and processed, you will be notified and registration fees will be returned to you. There is no limit to the number of delegates that may be registered by a school. Shirts and gifts for schools that register late may be substituted for similar sizes or items based on availability. Submit your registration on time to guarantee that your school receives all items. Due to the nature of this convention, there will be no refunds for cancellations after January 16th of any kind. Delegate substitutions may be made until February 16, 2015. Substitute Delegates are not guaranteed to receive their shirt size. Checks should be payable to: Jefferson High School/FASC Treasurer And mailed to: FASC/Jefferson High School Attn: Student Council 4401 W Cypress St. Tampa, FL 33607 Questions? Contact: Donald Hills– JHS Student Council Advisor Office: (813) 872-‐5241 ext. 265 Cell: (813) 785-‐0528 Email Address: [email protected] 3 Transportation Information Hotels have shuttles that travel 3 miles from the hotel for free. If you require transportation from and to the Airport, contact the hotel you are staying at so their shuttles can pick you up. The school is no more than one quarter of a mile from any of the convention hotels -‐ in easy walking distance. If you are unable to walk, hotel shuttles may be utilized. Directions to Jefferson High School If you are coming from the east on I-‐4, or from the north on I-‐75 you will follow signs to 275 south bound St Pete. Drive south until you see the exit ramp 40A Westshore Blvd on the right. Once you exit you will take a right onto Westshore Blvd., then take your first right onto Cypress and continue on Cypress. Cars and vans will park on Trask St, which is the first left at the light. Busses continue past the school and turn in at the main entrance. If you are coming from the south on I-‐75 you have the option of taking I-‐275 North over the Skyway Bridge (toll). Continue on 275 through St. Pete and over the Howard Franklin Bridge. Take exit 39 Kennedy Blvd. Continue to Westshore Blvd. Turn Left onto Westshore Blvd. and continue to Cypress and turn right. School on left. If you choose not to take the Skyway continue north on I-‐75 and take I-‐4 to Tampa and follow top instructions. If you come by bus, the parking will be located in the front of the school on Cypress St. If you are coming by car or van, parking will be on Trask St. Feel free to park at your hotel as well. Convention Attire Convention attire is casual, yet we hope that “FASC 2015: Leadership Around The World” will be a first class event. Please review the dress code found on the “Convention Delegate Behavior & Responsibilities and Convention Attire” page. Shirt Schedule: Friday: Saturday: Sunday: Your School Shirt District Convention Shirt (Provided at registration) Convention Shirt (Provided at registration) Running for Office Schools seeking to be elected for office in the Florida Association must submit an “Intent to Run” form to the FASC Parliamentarian (Pompano Beach High School, Advisor Email: [email protected]) and Michael Roland, FASC Executive Director, by Monday, January 26, 2015 (30 days prior to the first day of the 2015 Convention). Download this from the FASC website: http://www.fasa.net/fasc/Member-‐Information.cfm
4 Presenting a Workshop Schools are encouraged to present workshops at the FASC Convention. Workshops are an excellent opportunity for your students to showcase their talents and hone their leadership skills. If your school would like to present one or more workshops, please contact Ailyn Barrios, Palm Beach Central High School Advisor, [email protected] The deadline to register to present a workshop is Friday, February 6, 2015. Contact for more information: FASC Vice-‐President Palm Beach Central High School Advisor: Ailyn Barrios Email: [email protected]
Student: Kasey Boyd Email: [email protected]
Awards Program Schools are encouraged to submit entries to the FASC awards program. Categories include a Parliamentary Procedure contest, speech contest, ten Project of the Year categories, the Medallion Council Program, and many more. For details on the FASC Awards Program, visit the FASC website: http://fasa.net/fasc/ Advisor Roundtables On Saturday afternoon, Advisor Roundtables will be hosted in the JHS Media Center. Advisor Roundtables are an excellent opportunity to showcase a unique project or idea, leadership class syllabus or course structure, or anything else that you believe would be interesting or beneficial to other Florida Advisors. If you would like to volunteer to lead an Advisor Roundtable Presentation, please email Donald Hills, JHS Student Council Advisor, at [email protected] and let us know what topic you would like to present. Hotel Information Convention hotels are located one quarter of a mile or less from Jefferson High School, with-‐in easy walking distance. If you are unable to walk, hotel shuttles may be utilized. See the included FASC Hotel Guide for rate and contact information on our official hotels. Advisors are responsible for making hotel arrangements for their school group. If your school qualifies for tax