1. education
2. school

SUPERVISOR
William A. Smith, Jr.
COUNCIL MEMBERS
Jared C. Lusk, Deputy Supervisor
Mary Gehl Doyle
Karen W. Green
Matthew J. O’ Connor
TOWN BOARD AGENDA
Town Hall – 11 S. Main Street, Pittsford
Tuesday, February 03, 2015 6:00 PM
Call to Order
Public Hearing
Local Law #1 – Calkins Road Speed Change
Minutes
January 20, 2015
General
Meeting Date Change 02-17-15
Legal Matters
Set Public Hearing for Sewer District Extension (SWBC-48)
Financial Matters
February Surplus
February Transfers
Investment and Procurement Policy Review Discussion
Operational Matters
Personnel Matters
Hiring Recommendations
Conference Attendance
Recreational Matters
Spring 2015 Recreation Programs
Other Business
Public Comment
Adjournment
RESOLUTION
To: Town Board Members
From: Robert Koegel & Paul Schenkel
Date: February 3, 2015
Regarding: Local Law #1 - Town Code change setting a 40
mph speed limit on Calkins Road from Clover St.
west to the Henrietta-Pittsford town line.
For Meeting On: February 3, 2015
Ladies and Gentlemen:
The Town Board has previously received proposed Local Law #1 of 2015,
which would establish a 40 mph speed limit on Calkins Road from Clover Street
west to the Henrietta-Pittsford town line. A Public Hearing on the proposed Local
Law has been scheduled, as indicated above.
Attached is the proposed Adoption Resolution, enacting Local law #1 of
2015.
Recommendation is hereby made that the Town Board approve the
proposed Local Law.
RESOLUTION
I move the adoption of Local Law #1 of 2015, amending §145-3 of the
Code of the Town of Pittsford to set a 40 mph speed limit on Calkins Road from
Clover Street west to the Henrietta-Pittsford town line, as set forth in the
proposed written Adoption Resolution.
At a Regular Meeting of the Town Board of the
Town of Pittsford, New York held at the Town
Hall, Pittsford, New York, on the 3rd day of
February, 2015.
PRESENT: William A. Smith, Jr., Supervisor
Jared C. Lusk, Deputy Supervisor
Mary Gehl Doyle, Councilwoman
Karen W. Green, Councilwoman
Matthew J. O’Connor, Councilman
ABSENT:
None
____________________________________________________
In the Matter
of
THE ADOPTION OF PROPOSED LOCAL LAW
NO. 1 of 2015: AMENDING §145-3 OF THE CODE OF THE
TOWN OF PITTSFORD TO SET A 40 MPH SPEED LIMIT
ON CALKINS ROAD FROM CLOVER STREET WEST TO
THE HENRIETTA-PITTSFORD TOWN LINE.
____________________________________________________
Adoption Resolution
WHEREAS, true and correct copies of proposed Local Law No. 1 of 2015: Amending
§145-3 of Pittsford Municipal Code to set a 40 mph speed limit on Calkins Road from Clover
Street west to the Henrietta-Pittsford town line, were placed upon the desks of all members of
the Town Board of the Town Board, New York, more than seven (7) calendar days, exclusive of
Sunday, prior to the 3rd day of February, 2015; and
WHEREAS, there was duly published in a newspaper previously designated as an official
newspaper for publication of public notices, and posted upon the bulletin board maintained by
the Town Clerk pursuant to § 40(6) of the Town Law, a notice of public hearing to the effect that
the Town Board would hold a public hearing on the 3rd day of February, 2015, at 6:00 P.M.,
Local Time, at the Town Hall, 11 South Main Street, Pittsford, New York, on said Local Law No.
1 of 2015; and
WHEREAS, the said public hearing was duly held on the 3rd day of February, 2015, at
6:00 P.M., Local Time, at the Town Hall, Pittsford, New York, and all persons present were given
an opportunity to be heard, whether speaking in favor of or against the adoption of said Local
1
Law No. 1 of 2015; and
WHEREAS, the proposed action is a Type 2 Action in accordance with §617.5(c)(16) of
the SEQRA Regulations; and
WHEREAS, subsequent to the closing of said public hearing, and after all persons
interested had been heard, the Town Board considered the adoption of said Local Law No. 1 of
2015; and
WHEREAS, it was the decision of the Town Board that said Local Law No. 1 of 2015
should be adopted.
NOW, on a motion duly made and seconded, it was
RESOLVED, that Local Law No. 1 of 2015: Amending §145-3 of the Code of the Town of
Pittsford, be adopted by the Town Board of the Town of Pittsford, New York, to read as annexed
hereto; and it was further
RESOLVED, that within twenty (20) days subsequent to the 3rd day of February, 2015,
there shall be filed with the Secretary of State one certified copy of said Local Law No. 1 of 2015.
Said matter having been put to a vote, the following votes were recorded:
William A. Smith, Jr.
VOTING
Jared C. Lusk
VOTING
Mary Gehl Doyle
VOTING
Karen W. Green
VOTING
Matthew J. O’Connor
VOTING
The resolution was thereupon declared duly adopted.
DATED: February 3, 2015
_________________________________
Linda M. Dillon, Town Clerk
I, LINDA M. DILLON, Clerk of the Town Board of the Town of Pittsford, New York, DO
HEREBY CERTIFY that I have compared a copy of the resolution as herein specified with the
original in the minutes of the meeting of the Town Board of the Town of Pittsford and that the
same is a correct transcript thereof and the whole of the said original.
IN WITNESS WHEREOF, I have hereunto set my hand this ___ day of February, 2015.
_________________________________
Linda M. Dillon, Town Clerk
2
Minutes of the Town Board for January 20, 2015
DRAFT
TOWN OF PITTSFORD
TOWN BOARD
JANUARY 20, 2015
Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, January 20, 2015 at 6:00 P.M. local
time in Pittsford Town Hall.
