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City of Melbourne
City Hall • 900 E. Strawbridge Avenue, Melbourne, FL 32901
(321) 608-7200 • Fax (321) 608-7219
CITY COUNCIL AGENDA
February 24, 2015 6:30 P.M.
-----------------------------------------------------------------------------------------------------------------------------------This meeting shall adjourn by 11:00 p.m. Extension of the meeting beyond 11:00 p.m. shall only
be authorized by a majority vote of City Council.
In accordance with Council policy, the roll call vote rotates each meeting. During this meeting,
the vote will be Districts Three through Two except that the Mayor will vote last as provided by
City Code and the Vice Mayor will vote second to last.
1.
2.
3.
4.
5.
6.
7.
Invocation – Amy Julian, First Church of Christ Scientist
Pledge of Allegiance
Roll Call
Proclamations and Presentations
Approval of Minutes – February 10, 2015 – Regular Meeting
City Manager's Report
Public Comments
UNFINISHED BUSINESS
Note: At the request of the Mayor, the agenda item relating to Street Performances has been
postponed until the March 10, 2015 City Council meeting.
8.
COUNCIL ACTION RE: Notice of motion to rescind and amend that previously adopted Appointment of James Minus and Matthew Schlick as alternate members to the Code
Enforcement Board. (Requested by Council Member Lopez) (Postponed – 2/10/15)
NEW BUSINESS
9.
10.
COUNCIL ACTION RE: DB Lee Water Reclamation Facility (WRF) Expansion & Energy
Efficiency Improvements, Project No. 33713.
a.
Contract award inclusive of the condition that FDEP approval of the award is
received by the City for DB Lee WRF Expansion & Energy Efficiency
Improvements, Project No. 33713, Brandes Design-Build, Inc., Clearwater, FL $5,315,542.50
b.
Professional engineering services contract approval for DB Lee WRF Expansion &
Energy Efficiency Improvements, Project No. 33713, Infrastructure Solution
Services, LLC, Melbourne, FL - not-to-exceed $456,750
CONSENT AGENDA:
a.
Contract award for purchase of swimming pool chlorine, The Dumont Company,
Oviedo, FL - $11,700 for first contract year, total estimated contract cost $46,800.
Page 1 of 3
Melbourne City Council
Meeting of February 24, 2015
Agenda
b.
Contract award for City-wide courier services, M.C.S. Courier Service, Melbourne,
FL – annual cost of $16,060, total contract cost $64,240.
c.
Renewal of annual technical support service for Novell Netware, Groupwise,
GWAVA, and Zenworks; Viable Solutions, Inc.; Orlando, FL - $56,880.
d.
Purchase of additional licenses and the renewal of Novell network software and
maintenance for GroupWise and Novell Open Workgroup Suite from Novell, Inc.;
Provo, UT, - $47,437.09.
e.
Resolution No. 3472: A resolution authorizing the City Manager to submit a grant
application to the State of Florida Victims of Crime Act Program for FY 2015-2016
funding in the amount of $38,427 with matching funds of $9,607 for a total program
cost of $48,034 to continue the Victim Services Program by funding the Victim
Advocate position for the Melbourne Police Department.
f.
Resolution No. 3473: A resolution regarding First Amendment to Agreement to
Sell Easements in relation to Wetlands Mitigation Bank.
11.
ITEMS REMOVED FROM THE CONSENT AGENDA
12.
COUNCIL ACTION RE: 2016 Budget Outlook and Fiscal Issues.
13.
RESOLUTION NO.
recommendations.
14.
RESOLUTION NO. 3475: A resolution providing for Airport Fund budget adjustments.
15.
COUNCIL ACTION RE: (Public Hearing) Approval of proposed list of projects and
activities for the FY 2015-2016 CDBG Action Plan; and authorization for the City
Manager to submit the Plan for inclusion in the 2015-2016 Consolidated Action Plan and
to execute all associated documents.
16.
COUNCIL ACTION RE: (Public Hearing) Approval of proposed activities for FY 20152016 HOME funds; and authorization for the City Manager to submit the Plan for
inclusion in the Brevard County HOME Consortium’s 2015-2016 Consolidated Action
Plan and to execute all associated documents.
17.
SITE PLAN APPROVAL (SP-2015-01) FLORIDA TECH STUDENT DESIGN CENTER:
(Public Hearing) A request for site plan approval to construct a new 11,265±-square foot
student design laboratory building on a 1.91±-acre portion of the developed Florida Tech
south campus zoned I-1 (Institutional). The property is located on the south side of
University Boulevard, east of Country Club Drive and west of Babcock Street. (Owner –
Florida Institute of Technology) (Applicant – Morgan & Associates Engineering)
(Representative – Andy Kirbach, P.E.) (P&Z Board – 2/5/15)
3474:
A
resolution
Page 2 of 3
adopting
first
quarter
budget
review
Melbourne City Council
Meeting of February 24, 2015
Agenda
18.
COUNCIL ACTION RE: Approval of replacement and installation of variable frequency
drives (VFDs), programmable logic controllers (PLCs) and integration into existing
supervisory control and data acquisition (SCADA) systems at both Water Reclamation
Facilities, Rexel, Melbourne, FL - $167,602.
19.
COUNCIL ACTION RE: Recodification of City Code.
a.
ORDINANCE NO. 2015-02: (First Reading/Public Hearing) Adopting and enacting
the City Charter as a result of certain provisions being converted to ordinances by
operation of Municipal Home Rule, including section 2.09 relating to minimum notice
requirements for emergency City Council meetings; adopting the Charter as part of
the 2015 recodification of the City Code.
b.
ORDINANCE NO. 2015-03: (First Reading/Public Hearing) Adopting and enacting a
new Code (2015) for the City of Melbourne.
c.
ORDINANCE NO. 2015-04: (First Reading/Public Hearing) Adopting and enacting
amendments to the Land Development Regulations as part of the 2015 recodification
of the City Code.
20.
RESOLUTION NO. 3476: A resolution expressing support of Florida House Bill 225 and
Florida Senate Bill 590 – The All American Flag Act. (Requested by Council Member
Debbie Thomas)
21.
PETITIONS, REMONSTRANCES, AND COMMUNICATIONS
22.
ADJOURNMENT
Mayor Kathy Meehan and Council Members Molly Tasker and Debbie Thomas, as members of the Airport Authority Board, may
discuss Airport Authority issues, which may subsequently be addressed by the Airport Authority.
Mayor Meehan, Vice-Mayor Betty Moore, and Council Members Mike Nowlin, and Teresa Lopez (alternate), as members of the
Space Coast Transportation Planning Organization (SCTPO), may discuss SCTPO issues, which may subsequently be
addressed by the SCTPO.
Pursuant to 286.0105, Florida Statutes, the City hereby advises the public that if a person decides to appeal any decision made
by the City Council with respect to any matter considered at its meeting or hearing, he will need a record of the proceedings, and
that for such purpose, affected persons may need to insure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City
for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges
or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act and Section 286.26, Florida
Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s
Office (321/608-7220) at least 48 hours prior to the meeting.
Page 3 of 3
City Manager’s Office
MEMORANDUM
TO:
MAYOR AND COUNCIL
FROM:
MICHAEL A. MCNEES, CITY MANAGER
DATE:
FEBRUARY 19, 2015
SUBJECT:
CITY MANAGER’S REPORT – MEETING OF FEBRUARY 24, 2015
1.
Upcoming Events and Reminders:
 The Melbourne Police Department 7th Annual Awards Ceremony will be held on
Wednesday, March 4 at the Hilton Rialto at 5:30 p.m.
 The March Police Community Relations Council meeting will be held on Thursday,
March 12, 2015 at 7:00 PM. The meeting will be held at the Carver Park Community
Center.
2.
Retirements:
 Russell Compton, Terminal Shift Supervisor with Melbourne International Airport,
retired February 1, 2015 after 10 years of service to the City.
 Jean (JB) Watson, Principal Secretary with Fire Administration, retired on February 12,
2015 after 28 years of service to the City.
 Dewey Anderson, Code Compliance Inspector II, will retire on February 27, 2015 after 6
years of service to the City.
 Louis Destefano, Golf Course Manager with Mallards Landing Golf Course, will retire
on February 27, 2015 after 19 years of service to the City.
 Joseph Gervais, Jr., Streets Management Maintenance Foreman, will retire on February
27, 2015 after 17 years of service to the City.
 Anuradha Bhate, Accounts Clerk with Utility Billing & Collection, will retire on March
2, 2015 after 6 years of service to the City.
Respectfully submitted,
___________________
Michael A. McNees
City Manager
MAM/rct
Page 4
Melbourne City Council
CITY MANAGER’S
ACTIVITY REPORT
January 2015
SPECIAL ACTIVITY PERMITS ISSUED
Sixteen special activity permits or permit agreements were issued during January for events on private and
public property involving road closure, outdoor sales and distribution of alcoholic beverages, banners, inflatable
signs, outdoor food, temporary signs, sound amplification, and placement of tents. The following events
scheduled for February have either been permitted or are in the process of being permitted:

EGAD Green Market, Eau Gallie Square, February 6, 7, 13, 14, 20, 21, 27 and 28, 8:00 a.m. – 4:00 p.m.

First Friday Art Walk, Eau Gallie Square, February 6, 3:30 p.m. – 9:00 p.m.

EGAD Founder’s Day, Downtown Eau Gallie, February 7, Noon – 11:00 p.m.

MMS Friday Fest, Downtown Melbourne, February 13, 6:00 p.m. – 10:00 p.m.

Uprising Fitness Challenge, Cypress Avenue south of Eau Gallie Boulevard, February 21, 7:30 a.m.

Eye of the Dragon 10K and 2 Mile, Eau Gallie Civic Center, February 28, 7:30 a.m.
ANIMAL PERMITS ISSUED
APPLICANT
ADDRESS
No animal permits were issued in the month of January 2015.
ANIMAL TYPE
PUBLIC ASSEMBLY PERMITS ISSUED
DATE
FACILITY
EVENT
No public assembly permits were issued in the month of January.
DATE
RENTER
PURCHASES APPROVED BY THE CITY MANAGER
Award for painting of three structures at the Grant Street Water Reclamation Plant, Anchor Painting, Inc.; Indian
Harbour Beach, FL - $18,664.
Increase to an existing purchase order for vehicle air conditioning repair, Rich’s Auto Technology, Melbourne,
FL - $35,000.
Purchase of one 2015 Dodge Charger (unmarked) for the Police Department, Garber Chrysler Dodge Truck,
Inc.; Green Cove Springs, FL - $27,396.
Increase to an existing purchase order for wireless phone service for the Police Department, AT&T, Orlando, FL
- $30,000.
Award for HySecurity Gate Replacement at Public Works Complex, East Coast Fence and Guardrail; Cocoa, FL
- $15,666.77.
Page 5
City Manager’s Activity Report
Month of January 2015
Melbourne City Council
PURCHASING
Bid No.
ITB-
12-091
IFQ-
12-090
ITBITB-
12-092
12-093
RFP-
12-100
RFPITB-
12-098
12-099
ITBQ
Q
Q
Q
Q
Q
IFQQ
12-102
12-104
12-103
01-105
01-106
01-107
01-108
01-109
01-112
Title
Dept./Division
SHERWOOD PARK POOL SLIDE
HYSECURITY SECURITY GATE REPLACEMENTPUBLIC WORKS
GAS/ DIESEL ENGINE REPAIR & MAINTENANCE
SERVICES T
SWIMMING POOL CHLORINE - TERM CONTRACT
BENEFICIAL REUSE AND REMOVAL OF FERRIC
RESIDUALS
CITY WIDE VENDING MACHINE SERVICES- TERM
CONTRACT
CITY WIDE COURIER SERVICE- TERM CONTRACT
REMEDYFORCE IT SERVICE DESK SW & CONSULTING
SVCS
SAFETY EQUIPMENT
TOOLS & HARDWARE
TOOLS & HARDWARE
JANITORIAL SUPPLIES
SAFETY SUPPLIES
TOOLS & HARDWARE
FLYGT PUMP IMPELLER UPGRADE
TOOLS
Page 6
Issue Date
Open Date
Purchasing
12/1/2014
1/6/2015
Utilities Admin
12/2/2014
1/6/2015
Purchasing
Purchasing
12/4/2014
12/11/2014
1/8/2015
1/13/2015
Water Production
12/16/2014
1/27/2015
Purchasing
Purchasing
12/16/2014
12/18/2014
1/29/2015
1/15/2015
IT Div
Purchasing
Purchasing
Purchasing
Purchasing
Purchasing
Purchasing
Wastewater
Purchasing
12/29/2014
12/30/2014
12/30/2014
1/13/2015
1/15/2015
1/15/2015
1/15/2015
1/16/2015
1/27/2015
1/8/2015
1/7/2015
1/7/2015
1/20/2015
1/22/2015
1/22/2015
1/22/2015
2/3/2015
2/3/2015
City Manager’s Activity Report
Month of January 2015
Melbourne City Council
CODE COMPLIANCE DIVISION ACTIVITY
Fire Prevention
Inspections
Building
Re-inspection
Business Tax Receipt
Vehicles
Complaints
Special Activities
Fire Investigations
Periodic Inspections
Public Education
Drills
Hydrant Flows
School Inspections
Miscellaneous
Fire Codes
Fire Protection
Plan Review
Total Inspections
Building Inspections
0
68
13
3
2
6
1
187
0
0
2
0
94
3
1
37
417
Footing
Slab
Framing
Gas
Drywall
Above Ceiling
Driveway/Sidewalk
Energy Code
Fire Systems
Fire Investigations
Rough Plumbing
Tie Beam
Electrical
Mechanical
Sewer
Roof
Pools
Miscellaneous
Final
Total Inspections
WATER & SEWER
CONNECTION PERMITS
Inside City
Water
Residential
Commercial
6
0
Outside City
Water
14
25
129
13
16
26
7
11
33
0
12
16
143
131
18
127
22
124
162
1,029
Building Permits
Single Family Residence
New Multi-Family Residence
New Commercial
Mobile Home
Residential Addition
Commercial Addition
Swimming Pool
Demolition
All other Permit Types
Total Permits
5
0
3
0
80
26
5
4
288
411
Code Enforcement Inspections
Building
Business Tax Receipt
Vehicles
Public Education
Overgrown Lots
Fire Investigations
City Ordinance
Zoning Ordinance
Landscaping
Plan Review
Total Inspections
Non-Permitted Signage
39
2
35
0
36
0
62
20
1
19
214
828
POLICE SERVICES
Sewer
1
0
Sewer
Residential
9
0
Commercial
0
0
Calls for Service Answered
6,956
Traffic Contacts
Traffic Citations Issued
Parking Citations Issued
General Arrests
Narcotics Incident Offense Reports
Narcotics Arrests
1,327
987
99
247
104
49
FIRE SERVICES
CITY EMPLOYMENT
New Hires
Separations
Full Time
Part Time
Seasonal
2
3
0
Full Time
Part Time
Seasonal
4
3
0
Residential
Commercial
Other
Mutual Aid
Rescue
Miscellaneous
Total Fire Services
Page 7
6
3
10
1
1,207
184
1,411
City Manager’s Activity Report
Month of January 2015
Melbourne City Council
HOUSING & URBAN IMPROVEMENT DIVISION
Neighborhood Stabilization Program (NSP1)
NSP1 Grant Award:
NSP1 Grant Funds Expended:
NSP1 Grant Funds Available:
1
$1,920,191.00
$1,920,191.00
$0.00
Program Income1:
Program Income Expended:
Funds Available from Program Income:
$981,971.86
$874,511.00
$107,460.86
Earned from NSP1 Homes Sold to eligible homebuyers
Number of developers awarded NSP1 Program Income (PI) funds - 2
Foreclosed homes acquired with Program Income – 7 (1554 Caribbean Dr., 1636 Clover Cir., 2421 Lee Av., 1829 Madison Av., 1848 Oakwood Dr.,