exemption, please be sure to bring your tax-‐exempt certificate when checking in. The deadline to make hotel reservations vary per hotel. The earliest is Monday, January 26, 2015 by the Marriott and the latest is Thursday, February 5, 2015 by the Hyatt Place. After this date, rooms remaining in our reserved blocks will be released to the general public and will be available at the current market rate. 5 Official FASC Hotels Marriott (Main Conference Hotel) Phone Number: 813-‐287-‐2555 Fax: 813-‐287-‐0561 Price: Single-‐ $101 Double-‐ $113 Triple-‐ $125 Quad-‐ $137 Sales Manager: Ralph Alderman ([email protected]) 1001 N Westshore Blvd, Tampa, FL 33607 Information Needed: Total number of students with the number of rooms and method of payment Cutoff Date: January 26, 2015 Maximum: 4 per room Special Concessions: buffet breakfast and Complimentary Wi-‐Fi Double Tree Phone Number: 813-‐879-‐4800 Fax: 813-‐873-‐2401 Price: $125 for a single, double, triple, or quad Sales Manager: Kelly Nixon ([email protected]) 4500 W Cypress St, Tampa, FL 33607 Information Needed: Total number of students with the number of rooms and method of payment Cutoff Date: January 29, 2015 Maximum: 4 per room Special Concessions: Complimentary Wi-‐Fi, no breakfast Holiday Inn Phone Number: 813-‐289-‐8200 Fax: 813-‐287-‐8275 Price: $139 for double Sales Manager: Nicole Gibson ([email protected]) 700 N West Shore Blvd, Tampa, FL 33609 Information Needed: Total number of students with the number of rooms and method of payment Cutoff Date: January 30, 2015 Maximum: 4 per room Special Concessions: Breakfast for up to 4 people per room Sheraton Phone Number: 813-‐873-‐8675 Fax: 813-‐877-‐6766 Price: Single/ Double-‐ $119 Triple-‐ $131 Quad-‐ $143 Rate for 5-‐ $155 Rate for 6-‐ $167 Sales Manager: Phil Hartmann ([email protected]) 4400 W Cypress St, Tampa, FL 33607 Information Needed: Total number of students with the number of rooms and method of payment Cutoff Date: January 27, 2015 Maximum: 6 per room Special Concessions: buffet breakfast Hyatt Place Phone Number: 813-‐282-‐1037 Fax: 813-‐282-‐1148 Price: $149 for a single or double. Sales Manager: Theresa Giglopti ([email protected]) 4811 W Main St, Tampa, FL 33607 Information Needed: Total number of students with the number of rooms and method of payment Cutoff Date: February 5, 2015 Maximum: 6 per room Spring Hill Suites Phone Number: 813-‐ 639-‐ 9600 Fax: 813-‐639-‐9700 4835 W Cypress St, Tampa, FL 33607 Sales Manager: Virginia Lalani ([email protected]) Hampton Inn Phone Number: 813-‐ 287-‐ 0778 Fax: 813-‐287-‐0882 4817 W Laurel St, Tampa, FL 33607 Sales Manager: Julianna Hansen ([email protected]) Embassy Suites Phone Number: 813-‐ 875-‐ 1555 555 N Westshore Blvd, Tampa, FL 33609 Sales Manager: Melissa Athas ([email protected]) 6 ADVISOR REGISTRATION FORM Please PRINT legibly. This form is REQUIRED for each advisor participating in the 2015 FASC Convention. Please fully complete this form; all information is vital in the event of an emergency. School: ________________________________________________________________ FASC District: ________ First Name: ________________________________ Last Name:_______________________________________ (PRINT) (PRINT) Gender: F or M Shirt Size: S M L XL 2XL 3XL 4XL 5XL Vegetarian: (YES) or (NO) Address:____________________________________________________________________________________ Number & Street City Zip Home Phone: __________________________________ Mobile Phone: ______________________________ Email Address: ______________________________________________________________________________ Emergency Contact Information: Name: ______________________________________________________ Relationship: ___________________________________ Phone #: ______________________________ Special health concerns or allergies: _____________________________________________________________ Special dietary concerns________________________________________________________________ As the Student Council/SGA Advisor at _____________________________________________ School, I understand that I am responsible for all actions made by my students and myself. I understand that I am responsible for making sure that my students and I arrive on time to the convention and all activities taking place throughout the weekend. I am to ensure that my students follow all convention and hotel rules. I am also aware that I am responsible for registration of the group upon arrival at Jefferson High School and that I am required to chaperone students to, from, and during the convention. _________________________________________ _________________ Date Advisor Signature 7 STUDENT REGISTRATION FORM (Page 1 of 2) Please PRINT legibly. This form is REQUIRED for each student participating in the 2015 FASC Convention. Please fully complete this form; all information is vital in the event of an emergency. School: ____________________________________________________________ FASC District: ____________ First Name: ____________________________ Last Name:____________________________________________ DOB: _____/_____/______ (DD/MM/YYYY) Gender: F or M Vegetarian: Yes