PRESENT:
Supervisor William A. Smith, Jr.; Councilpersons Mary Gehl Doyle, Karen W. Green, Jared
C. Lusk, and Matthew J. O’Connor.
ABSENT:
There were no Town Board members absent.
ALSO PRESENT:
Staff Members: Paul J. Schenkel, Commissioner of Public Works; Gregory J. Duane,
Finance Director; Jessie Hollenbeck, Recreation Director; Robert Koegel, Town Attorney;
Linda M. Dillon, Town Clerk.
ATTENDANCE:
There were nine (9) members of the public in attendance.
Supervisor Smith called the Town Board meeting to order at 6:00 P.M. and Councilman Matt O’Connor led in the
Pledge Allegiance to the Flag. Roll Call was taken by the Town Clerk immediately thereafter.
PUBLIC COMMENT
Upon agreement of the Board, the Agenda was adjusted to allow for Public Comment to be given at this time during
the meeting to allow for the Presentation to the Board from Peter Webster, on behalf of Historic Pittsford.
PRESENTATION TO TOWN BOARD FOR HISTORIC PITTSFORD - BY PETER WEBSTER
Peter Webster addressed the Town Board on behalf of Historic Pittsford regarding the Cass-Smith-Snyder Barn
currently located at 1733 Calkins Road. This is an historic (circa 1850-1860) 40 x 60 gable barn, whose owner has
received a demolition permit. Historic Pittsford recognizes this historic structure and has received the owner’s
permission to dismantle the barn for storage until an appropriate location to reassemble can be found. Historic
Pittsford is proposing that the Town consider this historic structure for preservation, by paying for the dismantling of
the barn and to temporarily store in the Town-owned Schuyler Barns on West Jefferson Road. Their proposal notes
that the Town may be able to utilize and reassemble the barn in the park location that recently received grant money
for the nature preserve along the Erie Canal.
MINUTES OF JANUARY 6, 2015 MEETING APPROVED
A Resolution to approve the Minutes of the January 6, 2015 Town Board meeting was offered by Councilwoman
Green, seconded by Councilman O’Connor, and voted on by the members as follows: Ayes: Smith, Doyle, Green,
Lusk and O’Connor. Nays: none.
The Resolution was declared carried as follows:
RESOLVED, that the Minutes of the January 6, 2015 are approved.
LEGAL MATTERS
PUBLIC HEARING SET: PROPOSED LOCAL LAW NO. 1 OF 2015 – AMENDING SECTION 145-3 OF THE
CODE OF THE TOWN OF PITTSFORD TO SET A 40 MPH SPEED LIMIT ON CALKINS ROAD FROM CLOVER
STREET WEST TO THE HENRIETTA-PITTSFORD TOWN LINE
A written Resolution to set a public hearing to hear comments regarding Proposed Local Law No. 1 of 2015 which
would amend Section 145-3 of the Code of the Town of Pittsford was moved by Supervisor Smith, and seconded by
Councilwoman Doyle, and voted on by the members as follows: Ayes: Smith, Doyle, Green, Lusk and O’Connor.
Nays: none.
1
Minutes of the Town Board for January 20, 2015
The Resolution was carried as follows:
RESOLVED, that a public hearing be held on the 3rd day of February, 2015, at 6:00 P.M., Local Time, at the Town
Hall, 11 South Main Street, Pittsford, New York, on the question of the adoption of said proposed Local Law No. 1 of
2015; and be it further
RESOLVED, that a Notice of Hearing and a copy of said proposed Local Law No. 1 of 2015, or a summary thereof,
be published in a newspaper previously designated as an official newspaper for publication of public notices, not
less than five (5) days prior to said hearing; and be it further
RESOLVED, that the Town Clerk shall post certified copies of both this resolution and said proposed Local Law No.
1 of 2015, or a summary thereof, on the bulletin board, maintained by the Town Clerk pursuant to § 40(6) of the
Town Law, for a period of not less than five (5) days prior to said public hearing.
BE IT ENACTED BY THE
TOWN BOARD OF THE
TOWN OF PITTSFORD
NEW YORK
AS FOLLOWS:
LOCAL LAW NO. 1 OF 2015:
AMENDING §145-3 OF THE CODE OF THE TOWN OF PITTSFORD TO SET A 40 MPH SPEED LIMIT ON
CALKINS ROAD FROM CLOVER STREET WEST TO THE HENRIETTA-PITTSFORD TOWN LINE
Sec. 1
Title
This Local Law shall be known as “Local Law No. 1 of 2015: Amending §145-3 of The Code of the Town of
Pittsford to set a 40 mph speed limit on Calkins Road from Clover Street west to the Henrietta-Pittsford Town line.”