608 Sioux Av. and 1949 Tyler Av.)
Homes rehabilitated and sold – 5 (1636 Clover Cir. – closed on 6/15/2013, 1554 Caribbean Dr. – closed on 6/13/13, 2421 Lee Av. – closed
7/31/2013, 1848 Oakwood Dr. – closed 06/16/2014 – 1829 Madison Av – closed 12/22/2014)
Homes rehabilitated and leased – 1 (608 Sioux Av. – leased on 1/1/2013)
Homes rehabilitated and available for sale – 0
Homes under contract with homebuyers – 0
Homes being rehabilitated – 0
Homes awaiting rehab – 1 (1949 Tyler Av.)
Neighborhood Stabilization Program (NSP3)
NSP3 Grant Award:
$1,257,986.00
NSP3 Grant Funds Expended:
$1,211,249.65
3
NSP3 Grant Funds Available :
$ 46,736.35
2
3
Program Income2:
Program Income Expended:
Funds Available from Program Income:
$765,244.39
$703,319.60
$ 61,924.79
Earned from NSP3 Homes Sold to eligible homebuyers
All Program Income on hand must be spent before additional NSP3 funds can be drawn down from HUD
Number of developers currently awarded NSP3 funds - 1
Foreclosed Homes acquired – 5 (1962 Garner Av., 726 Clarke Av., 512 Cherokee Av., 2426 Pawnee Dr., 1738 S. Dodge Cir.)
Homes with rehab underway – 0
Homes with rehab completed – 1 (512 Cherokee Av.)
Homes rehabilitated and available for sale – 0
Homes rehabilitated and sold – 3 (1962 Garner Av., 726 Clarke Av. and 2426 Pawnee Dr.)
Homes under contract with homebuyers – 1 (512 Cherokee Av.)
Homes awaiting rehab – 2 (2426 Pawnee Dr. and 1738 S. Dodge Circle)
HOME Investment Partnerships Program (HOME)
Households receiving monthly rent subsidies (TBRA) – 6 (no change)
Applicants approved for rehab – 6 – 209 Lantana Ln, 3305 Henry St., 3030 Plummer Cir, 518 Burr St, 807 Almond Blvd. and 786 Tupelo Dr.
Rehabilitation applications pending to qualify households – 6 – waiting list closed
Homes with rehab underway – 1 – 209 Lantana Lane is 99% complete
Homes with rehab completed – 3 – 807 Almond Blvd. is 100% complete, 3305 Henry St. is 100% complete and 3030 Plummer Circle is 100%
complete
The Consolidated Annual Performance and Evaluation Report (“CAPER”) covering the period from October 1, 2013 to September 30, 2014 was
submitted to Brevard County for inclusion in the Brevard County HOME Consortium CAPER. The HOME CAPER summarizes activities undertaken
by the Brevard County HOME Consortium (which includes the City of Melbourne) to meet strategic objectives in support of the Consortium’s
affordable housing goals, identified in the Consolidated Plan and Annual Action Plan.
On 12/19/2014 proposals were due for the 2015-2016 funding cycle. A total of 7 requests for funding were received.
Hardest Hit Program
Applicants assigned by FHFC to City – 217 applicants since April 2011.
State Housing Initiatives Partnership (SHIP) Program
Homes approved for rehab. but not underway yet – 1 at 626 Ryoland St. Bids submitted on 10/15/2014 exceeded the project budget. This project
is on hold.
Community Development Block Grant (CDBG)
Contracts in progress with nonprofits for FY 2014 funding – 5
A Public Hearing was held on the Consolidated Annual Performance and Evaluation Report (CAPER) on 12/8/2014. There were no written or
verbal comments received on this report.
Planning activities are in progress. The staff Funding Recommendations Committee met on 1/21/2015 and gave recommendations that will be
submitted to the Citizens’ Advisory Board (CAB). The CAB is scheduled to act on staff recommendations on 2/2/2015.
Florida Inland Navigation District (FIND)
On 10/24/2014 the fully executed award Agreements for Marina Towers Land Acquisition project ($358,930) and Melbourne Harbor Dredge Phase
II (basin mouth only) project ($143,582) were received. On 01/13/2015 the fully executed award Agreement for Horse Creek Dredge Phase II
project ($159,285) was received.
Florida Recreation and Development Assistance Program (FRDAP)
On 09/09/2014 the fully executed award Agreement for the Brothers Park Improvement project for $50,000 in State funding was received. On
11/07/2014 the title search was completed. Other required commencement documents include a signed boundary survey and signed site plan.
Page 8
City Manager’s Activity Report
Month of January 2015
Melbourne City Council
Engineering Activity Report
Action
Project No. / Project
Name.
Description
FIT Babcock Street Median
Landscaping – Project No. 18414
Landscaping in the existing medians of Babcock
Street (S.R. 507) from Florida Avenue to Vida
Way
Hickory Street Drainage Pipe
Replacement - Project No. 14213
Replacement of approximately 468 LF 72”
corrugated metal pipe that has begun to fail under
the Hickory Street right of way.
Central Satellite Beach Area Cast
Iron Water Main Replacements –
Project No. 18113
T.O. BMEG 067 for preliminary survey and
engineering
services
from
Bussen-Mayer
Engineering Group – Merritt Island, FL - $34,770.
42-Inch
Drainage
Pipe
Replacement
at
Florida
Avenue/Southwest Park – Project
No. TBD
T.O. BMEG 068 for surveying services from
Bussen-Mayer Engineering Group – Merritt
Island, FL - $6,200.
800 E. Strawbridge Avenue
Asbestos Study and Phase 1
Environmental Services – Project
No. 10515
T.O. BMEG 069 for an environmental study from
Bussen-Mayer Engineering Group – Merritt
Island, FL - $4,500.
Melbourne
Harbor
Channel
Dredge, Phase 2 – Project No.
18113
T.O. BMEG 071 to provide technical
specifications and bidding services from BussenMayer Engineering Group – Merritt Island, FL $5,200.
Baymeadows Lakes - Project No.
SD-13-05
33 unit single family subdivision at 3480 Courage
Circle.
Kumar Office Building – Project
No. IF-12-08
11,760 s.f. office/medical building at 2960 Bush
Drive
Keiser University Expansion –
Project No SP-14-03
29,840 s.f. expansion to the existing Keiser
College facility at 800 S. Babcock St.
Outback Steakhouse – Project No
IF-14-15
Proposed Outback Steakhouse to be located in
existing parking lot of Melbourne Square Mall 1700 W. New Haven Ave.
Notice to Proceed
Consultant Task
Orders approved by
City Manager
Site Development
Plan Approvals
Page 9
City Manager’s Activity Report
Month of January 2015
Melbourne City Council
Engineering Activity Report (continued)
Action
Final Inspections CIP:
Developme Final
Inspections:
Miscellaneous
Project No. / Project
Name.
Description
Babcock Street Phase 3
Roadway Improvements; City
Project No. 14108
Roadway widening for Babcock Street from
Brevard Drive to Alma Drive including raised
landscaped medians, sidewalks, ADA curb
ramps,
utility,
storm
sewer
and
street lighting improvements.
Babcock
Street
Waterline
Relocation – Project No. 33505
FDOT project included the relocation of the City's
12-inch waterline approximately 2,600 in length,
from US 192 to Fee Avenue.
Babcock Street Landscape
Irrigation – Project No.18411
Landscape and irrigation improvements in the
median of Babcock Street and around Pond B.
&
Wayfinding Signage Program –
Project No. 18311
Wayfinding signs placed throughout downtown
Eau Gallie
Cart Storage at Mallards Landing
Golf Course - Project No. 47011
Pre-final/final for new building 1/26/15. The
remainder of the project (demolition of exist.
building) will take place sometime in
February/March.
Johnstone Supply Addition
Project No. IF-14-10
New 6,700 s.f. building addition with associated
paving, parking and stormwater retention at 610
Atlantis Rd.
–
Eau Gallie Professional Medical
Office Building - Project No. IF13-09
8,237 s.f. building with associated paving, parking
and stormwater retention at 3160 West Eau Gallie
Boulevard.
Melbourne Square Mall Utility
Extensions – Project No. IF-14-08
Extension of utilities for future pad sites at 1700 W.
New Haven Avenue.
Willows
Subdivision
10-Inch
Water Main – Project No. 30313
Acquisition of a drainage and utility easement at
5443 The Willow Drive needed for construction of
proposed 10-inch diameter PVC water main $3,800 to Valerie Williams-Drummer, property
owner.
Page 10
City Manager’s Activity Report
Month of January 2015
Melbourne City Council
NEW BUSINESS TAX RECEIPTS ISSUED
Licensee
Address
Issue Date
Home
Based
PRESTIGIOUS SERVICES, LLC
ADVANCED BIOTECH SOLUTIONS
INC
2056 TREVINO CIR, Suite
709 SILVER PALM AV,
Suite #A
2595 REVOLUTION ST,
Suite #104
1436 VALENTINE ST,
Suite
2456 SARNO RD, Suite
1/8/2015
No
1/22/2015
No
1/20/2015
No
1/26/2015
1/28/2015
No
No
1915 SLONE BLVD, Suite
1/28/2015
Yes
1800 PENN ST, Suite #12
1900 S HARBOR CITY
BLVD, Suite #328
1950 HARRISON AV,
Suite
1656 PARAKEET CT,
Suite
1900 S HARBOR CITY
BLVD, Suite #236
4651 W EAU GALLIE
BLVD, Suite #11
1624 S BABCOCK ST,
Suite
1/14/2015
No
1/13/2015
No
1/26/2015
No
1/7/2015
Yes
MERCHANT/RETAIL
MERCHANT/RETAIL
AUTOMOBILE/MOTOR
VEHICLE RENTAL
PROF/HEALTH
PRACTITIONER
PUBLIC RELATIONS
SERVICE 'SR
CONSTRUCTION
SERVICE
CONSTRUCTION
SERVICE
1/8/2015
No
LOAN COMPANY
1/14/2015
Yes
1/27/2015
No
1/7/2015
1/8/2015
No
No
1/28/2015
No
1/30/2015
Yes
1/23/2015
No
1/30/2015
1/23/2015
Yes
No
1/6/2015
No
PROFESSIONAL OFFICE
AUTOMOBILE/MOTOR
VEHICLE DEALER
DRY CLEANER WITH
OPT PLANT
MERCHANT/RETAIL
COMPUTER SERVICE
PROF/MASSAGE
THERAPIST
CONSTRUCTION
SERVICE
RESTAURANT/EATING
PLACE
LOCAL TRUCKING NO
STORAGE
COMPUTER SERVICE
AUTOMATED TELLER
MACHINE
1/30/2015
Yes
CONSULTANT/BUSINESS
1/22/2015
No
1/13/2015
No
LAWN MAINTENANCE
PROF/HEALTH
PRACTITIONER
1/30/2015
1/15/2015
No
No
MERCHANT/RETAIL
APARTMENT
1/30/2015
No
1/16/2015
No
PROFESSIONAL OFFICE
PROF/MASSAGE
THERAPIST
ADVANCED ROOF CLEANING
AEROCARE
AMAZOTICA
ASHLEY EXECUTIVE TOWN CAR
SERVICES
BANTA, CAYLEE
BAUMBACH & FISHER
COMMUNICATIONS, LLC
BAYSHORE CABINETRY LLC
BONITTO JR., VAN OSWALD
CALIBER HOME LOANS, INC.
CARING ANGELS
CHAMPION AUTO WHOLESALE,
INC.
COASTAL CLOTH BABY & CO. LLC
CODECRAFT LAB, INC.
DANLEY, DELLA RAE
DONOHUE, RAYMOND EDWARD
EGG AND I BREAKFAST AND
LUNCH, THE
EXPRESS ROLL OFF
FRANCOVA, LEONA
GIANT OIL, INC.
