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REPUBLIC OF RWANDA
MINISTRY OF
AGRICULTURE AND
ANIMAL RESOURCES
MINISTER£ DE
L' AGRICULTURE ET DES
RESSOURCES ANIMALES
SPIU L WH/RSSP
JOB ADVERTISEMENT
The Ministry of Agriculture and Animal Resources would like to recruit staff for the Land
Husbandry, Water harvesting and Hillside irrigation Project (L WH); Rural Sector Support
Project (RSSP); Feeder Road Development Project (FRDP) and Rural Community Support
Project (RCSP).
In this regard, well qualified and competent persons are interested to apply for the following
posts:
I. Agribusiness Specialist(1),
2. Procurement Specialist (1),
3. Irrigation Engineer (1)
4. Project Accountant (1),
5. Feeder Road Engineers (5),
6. Information Technology Officer (1),
7. Water Users Organisation Officer (1),
8. District Monitoring and Evaluation Officer (2),
9. District Watershed Officer (2),
I 0. District Horticulture Officer (1),
11. District Community Development Officer (2)
Below are the specific duties and job requirements for these positions:
1. Agribusiness Specialist (1)
Reporting to the Head of Commodity Chain Department, the Agribusiness Specialist will carry
out the following duties:
./ Technical assistance to Project farmer based organizations
./ Support to input supply networks;
./ Providing technical support at harvest level, including:
./ Technical support to the implementation of SPIU LWHIR SSP post harvest investment
program (packing houses, cold storage , etc);
./ Assistance to exporters: in particular with respect to export standards (Global Gap, etc.)
./ Support for perishable produce logistics, packaging and supply chain specificities will be
useful to knowledge of certification modalities and constraints will be a plus,
./ Provide assistance to traders, including marketing activities for national and regional
markets;
./ Promote value addition through local processing of produce (e.g. by supporting SME
endeavours in investing in processing equipment);
./ Organize national market surveys/trade missions as appropriate to support traders/
exporters in their search for new markets;
./ Identify potential small and medium enterprise (SME) agribusiness clients;
./ Collect M&E information on project stakeholders as per the reporting requirements .
./ Maintain an accurate database of activities, targets, outputs/achievement, expenditure,
lessons learnt and period of implementation as per agreed formats to be updated and
presented monthly in the meetings. Prepare periodic reports in the agreed format
outlining and providing qualitative and quantitative analysis of his/her performance in
relation to outlined plans .
./ Undertake any other assignments or relevant duties in the field of his/her competences as
may be assigned by his direct supervisor.
Qualifications and Experience Required
./ MSc. in Agribusiness or related field
./ A minimum of 3 years experience working in projects or activities with the agribusiness
domain is required for this position
./ Knowledge of perishable produce supply chain technical requirements(pack house
management/cold storage/logistics//transport)is important; a sound knowledge of the
national/regional horticultural advisory services is required, working knowledge of
international
export standards, national standards institutions and related legislative
issues is a must
./ Private sector experience in agribusiness, particularly in the processing of perishable
produce( fruits and vegetables),trading, or exporting agricultural produce is an advantage
./ Ability to work under pressure
and to coordinate and link with multi-disciplinary
audience
./ Proven track record in managing and leading teams;
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Ability to communicate in English or French ,being proficient in both language would
be an advantage
2. Procurement Specialist (1)
Reporting to the Head of Procurement Department, the Procurement Specialist will carry out the
following duties:
./ Reviewing and ensuring that all procurement requests submitted for financing
through the projects are eligible and in accordance with IDA guidelines and
requirements;
./ Determining the most appropriate method of procurement;
./ Help to identify, specify, estimate the cost of, and consolidate m packages (as
appropriate) the procurement of goods as may be required by IDA and the Rwanda
Public Procurement procedures;
./ Prepare appropriate bidding documents; including specific procurement notices,
standard contracts for goods and services, invitations for bids, etc.;
./ Maintain and update records of standard unit costs, technical specifications for goods,
and local and international vendors and service providers;
./ Maintain a well organized filling system of procurement records;
./ As necessary, assist sub-contractors in preparing bidding documents for goods,
works, and services thereby ensure the most efficient use of resources;
./ Work all procurement documents in the department.