Sec. 2
Amendments to Existing Law
The Code of the Town of Pittsford, Chapter 145, Article II, shall be amended to revise §145-3 to read as
follows:
§ 145-3. Speed limit zones
Except when a special hazard exists that requires lower speed for compliance with § 145-2B, it shall be
unlawful for any person to drive a vehicle in the Town at a speed in excess of the speeds listed below:
Name of Street
Maximum Speed (mph)
Barker Road
Brightford Heights Road
Calkins Road
35
35
40
Canfield Road
45
East Street
Golf Avenue
Linden Avenue
Linden Park
Marsh Road
Mendon Center Road
35
35
35
35
35
40
Mill Road
35
Location
Entire length
Entire length
From Clover Street west to the
Henrietta-Pittsford Town line
From West Bloomfield Road west to
Mendon Center Road
Entire length
Entire length
Entire length
Entire length
Entire length
From the Pittsford-Mendon Town line to
Calkins Road
Entire length
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Minutes of the Town Board for January 20, 2015
Sec. 3
North Wilmarth Road
Railroad Mills Road
Reeves Road
Stone Road
35
35
35
40
Stone Road
35
Thornell Road
Tobey Road
Tobin Road
Van Voorhis Road
West Bloomfield Road
West Bloomfield Road
35
35
35
35
35
40
Willard Road
35
Entire length
Entire length
Entire length
From Clover Street west to
Henrietta-Pittsford Town line
From Mendon Center Road and Mendon
Road to Clover Street
Entire length
Entire length
Entire length
Entire length
From Mendon Road to Thornell Road
From Thornell Road to the Pittsford
Town Line
Entire length
Severability
If any clause, sentence, phrase, paragraph or any part of this Local Law shall for any reason be adjudicated
finally by a court of competent jurisdiction to be invalid, such judgment shall not affect, impair or invalidate the
remainder of this Local law, but shall be confined in its operation and effect to the clause, sentence, phrase,
paragraph or part thereof, directly involved in the controversy or action in which such judgment shall have been
rendered. It is hereby declared to be the legislative intent that the remainder of this Local Law would have been
adopted had any such provision been excluded.
Sec. 4
Effective Date
This Local Law shall take effect immediately upon filing with the Secretary of State.
FINANCIAL MATTERS
GENERAL RESERVE APPROPRIATION FOR 2015 AUTHORIZED
A Resolution to Authorize a General Reserve Appropriation for 2015 was offered by Deputy Supervisor Lusk,
seconded by Councilwoman Green, and voted on by the members as follows: Ayes: Smith, Doyle, Green, Lusk
and O’Connor. Nays: none.
The Resolution was declared carried as follows:
RESOLVED, that $200,000.00 be appropriated from the General Reserve and transferred to the General Fund to
offset the costs of capital purchases scheduled for the FY2015. Be it further
RESOLVED, that this resolution is subject to permissive referendum.
JANUARY 2015 VOUCHERS APPROVED
A Resolution to approve January 2015 vouchers was moved by Councilwoman Doyle, seconded by Councilman
O’Connor, and voted on by the members as follows: Ayes: Smith, Doyle, Green, Lusk and O’Connor. Nays: none.
The Resolution was declared carried as follows:
RESOLVED, that January 2015 vouchers No. 118001 through No. 118319 in the amount of $1,056,494.35 are
approved for payment.
OPERATIONAL MATTERS
HARLADAY HOTS, INC. AND Z BEST FOODZ, INC. FOOD VENDING PERMITS AUTHORIZED
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Minutes of the Town Board for January 20, 2015
A Resolution to authorize Food Vending Permits for Harladay Hots, Inc. and Z Best Foodz, Inc. was offered by
Deputy Supervisor Lusk, seconded by Councilman O’Connor, and voted on by the members as follows: Ayes:
Smith, Doyle, Green, Lusk, and O’Connor. Nays: none.
The Resolution was declared carried as follows:
RESOLVED, that the Town Board approves the proposed Food Vending Permit for Harladay Hots, Inc. for a
vending unit on Town owned property, located at 10 N. Main Street, from May 1, 2015 through November 30, 2015,
Monday through Sunday, 10:00 A.M. – 3:00 P.M.; and that the Town Supervisor is authorized to issue the Permit,
and be it further
RESOLVED, that the Town Board approves the proposed Food Vending Permit for Z Best Foodz, Inc., for a vending
unit at Thornell Farm Park, from May 1, 2015 through November 30, 2015, from 3:00 P.M. to 9:00 P.M., and that the
Town Supervisor be authorized to issue the Permit.
CONTRACT FOR 2015 GROUNDS MAINTENANCE AUTHORIZED
A Resolution to authorize the Grounds Maintenance Contract to Town and Country Enterprises, Inc. was offered by
Councilwoman Green, seconded by Deputy Supervisor Lusk, and voted on by the members as follows: Ayes: Smith,
Doyle, Green, Lusk and O’Connor. Nays: none.
The Resolution was declared carried as follows:
RESOLVED, that the Town Board accepts the Contracted Grounds Maintenance bid submitted by Town and
Country Enterprises, Inc. in the amount of $70,064 and authorizes the Commissioner of Public Works to sign the
maintenance contract for the period April 1, 2015 through December 1, 2015.
ALL SEASONS COUNTY/TOWN WORK AGREEMENT WITH THE MONROE COUNTY DEPARTMENT OF
TRANSPORTATION AUTHORIZED
A Resolution to authorize an All Seasons County/Town Work Agreement with the Monroe County Department of
Transportation was offered by Supervisor Smith, and seconded by Councilwoman Doyle, and voted on by members
as follows: Ayes: Smith, Doyle, Green, Lusk and O’Connor. Nays: none.
The Resolution was declared carried as follows:
RESOLVED, that the Town Board authorizes the Supervisor to execute the All Seasons County/Town Work
Agreement with the Monroe County Department of Transportation for a one-year period from January 1, 2015 to
December 31, 2015.
ACTIVE TRANSPORTATION PLAN BID AWARDED
A Resolution to award the Active Transportation Plan bid to Ingalls Planning and Design was offered by Deputy
Supervisor Lusk, seconded by Councilman O’Connor, and voted on by members as follows: Ayes: Smith, Doyle,
Green, Lusk and O’Connor. Nays: none.
The Resolution was declared carried as follows:
RESOLVED, that the Town Board awards the Active Transportation Plan bid to Ingalls Planning and Design for
$74,997.50 of which up to $70,000 will be reimbursed by the Genesee Transportation Council and that the Town
Supervisor is authorized to execute the contract pending approval of the Town Attorney and Genesee
Transportation Council staff.