GREENLAND PRODUCT
DEVELOPMENT, LLC
GROUNDS GUY OF MELBOURNE,
THE
HOWLEY, LINDSAY
INFINITY BRIDAL WEDDING
PLANNING INC
KILMER PROPERTIES INC
LEVERMORE PSYCHOLOGICAL
SERVICES
LUBIN, VANESSA
794 WASHBURN RD,
Suite
1423 HIGHLAND AV, Suite
330 N BABCOCK ST, Suite
#101
1001 W EAU GALLIE
BLVD, Suite
2447 N WICKHAM RD,
Suite #144
193 PEREGRINE DR,
Suite
2990 ST JAMES LN, Suite
201 E EAU GALLIE BLVD,
Suite
499 BELLA CAMINO
WAY, Suite
1923 N WICKHAM RD,
Suite
4450 W EAU GALLIE
BLVD, Suite #180
3870 DAIRY RD, Suite
2173 STEWART RD, Suite
100 RIALTO PL, Suite
#700
205 W NEW HAVEN AV,
Suite #2
Page 11
Class Description
CONSTRUCTION
SERVICE
BUSINESS SERVICE
CONSTRUCTION
SERVICE
City Manager’s Activity Report
Month of January 2015
Melbourne City Council
NEW BUSINESS TAX RECEIPTS ISSUED (continued)
MASSAGE BASICS LLC
MC ASSEMBLY
MC-NIFICENT BARBER SALON
MOLLEDO MAINTENANCE
SERVICES
NEW HORIZONS COMPUTER
LEARNING CENTER
OTR PUBLICATIONS
PERFECT PLAN CLEANING
SERVICE
R & D HOME DESIGN
RC DENTAL LABORATORY INC
REFLECTIONS CLEANING
SERVICES
RELIANT TRADING GROUP INC
RUBERTE, RACHEL
SEAGRAPE SOFTWARE, LLC
SHEPHERD, SCOTT G. LIMITED
LIABILITY COMPANY
SHORELINE MAINTENANCE
SINCERELY YOURS WEDDINGS
AND EVENTS
SUNSTOPPER WINDOW TINTING
TECHNOLOGY DEVELOPERS
WORLDWIDE
TECHNOLOGY DEVELOPERS
WORLDWIDE
THE BEST LITTLE CAKE HOUSE
THE VAPE DOCTORS
UPTOWN VINTAGE & ANTIQUE
MARKET
WELD-DONE CREATIONS
HANDYMAN SERVICES
WRITE NOW EDITING
3800 W EAU GALLIE
BLVD, Suite #102
425 NORTH DR, Suite
4880 STACK BLVD, Suite
#E2
2625 REVOLUTION ST,
Suite #106
4450 W EAU GALLIE
BLVD, Suite #130
221 W HIBISCUS BLVD,
Suite
221 W HIBISCUS BLVD,
Suite
2898 DUSA DR, Suite
#108
316 LAURIE ST, Suite
2286 ROYAL POINCIANA
BLVD, Suite
3512 DAVINCI WAY, Suite
2700 MADERIA CIR, Suite
4164 GRAND MEADOWS
BLVD, Suite
1/29/2015
1/21/2015
No
No
PROFESSIONAL OFFICE
MANUFACTURER
1/20/2015
No
1/26/2015
No
1/8/2015
No
BARBER SHOP
CONSTRUCTION
SERVICE
SCHOOL/EDUCATIONAL
SERVICE
1/20/2015
No
MERCHANT/RETAIL SR
1/5/2015
No
JANITORIAL SERVICE
1/9/2015
1/7/2015
No
No
LAWN MAINTENANCE
LABORATORY
1/9/2015
1/14/2015
1/28/2015
No
Yes
No
JANITORIAL SERVICE
BUSINESS SERVICE
JANITORIAL SERVICE
1/26/2015
Yes
1504 COWART AV, Suite
1/2/2015
No
4355 DOW RD, Suite
1/9/2015
No
COMPUTER SERVICE
CONSTRUCTION
SERVICE
EXTERMINATOR/PEST
CONTROL
2570 WRIGHT AV, Suite
2544 S HARBOR CITY
BLVD, Suite
221 W HIBISCUS BLVD,
Suite
221 W HIBISCUS BLVD,
Suite
223 W HIBISCUS BLVD,
Suite
102 E NEW HAVEN AV,
Suite
1/9/2015
No
1/16/2015
No
1/13/2015
No
1/13/2015
No
JANITORIAL SERVICE
MARKETING/MANAGEME
NT CONSULTANT
1/6/2015
No
RETAIL BAKERY
1/14/2015
No
1024 S HARBOR CITY
BLVD, Suite
1/5/2015
No
1/13/2015
Yes
MERCHANT/RETAIL
BUSINESS OFFICE
'USED MERCHANDISE
STORE
CONSTRUCTION
SERVICE
1/28/2015
Yes
BUSINESS SERVICE SR
3479 N SYLVAN LN, Suite
1939 GLEN MEADOWS
CIR, Suite
Page 12
PERSONAL SERVICE
CONSTRUCTION
SERVICE
City Manager’s Activity Report
Month of January 2015
Melbourne City Council
Leisure Services Facility Rentals
DATE
FACILITY
EVENT
RENTER
01/01/15
01/03/15
01/03/15
01/04/15
01/06/15
01/06/15
01/06/15
01/07/15
01/08/15
01/08/15
01/08/15
01/09/15
01/09/15
01/10/15
01/10/15
01/10/15
01/11/15
01/11/15
01/11/15
01/13/15
01/13/15
01/13/15
01/14/15
01/15/15
01/15/15
01/16/15
01/16/15
01/16/15
01/17/15
01/17/15
01/17/15
01/17/15
01/17/15
01/18/15
01/18/15
01/18/15
01/18/15
01/18/15
01/19/15
01/19/15
01/20/15
01/21/15
01/23/15
01/23/15
01/24/15
01/24/15
01/24/15
01/25/15
01/25/15
01/25/15
01/25/15
Eau Gallie Civic Center
Front Street Civic Center
Lipscomb Comm. Center
Front Street Civic Center
Melbourne Auditorium
Front Street Civic Center
Eau Gallie Civic Center
Melbourne Auditorium
Melbourne Auditorium
Front Street Civic Center
Grant Street Community Center
Melbourne Auditorium
Front Street Civic Center
Melbourne Auditorium
Front Street Civic Center
Jimmy Moore Pavilion
Melbourne Auditorium
Front Street Civic Center
Eau Gallie Civic Center
Melbourne Auditorium
Grant Street Community Center
Eau Gallie Civic Center
Melbourne Auditorium
Melbourne Auditorium
Grant Street Community Center
Melbourne Auditorium
Front Street Civic Center
Eau Gallie Civic Center
Melbourne Auditorium
Front Street Civic Center
Lipscomb Comm. Center
Ballard Pavilion
Eau Gallie Civic Center
Melbourne Auditorium
Front Street Civic Center
Lipscomb Comm. Center
Ballard Pavilion
Eau Gallie Civic Center
Melbourne Auditorium
Grant Street Community Center
Eau Gallie Civic Center
Melbourne Auditorium
Front Street Civic Center
Eau Gallie Civic Center
Melbourne Auditorium
Front Street Civic Center
Eau Gallie Civic Center
Melbourne Auditorium
Front Street Civic Center
Ballard Pavilion
Eau Gallie Civic Center
Wedding Reception
Wedding Reception
Party
Wedding Reception
Concert
Memorial Service
Camera Club
Concert
Shell Show
Meeting
Basketball Game
Shell Show
Birthday Party
Shell Show
Wedding Reception
Birthday Party
Shell Show
Baby Shower
Coin Show
Meeting
Basketball Game
Basketball Game
Meeting
Antique Show
Basketball Game
Antique Show
Birthday Party
Team Party
Antique Show
Family Reunion
Rental
Birthday Party
Wedding
Antique Show
Wedding & Reception
Rental
Birthday Party
Quinceanera
MLK Jr. Celebration
Kitchen (concessions)
Basketball Game
Investor Meeting
Party
Sweet 16
Bridal Show
Wedding Reception
Space Coast Woodcarvers
Bridal Show
Wedding Reception
Birthday Party
Football Banquet
Tanisha Campbell
Julie Stoddart
Lacy Family
Bryan Armstrong
Melbourne Municipal Band
Alex Ferguson
Brevard Camera Club
Melbourne Municipal Band
Astronaut Trail Shell Club
Space Coast Progressive Alliance
Brevard Heat
Astronaut Trail Shell Club
Quantelle Watson
Astronaut Trail Shell Club
Eleanor Torres
Jennifer Benoit
Astronaut Trail Shell Club
Sophonie Shelton
Alysha Wilson
Rockwell Collins
Brevard Heat
Assurance Christian Academy
Rockwell Collins
Silver Chest Antiques
Brevard Heat
Silver Chest Antiques
Sharon Levasseur
Wendy Berry
Silver Chest Antiques
Lavern Harp
Restored Church of God
Christine McCarty
Cindi Pontemoli
Silver Chest Antiques
Patricia Clarke
Restored Church of God
Veronica Basye
Lucie Garcia
MLK Jr. Coalition
Josephine Hunter
Community Christian/Kelly Seiter
Economic Development Commission
Gary Wyse
Kristy Tatum
Sophisticated Gents
Christine Kastovich
Thomas Anstett
Sophisticated Gents
Mike DeMartino
Gary Snyder
Sherri Snyder
Page 13
City Manager’s Activity Report
Month of January 2015
Melbourne City Council
Leisure Services Facility Rentals (continued)
01/26/15
01/29/15
01/30/15
01/30/15
01/30/15
01/30/15
01/31/15
01/31/15
01/31/15
01/31/15
Grant Street Community Center
Eau Gallie Civic Center
Melbourne Auditorium
Front Street Civic Center
Grant Street Community Center
Eau Gallie Civic Center
Melbourne Auditorium
Lipscomb Pavilion
Lipscomb Comm. Center
Eau Gallie Civic Center
Basketball Game
Red Hat Luncheon
Swingtime Dance
Marathon
Kitchen (concessions)
Fundraiser
Mystic Faire
Party
Rental
Wedding Reception
UTILITY BILLS
Brevard Heat
Mary Lindquist
Melbourne Municipal Band
Mitch Varnes
Josephine Hunter
Alicia Ortiz
Candy Strafford
Simmons Family
Bristol Repass
Amber Lacko
INTERNET STATISTICS
ACH* CUSTOMERS
# of bills – 12,395
% of total – 21.8%
3rd Party Wire Payments
# of bills – 9,788
% of total – 17.3%
Page Views – 113,844
*Automated Clearing House
Page 14
Melbourne City Council
DEPARTMENT:
CITY ATTORNEY’S OFFICE
February 24, 2015
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
N/A
No
No
8
SUBJECT
Notice of motion to rescind and amend that previously adopted - Appointment of James Minus
and Matthew Schlick as alternate members to the Code Enforcement Board
BACKGROUND/CONSIDERATION
Council Member Lopez advised that she intends to make a motion to rescind and amend that
previously adopted in regard to the following:
Meeting of January 27, 2015, Item 22(b)
b.
Appointment of two alternate members to the Code Enforcement Board.
Moved by Nowlin/Moore to appoint James Minus and Matthew Schlick as alternate
members. Motion carried. Council Member Lopez voted nay. (Terms: January 27,
2015 through July 8, 2017; unexpired, three year terms.)
Once a “motion to rescind and amend that previously adopted“ is made, the motion requires a
second, is debatable and passes by majority vote. (If this notice had not been provided, the
motion would have required a two-thirds vote to pass.)
The January 27 agenda summary sheet and backup material are attached for information.
This item was postponed at the February 10, 2015 Council meeting.
FISCAL IMPACT (IF APPLICABLE)
None
REQUESTED ACTION
This item is presented as a parliamentary notice provided by Council Member Lopez.
Page 15
Item No. 8
Melbourne City Council
DEPARTMENT:
CITY CLERK
January 27, 2015
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
N/A
No
No
22b
SUBJECT
Appointment of two alternate members to the Code Enforcement Board
BACKGROUND/CONSIDERATION
There are two alternate vacancies on this board. Both positions are for an unexpired, threeyear term ending July 8, 2017.
Code Board members are appointed by City Council in accordance with the State Statutes. The
statutes provide that members shall be residents of the City and shall, whenever possible,
include an architect, a business person, an engineer, a general contractor, a subcontractor, and
a realtor. Council always has the discretion to appoint the person it judges to be the most
qualified to the Code Enforcement Board.
Applications are attached from:
Bassing, David
Buggs, Hazel
Gonzalez, Tino
Habermas, Jeff
Minus, James
Schlick, Matthew
Wicelinski, Thomas
FISCAL IMPACT (IF APPLICABLE)
REQUESTED ACTION
The recommendation is for City Council to appoint two alternate members to the board.
Page 16
Item No. 8
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Item No. 8
Page 1 of 1
Rebecca Thibert - Agenda Item 15
From:
To:
Date:
Subject:
CC:
Yvonne Minus <[email protected]>
City Clerk <[email protected]>
2/10/2015 11:42 AM
Agenda Item 15
Yvonne Minus <[email protected]>
Greetings Mayor and City Council Members,
It is very disheartening to learn that majority vote of 6-1 council members who voted to appoint Mr. Schlick and Mr.
Minus as Code Board alternates is being entertained again.
The vote was, in my opinion very decisive and done proper and in order.
Are you as council members will entertain/rescind a motion whenever the votes are not in your favor?
I hope that this council remains steadfast and uphold your initial votes and move forward. We have many more
pressing issues than to waste time on such petty issues as this.
Thanks very much for your time.
Yvonne Minus
Page 41
Item No. 8
file:///C:/Users/rthibert/AppData/Local/Temp/XPgrpwise/54E5AA88CMDomainCM_Post... 2/19/2015
Melbourne City Council
February 24, 2015
DEPARTMENT:
ENGINEERING/PUBLIC WORKS & UTILITIES
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
N/A
No
No
9
SUBJECT
Construction contract for the DB Lee Water Reclamation Facility (WRF) Expansion & Energy
Efficiency Improvements, along with the construction engineering services contract required
during construction.