./ Perform any other duties as per instructions for his/her superiors.
Qualifications and Experience Required
./
Bachelor of Civil Engineering,
./ At least 3 years of work experience in the field of Procurement,
./
Demonstrate experience in Civil work management,
Familiarity with IDA projects implementation procedures and guidelines ts
advantageous,
./ Ability to work under pressure and to coordinate and link with multi disciplinary
experts,
three languages will be an advantage,
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Computer literacy- familiarity and ease in using computer and various software
programs will be an advantage.
3. Irrigation Engineer
Reporting to the Head of Irrigation and Land Husbandry Department, the Irrigation Engineer will
carry out the following duties:
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Assist with preparation of feasibility and design studies of SPIU LWHIRSSP sites
including collecting design information, performing design calculations, running design
software, and preparing design drawings, specifications, bill of quantities, and cost
estimates.
Support the implementation of the selected projects:
• Support the project in implementation of the procurement process (studies, works
and supervision) for the construction of dams: (i) preparing terms of reference for
studies and technical specifications ofthe work; (ii) analysis of bids and proposals
and selection of Consultants and Enterprise Works, (iii) preparation and
negotiation of contracts and (iv) preparation and/or review of tender documents;
• Supervising and controlling the activities of consulting engineers responsible for
the preparation of feasibility and detailed design studies and improving the quality
of the studies by conducting of any further detailed complementary studies and
reviewing some existing studies before starting their execution;
• Assist with supervision and quality control of contractors for all construction
works including dams and appurtenant structures, irrigation systems of canals,
pipelines and drains, and land levelling of the command area. And, to ensure that
contractors are respecting the engineering and construction standards, working
conditions, execution techniques and time schedule provided in the contract.
And, to confirm and approve the executed quantities reported by the contractor
for billing. And, contribution to provisional and final acceptance of works.
Develop a program of capacity building and training for Project stakeholders and
contribute to its implementation
Assist with supervision of LWH Irrigation Officers based at each L WH site for the
training of community members in operation and maintenance of the site including
establishing and enforcing a calendar of maintenance activities, removing of sediment
from canals and pipelines, repairing canals, pipelines and appurtenances, operation of
dam and irrigation systems to ensure efficient use of water and maintenance of adequate
stream flow for downstream users, and maintenance of reservoir and silt trap zone.
Assist with the formation and effective functionality of the Water Users Associations at
Projects sites including developing a list of users, establishing a system for collection and
maintenance of water charges, operation and maintenance of irrigation infrastructure, and
ensuring participation and benefit from organized regular training courses and
workshops.
Assist with the implementation of watershed-based environmental management plans in
the command areas.
Any other task given by their supervisors.
Qualifications and Experience Required
./ Civil Engineer, Irrigation Engineer, Water Resources or Rural Engineer with a BSc and
at least 3 years relevant experience,
./ Ability to work under pressure,multi task, be self motivated and coordinate and link with
multi-disciplinary experts,
./ Familiarity with IDA Projects implementation procedures;
./ Good writing skills and proven competence in the use of computer software applications
and guidelines,
./ Good communication skills in English and Kinyarwanda, knowledge of French would be
an advantage
4. Feeder Road Engineer (5)
Key Duties and Responsibilities:
Reporting to the District administration with copy to the FRDP national coordinator, and
Director General ofRTDA; the District feeder roads engineer will be responsible to:
./ Participate in feeder roads management committee activities at district level
./ Define broad priorities in the preservation and improvement ofthe District feeder road
network .
./ Participate in preparation of District feeder roads master plan
./ Prepare District Feeder Roads Operational Plans
./ Assist District in the procurement of consultants and contractors in feeder roads .