DESIGNATION OF PERSONS AUTHORIZED TO VOTE, ON BEHALF OF THE TOWN, ON ASSOCIATION OF
TOWNS RESOLUTIONS APPROVED
A Resolution to designate Supervisor Smith and Town Attorney Koegel as delegates to authorize them to vote on
proposed Resolutions at the Annual Business Meeting of the Association of Towns in February was offered by
Councilwoman Doyle, seconded by Councilwoman Green, and voted on by members as follows: Ayes: Smith,
Doyle, Green, Lusk and O’Connor. Nays: none.
The Resolution was declared carried as follows:
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Minutes of the Town Board for January 20, 2015
RESOLVED, that Supervisor Bill Smith be designated as the delegate to represent and vote on behalf of the Town
of Pittsford at the Annual Business Meeting of the Association of Towns on February 18, 2015 and that Town
Attorney, Robert Koegel, be designated as the alternate delegate for the Town of Pittsford.
TRAINING ATTENDANCE AUTHORIZED
A Resolution to authorize an Environmental Board member to attend training sessions at Monroe Community
College was moved by Supervisor Smith, seconded by Councilman O’Connor, and voted on by the members as
follows: Ayes: Smith, Doyle, Green, Lusk and O’Connor. Nays: none.
The Resolution was declared carried as follows:
RESOLVED, that Environmental Board member, Grace Soong, be approved to attend the 2015 Land Use DecisionMaking Training Programs offered by the Monroe County Department of Planning and Development at Monroe
Community College in March at a total cost of $120 for 3 sessions ($40/per session).
FIELD UPDATE
Deputy Supervisor, Jared Lusk, updated the Board on the progress and reviewed the latest draft of the plans for the
Athletic Field Improvement Project, noting that LaBella Associates will be starting on the final plans and are
interested in any additional comments by the Board before proceeding. Tim Weber, from LaBella Associates, was
present to accept comments and answer any questions from the Board. There was discussion regarding the
placement of the restrooms for the Hopkins Park. Deputy Supervisor Lusk and Tim Weber indicated that other
location options were explored, but were not recommended due to the grade. However, the plans will include
additional vegetative and tree screening for this building, to minimize the view of the building for nearby residents.
The Town Board also recommended that the latest plans be shared with these neighbors, informing them of the
efforts to mitigate their concerns.
PUBLIC COMMENTS
The Supervisor opened the meeting to public comment again, offering opportunity for anyone present to speak, if
they so desired. No other public comments were offered.
EXECUTIVE SESSION
As there was no further business, the Supervisor moved to adjourn to Executive Session to discuss real estate
matters, seconded by Councilwoman Green, and voted on by members as follows: Ayes: Smith, Doyle, Green,
Lusk and O’Connor. Nays: none.
The Resolution was declared carried as follows:
RESOLVED, that Town Board adjourns to Executive Session to discuss real estate matters at 6:47 P.M.
RETURN TO REGULAR MEETING
A Resolution to adjourn Executive Session was moved by Supervisor Smith, seconded by Councilwoman Doyle,
and voted on by members as follows: Ayes: Smith, Doyle, Green, Lusk and O’Connor. Nays: none.
The Resolution was declared carried as follows:
RESOLVED, that the Executive Session was adjourned at 7:37 P.M.
EXPENDITURE OF FUNDS FOR CASS-SMITH-SNYDER BARN APPROVED
A Resolution to approve an expenditure for the purpose of acquisition, dismantling and transportation for storage of
the Cass-Smith-Snyder barn was offered by Supervisor Smith, seconded by Councilman O’Connor, and voted on by
members as follows: Ayes: Smith, Doyle, Green, Lusk and O’Connor. Nays: none.
The Resolution was declared carried as follows:
5
Minutes of the Town Board for January 20, 2015
RESOLVED, that expenditure in an amount not to exceed $19,120 be and hereby is approved, for the purpose of
acquisition, dismantling and transport for storage of the structure known as the Cass-Smith-Snyder barn currently
sited at 1733 Calkins Road, in contemplation of incorporating the barn into the Town’s proposed canalside nature
preserve or for other appropriate Town use, and be it further
RESOLVED, that the Supervisor is authorized to enter into an appropriate contract for professional services for the
stated purpose.
Having no other matters to discuss, the Supervisor adjourned the meeting at 7:47 P.M.
Respectfully submitted,
Linda M. Dillon
Town Clerk
OFFICIAL BOARD MINUTES ARE ON FILE IN THE OFFICE OF THE TOWN CLERK
6
RESOLUTION
To: Town Board
From: William A. Smith, Jr.
Date: January 26, 2015
Due to anticipated calendar conflicts it would be advisable to reschedule the Town Board Meeting for
February 17, 2015.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board meeting of Tuesday, February
17, 2015 be rescheduled for Thursday, February 19, 2015 at 6:00 PM in the Lower Level Meeting
Room of Pittsford Town Hall.
MEMORANDUM
To:
Town Board Members
From:
Robert B. Koegel and Doug DeRue
Date:
January 27, 2015
Regarding:
Sewer District Extension (SWBC-48)
For Meeting On:
February 3, 2015
Ladies and Gentlemen:
Al Dimaria Properties, LLC is seeking approval for the creation of a 3-lot subdivision of
8.381 acres of land located at 1733 Calkins Road for the construction of two new houses and
the retention of an existing farmhouse. As part of this subdivision plan, it is proposed that the
new and existing homes be hooked up to Town Sanitary Sewers, necessitating a Sewer
District Extension.
The Department of Public Works has received a Petition, signed by the owner of the
property, for the proposed Sewer District Extension. It is recommending that the Town Board
set a public hearing to consider this matter.
Attached is a proposed “Order for Public Hearing”, together with the Petition, which
includes the legal description, map and Entrance Fee Schedule for the requested Extension.
Also attached is a Site Plan for the homes.