or No Grade: 6 7 8 9 10 11 12 Shirt Size: YL YXL S M L XL 2XL 3XL 4XL 5XL Address:_____________________________________________________________________________________ Number & Street City Zip Parent Name: ____________________________________ Phone #1: ________________Phone #2: ___________ Parent Name: ____________________________________ Phone #1: ________________Phone #2: ___________ Emergency contact other than parent: ____________________________________ Phone #: _________________ Who is responsible for medical payments? ____ Individual ____ Insurance Medical insurance provider, if insured___________________________________ Policy #____________________ Address: _____________________________________________________________________________________ Number & Street City Zip IMPORTANT: ATTACH A COPY OF THE FRONT AND BACK OF THE INSURANCE CARD Special health concerns or allergies: _______________________________________________________________ Are you currently taking medications? Y or N Medications: _______________________________________ Are there any prescription or non-‐prescription drugs that should NOT be administered? Y or N List prohibited medications: _____________________________________________________________________ Special dietary concerns: _______________________________________________________________________ 8 CONVENTION AGREEMENTS MEDICAL TREATMENT AUTHORIZATION AND LIABILITY RELEASE I, the parent or legal guardian of the above-‐named minor, authorize the Florida Association of Student Councils, the School District of Hillsborough County, or an adult from my child’s school who is supervising my child at this convention, to obtain medical care for my child in the event such care is necessary. I understand that I will be contacted, if possible, in the event my child requires medical attention. I grant, to a licensed health care provider or accredited hospital, permission to perform any medical and/or surgical procedures that are essential for the treatment of my child and agree to be responsible for any payment of such care. I release FASC and its agents, the School District of Hillsborough County, and the convention advisor, from any damages, liability, or loss resulting from their securing in good faith, medical care for my child. PARTICIPATION AGREEMENT My signature below indicates that I have read and discussed the Convention Delegate Behavior & Responsibilities and the Convention Attire information with my parent/guardian/advisor/principal and agree to abide by all the rules, regulations, and expectations, as outlined in the Convention Delegate Behavior & Responsibilities and the Convention Attire information. I understand that a violation of any Convention guideline or expectation contained in either of these documents or communicated to me at the Convention by any adult, advisor, or host school official, may result in my parents, my home school advisor, and principal, being notified and/or my being sent home at my parent/guardian’s expense. PHOTOGRAPHS/VIDEO RECORDING By allowing my child to attend the 2015 FASC Convention, I understand, acknowledge and give my permission, for him/her to be photographed, video-‐taped, or audio-‐ taped and indicated by name. Such photographs and tapes will be used only for the purpose of promoting FASC as a youth leadership organization through the association’s newsletter, brochures, websites and print media. _________________________________ __________ ________________________________ _________ Signature of Student Delegate Date Parent Signature of Student Delegate Date _________________________________ _______ ________________________________ _________ Advisor’s Signature Date Principal’s Signature Date 9 10 Convention Delegate Behavior & Responsibilities and Convention Attire The FASC Convention is an opportunity for student leaders to gather for the purpose of meeting other student leaders, hearing quality speakers/presenters, sharing ideas, and enhancing their leadership skills by actively participating in all convention sessions and experiencing the hospitality of the host school and the community in which it is located. The FASC is committed to the safety and well-‐being of every participant, student or adult, so everyone will have an enjoyable time and have a positive convention experience. The following guidelines have been established to communicate the expectations for delegate behavior prior to the convention. GENERAL GUIDELINES: 1. Attend all convention sessions at the designated times and places. Once the convention begins and until it ends, delegates cannot deviate from the stated schedule with alternative plans, or visit relatives or friends in the area. 2. Respect the rights and safety of others. Students exhibiting irresponsible behavior that endangers the health, safety, or welfare of themselves or others will be sent home immediately at their expense and their school’s administration will be notified. Students are expected to demonstrate respect toward other students, advisors, presenters, and guests. Always display the appropriate mode of behavior of any student council position. 