./ Monitoring feeder roads activities at District level; designs, rehabilitation and
maintenance
./ Checking and providing a technical advice on contractors and consultants invoices
./ Preparation of weekly and monthly progress reports
./ Facilitate feeder roads capacity building
Qualifications and Experience
./ B.E in civil Engineering from a reputable University/Institution .
./ At least 2 years of relevant continuous work experience in a busy construction
environment; including an experience in Earth roads projects .
./ Experience with donor funded projects will be an added advantage .
./ Demonstrated experience in preparation of Bill of quantities and BOQ variance analysis .
./ Fluency in English or French with working knowledge of the other language.
Other Competences
./ Excellent writing and communication skills .
./ Excellent communication and analytical skills. High integrity, strong results orientation,
drive for excellence and initiative .
./ Excellent team playing abilities and having a keen client focus.
5. Project Accountant (1)
Reporting directly to the Chief Accountant, the Accountant will be responsible for supporting the
Financial Department to discharge the financial and accounting management of the Department.
S/he will be assigned specific functions but this could be re-assigned as pressure of work
demands. The Project Accountant will report directly to the Chief Accountant
The main areas that the Accountant is assigned include the following:
./ Financial Accounting and Reporting,
./ Management Accounting including budget analysis, control and reporting
./ Treasury and Cash management,
./ Banks reconciliations,
./ Disbursement and Payments.
Specifically this Project Accountant- will be assigned the following tasks:
./ Receiving, analyzing and completing the requests of funds from beneficiaries and invoices
from contractors and processing the payments,
./ Capturing the project operations related to the Designated Accounts, the Counterparts funds
bank Account, Petty Cash and decentralized bank Accounts,
./ Updating the General ledger on a daily basis,
./ Establishing and submission ofrequests of IDA funds, on a monthly period basis
./ Preparation of monthly, quarterly, annual and ad hoc reports (IFR, MINECOFIN,
MINAGRI etc)
./ Registering, tracking, disbursing and accounting for all funds, receivables
./ Participate in assets inventory
./ Preparing bank reconciliations for counterpart and special Accounts on a monthly basis,
./ Preparing the declaration & payment of statutory returns in respect to PA YE, VAT, NSSF,
and other withholding taxes,
./ Petty cash management,
./ Participating actively in annual audits and Annual Work Plan & Budget,
./ Processing the replenishment of petty cash .
../ Capturing all payments made in an excel file for a daily reports in USD and local currency,
../ Any other duties that may be assigned by his/her superior from time to time.
Qualifications and Experience Required
./ Bachelor's Degree in accounting, or similar field,
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institution,
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Understanding the project accounting system, purpose and objectives,
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Knowledge of the fundamental accounting principles, the financial statements preparation
and relevant accounting standards.
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Familiarity with IDA financial management procedures and guidelines.
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Proven competence in the use of accounting software. The knowledge of spreadsheets and
word-processing packages is also desirable.
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Should be fluent in English with ability to produce quality reports; knowledge of French
will be an added advantage;
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Strong inter-personal skills with demonstrated experience of working collegially within a
team.
6. District Watershed Officer (2)
Under the direct supervision of the District Coordinator, the District Watershed Officer will be
responsible for sustainable land management aspects of the project at district level by ensuring
that activities in the project site are implemented using participatory land husbandry and a
watershed approach.