The proposed date for the public hearing is March 3, 2015, as is set forth in the
proposed Order. In the event that the Board determines that a Public Hearing should take
place on the proposed Sewer District Extension, I suggest the following Resolution motion:
I move that a Public Hearing be set for March 3, 2015 at 6:00 P.M., local time, to
consider the approval of Sewer Extension SWBC-48 to the Pittsford Consolidated Sewer
District, on lands located at 1733 Calkins Road.
At a Regular Meeting of the Town Board
of the Town of Pittsford, New York, held
at the Town Hall, in the Town of Pittsford, New
York, on the 3rd day of February, 2015.
PRESENT:
William A. Smith, Jr., Supervisor
Mary Gehl Doyle, Councilwoman
Karen W. Green, Councilwoman
Jared C. Lusk, Councilman
Matthew J. O’Connor, Councilman
ABSENT: NONE
TOWN BOARD
TOWN OF PITTSFORD
In the Matter of Extension SWBC-48,
1733 Calkins Road Subdivision, to the
PITTSFORD SEWER DISTRICT Tax Account #177.01-2-2
STATE OF NEW YORK
COUNTY OF MONROE
ORDER FOR
PUBLIC HEARING
WHEREAS, a Petition, signed by the sole owner of the proposed “Extension
SWBC-48” to the Pittsford Sewer District, has been presented to the Town Board of
Pittsford, Monroe County, New York, the said proposed Extension being located, in
general terms, on the south side of Calkins Road, east of the intersection with Rollins
Crossing and west of the intersection with Delancey Court, Pittsford, New York, all as is
more particularly set forth in the Petition; and
WHEREAS, no public monies are proposed to be expended for the Extension of
the District; and
WHEREAS, the anticipated Sewer Entrance, Connection and other County Fees
to be paid by the owner of each unit within the Extension, in the first year following the
proposed Extension, are in the aggregate amount of $548.55;
NOW, ON MOTION duly made and seconded, it is
RESOLVED AND ORDERED, that a public hearing be held before the Town
Board of the Town of Pittsford, at the Town of Pittsford Town Hall, on the 3rd day of
March, 2015 at 6:00 o’clock P.M., Local Time, to consider the said Petition and to hear
all persons interested therein, and for such other and further action on the part of the
Town Board with relation to the said Petition as may be required by law or proper in the
premises; and it is further
RESOLVED AND ORDERED, that a copy of the within Order be duly published
in the Brighton-Pittsford Post, which paper is designated as the official paper for such
publication, and a copy of the said Order be posted on the bulletin board of the Town
Clerk of the Town of Pittsford, New York, maintained pursuant to Section 30 of the
Town Law, not less than ten (10) nor more than twenty (20) days prior to the date of the
said hearing.
Said matter having been put to a vote, the following votes were recorded:
William A. Smith, Jr.
Mary Gehl Doyle
Karen W. Green
Jared C. Lusk
Matthew J. O’Connor
VOTING
VOTING
VOTING
VOTING
VOTING
The Order was thereupon declared duly adopted.
Dated: February 3, 2015
TOWN CLERK CERTIFICATION
I, Linda M. Dillon, Town Clerk of the Town of Pittsford, New York, DO HEREBY
CERTIFY that I have compared a copy of the Order as herein specified with the original
in the minutes of the meeting of the Town Board of the Town of Pittsford, and that the
same is a correct transcript thereof and the whole of the said original.
IN WITNESS WHEREOF, I have hereunto set my hand this ____ day of
February, 2015.
_______________________________
Linda M. Dillon, Town Clerk
MEMORANDUM
To:
Town Board
From:
Greg Duane
Date:
January 28, 2015
Regarding:
Surplus Inventory
For Meeting On:
February 3, 2015
Attached is a list of equipment for the Town Board to declare surplus in order for it to be removed
from the Town’s inventory.
Be it resolved, that the attached list of equipment be declared surplus/junk and be
removed from the Town’s inventory.
FEBRUARY 2015 SURPLUS INVENTORY LIST
Asset #
Year
Description
10097
1925
3 Shelf Cabinet
14388
2012
Time & Date Stamp
11264
11266
15937
1996
1996
2007
Conference Chair
Conference Chair
Washer Machine
Department
Cost
Disposition
ACO
$20.00
Junk
Town Clerk
$492.46
Junk
Sewer
Sewer
Sewer
$211.00
$211.00
$324.00
Junk
Junk
Junk
$1,258.46
January 27, 2015
Budget Transfer
Be it resolved that the following budget transfer is approved:
That $ 19,120.00 be transferred from 1.1990.4000.1.1 (Contingency – Expense) to 001.1620.2000.1.1 (Building –
Capital Improvements) to cover the costs associated with the purchase of a barn.
MEMORANDUM
To:
Town Board
From:
Greg Duane
Date:
January 28, 2015
Regarding:
Investment & Procurement Policies
For Meeting On:
February 3, 2015
Both our Procurement and Investment Policies call for an annual review by the Town Board.
Our Investment Policy was updated to accept Federal Home Loan Bank Letters of Credit in
2014. The Procurement Policy was last updated in 2012, when credit card use language was
added. At this time, I am not recommending any changes to either policy.
If the Board would like to make any changes, please let me know and I will draft changes to
the policy for review at the February 17, 2015 meeting. If the Board decides that no changes
are needed I would request the minutes reflect that the two policies have been reviewed.
Upon review of the Procurement and Investment Policies by the
Town Board, it has been determined that no changes are
recommended at this time.