BACKGROUND/CONSIDERATION
Seven bids were received for the DB Lee WRF Expansion & Energy Efficiency Improvements
project on January 27, 2015. The low bidder is Brandes Design-Build, Inc. in the amount of
$5,315,542.50.
This project will expand and improve treatment at the DB Lee WRF with the upgrade and/or
replacement of existing process components and equipment that have met or exceeded their
useful service life. Energy efficiency has been incorporated into various process equipment and
components as applicable. The agenda materials provide detail on the bids and describe the
scope of services.
In accordance with the Consultant Competitive Negotiations Act (F.S. 287.055), Infrastructure
Solutions Services LLC was selected to serve as the City’s professional engineering and on-site
representatives for the construction period of the DB Lee WRF Expansion & Energy Efficiency
Improvements. The scope of the construction engineering services is described in detail in the
agenda materials.
FISCAL IMPACT (IF APPLICABLE)
Funding is available in the capital improvement project for the DB Lee WRF Expansion &
Energy Efficiency Improvements, Project No. 33713 via the Florida Department of
Environmental Protection Bureau of Water Facilities’ State Revolving Fund Loan (WW05090).
REQUESTED ACTION
a.
Recommend award of construction contract to Brandes Design-Build, Inc. of Clearwater,
Florida, in the amount of $5,315,542.50 for DB Lee WRF Expansion & Energy Efficiency
Improvements, Project No. 33713, inclusive of the condition that FDEP approval of the
award is received by the City.
b.
Recommend approval of the professional engineering services contract with
Infrastructure Solution Services, LLC of Melbourne, Florida, in a not-to-exceed amount of
$456,750 for the DB Lee WRF Expansion & Energy Efficiency Improvements, Project No.
33713.
Page 42
Item No. 9
MEMORANDUM
To:
Michael A. McNees, City Manager
Thru:
Jenni Lamb, City Engineer
CITY OF MELBOURNE
Ralph Reigelsperger, Public Works & Utilities Director
From:
Harold Nantz, P.E., Asst. Public Works & Utilities Director
Date:
February 11, 2015
Re:
Bid Award Recommendation for the DB Lee Water Reclamation Facility
Expansion & Energy Efficiency Improvements, Project No. 33713
On January 27, 2015 at 3:00 p.m., seven (7) bids were received for the above
referenced project. The bidders were as follows:
Brandes Design-Build, Inc., Clearwater, FL
TLC Diversified, Inc., Palmettto, FL
RJ Sullivan Corporation, Pompano Beach, FL
WPC Industrial Contractors LLC, Jacksonville, FL
Florida Design Contractors, Inc., Lake Park, FL
Wharton-Smith, Inc., Lake Mary, FL
Close Construction LLC, Okeechobee, FL
Total Bid
$5,315,542.50
$5,587,777.00
$5,743,000.00
$5,777,000.00
$5,791,342.50
$5,855,000.00
$6,324,709.50
The lowest responsible bidder was determined to be Brandes Design-Build, Inc. of
Clearwater, Florida with a total bid amount of $5,315,542.50 (inclusive of the bid
alternate). On behalf of Baskerville-Donovan, Inc., Infrastructure Solution Services, LLC
(ISS) has reviewed the bids, checked with the bidder’s references and recommends
awarding the contract on total bid amount to the lowest responsive bidder, Brandes
Design-Build, Inc.
Background
In January 2011, Council approved the award of professional design services for the DB
Lee Water Reclamation Facility (DB Lee WRF) Expansion & Energy Efficiency
Improvement project. To help in the funding of this large and complex project, the City
entered into a loan agreement for the funding of this project through the Florida
Department of Environmental Protection (FDEP) State Revolving Fund (SRF) Program
in March 2013. Further, in April 2014, the City received notice that construction funding
had been approved for the project. Because this project is funded by the SRF Loan
program, the award of the construction contract must be approved by FDEP prior to
final contract execution and the issuance of a Notice to Proceed.
This project was developed to expand and improve treatment at the DB Lee WRF with
the upgrade and/or replacement of existing process components and equipment that
has met or exceeded its useful service life. Energy efficiency has been incorporated into
various process equipment and components as applicable.
Page 43
Item No. 9a
Scope of Work
The proposed improvements at the D. B. Lee WRF include (but are not limited to):

















two new cyclone separator and classifier systems at the headworks
rehabilitation of two existing flow equalization structures
modifications to the mixed liquor splitter box structure
improvements to one (1) existing aeration basin #1 with new anoxic tank and
internal recycle pumping system
improvements to two (2) existing aeration basins
rehabilitation of existing clarifier #1
installation of a drain on clarifier #2
replacement of 24” secondary effluent valve at secondary effluent tank
new 24” reclaimed water high service transmission main
installation of a pumping system between digester tanks
evaluation and modifications to existing site electrical power drops and
distribution system
construct two five bay storage buildings
laboratory building improvements
yard piping and service piping systems
site/civil improvements (roads, stormwater treatment, irrigation and landscaping
systems)
localized lighting of expansion/improvements
instrumentation and control system improvements
Guarantees
The Contractor must provide a performance bond as a condition of contract approval.
The bond guarantees that the project will be completed according to the specifications
and in a timely manner. When the project is completed, the contractor must provide a
maintenance bond to cover the project for two years against defects in workmanship of
materials.
Time for Completion
Staff will issue a Notice to Proceed within 30 to 45 days of Council approval to establish
the date in which the contract time commences. The contractor will have 395 calendar
days from that date to complete this project.
Penalties
The contractor will be subject to liquidated damages in the amount of $500.00 per day if
the work is not completed within the 395-day contractual period.
Funding Aspects
Funding is available via the Florida Department of Environmental Protection Bureau of
Water Facilities’ State Revolving Fund Loan (WW05090) for the DB Lee WRF
Expansion & Energy Efficiency Improvements, Project No. 33713.
Page 44
Item No. 9a
Recommendation
Recommend award of a construction contract to Brandes Design-Build, Inc., of
Clearwater, Florida, in the amount of $5,315,542.50 for DB Lee WRF Expansion &
Energy Efficiency Improvements, Project No. 33713, inclusive of the condition that
FDEP approval of the award is received by the City.
Attachment: Recommendation of Award Package
Cc:
Shannon Lewis, Deputy City Manager
Fred Davis, WP Superintendent
Elizabeth Swanke, Management & Budget Officer
Lisa Brown, Engineering Admin. Accountant
Page 45
Item No. 9a
INFRASTRUCTURE SOLUTION SERVICES
February 6, 2015
Ms. Jenni Lamb, PE
City Engineer
City of Melbourne
900 E. Strawbridge Avenue
Melbourne, FL 32901
RE:
Recommendation of Award - Project No. 33713
D.B. Lee Water Reclamation Facility (WRF) Expansion & Energy Efficiency Improvements
Dear Ms. Lamb,
Infrastructure Solution Services, LLC (ISS) has reviewed the bids for the construction of the D.B.
Lee Water Reclamation Facility (WRF) Expansion & Energy Efficiency Improvements project.
Based on our review, we recommend the contract be awarded to Brandes Design-Build, Inc of
Clearwater, Florida. Brandes Design-Build, Inc. has been in business since 2000 and has
extensive experience constructing wastewater treatment facilities. Since that time, they have
completed over 120 water & wastewater projects totaling more than $300 million.
Of the seven bids received for the project, Brandes Design-Build, Inc submitted both the low
base bid in the amount of $5,155,542.50 and low bid inclusive of Bid Alternate #1 - Screen
Retrofits in the amount of $5,315,542.50. We recommend award of the contract inclusive of
Bid Alternate #1 –Screen Retrofits. A copy of the complete Bid Tabulation is attached. The
bids received were very competitive, with 6 of the 7 bids within 10% of the low bid.
We reviewed the Brandes Design-Build, Inc bid and found they met all minimum
requirements set forth in the bid documents. In addition, the review included the following:
 Reference Checks
 Confirmation of no Debarment issues for the firm and principals
 Verification of their current Contractors License from the Florida DBPR Website.
Since this project is funded by an FDEP State Revolving Fund (SRF) Loan, the Award by the City must be
conditioned upon approval of the award by FDEP SRF.
Please feel free to contact me at (321) 704-1221 if you have any questions or need any additional
information.
Sincerely,
INFRASTRUCTURE SOLUTION SERVICES, LLC.
Thomas M. Vill, P.E.
Principal
Attachment(s)
ISS
Page 46
7827 N Wickham Road, Suite D, Melbourne, FL 32940
Tel. (321)622-4646
Item No. 9a
Page 47
Item No. 9a
Page 48
Item No. 9a
MEMORANDUM
To:
Michael A. McNees, City Manager
Thru:
Jenni Lamb, City Engineer
CITY OF MELBOURNE
Ralph Reigelsperger, Public Works & Utilities Director
From:
Harold Nantz, P.E., Asst. Public Works & Utilities Director
Date:
February 11, 2015
Re:
Professional Services Contract Award to Infrastructure Solution Services, LLC
for Engineering Services During Construction Associated with the DB Lee
Water Reclamation Facility Expansion & Energy Efficiency Improvement
Project, Project No. 33713
On September 25, 2014, Council authorized staff to negotiate a contract for professional
engineering services for the D.B. Lee Water Reclamation Facility (WRF) Expansion and
Energy Efficiency Improvements project with Infrastructure Solutions Services (ISS).
ISS was selected as the most qualified firm to provide professional engineering services
during the selection process for a consultant in accordance with the Consultant
Competitive Negotiations Act (F.S. 287.055).
Background
The DB Lee Water Reclamation Facility Expansion & Energy Efficiency Improvement
Project was developed to expand and improve treatment at the DB Lee WRF with
upgrades and or replacement of existing process components and equipment that has
reached its useful life. The proposed improvements include, but may not be limited to,
the following elements:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
two new cyclone separator and classifier systems at the headworks
rehabilitation of two existing flow equalization structures
modifications to the mixed liquor splitter box structure
improvements to one (1) existing aeration basin #1 with new anoxic tank and
internal recycle pumping system
improvements to two (2) existing aeration basins
rehabilitation of existing clarifier #1
installation of a drain on clarifier #2
replacement of 24” secondary effluent valve at secondary effluent tank
new 24” reclaimed water high service transmission main
installation of a pumping system between digester tanks
evaluation and modifications to existing site electrical power drops and
distribution system
construct two five bay storage buildings
laboratory building improvements
yard piping and service piping systems
site/civil improvements (roads, stormwater treatment, irrigation and landscaping
systems)
Page 49
Item No. 9b
•
•
localized lighting of expansion/improvements
instrumentation and control system improvements
Bids have been received for the project, and the lowest responsible bidder is being
recommended for contract award.
Scope of Services
Staff has negotiated the scope of services and fee for ISS to serve as the City’s
professional engineering and on-site representatives for the construction period. These
services include the following as noted in the attached contract and Exhibit A:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Project Management/Coordination/Communication
Construction Contract Administration
Construction Engineering Services
Resident Project Observation Services
Record Drawings and Certification Services
Funding Assistance
Plant Start-up and O&M Manuals
Geotechnical Services for Unsuitable Soils
Engineer of Record Services
ISS has proposed an overall estimated fee of $398,450 for Tasks 1-7, and a not-toexceed fee of $58,300 for Tasks 8-9. Therefore, the total contract is for a not-to-exceed
fee of $456,750.
Time for Completion
Services will be performed during the construction period of 395 days, with 30 additional
days being provided for start-up services and another 60 additional days being provided
to prepare and complete the Operation & Maintenance Manuals. Total time of service
provision is expected to be 485 days.
Funding Aspects
Funding is available via the Florida Department of Environmental Protection Bureau of
Water Facilities’ State Revolving Fund Loan (WW05090) for the DB Lee WRF
Expansion & Energy Efficiency Improvements, Project No. 33713.
Recommendation
Recommend approval of the professional engineering services contract with
Infrastructure Solution Services, LLC of Melbourne, Florida, in a not-to-exceed amount
of $456,750 for the DB Lee WRF Expansion & Energy Efficiency Improvements, Project
No. 33713.
Attachment: Professional Services Contract & Exhibits
Cc:
Shannon Lewis, Deputy City Manager
Fred Davis, WP Superintendent
Elizabeth Swanke, Management & Budget Officer
Lisa Brown, Engineering Admin. Accountant
Page 50
Item No. 9b
PROFESSIONAL SERVICES CONTRACT
FOR
ENGINEERING SERVICES DURING CONSTRUCTION
DB LEE WATER RECLAMATION FACILITY MISCELLANEOUS
IMPROVEMENTS
This Agreement, made and entered into this _____ day of ______________, 2015,
by and between the CITY OF MELBOURNE, FLORIDA, a municipal corporation created
and existing under the laws of the State of Florida, hereinafter referred to as the “CITY,”
and INFRASTRUCTURE SOLUTION SERVICES, LLC of MELBOURNE, Florida, a
corporation created and existing under the laws of the State of Florida, hereinafter referred
to as the “ENGINEER,”
WITNESSETH THAT
Whereas, the CITY owns and operates a municipal wastewater collection,
treatment, disposal and reclaimed water system, which system serves the CITY OF
MELBOURNE, FLORIDA, and its environs, and
Whereas, the CITY desires to obtain professional engineering services for
construction phase services as described for D. B. Lee Water Reclamation Facility
Miscellaneous Improvements, Project No. 33713 (hereinafter called the Project)
Whereas, the CITY and the ENGINEER have completed successful negotiations for
Professional Consulting Services, conforming to the requirements of the State of Florida
Consultants’ Competitive Negotiation Act.
Now therefore, in consideration of the mutuality of the covenants and agreements
hereinafter contained, the parties hereto, for themselves and their respective successors,
personal representatives and assigns, do mutually covenant and agree with each other in
respect of the performance of professional engineering services by ENGINEER and the
payment for those services by CITY as set forth below.