Specifically the Watershed Officer will:
~Devise
and support participatory land-husbandry implementation modalities by
reviewing previous agro climatic zonation, climatic reports, topographic realities
and land-husbandry studies at district level;
~Develop
improved mechanisms, enumerate successful technologies and approaches
and prepare strategy to be put in place for reinforcing comprehensive landhusbandry technologies within project site communities;
~In
collaboration with the Project Agronomist, mobilize the project beneficiaries to
form
Land-husbandry Self-help Groups (LSGs) for the sustainability of land
husbandry infrastructures;
~Work
with LSGs participatory select appropriate practices and technologies for
hillside land husbandry (with reference to Project description and approaches) and
integrated soil fertility management (including liming, etc.);
~Strategize,
coordinate and guide successful community-based protection and
management of project land husbandry infrastructures at district level ;
Y"'Work with service providers and implementers to ensure adherence to Project
approaches and community participation;
v"Ensure that there is systematic technical supervision of the land husbandry works
and provide overview for the firm responsible for supervision of such works;
v"Integrate and guide the relevant staff of the District and sector in the delineation of
the entire sub-watershed of the project site and boundaries of the water-source
catchment, the command-area catchments and the command areas;
v" Assist the project at district level to respond to the technical support requests from
the Community-Based Groups (CBG), private operators, and other beneficiaries
of the project in terms ofwatershed management issues;
v"Liaise with the Environment officer of the project for the successful
implementation of
watershed-based environmental management plans in the
project site;
v"Liaise with district environmental officer and guiding the LWH implementation to
be coherent to the Rwandan Environmental laws and international standards;
v"Organize and supervise participatory environmental monitoring and auditing within
project site in collaboration with Project monitoring and evaluation (M&E) staff;
v" Collaborate with the Project M&E staff in
monitoring and enumerating the
negative and positive impacts of farming systems on the watershed health (human
and biophysical environment) and communicate such happenings to the Project
Implementing Unit (PIU) for up-scaling (if positive) and mitigating (if negative);
v" Assisting in reviewing technical feasibility of subprojects during project review
process, with particular emphasis on watershed management issues; and
./Conduct additional duties as instructed by his (her) supervisors.
Qualifications and Experience Required
•!• At least a Bachelor degree in Sustainable Land Management or related fields
•!• A minimum of 2 years experience
implementation
•!• Familiarity with implementation of hillside intensification
works especially
terracing, bunding and soil fertility management
•!• Working experience with the rural communities in development interventions
•!• Ability to work under pressure and to coordinate and link with multi-disciplinary
teams
•!• Excellent analytical, presentation and communication skills;
•!• Experience in having worked with/for an international or donor organization is an
advantage;
•!• Familiarity with IDA projects implementation procedures and guidelines is
advantageous
•!• Ability to communicate in Kinyarwanda and English or French is required
•!• Proficiency in all three languages would be an advantage.
7. District Horticulture Officer
Under the direct supervision of the District Coordinator, the District Horticulture Officer will
carry out the following duties:
./ Monitor and advise on horticulture plantation technologies and practices;
./ Identify, study and recommend improvement or development of projects and programs
for horticulture production development;
./ Support and facilitate farmers to access clean planting materials in order to increase
quality products by developing clean seedlings in nurseries or acquire them from secured
sources;
./ In collaboration with the Community development specialist, promote horticulture
producers organization ;
./ Promoting and coordinating production, innovation and extension of horticulture
production Given that LWH participatory crop selection process; he/she is expected to
help explain and disseminate the methodology in his/her dealings with communities of
farmers;
./ Facilitate and promote collaboration and linkages between different stakeholders in
relation to horticulture production;
./ Coordination of workshops and seminars in relation to horticulture production;
./ Identify and promote proven agricultural technologies and support services that have
proven potential to increase horticulture production;
./ Work with farmers and producer groups to increase their knowledge and
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improved horticulture farming techniques for primary agricultural produc · , il1 :di;~•t.,)'..,~
their understanding of and access to improved seed varieties, planting a d...
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methods, timing and input usage, including organic or chemical fertilizer, at
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irrigation, and put mechanisms for horticulture pests and diseases control; 4
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./ Conduct training and mentoring of District Agronomists and oversee related training
delivered to horticulture farmers in new techniques, environmental considerations and
other productivity-related areas all aimed at increased horticulture production .