Town of Pittsford
Procurement Policy
WHEREAS, Section 104-b of the General Municipal Law (GML) requires every
town to adopt internal policies and procedures governing all procurement of goods and
services not subject to the bidding requirements of GML, §103 or any other law; and
WHEREAS, comments have been solicited from those officers of the town
involved with the procurement; NOW, THEREFORE, be it
RESOLVED: That the Town of Pittsford does hereby adopt the following
procurement policies and procedures:
Guideline 1. Every prospective purchase of goods or service shall be evaluated to
determine the applicability of GML, § 103. Every town officer, board, department
head or other personnel with the requisite purchasing authority (hereinafter
Purchaser) shall estimate the cumulative amount of items of supply or equipment
needed in a given fiscal year. That estimate shall include the canvass of other
town departments and past history to determine the likely yearly value of the
commodity to be acquired. The information gathered and conclusions reached
shall be documented and kept with the file or other documentation supporting the
purchase activity.
Guideline 2. All purchase of a) supplies or equipment, which will exceed
$20,000.00 in the fiscal year or b) public works contract over $35,000.00, shall be
formally bid pursuant to GML § 103.
Guideline 3. All estimated purchases of:
•
•
Less than $20,000.00 but greater than $5,000.00 requires a written request for
a proposal (RFP) and written/fax quotes from 3 vendors. To be approved by
the Town Board except where purchases have been previously approved as
part of the budget.
Less than $5,000.00 but greater than $1,000.00 requires a written request for
goods and quotes from 3 vendors.
All estimated public works contracts of:
•
•
Less than $35,000.00 but greater than $5,000.00 requires a written RFP and
fax/proposals from 3 contractors. To be approved by Town Board except
when items have been previously approved as part of the budget.
Less than $5,000.00 but greater than $1,000.00 requires a written request for
goods and quotes from 3 vendors.
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Any written RFP shall describe the desired goods, quantity and the particulars of
delivery. The Purchaser shall compile a list of all vendors from whom
written/fax/oral quotes have been requested and the written/fax/oral quotes
offered.
All information gathered in complying with the procedures of this Guideline shall
be preserved and filed with the documentation supporting the subsequent
purchase or public works contract.
Guideline 4. The lowest responsible proposal or quote shall be awarded the
purchase or public works contract unless the Purchaser prepares a written
justification providing reasons why it is in the best interest of the town and its
taxpayers to make an award to the other than the low bidder. If a bidder is not
deemed responsible, facts supporting that judgement shall also be documented
and filed with the record supporting the procurement.
Guideline 5. A good faith effort shall be made to obtain the required number of
proposals or quotations. If the Purchaser is unable to obtain the required number
of proposals or quotations, the Purchaser shall document the attempt made at
obtaining the proposals. In no event shall the inability to obtain the proposals or
quotes be a bar to procurement.
Guideline 6. Except when directed by the Town Board, no solicitation of written
proposals or quotations shall be required under the following circumstances:
a)
b)
c)
d)
e)
f)
g)
h)
i)
Acquisition of professional services;
Emergencies;
Sole source situations;
Goods purchased from agencies for the blind or severely handicapped;
Goods purchased from correctional facilities;
Goods purchased from another governmental agency;
Goods purchased at auction;
Goods purchased for less than $1,000.00;
Public works contracts for less than $1,000.00.
Guideline 7. The Town Board recognizes that the use of a credit card is
necessary for the purchase of goods from vendors with whom the Town of
Pittsford does not have accounts, on C.O.D. items, on-line purchases or travel
expenses. The Town of Pittsford will have two separate major credit card
accounts. These cards will be in the possession of the Director of Finance and the
Information Services Manager.
The Town Board also recognizes that certain vendors require “store credit”
accounts. These store cards are the responsibility of the Department Head for the
department to which the cards were issued.
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Credit card expenditures will be charged to the appropriate budget codes and
original receipts will be forwarded to the Finance Office for all charges. Failure
to submit original receipt for charges may result in the officer/employee being
personally liable for the undocumented charges.
All other procurement policy guidelines will be followed in the use of the credit
card.
Guideline 8. The Town Board of the Town of Pittsford shall establish by
resolution at its Organizational Meeting those employees who are responsible for
making purchases and authorized to approve vouchers for payment. This will be
in accordance with GML § 104-b (2) (f).
Guideline 9. This policy shall be reviewed annually by the Town Board at its
organizational meeting or as soon thereafter, as is reasonably practicable
Revised
Reviewed
3/20/2012
2/19/2013
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MEMORANDUM
To:
William A. Smith and Town Board
From:
Jessie Hollenbeck, Recreation Director
Date:
January 27, 2015
Regarding:
Spring 2015 Recreation Programs
For Meeting On:
February 3, 2015
The attached list of programs constitutes the list of spring 2015 programs we anticipate
offering.
In the event the Town Board determines that the proposed action should be taken, the
following oral Resolution language is suggested:
I move that the Town Board approve the Recreation Department’s 2015 spring
programs and authorize the Town Supervisor to sign instructor contracts as required.
Town of Pittsford – Recreation Department
Spring 2015 New Programs
Graduation Photo Album
Pat Miller
Got photos in boxes? Graduation just around the corner? Let's get that graduation album done
at a relaxed pace! You will finish 18 beautiful 12 x 12 album pages ready to pop those pictures
in for display at the graduation party! Class includes all the designer series paper, cardstock,
journaling pens, ribbon, embellishments, and bling you will need! There will be plenty left over
for you to complete additional pages of the graduation ceremony!
Dynamo Sports: Spring Training!
Mary Slaughter
Join the other kids for the best line-up of Spring sports just perfect for preschool-aged athletes!
We will focus on individual skill-building for individual-sports like Track & Field and Tumbling,
with lots of running and jumping! We will also play team-sports of Lacrosse and T-Ball to learn
catching, throwing, scoring, sportsmanship and most importantly, teamwork! Skills will
progress throughout the sessions with the June classes to include a real T-ball game and minitriathlon just for FUN!