SECTION 1 - ENGINEERING SERVICES DURING CONSTRUCTION
1.1.
General.
ENGINEER shall provide professional engineering services to the CITY in
construction management/administration/oversight and operational start-up of the
Project to which this Agreement applies as hereinafter provided. These services
will include serving as CITY's professional engineering representative for the
Project, providing professional engineering consultation and advice, assuming
Engineer of Record responsibility, holding/attending a pre-construction conference,
performing shop drawing reviews, reviewing contractor requests for payment,
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Item No. 9b
responding to contractor requests for information (RFI), providing on-site
construction observation services, conducting periodic progress meetings,
performing substantial and final construction inspections, preparing record drawings
and Operation & Maintenance Manuals, preparing/submitting required certificate of
completion to FDEP, providing assistance to the City in the administration of the
SRF Construction Loan Agreement/Amendment, and professional engineering
services incidental thereto.
ENGINEER shall not proceed with the Engineering Services During Construction
until CITY issues written authorization.
1.2
General Administration of Construction Contract.
ENGINEER shall consult with and advise CITY and act as CITY's representative.
All of CITY's instructions to Contractor(s) will be issued through ENGINEER who
will have authority to act on behalf of CITY to the extent provided in the General
Conditions except as otherwise provided in writing.
1.3
Visits to Site and Observation of Construction.
In connection with observations of the work of Contractor(s) while it is in
progress:
1.3.1 ENGINEER shall make visits to the site at intervals appropriate to the
various stages of construction as necessary in order to observe as an
experienced and qualified design professional the progress and quality of
the various aspects of Contractor(s)' work. Based on information obtained
during such visits and on such observations, ENGINEER shall endeavor to
determine in general if such work is proceeding in accordance with the
Contract Documents and ENGINEER shall keep CITY informed of the
progress of the work.
1.3.2 Inspections. ENGINEER shall provide the services of a Resident Project
Representative and Resident Observer at the site to assist ENGINEER and
to provide more continuous observation of the Project. ENGINEER shall
serve as liaison with Contractor. ENGINEER shall conduct an inspection to
determine if the work is substantially complete and a final inspection to
determine if the completed work is acceptable so that ENGINEER may
recommend, in writing, final payment to Contractor(s) and may give written
notice to CITY and the Contractor(s) that the work is acceptable (subject to
any conditions therein expressed), but any such recommendation and notice
will be subject to the limitations expressed in paragraph 1.10.2.
1.3.3 The purpose of ENGINEER's visits to and representation at the site will be to
enable ENGINEER to better carry out the duties and responsibilities
assigned to and undertaken by ENGINEER during the Construction Phase,
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Item No. 9b
and, in addition, by exercise of ENGINEER's efforts as an experienced and
qualified design professional, to provide for CITY a greater degree of
confidence that the completed work of Contractor(s) will conform generally to
the Contract Documents and that the integrity of the design concept as
reflected in the Contract Documents has been implemented and preserved
by Contractor(s). On the other hand, ENGINEER shall not, during such
visits or as a result of such observations of Contractor(s)' work in progress,
supervise, direct or have control over Contractor(s)' work nor shall
ENGINEER have authority over or responsibility for the means, methods,
techniques, sequences or procedures of construction selected by
Contractor(s), for safety precautions and programs incidental to the work of
Contractor(s) or for any failure of Contractor(s) to comply with laws, rules,
regulations, ordinances, codes or orders applicable to Contractor(s)
furnishing and performing their work. Accordingly ENGINEER can neither
guarantee the performance of the construction contracts by Contractor(s)
nor assume responsibility for Contractor(s)' failure to furnish and perform
their work in accordance with the Contract Documents.
1.4
Defective Work.
During such visits and on the basis of such observations, ENGINEER may
disapprove of or reject Contractor(s)' work while it is in progress or after
completion if ENGINEER believes that such work will not produce a completed
Project that conforms generally to the Contract Documents or that it will prejudice
the integrity of the design concept of the Project as reflected in the Contract
Documents.
1.5
Interpretations and Clarifications.
ENGINEER shall issue necessary interpretations and clarifications of the Contract
Documents and in connection therewith prepare work directive changes and
change orders as required.
1.6
Shop Drawings.
ENGINEER shall review and determine conformance of Shop Drawings (as that
term is defined in the General Conditions), samples and other data which
Contractor(s) are required to submit, but only for conformance with the design
concept of the Project and compliance with the information given in the Contract
Documents. Such reviews and subsequent actions shall not extend to means,
methods, techniques, sequences or procedures of construction or to safety
precautions and programs incident thereto.
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Item No. 9b
1.7
Substitutes.
ENGINEER shall evaluate and determine the acceptability of substitute materials
and equipment proposed by Contractor(s).
1.8
Inspections and Tests.
ENGINEER shall have authority, as CITY's representative, to require special
inspection or testing of the work to the extent that the testing allowance provided for
the Project is not exceeded, and shall receive and review all certificates of
inspections, tests and approvals required by laws, rules, regulations, ordinances,
codes, orders or the Contract Documents to determine generally that their content
complies with the requirements of, and the results certified indicate compliance
with, the Contract Documents.
1.9
Disputes between CITY and Contractor.
ENGINEER shall act as initial interpreter of the requirements of the Contract
Documents and judge of the acceptability of the work thereunder and make
decisions on all claims of CITY and Contractor(s) relating to the acceptability of the
work or the interpretation of the requirements of the Contract Documents pertaining
to the execution and progress of the work.
1.10
Applications for Payment.
Based on ENGINEER's on-site observations as an experienced and qualified
design professional, on information provided by the Resident Project
Representative or CITY's Inspector and on review of applications for payment and
the accompanying data and schedules:
1.10.1 ENGINEER shall determine the amounts owing to Contractor(s) and
recommend in writing payments to Contractor(s) in such amounts. Such
recommendations of payment will constitute a representation to CITY, based
on such observations and review, that the work has progressed to the point
indicated, and that, to the best of ENGINEER's knowledge, information and
belief, the quality of such work is generally in accordance with the Contract
Documents (subject to an evaluation of such work as a functioning whole
prior to or upon Substantial Completion, to the results of any subsequent
tests called for in the Contract Documents and to any other qualifications
stated in the recommendation). In the case of unit price work, ENGINEER's
recommendations of payment will include final determinations of quantities
and classifications of such work (subject to any subsequent adjustments
allowed by the Contract Documents).
1.10.2 By recommending any payment, ENGINEER will not thereby be deemed to
have represented that exhaustive, continuous or detailed reviews or
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Item No. 9b
examinations have been made by ENGINEER to check the quality or
quantity of Contractor(s)' work as it is furnished and performed beyond the
responsibilities specifically assigned to ENGINEER in this Agreement and
the Contract Documents. ENGINEER's review of Contractor(s)' work for the
purposes of recommending payments will not impose on ENGINEER
responsibility to supervise, direct or control such work or for the means,
methods, techniques, sequences, or procedures of construction or safety
precautions or programs incident thereto or Contractor(s) compliance with
laws, rules, regulations, ordinances, codes or orders applicable to their
furnishing and performing the work. It will also not impose responsibility on
ENGINEER to make any examination to ascertain how or for what purposes
any Contractor has used the moneys paid on account of the Contract Price,
or to determine that title to any of the work, materials or equipment has
passed to CITY free and clear of any lien, claims, security interests or
encumbrances, or that there may not be other matters at issue between
CITY and contractor that might affect the amount that should be paid.
1.11
Contractor(s)' Completion Documents.
ENGINEER shall receive and review maintenance and operating instructions,
schedules, guarantees, bonds and certificates of inspection, tests and approvals
which are to be assembled by Contractor(s) in accordance with the Contract
Documents (but such review will only be to determine that their content complies
with the requirements of, and in the case of certificates of inspection, tests and
approvals the results certified indicate compliance with, the Contract Documents);
and shall transmit them to CITY with written comments.
1.12
Limitation of Responsibilities.
ENGINEER shall not be responsible for the acts of omissions of any Contractor, or
of any subcontractor or supplier, or any of the Contractor(s)'s or subcontractor's or
supplier's agents or employees or any other persons (except ENGINEER's own
employees and agents) at the site or otherwise furnishing or performing any of the
Contractor(s)' work; however, nothing contained in paragraphs 1.1 through 1.11
inclusive, shall be construed to release ENGINEER from liability for failure to
properly perform duties and responsibilities assumed by ENGINEER in the
Contract Documents.
1.13
Providing Construction Management Services.
The ENGINEER shall be responsible for the construction planning, scheduling,
procurement, construction and start-up activities to implement the project.
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Item No. 9b
SECTION 2 - OPERATION PHASE
During the Operational Phase, ENGINEER shall:
2.1
Project Start-Up.
Review the Contractor provided start-up procedures.
Provide ENGINEER
representative associated with the process mechanical for on-site for start-up
and testing of equipment. Provide ENGINEER representative associated with
the electrical and I&C work for start-up and testing of electrical and I&C
equipment. Compile and provide copies of performance testing reports as
produced through this effort.
2.2
Project Close-Out.
Provide assistance in the closing of any financial or related transaction for the
Project.
2.3
Record Drawings.
Prepare a set of reproducible record prints of Drawings showing those changes
made during the construction process, based on the marked-up prints, drawings
and other data furnished by the Contractor(s) to ENGINEER and which ENGINEER
consider significant.
2.4
Permit Compliance.
Complete the required FDEP permit related certifications.
2.5
Process Performance Criteria.
Establish process performance criteria and assist with putting these processes
on line. Provide assistance in connection with the refining and adjusting of any
equipment or system. Confirm the system achieves the stipulated design intent.
2.6
Procedures for Control of O&M.
Assist CITY in developing systems and procedures for control of the operation
and maintenance of and record keeping for the Project.
2.7
Operations & Maintenance.
Compile and prepare and submit the operation & maintenance (O&M) manuals in
accordance with 62-600.720, FAC. The manual will address O&M for the plant
as an entire entity, with sections for each process or piece of equipment from this
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Item No. 9b
project, compiling all of the manufacturer’s documents and incorporating other
information supplied from the equipment suppliers. The manual will contain
standard operating procedures that will describe startup, steady-state operation,
and shutdown of process equipment and systems and should be used as a
reference for training, preparation of maintenance tasks, and development of
safety procedures, startup, and troubleshooting.
2.8
O&M Training.
Assist CITY in training CITY’s staff to operate and maintain the Project.
SECTION 3 - FUNDING ASSISTANCE
ENGINEER will coordinate with the FDEP BWFF on behalf of the CITY for the FDEP SRF
construction related services to include coordination with CITY and Contractors, and the
FDEP SRF Project Managers. ENGINEER will assist CITY with these SRF services
during construction such as compliance with FDEP Supplementary Conditions, the DavisBacon Act, Construction Funding Coordination and Reconciliation, and Program Closeout.
These Funding assistance services will include disbursement requests & engineer
certifications to include the services that follow:
3.1
3.2
3.3
3.4
3.5
3.5.1
3.5.2
3.5.3
Coordinate with SRF & City for interim inspections
Maintain SRF required construction documentation for review & audit
Assist with SRF Disbursement Requests & Engineer Certification
Coordinate SRF approval of Change Orders
Perform Davis-Bacon Compliance Services
Field Interviews
Review of Certified Payrolls
Maintain Documentation
SECTION 4 - MATERIALS TESTING
4.1
Testing Per Contract Documents.
Arrange for services of a materials testing laboratory for concrete testing, soils
testing, compaction and density testing and other related tests customary to verify
materials and construction performance in accordance with the contract
documents. Payment for tests will be made as a reimbursable expense from the
testing laboratory invoices on a not to exceed basis per allowance set forth in
Exhibit A.
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Item No. 9b
4.2
Monitoring Unsuitable Materials.
Monitor test results and direct contractor as needed based on results.
SECTION 5 - ENGINEER OF RECORD SERVICES
5.1
Assume the Engineer of Record (EOR) role for the engineering and architectural
disciplines that require the same on the project. This completion of the EOR role
process will include compliance with the Florida Board and the responsibilities as
defined in the Florida Administrative Code 61G15-27.
5.2
Payment for EOR services will be made as a reimbursable expense on a not to
exceed basis per allowance set forth in Exhibit A.
SECTION 6 - ADDITIONAL SERVICES OF ENGINEER
6.1
Services Requiring Authorization in Advance.
If authorized in writing by CITY, ENGINEER shall furnish or obtain from others
Additional Services of the types listed in paragraphs 2.1 through 2.8, inclusive.
These services are not included as part of Basic Services except to the extent
provided otherwise in Exhibit A, these will be paid for by CITY as indicated in
Sections 4 and 5.
6.1.1
Services resulting from significant changes in the general scope, extent
or character of the Project or its design including, but not limited to,
changes in size, complexity, CITY's schedule, character of construction
or method of financing; and revising previously accepted studies,
reports, design documents or Contract Documents when such
revisions are required as directed by the City, by changes in laws,
rules, regulations, ordinances, codes or orders enacted subsequent to
the preparation of such studies, reports or documents, or are due to
any other causes beyond ENGINEER's control.
6.1.2
Investigations and studies involving, but not limited to, detailed
consideration of operations, maintenance and overhead expenses;
providing value engineering during the course of design, the
preparation of feasibility studies cash flow and economic evaluations,
rate schedules and appraisals; assistance in obtaining financing for the
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Item No. 9b
Project; evaluating processes available for licensing and assisting CITY
in obtaining process licensing; detailed quantity surveys of material,
equipment and labor; and audits or inventories required in connection
with construction performed by CITY.
6.1.3
Preparing to serve or serving as a consultant or witness for CITY in any
litigation, arbitration or other legal or administrative proceeding
involving the Project.
6.1.4
Additional services in connection with the Project, including services
which are to be furnished by CITY in accordance with Article 3, and
services not otherwise provided for in this Agreement.
6.1.5
Additional or extended services during construction made necessary by
(1) work damaged by fire or other cause during construction, (2) a
significant amount of defective or negligent work of any Contractor, (3)
acceleration of the progress schedule involving services beyond
normal working hours, and (4) default by any Contractor.