3. The following will NOT be allowed during presentations unless otherwise specified: cell phones/texting, hand held games, or mp3 players. Since delegates will be occupied throughout the convention, advisors should be called if a student needs to be contacted. 4. Understand that the use of alcohol, tobacco, or illegal drugs is strictly prohibited. Any student found in possession or under the influence of any illegal drug or alcohol will be expelled from the convention and turned over to his or her advisor. The student will be sent home without delay at his/her expense. An FASC representative will notify both the student’s principal and parents of the infraction. Law enforcement will be notified if a delegate violates any civil or criminal laws. 5. No food or drink is allowed in general sessions. 6. Stay in a safe, supervised environment. Unsupervised students may not leave the convention at any time. 7. Respect the property of others. Students are not to take objects from convention areas or any other property or venue that is visited. Theft and vandalism will not be tolerated. 8. Acknowledge that all advisors at the FASC convention are authority figures and are to be treated as such. HOTEL ETIQUETTE: 1. Be courteous to other hotel guests and honor their privacy and need for rest. 2. Respect the property of others. Students are not to take objects from hotel rooms, convention areas or any other property visited. 3. Delegates must obey the rules of the hotel facilities. 4. Do not throw anything out of windows or over balconies. 5. Do not run in the hallways. 6. Noise should be kept at a low, reasonable volume inside and outside of the room. 7. Individuals are responsible for damage to any hotel property or furnishings and are financially responsible for its repair or replacement. 8. The hotel facilities have the right to ask a delegate to leave. 11 DRESS GUIDELINES: It is expected that all delegates attending the 2015 FASC Convention will adhere to the following dress guidelines. Delegates in violation of these guidelines will be required to change into appropriate attire. Appropriate Dress: Shorts
Girls: long shorts (i.e. Bermuda short); no “short” shorts, cheerleading shorts, miniskirts, etc. Nothing shorter than finger tips length Boys: cargo, khaki, or jean style shorts only; no athletic shorts. Delegates may wear athletic shorts for outdoor activities on Sunday morning. No sagging pants No pants with rips, tears or holes that show skin or underwear Shirts must have sleeves; no tank tops; no spaghetti straps; no low-‐cut shirts No midriff shirts; no cut-‐off shirts. Shirts and pants, shorts, etc. must overlap in the middle Convention t-‐shirts may not be altered in any way until after the convention ends No hats/caps worn inside Footwear must be worn at all times. Stage Attire: Anyone who appears on stage as at any time (speakers, candidates, etc.) must be dressed in formal business attire, as if you were a lawyer. Candidate skits are an exception to “Stage Attire,” but must adhere to convention dress guidelines. On-‐stage attire guidelines are as follows: Girls Skirts must be at the knee. Dresses, shirts, tops must have sleeves or be worn with a cardigan and may not be skin-‐ tight. Boys: No shorts or jeans Pants may not sag Must wear a tie and long sleeved shirt No flip-‐flops or tennis shoes on stage 12 Hotel Information Sheet Fax this form to your FASC hotel no later than the deadline given by the hotel School Name: _______________________________________________________ Check-‐In Date: __________________ Advisor Name: ______________________________________________________ Check-‐Out Date: ________________ MAKE ADDITIONAL COPIES AS NECESSARY
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_____________________________________________ 13 Registration Checklist Complete this checklist to ensure your FASC 2015: Leadership Around The World registration is complete. ! Make your hotel arrangements Use the FASC Hotel Guide to reserve rooms at one of our Official FASC Hotels. All hotels request that you fax or email them the “Hotel Information Sheet” depending on their deadline. ! Mail Registration forms to Jefferson High School One “Student Registration Form” per student attending One “Advisor Registration Form” per advisor or chaperone attending ! Mail your check You may use the printout of your confirmation screen or confirmation email to request a check from your bookkeeper. Checks, payable to Jefferson High School/FASC Treasurer and mailed to: FASC/Jefferson High School Attn: Student Council 4401 W Cypress St. Tampa, FL 33607 ! Register to present a Workshop If your school plans to present a workshop at FASC 2015: Leadership Around The World, please email Palm Beach advisor: [email protected] ! Register to present an Advisor Roundtable If you would like to host an advisor roundtable at convention, email Donald Hills at [email protected] with the topic you will be presenting. Need Assistance? We’re Glad to Help! If you require assistance during the registration process call or email Don Hills, Jefferson Advisor [813-‐785-‐0528] [email protected] 14