./ Maintain an accurate database of activities, targets, outputs/achievement, expenditure,
lessons learnt and period of implementation as per agreed formats to be updated and
presented weekly in the meetings and have an effective coordination with the MIS
Department,
./ Prepare periodic reports in the agreed format outlining and providing qualitative and
quantitative analysis of his I her performance in relation to outlined plans;
../ Provide technical input to project reports and studies during the inception phase in line
with Horticulture;
./ Contribute to the preparation of work plan;
./ Be prepared to conduct additional duties as instructed by SPIU LWH/RSSP Coordinator
Qualifications and Experience Required
v" At least AO in horticulture, Crop science or related field is required with a minimum of 5
years of work experience in agricultural productivity
with particular attention to
horticulture production or Masters degree in agricultural Sciences with at least 2 years
of work experience in similar domains;
v" Fluency in English is required; French fluency is added value;
./ Experience in working in cross-functional teams and groups;
./ Strong client orientation with ability to identify clients needs and provide appropriate
solutions;
./ Prior work with forecasting, planning and data analysis and data management;
./ Ability to work in a team and collaborate with institutions of different nature.
8. Water Users Organization Officer
Under the direct supervision of the Water Users Organization Specialist, the Water Users
Organization Officer will carry out the following duties:
./ Provide a substantial contribution to the work plan with a special emphasis on WUA and
Cooperatives training and capacity building,
./ Provide substantial contributions to policy development on WUAs in Rwanda
./ Propose detailed and practical management arrangements for WUAs and Cooperatives to
suit the different socio-economic, agro-ecological and technical conditions of the
Irrigation Domains in Rwanda .
../ Carry out in-depth studies on WUA and Cooperatives functioning in the var~
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./ Develop and carry out a strategy for a comprehensive training to WUAs and WUA
support staff making use of ToT approaches, peer-to-peer exchange, and hands-on
training and WUA workshops in all key areas for WUA development.
./ Develop information and knowledge sharing mechanisms to promote innovation, learning
and improvement amongst WUAs .
./ Ensure that a practical and reliable WUA Performance Monitoring system is put in place
at District and National level.
./ Any other tasks assigned by the supervisor.
Qualifications and Experience Required
./ At least a Bachelors Degree in Social Science, Rural Development, Agronomy or
Development Studies .
./ At least one (2) year relevant work experience, preferably with associations or cooperative
organizations;
./ Experience in training and capacity building of associations or cooperative organizations;
./ Very strong interpersonal and communication skills;
./ Ability to draft and develop training materials;
./ Excellent writing and presentation skills (English and Kinyarwanda);
./ Ability to work in a multidisciplinary team;
./ Strong learning and innovation attitude;
./ Willingness to travel frequently
9. District Community Development Officer (2)
Under the direct supervision of the District Coordinator, the District Community development
officer will be responsible for the community development aspects at district level. He/she will
work closely with the national level Community Development Specialist and would be
responsible for social mobilization, inclusion and gender, group formation, and community level
institutions District level. The specific duties would be as follows:
./ Formation and Strengthening of Small Groups, Producer groups and Community Level
institutions and Facilitate community capacity building to promote and facilitate
participatory development management for broad-based, equitable,
sustainable development.
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./ Arrange necessary technical support to community-based Committees so as to strengthen
the overall performance of the project and Links/converges Small groups thematically
with Water User Associations, Land-husbandry Self-help Groups and Common Crop
(commodity)-Producer Groups .
./ In collaboration with the Community development specialist, implementing the design of
the Communication Strategy and Action Plan to strategically communicate with project
stakeholders, and organize a community profiling process to generate sufficient and
accurate information for community development plans,
./ In collaboration with the Community development specialist, organize and implement
(plan, implement, monitor, and evaluate) the training programs for committees and the
community in situational analysis, visioning, strategic planning, and proposal writing as
well as other sector-specific topics,
./ Facilitate the exchange of information and expenences between village groups,
community level at District Project level,
./ Implementing an inclusive participatory extension delivery system aimed at modernising
and commercializing agriculture and distribution of training and extension materials on
organizational management, erosion control, soil fertility replenishment, irrigation, water
management, commercial agriculture plus market principles, requirements and ethics.
./ Document and share lessons learned and best practices with networks
./ Develop linkages with local governments to ensure sustainability and support by local
leadership,
./ Participation with District Staff in the Preparing annual Work Plan and budget and
Preparing Monthly/quarterly learning events and Progress reports,
./ Identify and Oversee Social Safeguard issues and implements appropriate rehabilitation
and resettlement implementation activities in the District Project sites .