6.1.6
Evaluating an unreasonable or extensive number of claims submitted
by Contractor(s) or others in connection with the work, when the claims
exceed 25 percent of the total contract amount.
SECTION 7 - CITY'S RESPONSIBILITIES
CITY shall do the following in a timely manner so as not to delay the services of
ENGINEER:
7.1
Designate the CITY’s representative with respect to the services to be rendered
under this Agreement. Said the CITY’s representative shall have complete
authority to transmit instructions, receive information, interpret and define CITY’s
policies and decisions with respect to ENGINEER’s services for the Project.
7.2
Assist ENGINEER by placing at ENGINEER’s disposal all available information
pertinent to the Project including previous reports and any other data relative to
design or construction of the Project.
7.3
Arrange for access to and make all provisions for ENGINEER to enter upon public
and private property as required for ENGINEER to perform services under this
Agreement.
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Item No. 9b
7.4
Examine all studies, reports, sketches, drawings, specifications, proposal and other
documents presented by ENGINEER, obtain advice of an attorney, insurance
counselor and other consultants as CITY deems appropriate for such examination
and render in writing decisions pertaining thereto within two weeks, or a reasonable
time so as not to delay the services of ENGINEER.
7.5
Furnish approvals and permits not otherwise defined in Exhibit A from all
governmental authorities having jurisdiction over the Project and such approvals
and consents from others as may be necessary for completion of the Project except
that Contractor must be applicant for building permit(s).
7.6
Provide such accounting, independent cost estimating and insurance counseling
services as may be required for the Project, such legal services as CITY may
require or ENGINEER may reasonably request with regard to legal issues
pertaining to the Project including any that may be raised by Contractor(s), such
auditing service as CITY may require to ascertain how or for what purpose any
Contractor has used the monies paid under the construction contract, and such
inspection services as CITY may require to ascertain that Contractor(s) are
complying with any law, rule, regulation, ordinance, code, or order applicable to
their furnishing and performing the work.
7.7
Attend the preconstruction conferences, construction progress and other job-related
meetings and substantial completion inspections and final payment inspections.
7.8
Give prompt written notice to ENGINEER whenever CITY observes or otherwise
becomes aware of any development that affects the scope or timing of
ENGINEER’s services, or any defect or nonconformance in the work of any
Contractor.
7.9
Furnish or direct ENGINEER to provide Additional Services as stipulated in
paragraph 2.1 of this Agreement or other services as required.
7.10
Bear all costs incident to compliance with the requirements of this Section 7.
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Item No. 9b
SECTION 8 - PERIODS OF SERVICE
8.1
The provisions of this Section 8 and the various rates of compensation for
ENGINEER’s services provided for elsewhere in the Agreement have been
agreed to in anticipation of the orderly and continuous progress of the Project
through completion of the Construction Phase. ENGINEER’s obligation to render
services hereunder will extend for a period which may reasonably be required for
the construction and initial operation of the Project including extra work and
required extensions thereto. If in Exhibit A specific periods of time for rendering
services are set forth or specific dates by which services are to be completed are
provided and if such dates are exceeded through no fault of ENGINEER, all
rates, measures and amounts of compensation provided herein shall be subject
to equitable adjustment.
8.2
If authorized in writing by CITY, the Operational Phase will commence during the
Construction Phase and will terminate one year after the date of Substantial
Completion of the last prime contract for construction, materials, and equipment
on which substantial completion is achieved.
8.3
If ENGINEER for any reason is required to render Construction Phase services in
respect of any prime contract for construction, materials, or equipment more than
one year after Substantial Completion is achieved under that contract, the
various rates of compensation provided for in Exhibit B in this Agreement shall be
subject to equitable adjustment.
SECTION 9 - PAYMENTS TO ENGINEER
9.1
Methods of Payment for Services and Expenses of ENGINEER.
9.1.1 CITY shall pay ENGINEER for Services rendered under Sections 1, 2, 3, 4,
and 5 (as amended and supplemented by Exhibit A), as follows:
The City will pay proper invoices or payment requests before the due date.
A proper invoice or payment request shall be considered received when it
is date stamped by the City’s Director of Finance or her designee. For
contracts administered by the Engineering department, all required
approvals must be provided before the Director of Finance will receive the
document.
When an improper invoice or payment request is submitted for payment,
the Director of Finance or her designee shall, within ten (10) days after
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Item No. 9b
receipt of the improper invoice or payment request, notify the vendor that
the invoice or payment request is improper and indicate the necessary
corrective action to make the invoice or payment request proper.
If an invoice or payment request is rejected and the contractor submits a
corrected payment request or invoice which corrects the deficiency
specified in writing by the City, the corrected invoice or payment request
must be paid or rejected on the later of:
a.) Ten business days after the date the corrected invoice or
payment request is stamped as received as provided in s. 218.74
(1); or
b.) If the governing body is required by ordinance, charter, or other
law to approve or reject the corrected invoice or payment
request, the first business day after the next regularly scheduled
meeting of the governing body held after the corrected invoice or
payment request is stamped as received as provided in s. 218.74
(1).
If circumstances shall arise where a payment is not made to the vendor or
a provider of construction services before the due date, the City shall pay
interest from thirty days after the due date at the rate of 1% per month on
the unpaid balance. The vendor must invoice the City for any interest
accrued in order to receive interest payments.
Any overdue period of less than one month shall be considered as one
month in computing interest. Unpaid interest shall compound monthly.
For purposes of this procedure, one month shall constitute a period
beginning on any day of one month and ending on the same day of the
following month.
9.1.2 Additional Services Identified in Exhibit A – “Scope of Work for the DB Lee
WRF Miscellaneous Improvements”. CITY shall pay ENGINEER for
Additional Services (not identified in Section 9.1.1) rendered under
Section 2 as follows:
9.1.2.1
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General. For Additional Services of ENGINEER's principals
and employees engaged directly on the Project and
rendered pursuant to paragraph 2.1 on the basis of
ENGINEER's per diem rates as shown in Exhibit B or a lump
sum as mutually agreed upon, except reimbursable
expenses under lump sum tasks which shall be paid in
accordance with paragraph 9.1.3.
Item No. 9b
9.2
9.1.2.2
Professional Associates and Consultants. For services
and Reimbursable Expenses of independent professional
associates and consultants employed by ENGINEER to
render Additional Services pursuant to paragraph 2.1 the
amount billed to ENGINEER therefore times a factor of
1.10.
9.1.2.3
Serving as a Witness.
For services rendered by
ENGINEER's principals and employees as consultants or
witnesses in any litigation, arbitration or other legal or
administrative proceeding in accordance with paragraph
2.1, at a rate to be negotiated per day or any portion
thereof (but compensation for time spent in preparing to
appear in any such litigation, arbitration or proceeding will
be on the basis provided in paragraph 9.1.2.1).
Compensation for ENGINEER's independent professional
associates and consultants will be on the basis provided in
paragraph 9.1.2.2.
9.1.3
For Reimbursable Expenses. In addition to payments provided for in
paragraphs 9.1.1 and 9.1.2, City shall pay ENGINEER the actual cost
of all Reimbursable Expenses incurred in connection with all Basic
and Additional Services. Said cost shall not exceed the estimated
amount provided in Exhibit A - “Scope of Work for the DB Lee WRF
Miscellaneous Improvements” without prior approval by CITY of an
increased amount.
9.1.4
The terms “Per Diem” and “Reimbursable Expenses” have the
meanings assigned to them in paragraph 9.4.
Times of Payments.
ENGINEER shall submit monthly statements for Services under 1, 2, 3, 4 and 5,
and Additional Services rendered and for Reimbursable Expenses incurred. If a
lump sum fee, the statements will be based upon ENGINEER's estimate of the
proportion of the total services actually completed at the time of billing. ENGINEER
shall provide a written description of the services completed with each statement.
CITY shall make prompt monthly payments in response to ENGINEER's monthly
statements.
9.3
Other Provisions Concerning Payments.
9.3.1
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The CITY shall make payments due ENGINEER in accordance with
CITY's Prompt Payment Policy which is defined in Exhibit C. In
addition, ENGINEER may, after giving seven days' written notice to
Item No. 9b
CITY, suspend services under this Agreement until ENGINEER has
been paid in full all amounts due for services, expenses and charges.
9.4.
9.3.2
In the event of termination by CITY under paragraph 7.1 upon the
completion of any phase of the Basic Services, progress payments due
ENGINEER for services rendered through such phase shall constitute
total payment for such services. In the event of such termination by
CITY during any phase of the Basic Services, ENGINEER will be paid
for services rendered during that phase on the basis of the proportion
of the total services actually completed for lump sum or of the
ENGINEER's per diem rates as provided in paragraph 9.1.2.1 for
services rendered during that phase to date of termination by
ENGINEER's principals and employees engaged directly on the
Project. In the event of any such termination, ENGINEER also will be
reimbursed for the charges of independent professional associates and
consultants employed by ENGINEER to render Basic Services, and
paid for all unpaid Additional Services and unpaid Reimbursable
Expense.
9.3.3
Records of ENGINEER's Salary Costs pertinent to ENGINEER's
compensation under this Agreement will be kept in accordance with
generally accepted accounting practices.
Copies will be made
available to CITY at cost on request prior to final payment for
ENGINEER's services.
Definitions.
9.4.1
The Per Diem Rates used as a basis for payment are inclusive of all
overhead costs and profit.
9.4.2
Reimbursable Expenses mean the actual expenses incurred by
ENGINEER or ENGINEER's independent professional associates or
consultants, directly or indirectly in connection with the Project, such as
expenses for: transportation and subsistence incidental thereto;
obtaining bids or proposals from Contractor(s); providing and
maintaining field office facilities including furnishing and utilities;
subsistence and transportation of Resident Project Representatives
and their assistants; toll telephone calls and facsimiles; reproduction of
reports, drawings, specifications, bidding documents, postage and
shipping costs, special OWNER approved PROJECT specific
insurance, letters of credit, bonds, and equipment and supplies,
laboratory tests and analyses, printing and reproduction services,
certain field equipment, ENGINEER’s standard project charges for
special health and safety requirements of OSHA and similar
Project-related items in addition to those required under Section 1; and,
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Item No. 9b
if authorized in advance by CITY, overtime work requiring higher than
regular rates.
SECTION 10 - CONSTRUCTION COST AND OPINIONS OF COST
10.1
Construction Cost.
The construction cost of the entire Project (herein referred to as “Construction
Cost”) means the total cost to CITY of those portions of the entire Project designed
and specified by ENGINEER, but it will not include ENGINEER’s compensation and
expenses, the cost of land, rights-of-way, or compensation for or damages to,
properties unless this Agreement so specifies, nor will it include CITY’s legal,
accounting, insurance counseling or auditing services, or interest and financing
charges incurred in connection with the Project or the cost of other services to be
provided by others to CITY pursuant to paragraphs 3.1 through 3.5.3, inclusive.
10.2
Opinions of Cost.
10.2.1
Since ENGINEER has no control over the cost of labor, materials,
equipment, or services furnished by others, or over the Contractor(s)'
methods of determining prices, or over competitive bidding or market
conditions, ENGINEER's opinions of probable Total Project Costs and
Construction Cost provided for herein are to be made on the basis of
ENGINEER's experience and qualifications and represent
ENGINEER's best judgment as an experienced and qualified
professional engineer, familiar with the construction industry; but
ENGINEER cannot and does not guarantee that proposals, bid of
actual Total Project or Construction Costs will not vary from opinions of
probable cost prepared by ENGINEER.
10.2.2
If a Construction Cost limit is established by written agreement
between CITY and ENGINEER and specifically set forth in this
Agreement as a condition thereto, the following will apply:
10.2.2.1 The Construction Cost Limit will be mutually agreed upon
by the CITY and ENGINEER at the 50 percent design
completion stage.
10.2.2.2 The acceptance by CITY at any time during the Basic
Services of a revised opinion of probable Total Project or
Construction Costs in excess of the then established cost
limit will constitute a corresponding revision in the
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Item No. 9b
Construction Cost limit to the extent indicated in such
revised opinion.
10.2.2.3 Any Construction Cost limit so established will include a
contingency of ten percent unless another amount is agreed
upon in writing.
10.2.2.4 ENGINEER will be permitted to determine what types of
materials, equipment and component systems are to be
included in the Drawings and Specifications and to make
reasonable adjustments in the general scope, extent and
character of the Project to bring it within the cost limit.
SECTION 11 - GENERAL PROVISIONS
11.1
Termination.
The obligation to provide further services under this Agreement may be terminated
by either party upon thirty days’ written notice in the event of substantial failure by
the other party to perform in accordance with the terms hereof through no fault of
the terminating party.
11.2
Reuse of Documents.
All documents including Drawings and Specifications prepared or furnished by
ENGINEER (and ENGINEER's independent professional associates and
consultants) pursuant to this Agreement are instruments of service in respect of the
Project and ENGINEER shall retain an ownership and property interest therein
whether or not the Project is completed. CITY may make and retain copies of
information and reference in connection with the use and occupancy of the Project
by CITY and others; however, such documents are not intended or represented to
be suitable for reuse by CITY or others on extension of the Project or on any other
project. Any reuse without written verification or adaptation by ENGINEER for the
specific purpose intended will be at CITY's sole risk and without liability or legal
exposure to ENGINEER, to ENGINEER's independent professional associates or
consultants, and CITY shall indemnify and hold harmless ENGINEER and
ENGINEER's independent professional associates and consultants from all claims,
damages, losses and expenses including attorneys' fees arising out of or resulting
therefrom. Any such verification or adaptation will entitle ENGINEER to further
compensation at rates to be agreed upon by CITY and ENGINEER.
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Item No. 9b
11.3
Insurance.
11.3.1
ENGINEER shall procure and maintain insurance for protection from
claims under worker's compensation act, claims for damages because
of bodily injury including personal injury, sickness or disease or death
of any and all employees or of any person other than such employees,
and from claims or damages because of injury to or destruction of
property including loss of use resulting therefrom.