Journey Dance
Virgina Monte
Journey Dance is a dynamic conscious dance form that combines freestyle and structured
movement to inspire you to get out of your mind and into your body. The Journey Dance Flow
leads participants on a ritual journey of physical and emotional transformation through breath,
sweat and expression; you gain a palpable experience of yourself as pure powerful energy.
In Journey Dance, we dance without mirrors to release judgment of ourselves and others.
Journey Dance is not about learning steps; it’s about revealing, recovering and re-discovering
your natural intuitive movement. We activate imagination, and utilize diverse forms of freestyle
improvisational dance, yoga, ritual, theater and shamanism to a soundtrack of inspiring world
music, creating a barefoot ecstatic celebration of human spirit.
Intro to Modern & Jazz Dance
Sarah Coolidge
Students will be introduced to modern and jazz dance styles and vocabulary. Improvisation
and creative movement exercises are incorporated to encourage the development of artistic
expression. Dancers are required to wear leotard, tights or leggings, ballet or jazz shoes, and
hair securely pulled back and out of the face.
Creative Movement
Sarah Coolidge
This class playfully explores the elements of dance using improvisation and structured
exercises. Dancers are required to non-restrictive clothing, hair securely pulled back and out
of the face, and bare feet. Skirts and socks are not allowed.
Beginner Irish Dance
Maeve Willis
This class will teach dancers the basic technique and movement of Irish dance such as
forward and back "1-2-3's", dancing "sevens" to the side, hops, skips, and partner dancing. All
movements will be led to traditional Irish music, teaching children how to clap to the beat,
count the music and learn when to start dancing, and how to conduct their movements on time
to the music. We achieve this with a mixture of games, dance instruction, and music time
which creates a fun, interactive class that can easily be tailored to meet each individual child's
learning style and needs. Instructor is a champion Irish dancer and AmeriCorp volunteer with
a very strong background in teaching and working with children.
Preventing Anaphylaxis and Reducing Anxiety
Syed Mustafa
This informational session from The Allergy Advocacy Association, a local nonprofit
organization, will provide an evidence-based approach to identifying, diagnosing, assessing,
and managing anaphylaxis to prevent death from severe allergy reactions. There will be
opportunities to ask questions throughout the session.
A Trilogy of Irish Books by Local Authors
Michael E. McCarthy
Elizabeth Osta
Dierdre McKiernan Hetzler
This interactive program will highlight three local authors who have written inspired works
about the Irish experience. Author Michael E. McCarthy from Penfield will start the program
with stories from his two Irish books: From Cork to the New World: A Journey for Survival and
Flight of the Wretched: a Journey to the New World. Dierdre McKiernan Hetzler, daughter of
Dr. Eoin McKiernan, details her father’s life and success in founding the Irish American
Cultural Institute, including his association with Grace Kelly. The final book in this series,
Jeremiah’s Hunger by Elizabeth Osta tells a tale of starvation, rebellion, and survival after the
famine in Ireland.
Spanish Lessons at Your Own Pace
Lourdes de la Colina-Scofield
Learn Spanish at your own pace in a relaxed and fun atmosphere with a native Spanish
speaking instructor. You will expand your vocabulary and learn according to your level.
Tutoring is offered for all levels of Spanish. Feel free to sign up for more than one session!
Beginning Spanish
Lourdes de la Colina-Scofield
This class is a fun and relaxed way to learn Spanish! In the group lesson, led by a native
Spanish speaking instructor, you will learn basic skills and start building your vocabulary
starting with the first class!
Mother and Son Bowling Night
Recreation Staff
Bowl the night away at our first ever Mother and Son Bowling Night! Boys may bring their
mother or a special someone such as a grandmother or aunt as their guest. Fee includes use
of rental shoes and balls, 2 hours of bowling and cheese pizza and a beverage for dinner!
Each individual who will be attending the event must be registered. Please arrive 15 minutes
prior to the start time for check in & equipment rental.
Estate Planning and Tax Saving Ideas
Thomas Mulford
Case Studies are used in this session to provide you with some ideas to maintain your Estate
value increase your Estate and/or provide Tax-Free Deferred Income. 1) Cost Basis from Term
Life insurance premiums can be used to provide Tax-Free annuity income. 2) Survivorship or
Joint Life products can be used to increase Estate value when financed by placing qualified
money in variable products and using Required Minimum Distribution (RMD) to finance the
Joint Life Policy efficiently. 3) Combination Life Insurance Long Term Care products can
leverage your cash to give a benefit or return all premium if not used.
Tax, Investment, Estate Planning Update-In an Hour!
Dale Rehkopf II
With rules, regulations, and strategies constantly changing, here’s your chance to hear the
latest news from a Certified Public Accountant, Certified Financial Planner and an Estate
Planning Attorney. We will highlight important changes and provide you with the information
that will help you today and tomorrow. The presentation will consist of three 15 minute sections
with ample time for individual questions and answers.
Essential Oils for Women's Health
Kate Western
Ladies let’s face it, our systems a bit more high maintenance than our male counter parts, but
don’t worry, we can use essential oils to keep us healthy and balanced! The goal of this class
is to empower women to take control of their health naturally, and this will be achieved through
discussing the use of essential oils for the following: healthy skin, anti-aging, toxin free beauty
products, PMS, balancing hormones, reproductive health, digestion, weight loss, libido and
mood management. This class is ideal for all types of women and each participant will be able
to create their own 2oz healing body oil infused with the essential oils of their choice.
