Laura U. Herman, Ed.D., Headmaster
Matthew C. Winheim, Assistant Headmaster
38060 20th Street West
Palmdale, CA 93550
(661) 273-3680
______________________________________________________________________________________________
REQUEST FOR PROPOSAL-PHOTOGRAPHY SERVICES
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Enclosed please find a Request for Proposal for The Palmdale Aerospace Academy located at 38060 20 Street
East, Palmdale, CA 93550 for Photograph y Services.
I.
II.
III.
IV.
Introduction
Evaluations and Timelines
Desired Services
Pricing/Fees
Proposals are to be submitted by e-mail to [email protected] no later than 10:00 a.m. on March 13, 2015
Although price is a major consideration, the Academy does not award on price alone. Other items to be
considered are quality of proposed service as judged by the Academy, past experiences with such contractor, if
any, references and similar such items.
Clarifying questions may be directed in writing to Veronica Jenkins, via email at [email protected].
Thank you for your consideration,
Laura U. Herman, Ed.D.
Headmaster
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I.
Introduction
a) This request for information is for the purpose of receiving proposals from firms
that wish to be considered for the bidding of services for photography services.
b) It is anticipated that the period of commitment will begin on or about July 1, 2015
and extend through June 30, 2016, with the option to renew annually for up to four
(4) additional one (1) year periods at the Academy’s request.
c) Those submitting proposals are hereby advised that the Academy shall reserve the
right to unilaterally terminate the contract for subsequent school year/years prior to
April 1 annually without prejudice.
II.
Evaluations and Timelines
a) Proposals shall be submitted no later than 10:00 a.m., March 13, 2015 to:
[email protected]
b) The proposals submitted will be reviewed by the Administration.
c) The Administration may set up on-site interviews for finalists.
d) Selected candidate will be notified by e-mail no later than Friday, March 20th, 2015
III.
Desired Services
a) The services must comply with all state and federal laws.
b) Student Photo Packages:
 Describe the various picture combination packages including the various sizes
and number of each, plus cost.
 Include studio address and telephone number on picture packet for parents to
utilize to contact your studio if they have questions or complaints about
picture packet.
 Individual student pictures to be returned to each school, packaged by sport or
club for distribution to students by school staff.
 Provide staff member to collect all picture money on the day student photos
are taken.
c) Yearbook:
 Provide each school yearbook advisor with digital photos on DVD of all
students and staff members. Please provide listing of all students
photographed.
 Provide school related sports group team photos, non-sports groups and club
photos for each school building. The schedule will be developed by the
yearbook advisors and athletic directors and sent to the photographer.
Schedules may need to be adjusted due to weather and other issues. All photos
are to be provided digitally on DVD to yearbook advisor.
 All photos are to be returned to the yearbook in digital format on DVD.
d) Senior Photos:
 Provide senior portraits (yearbook portraits at no charge for students).
 Provide, via electronic and regular mail service, all dates, schedules, and
portrait information (i.e. dress requirements) to all seniors and parents.
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 Provide both male and female photographers for senior portrait seatings.
e) Prom and Homecoming:
 Provide prom and homecoming photography including but not limited to
couples and groups as well as a chaperone portrait.
 All photography services shall be coordinated with the yearbook advisor.
 Portraits of King, Queen, and Court shall be provided in digital format on
DVD to yearbook staff.
f) Graduation:
 Provide photography of each senior receiving a diploma at the annual
graduation ceremony as well as candid photos from throughout the
ceremony including speeches by valedictorian, salutatorian, class president
and other dignitaries.
 Provide opportunity for all parents/students to purchase additional prints
for all covered events.
 The representative must be accountable and have the authorization to
correct problems or concerns for any services rendered when required by
the school.
IV.
Prices/Fees
 Provide detailed fee and expense estimates for all services that you (or other
entities described in your proposal) will provide (i.e. core/necessary services) or
additional services you make available with respect to the plan. Include
detail of fees charged in conjunction with the proposal.
 Will your company charge a separate set-up, transactional or document fee?
 How long will your company commit to provide services at the above fee?
 Describe any additional services which your company will provide at no
additional charge.
Information to be included with Proposal
 Proposal should be clearly marked “Photography Service Proposal.”
 Please list the complete name of your firm with address and phone number.
 Also include a brief biographical description of your firm.
 Provide three (3) references for which your firm currently provides services.
 Provide examples of previous projects in the following areas: Class picture, prom
picture, sports group and individual picture, and graduation picture.
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