ENGINEER will maintain throughout this AGREEMENT the following
insurance:
(a) Worker’s compensation and employer’s liability insurance as
required by the state where the work is performed.
(b) Comprehensive automobile and vehicle liability insurance covering
claims for injuries to members of the public and/or damages to
property of others arising from use of motor vehicles, including
onsite and offsite operations, and owned, non-owned, or hired
vehicles, with $1,000,000 combined single limits.
(c) Commercial general liability insurance covering claims for injuries
to members of the public or damage to property of others arising
out of any covered negligent act or omission of ENGINEER or of
any of its employees, agents, or subcontractors, with $1,000,000
per occurrence and in the aggregate.
(d) OWNER will be named as an additional insured with respect to
ENGINEER’s liabilities hereunder in insurance coverage’s
identified in items (b) and (c).
11.3.2
11.4
ENGINEER shall procure and maintain professional liability insurance
for errors and omissions in the minimum amount of $1,000,000.00.
Controlling Law.
This Agreement is to be governed by the laws applicable in Brevard County,
Florida.
11.5
Successors and Assigns.
11.5.1
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CITY and ENGINEER each is hereby bound and the partners,
successors, executors, administrators and legal representatives of
CITY and ENGINEER (and to the extent permitted by paragraph 11.5.2
the assigns of CITY and ENGINEER) are hereby bound to the other
party to this Agreement and to the partners, successors, executors,
Item No. 9b
administrators and legal representatives (and said assigns) of such
other party, in respect of all covenants, agreement and obligations of
this Agreement.
11.6
11.5.2
Neither CITY nor ENGINEER shall assign, sublet or transfer any rights
under or interest in (including, but without limitation, moneys that may
become due to moneys that are due) this Agreement without the
written consent of the other, except to the extent that any assignments,
subletting or transfer is mandated by law or the effect of this limitation
may be restricted by law. Unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or
discharge the assignor from any duty of responsibility under this
Agreement.
Nothing contained in this paragraph shall prevent
ENGINEER from employing such independent professional associates
and consultants as ENGINEER may deem appropriate to assist in the
performance of services hereunder.
11.5.3
Nothing under this Agreement shall be construed to give any rights or
benefits in this Agreement to anyone other than CITY and ENGINEER,
and all duties and responsibilities undertaken pursuant to this
Agreement will be for the sole and exclusive benefit of CITY and
ENGINEER and not for the benefit of any other party.
11.5.4
ENGINEER shall designate within his organization an ENGINEER OF
RECORD for each discipline who shall, pursuant to paragraph 11.5.2
and Rules of the Board of Professional Engineers Rule 61G15-30.002
through 61G15-30.006 designate independent professional associates
and consultants as DELEGATED ENGINEER.
11.5.5
ENGINEER OF RECORD shall provide written engineering
requirements to DELEGATED ENGINEER and copies of said
engineering requirements shall be furnished to CITY. ENGINEER shall
furnish certification to CITY that DELEGATED ENGINEER documents
have been reviewed by ENGINEER and that said documents comply
with written engineering requirements to DELEGATED ENGINEER.
Changes in Scope.
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect ENGINEER’s cost of or time required for
performance of the services, an equitable adjustment will be made through an
amendment to this AGREEMENT. For Lump Sum tasks, if Scope of Service items
are not performed, the CITY and ENGINEER agree to adjust the fees as mutually
agreed.
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Item No. 9b
11.7
Standard of Care.
The standard of care applicable to ENGINEER’s Services will be the degree of
skill and diligence normally employed by professional engineers or consultants
performing the same or similar Services at the time said services are performed.
ENGINEER will re-perform any service not meeting this standard without
additional compensation.
11.8
Subsurface Investigations.
In soils, foundation, groundwater, and other subsurface investigations, the actual
characteristics may vary significantly between successive test points and sample
intervals and at locations other than where observations, exploration, and
investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, changed or unanticipated underground conditions may
occur that could affect total PROJECT cost and/or execution. These conditions and
cost-execution effects are not the responsibility of ENGINEER.
11.9
ENGINEER’s Personnel at Construction Site.
11.9.1
The presence or duties of ENGINEER’s personnel at a construction
site, whether as onsite representatives or otherwise, do not make
ENGINEER or ENGINEER’s personnel in any way responsible for
those duties that belong to OWNER and/or the construction
contractors or other entities, and do not relieve the construction
contractors or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods,
means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the construction Contract Documents and any
health or safety precautions required by such construction work.
11.9.2
ENGINEER and ENGINEER’s personnel have no authority to exercise
any control over any construction contractor or other entity or their
employees in connection with their work or any health or safety
precautions and have no duty for inspecting, noting, observing,
correcting, or reporting on health or safety deficiencies of the
construction contractor(s) or other entity or any other persons at the
site except ENGINEER’s own personnel.
11.9.3
The presence of ENGINEER’s personnel at a construction site is for
the purpose of providing to OWNER a greater degree of confidence
that the completed construction work will conform generally to the
construction documents and that the integrity of the design concept as
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Item No. 9b
reflected in the construction documents has been implemented and
preserved by the construction contractor(s). ENGINEER neither
guarantees the performance of the construction contractor(s) nor
assumes responsibility for construction contractor(s)’ failure to perform
work in accordance with the construction documents.
11.9.4
For this AGREEMENT only, construction sites include places of
manufacture for materials incorporated into the construction work, and
construction contractors include manufacturers of materials
incorporated into the construction work.
11.10 Indemnification.
The ENGINEER agrees to indemnify and hold the CITY harmless against liability
for bodily injury, sickness, disease, death or personal injury or damage to property
or loss of use and reasonable attorneys’ fees, resulting therefrom to the extent
caused by negligent acts, errors or omissions of the ENGINEER. The ENGINEER
shall perform its services with the standard of care and skill ordinarily performed by
like professionals, performing similar work, under similar conditions, in the same
geographic area.
11.11 Force Majeure.
ENGINEER is not responsible for damages or delay in performance caused by
acts of God, strikes, lockouts, accidents, or other events beyond the control of
ENGINEER. In any such event, ENGINEER’s contract price and schedule shall
be equitably adjusted.
11.12 Dispute Resolution.
The parties will use their best efforts to resolve amicably any dispute, including use
of alternative dispute resolution options.
SECTION 12 - SPECIAL PROVISIONS, EXHIBITS AND SCHEDULES
This Agreement is subject to the following special provisions:
12.1
The following exhibits are attached to and made a part of this Agreement:
12.1.1 Exhibit A – Engineering Services During Construction consisting of six (6)
pages
12.1.2 Exhibit B “Per Diem Rate Schedule” consisting of one (1) page
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Item No. 9b
12.1.3 Exhibit C "City of Melbourne Prompt Payment Policy" consisting of three (3)
pages
12.2
This Agreement (consisting of pages 1 to 21, inclusive) together with the Exhibits
and schedules identified above constitute the entire agreement between CITY
and ENGINEER and supersede all prior written or oral understandings. This
Agreement and said Exhibits and schedules may only be amended,
supplemented, modified or cancelled by a duly executed written instrument.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as
of the day and year first above written.
ATTEST:
Cathleen A. Wysor, City Clerk
WITNESSES:
CITY OF MELBOURNE, FLORIDA
Acting by and through its City Council
By:
Michael A. McNees, City Manager
INFRASTRUCTURE SOLUTION SERVICES, LLC
By:
Kiran V. Kulkarni, Managing Member
By:
Brian M. Stahl, Managing Member
Address for giving notices:
City of Melbourne
900 East Strawbridge Avenue
Melbourne, FL 32901
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Infrastructure Solution Services, LLC
7827 N. Wickham Road, Suite D
Melbourne, FL 34940
Item No. 9b
Section I.
BACKGROUND
The City of Melbourne has determined the need for miscellaneous improvements and is
preparing to begin the construction of these improvements project at the D.B. Lee Water
Reclamation Facility (D.B. Lee WRF). Design of this project has been completed, and bids
were recently received. Primary services expected to be required are construction
administration and observation services for the improvements to be performed on the D.B. Lee
WRF. Assumption of Engineer of Record responsibilities in the various engineering disciplines
involved in the project will be required.
The City has selected Infrastructure Solution Services (ISS) to provide the engineering services
during construction for this project. The City has requested that the ISS Team develop this task
order to provide the engineering services during construction for this project.
Section II.
SCOPE OF SERVICES
The general scope of services to be provided on this project are the construction
management/administration/oversight and operational start-up of the D.B. Lee Water
Reclamation Facility. ISS is providing experienced resident engineers and construction
observers for this multidisciplinary facility construction projects.
The services during
construction are expected to consist of assuming Engineer of Record responsibility,
holding/attending a pre-construction conference, performing shop drawing reviews, reviewing
contractor requests for payment, responding to contractor requests for information (RFI),
providing on-site construction observation services, conducting periodic progress meetings,
performing substantial and final construction inspections, preparing record drawings and
Operation & Maintenance Manuals, preparing/submitting required certificate of completion to
FDEP, and providing assistance to the City in the administration of the SRF Construction Loan
Agreement/Amendment. A more detailed scope of services is provided below.
ENGINEERING SERVICES DURING CONSTRUCTION
ISS will provide the engineering services during construction to include Tasks 1- 8.
TASK 1.
Project Management/Coordination/Communication
ISS will provide project management including the required monthly meetings and status
reports. ISS will schedule and conduct a preconstruction meeting to review contract
specifics and general procedures and will notify the affected utilities (FPL, etc.) in advance
of the preconstruction meeting. ISS will hold a regular monthly contractual construction
progress meeting and mid-month construction field coordination meeting for the Owner,
Engineer, and Contractor. Specific project activities will include:
1.1
1.2
1.3
1.4
1.5
1.6
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Project Management
Preparation of Monthly Status Reports
Pre-construction Meeting
Monthly Construction & Progress Meeting
Mid-month Field Coordination Meeting and Special issue Meetings
Coordination w/EORs, RPR, City Staff & Contractors
Item No. 9b
TASK 2.
Construction Contract Administration
ISS will provide contract administration services. ISS will review the Contractor prepared
Contract document submittals and contact the references. ISS will review and process
monthly pay requests including review and recommendations regarding progress reports
and payments by the City. Review the project records file. ISS will quickly review and
respond to claims that are submitted by the Contractor, and review the requested change
orders. ISS will review the final release of liens by the Contractor and recommend final
payment upon verification including Final Construction Cost Documentation with
modifications. ISS will check project compliance and closeout and compile warranty
documentation. Specific project activities will include:
2.1 Monitor Construction Progress & Schedule Compliance
2.2 Review of Pay Applications/Draft Requests
2.3 Review of Contract Documentation and Processing of Contract Changes,
Modifications, Change Orders
2.4 Review the Project Records File
2.5 Review Supporting Documents & Prepare for the Final Inspection for All Disciplines
2.6 Prepare Final Construction Cost Documentation with Modifications
2.7 Prepare Required Documentation, Records for Compliance, Project Closeout
TASK 3.
Construction Engineering Services
ISS will track, review, and process engineering submittals and shop drawing submittals for
the components of the work. Reviews for multiple substitutions by the Contractor, beyond
one, for equipment specified shall be the basis for additional compensation as defined in the
City Contract Documents. ISS will review and respond to requests for information (RFI) and
clarifications that are submitted by the Contractor. Review requests for substitutions that are
submitted by the Contractor and provide redesign and revisions of the plans and
specifications as necessary and as defined by the City Contract Documents.
ISS will perform one substantial completion site review to confirm completed work and
develop a “punch list” for completion items. ISS will perform up to two final completion site
reviews to confirm “punch list” item completion. Specific project activities will include:
3.1 Track, Review, & Process Shop Drawings
3.2 Review & Respond to Requests for Information & Clarifications
3.3 Perform & Prepare Substantial Completion site visit & develop punchlist
3.4 Perform & Prepare Final Completion site visit & confirm punchlist completion
3.5 Review Contractor’s Schedule of Values
3.6 Provide Construction Engineering Site Visits for Regular Observation
TASK 4.
Resident Project Observation Services
ISS will provide Resident Project Representation for daily observation (based on 40 hours
per week for 11 consecutive months) of the construction activities for reasonable assurance
that construction is in general conformance with the contract documents. Construction
observation beyond 11 months shall be additionally compensated as defined by the City
Contract Documents. The proposed schedule assumes that active construction requiring
Resident Observation will not begin until four weeks after contractor is provided the Notice
to Proceed and completed four weeks prior to Final Completion.
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Item No. 9b
ISS will document and track construction progress with daily observation logs, photographic
documentation, maintaining records and file documentation that will establish the history of
construction. The verification of pay requests related to the schedule of values, work
completed, materials and equipment delivered to the site but not installed shall also be
completed.
ISS will also provide Field Engineering for regular observation (a minimum of weekly) of the
construction activities for reasonable assurance that construction is in general conformance
with the contract documents. As part of these services ISS will work closely with the City for
on-site coordination toward the success of the project. Specific project activities will include:
4.1 Daily Resident Observation
4.2 Field Engineering Services
4.3 On-site coordination with City
TASK 5.
Record Drawings and Certification Services
ISS will track and review the Contractor progress and submittal of the final version of the red
line drawings for the development of the As-built drawings. ISS will complete the as-built
drawings based on the final red line markups provided by the Contractor. ISS will complete
the required FDEP permit related certifications. Specific project activities will include:
5.1 Review contractors progress on and submittal of final record reline drawings
5.2 Preparation of Engineer’s As-built Drawings (based on Contractor Redline Drawings)
5.3 Completion of the FDEP permit related certifications
TASK 6.