./ Exploring at District level, the opportunities for poor and vulnerable families especially
..!' Integrate and guide the relevant staff of the District and sector in the delineation of the
entire project beneficiaries boundaries of the project interventions;
..!' Conduct other duties as instructed by the District Coordinator and National Level
Community Development specialist.
Qualifications and Experience Required
./ University Degree with at least 3 years experience. Fields of social Science, rural
development, agronomy or related fields,
./ Aptitude for working with the rural community and women groups,
./ strong interpersonal, organizational, conflict resolution, and communication skills,
./ Self-driven with the ability to work with minimum supervision,
./ Fluency in Kinyarwanda required; fluency in English and/or French preferred.
10.
District Monitoring and Evaluation Officer (2)
The District M&E Assistant will be responsible for overseeing systematic monitoring and
evaluation of Projects activities in the participating site, including the collection and treatment of
data and other information which pertain to tracking and evaluating implementation performance.
Duties and Responsibilities:
./ Assisting with the development and implementation of the strategy and work program
for systematic monitoring and evaluation of Projects activities in the District;
./ Assisting with the preparation of periodic M&E reports on implementation
performance,
including
annexes
showing
technical,
financial/disbursement,
procurement, physical and institutional performance as well as the social and
environmental impact performance;
./ Assisting with up-dating of the list of performance indicators and programs triggers, as
outlined in the log frame;
./ Assisting with the constitution and maintenance of a credible project/program database
and in mobilizing and using feedback to enhance the quality of data; and
./ Assisting the implementation of the Baseline Survey and its update.
Qualifications and Experience Required
./ At least
a Bachelor Degree in economics Rural Development
./ Familiarity with IDA projects implementation procedures and guidelines .
./ Proven competence in the use of computer software applications including statistical
software, spreadsheets, and database and word-processing packages highly desirable.
11. Information Technology Officer
Under direct supervision of Head of Information and Management Systems Department, the ITO
will be responsible for designing and managing the implementation of a sound Communications
Education, Information Dissemination and Information Technology (IT) strategy and program
for the SPIU.
Specific Duties of the Position:
./ Manage the implementation of the communications program and IT system of the
SPIU,
./ Develop an IT software to ensure complete IT connectivity of the implementation
coordination function effective linkages with the provincial teams, within SPIU and
between SPIU and participating implementation agencies;
./ In coordination with the M&E Specialist, maintaining and regularly updating a
database of subprojects;
./ Manage information on all documents coming in and going out of SPIU,
./ Liaise with SPIU beneficiaries and stakeholders to secure valuable feedback that can
be used to improve on SPIU services
./ Develop and Maintain an SPIU Website and an online content policy
./ Provide technical support for the rest of the project team in specific functions
wherever ICT can be used for better performance (training, media use, database
development, etc.)
./ Build and foster the network of stakeholders through online means (mailing list)
backed-up by effective off-line means and the team members
./ Manage and facilitate flows of information and documents within the SPIU using the
LAN
./ Any other task as agreed between Coordinator and the World Bank Communications
Officer in the Kigali Office.
Qualifications and Experience Required
./ At least a Bachelor Degree in information and communication technology,
./ Practical experience of at least one year in information and technology-related
field,
./ Knowledge in design of communication/information dissemination packages,
./ Theoretical and practical knowledge of database development,
./ Artistic design experience-ability to transform verbal ideas on a multimedia
presentation,
./ Good experience directly relevant to the area of information technology,
./ Familiarity with IDA financial management procedures.
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How to apply
Interested candidates should address written Applications letter, a copy of academic certificate
and a latest copy of detailed CV to the SPIU LWH!RSSP Coordinator, P.o.Box 6961, Kigali, and
delivered to the SPIU LWH!RSSP head offices at Kacyiru not later than Tuesday 17th February,
2015, at 4.30pm (16h30).
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