Town of Pittsford – Recreation Department
Proposed Programs for Spring 2015
Program
Instructor
Adventure & Nature
Family Orienteering and Navigation
Megan Patridge & Jake Kwapiszeski
Aquatics
Parent & Tot Swim
Aquatics Staff
Parent & Tot Swim Plus
Aquatics Staff
Group Swim Lessons
Aquatics Staff
Private Swim Lessons
Aquatics Staff
Stroke Clinic for Advanced Swimmers
Aquatics Staff
Lap Swim for Senior Citizens
Aquatics Staff
Family Open Swim
Aquatics Staff
Water Yoga
Penfield Sport & Fitness
Arts & Crafts
All Occasion Card Series
Pat Miller
Fabulous Furnishings
Peggi Heissenberger
Antiques and Collectibles
Price Prazar
Preschool Picassos & DaVincis!
Mary Slaughter
Sculpting, Stories & Scripts!
Mary Slaughter
Athletics
Sporty Sprouts
Catherine Downs
Tiny Sprouts
Catherine Downs
Tumbling Tigers
Mary Slaughter
Soccer Shots for Youth
Soccer Shots Staff
Happy Feet Soccer
Happy Feet Staff
Adult On-Course Golf Lessons
Dan Cordaro, Eagle Vale Golf
Men’s’ Senior Golf Camp
Dan Cordaro, Eagle Vale Golf
Ladies’ Senior Golf Camp
Dan Cordaro, Eagle Vale Golf
Score Like the Pros: Short Game Clinic
Dan Cordaro, Eagle Vale Golf
Junior Golf
Dan Cordaro, Eagle Vale Golf
Adult Beginner Golf - Intro to Golf
Dan Cordaro, Eagle Vale Golf
Adult Advanced Golf
Dan Cordaro, Eagle Vale Golf
Cheerleading
Mary Christine Doggett
Men’s Adult Softball League
Recreation Staff
Coed Adult Softball League
Recreation Staff
Women’s Soccer League
Recreation Staff
Youth Soccer League
Recreation Staff
Family Basketball
Recreation Staff
Drop-In Pickleball
Recreation Staff
25+ Drop-In Basketball
Recreation Staff
Parent & Tot Open Gym
Recreation Staff
Introduction to Pickleball
Larry Shearer
QuickStart Tennis Camps
Peggy Schuster
Indoor Junior Tennis
Jeff Wagstaff
Adult USA Tennis
Sue Bloch
Indoor Tennis Instruction for Juniors & Adults
David Strebel
Fencing for Youth
Rochester Fencing Club Staff
Fencing for Teens and Adults
Rochester Fencing Club Staff
Mini-Musketeers
Rochester Fencing Club Staff
Fencing Camp
Rochester Fencing Club Staff
Horseback Camp for Kids
Park Place Farms
Pittsford Triathlon Clinic
Towpath Bike Shop
Cards & Games
Bridge: Defense Part 2
Mary Lyke
Bridge: Two Over One Practice
Mary Lyke
Bridge Basics I: Now Let’s Play
Mary Lyke
Dance
Chinese Dance Company of Rochester
Annie Begley
Pittsford Ballet Pre-Ballet
Karen Hanson
Pittsford Ballet School
Karen Hanson
Rochester Dancesport Academy
Michelle Madore
Teeny Tiny Tap and Ballet
Shirley Reback
Tiny Tap and Ballet
Shirley Reback
Belly Dance
Deborah Robinson
Education
How to Protect Yourself from Your Computer
Marc-Anthony Arena
Puppy K and Teen Puppy Obedience Class
Fran Schoenfeld
Defensive Driving
Cindy St. George
Cemetery Tour
Audrey Johnson & Vicki Profitt
Family & Youth
The After School Program
Recreation Staff
Sunrise Club-Before School Care
Recreation Staff
Kindergarten Wrap Program
Recreation Staff
Game Show Mania: Fun Camp Day
Recreation Staff
Fun Camp Day
Recreation Staff
Spring Break Camp
Recreation Staff
Birthday Parties
Recreation Staff
Parents Night Out
Recreation Staff
American Red Cross – Babysitter’s Training
Domenic Danesi
Safety First for Children
Domenic Danesi
First Aid for Kids
EPIC Trainings
Social Networking Safety
EPIC Trainings
Finance & Business
College Assistance Plus
Jim Conti
Medicare and the Affordable Care Act
Mike Chabalik & Patrick Kelly
Savvy Social Security Planning for Boomers
Mike Chabalik & Patrick Kelly
DIY Retirement Planning Workshop
Thomas Mulford
Long Term Care Planning Seminar
Thomas Mulford
Women and Wealth
Gregory Herbison
Downsizing in Today’s Market
Robert Opett
How to Buy Your First Home
Robert Opett
Fitness, Health & Wellness
Zumba
Michelle Medina
Boot Camp
Penfield Sport & Fitness
Debbie McVean Aerobics
Debbie McVean
Yoga for a Healthy Back
Alicia Barnes
Yoga for Kids
Marie Quinton
Martial Arts for Youth-Introductory
James Creighton
Martial Arts for Youth-Advanced
James Creighton
Martial Arts for Adults
James Creighton
Little Ninjas Karate
James Creighton
Total Body Fitness
James Creighton
Martial Arts for Women
Tracy Maggio & Debbie McIlhagga
Youth Circus Arts
Jennifer Dovidio
Story Time Trampoline
Jennifer Dovidio
Meditation and Health
Usha Shah
QiGong Exercises for Optimum Health
Usha Shah
Busy Mom’s Guide to an Organized Life
Rubiena Duarte
Discover Your Human Design
Bonnie Schwartzbauer
Managing High School with A LOT Less Stress
Paula Bobb
There’s an Oil for That!
Kate Western
Detox Your Home
Kate Western
Pittsford Nautilus
Andrew Schuler
Home & Garden
Color, Style, and Home Interiors
Artichoke Design Instructors
Remodeling Your Kitchen
Peter Rees
Music & Theater
Private Piano Lessons
Beth Werner
Preschool
Melody Kids
Brenda Lincoln
Preschool Adventures
Sherry Murray