Funding Assistance
The ISS Team will coordinate with the FDEP BWFF on behalf of the City of Melbourne for
the FDEP SRF construction related services to include coordination with the City and
Contractors, and the FDEP SRF Project Managers. ISS will assist the City with these SRF
services during construction such as compliance with FDEP Supplementary Conditions, the
Davis-Bacon Act, Construction Funding Coordination and Reconciliation, and Program
Closeout. These Funding assistance services will include disbursement requests & engineer
certifications. Specific project activities will include:
6.1 Maintain appropriate compliance documentation with SRF Requirements for review
& audits
6.2 Assist with SRF Loan Disbursement Requests & Engineer’s Certification
6.3 Coordinate periodic FDEP SRF Personnel site visits with FDEP & City
6.4 Monitor Construction Performance and Insure Compliance with Loan
6.5 Perform Reviews of the Davis-Bacon Compliance Requirements
6.5.1 Field Interviews
6.5.2 Review of Certified Payrolls
6.5.3 Maintain Documentation
TASK 7.
Plant Start-up & O&M Manuals
ISS will assist in establishing process performance criteria, and assist with putting these
processes on line, and confirm the system achieves the stipulated design intent. ISS will
review the Contractor provided start-up procedures. An ISS representative associated with
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Item No. 9b
the process mechanical work will provide up to forty (40) hours on-site for start-up and
testing of equipment. An ISS representative associated with the electrical and I&C work will
provide up to forty (40) hours on-site for start-up and testing of electrical and I&C equipment.
Compile and provide copies of performance testing reports as produced through this effort.
ISS will compile and prepare and submit three (3) hard copies of the operation &
maintenance (O&M) manuals in accordance with 62-600.720, FAC. The manual will
address O&M for the WWTP upgraded processes and equipment, with sections for each
process or piece of equipment, compiling all of the manufacturer’s documents and
incorporating other information supplied from the equipment suppliers. The manual will
contain standard operating procedures that will describe startup, steady-state operation, and
shutdown of process equipment and systems and should be used as a reference for
training, preparation of maintenance tasks, and development of safety procedures, startup,
and troubleshooting. Specific project activities will include:
7.1 Provide on-site Representative for mechanical start-up testing
7.2 Provide on-site Representative for electrical, I&C start-up
7.3 Review of Contractor Start-up procedure and performance testing reports
7.4 Compilation and preparation of the operation & maintenance (O&M) manuals
TASK 8.
Geotechnical for Unsuitable Soils (Allowance)
ISS will review the scheduled construction quality control testing procedures to ensure
conformance with geotechnical testing and pipeline pressure testing requirements. ISS will
have a geotechnical subconsultant working under an allowance to complete the required
geotechnical testing services.
8.1 Coordinate/monitor geotechnical verification testing for unsuitable soils
8.2 Geotechnical test sub work verification testing unsuitable soils for building & tank
TASK 9.
Engineer of Record Services (Allowance)
The ISS Team will assume the Engineer of Record (EOR) role for the engineering and
architectural disciplines that require the same on the project. This completion of the EOR
role process will include compliance with the Florida Board and the responsibilities as
defined in the Florida Administrative Code 61G15-27. ISS will assume EOR services as
required for the prosecution of the work.
9.1 Complete the work required to assume Engineer-of-Record (review of design
calculations, plans, & visits)
Section III.
SUBCONSULTANTS
The ISS Team will include the following subconsultants:
1. Cliff Sklow Engineering – Electrical and Instrumentation & Controls services
2. Noble Structural Group - Structural services
3. RZK Architects - Architectural services
4. Universal Engineering - Geotechnical testing services
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Item No. 9b
Section IV.
OWNER’S RESPONSIBILITY
The City will provide any existing information to assist in the construction of this DB Lee WRF
project. The City shall participate in the normal Owner required activities of this construction
project to include the progress related meetings, SRF documentation, and progress related
documentation. The City should review and provide input into the format and content of the
O&M manual. The City shall be responsible for all fees including agency permit fees associated
with permitting.
Section V.
DELIVERABLES
ISS will provide the required construction related documentation to the City to include the
following deliverables:
1. Three (3) sets of final conformed construction plans and specifications
2. One (1) set of electronic final conformed construction plans and specifications
3. Three (3) sets of “As-Built” Record Drawings
4. One (1) set of electronic “As-Built” Record Drawings
5. Three (3) copies of the O&M Manual
6. One (1) set of electronic O&M Manual
7. Three (3) copies of the FDEP Certification Documentation
Section VI.
SCHEDULE
The ISS services during construction project schedule is based on the durations as defined by
the City Contract Documents. The following is a brief summary project schedule by milestone
task from the “Notice to Proceed” through the final construction completion, the startup and the
O&M Manuals. The project construction schedule from the City Contract Documents is 365
days to reach substantial completion with 30 additional days to meet final completion. The
overall project schedule is dependent on the performance of the selected Contractor.
Milestone Task
Contractor Notice to Proceed
Engineering Services During Construction to substantial
completion
Engineering Services During Construction to final
completion
Start Up Services
Operation & Maintenance Manuals
Section VII.
Calendar Days
(each Task)
Calendar Days
(from NTP)
0
0
365
365
30
395
30
425
60
485
METHOD OF COMPENSATION
The following is a lump sum breakdown by task of the engineering services during construction
fees for this project. The scope and fees for each task are based on similar prior construction
projects by the ISS Team and the scope requirements of the FDEP SRF funding program. The
Project Tasks 1-7 are a total lump sum fee of Three Hundred Ninety Eight Thousand Four
Hundred and Fifty Dollars ($398,450). The Project Tasks 8-9 are a total allowance fee of Fifty
Eight Thousand Three Hundred Dollars ($58,300). ISS shall invoice the City monthly based on
the percent of completion of each lump sum task and hourly plus expenses for each allowance
task. Individually, these task lump sum and allowance fees are distributed as follow:
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Item No. 9b
Task-by-Task Summary of Services
PHASE A
ENGINEERING SERVICES DURING CONSTRUCTION
Task 1 Project Management/Coordination/Communication
$31,370
Task 2 Construction Contract Administration
$20,600
Task 3 Construction Engineering Services
$68,445
Task 4 Resident Project Observation Services
$199,725
Task 5 Record Drawing & Certification Services
$30,710
Task 6 Funding Assistance
$17,700
Task 7 Plant Start-up and O&M Manuals
$29,900
Total Lump Sum (Tasks 1 – 7) Contract Amount
$398,450
Task 8 Geotech for Unsuitable Soils (Allowance)
$16,300
Task 9 Engineer of Record Services (Allowance)
$42,000
Total Allowance (Tasks 8 – 9) Contract Amount
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$58,300
Item No. 9b
CITY OF MELBOURNE DB LEE WRF MISC IMPROVEMENTS
PROJECT ENGINEERING SERVICES DURING CONSTRUCTION
INFRASTRUCTURE SOLUTION SERVICES
CY 2015 HOURLY BILLING RATES
CORPORATE POSITION
BILLING RATE
ENGINEER INTERN
$60.00
ENGINEER I
$70.00
ENGINEER II
$85.00
ENGINEER III
$100.00
ENGINEER IV
$115.00
ENGINEER V
$125.00
ENGINEER VI
$140.00
ENGINEER VII
$140.00
ENGINEER VIII
$160.00
PROJECT PROFESSIONAL I
$100.00
PROJECT PROFESSIONAL II
$120.00
PROJECT PROFESSIONAL III
$125.00
PROJECT PROFESSIONAL IV
$150.00
DRAFTSMEN/TECHNICIAN I
$50.00
DRAFTSMEN/TECHNICIAN II
$60.00
DESIGNER I
$70.00
DESIGNER II
$80.00
PROJECT REPRESENTATIVE I
$60.00
PROJECT REPRESENTATIVE II
$75.00
SURVEY CREW - 2 MAN
$100.00
PROFESSIONAL SURVEYOR
$100.00
ADMINISTRATIVE ASSISTANT
$50.00
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Melbourne City Council
February 24, 2015
Item No.
City Manager’s Agenda Report
10
SUBJECT
Consent Agenda
a.
Contract award for purchase of swimming pool chlorine, The Dumont Company,
Oviedo, FL - $11,700 for first contract year, total estimated contract cost
$46,800.
b.
Contract award for City-wide courier services, M.C.S. Courier Service,
Melbourne, FL – annual cost of $16,060, total contract cost $64,240.
c.
Renewal of annual technical support service for Novell Netware, Groupwise,
GWAVA, and Zenworks; Viable Solutions, Inc.; Orlando, FL - $56,880.
d.
Purchase of additional licenses and the renewal of Novell network software and
maintenance for GroupWise and Novell Open Workgroup Suite from Novell, Inc.;
Provo, UT, - $47,437.09.
e.
Resolution No. 3472: A resolution authorizing the City Manager to submit a
grant application to the State of Florida Victims of Crime Act Program for FY
2015-2016 funding in the amount of $38,427 with matching funds of $9,607 for a
total program cost of $48,034 to continue the Victim Services Program by
funding the Victim Advocate position for the Melbourne Police Department.
f.
Resolution No. 3473: A resolution regarding First Amendment to Agreement
to Sell Easements in relation to Wetlands Mitigation Bank.
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Item No. 10e
RESOLUTION NO. 3472
A RESOLUTION OF THE CITY OF MELBOURNE, BREVARD
COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO
SUBMIT AN APPLICATION TO THE STATE OF FLORIDA VICTIMS
OF CRIME ACT PROGRAM FOR FY 2015-2016 FUNDING TO
CONTINUE THE VICTIM SERVICES PROGRAM BY FUNDING
THE VICTIM ADVOCATE POSITION IN THE MELBOURNE
POLICE DEPARTMENT; PROVIDING AN EFFECTIVE DATE; AND
PROVIDING FOR ADOPTION.
WHEREAS, the federal Victims of Crime Act (VOCA) was enacted in 1984 to provide
funding to assist state, local and private nonprofit advocate and victim/witness agencies in
providing services to innocent crime victims; and
WHEREAS, the United States Department of Justice, Office of Justice Programs, Office
for Victims of Crime, provides funds to support the provision of services to victims of crime; and
WHEREAS, the Melbourne Police Department proposes to utilize FY 2015–2016 VOCA
funds to continue the domestic violence victim advocate position, which provides emotional and
physical support, with the focus on domestic violence, and provides referrals to special
programs offered by various agencies that serve our community; and
WHEREAS, the City of Melbourne desires to receive matching financial assistance for
the contracted victim advocate position for the Melbourne Police Department.
BE IT RESOLVED BY THE CITY OF MELBOURNE, FLORIDA:
SECTION 1. That the City Manager is authorized to submit an application to the U.S.
Department of Justice, Office of Justice Programs, Office for Victims of Crime, for VOCA FY
2015-2016 Grant Program funds in the amount of $38,427 to enhance the Victims of Crime Unit.
SECTION 2. That the Melbourne Police Department will provide the additional funding in
the amount of $9,607 for a total program cost of $48,034.
SECTION 3. That the City Manager is authorized to apply for the grant; accept the grant,
should an award be rendered; and to execute all documents relating to the grant.
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SECTION 4. That this resolution shall become effective immediately upon its adoption in
accordance with the Charter of the City of Melbourne.
SECTION 5. That this resolution was duly adopted at a regular meeting of the City
Council on the _____ day of __________, 2015.
BY:
Kathleen H. Meehan, Mayor
ATTEST:
Cathleen A. Wysor, City Clerk
Resolution No. 3472
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RESOLUTION NO. 3473
A RESOLUTION OF THE CITY OF MELBOURNE, BREVARD
COUNTY, FLORIDA, RELATING TO APPROVAL OF FIRST
AMENDMENT TO AGREEMENT TO SELL EASEMENTS,
INCLUDING A CONSERVATION EASEMENT AND A MITIGATION
BANK OPERATION EASEMENT ON PROPERTY LOCATED IN
SECTIONS 28 AND 33, TOWNSHIP 27 SOUTH, RANGE 36 EAST
LOCATED WEST OF I-95 AND SOUTH OF EAU GALLIE
BOULEVARD; AUTHORIZING THE CITY MANAGER TO EXECUTE
THE CONSERVATION EASEMENT; AUTHORIZING THE CITY
MANAGER TO EXECUTE THE MITIGATION BANK OPERATION
EASEMENT; PROVIDING FOR THE RECORDATION OF THIS
RESOLUTION, THE CONSERVATION EASEMENT AND THE
MITIGATION BANK OPERATION EASEMENT; PROVIDING AN
EFFECTIVE DATE; AND PROVIDING FOR ADOPTION.
WHEREAS, the City of Melbourne owns 1,280 acres of vacant land located west of I-95
and south of Eau Gallie Boulevard, more particularly described as
Parcel 1:
(Parcel Identification Nbr:
27-36-28-00-00001.00000.00), All of parcel known as Section 28, Township 27 South,
Range 36 East, Brevard County, FL
and
Parcel 2: (Parcel Identification Nbr: A portion of 27-36-33-0000001.0-0000.00)
All section of Par 500, known as Section 33, Township 27 South,
Range 36 East, Brevard County, FL
(collectively, the “Property”); and
WHEREAS, in March 2012 City Council approved the purchase of the Property for use in
mitigation of wetland impact of future Melbourne area road projects; and
WHEREAS, in January 2013 City Council approved that that certain Agreement to Sell
Easements between the City, I Love America, L.L.C., a Florida limited liability company (“ILA”),
and Lake Washington Mitigation Bank, LLC, a Florida limited liability company (“LWMB”) under
the terms of which the City agreed to sell to LWMB the authority to place a conservation
easement on the Property in order to permit the establishment of a wetlands mitigation bank
thereon and to allow operation of such mitigation bank thereon; and
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Item No. 10f
WHEREAS, ILA and LWMB have diligently pursued establishment of a permitted
wetlands mitigation bank on the Property; and
WHEREAS, in considering a mitigation bank permit on the Property, St. Johns River
Water Management District requires the owner of the subject property to execute a conservation
easement in favor of the District the Department of Environmental Protection, and pursuant to
the request of LWMB and ILA, the City agrees to execute a conservation easement as owner of
the Property provided the instrument does not create or impose any obligation on the part of the
City to perform any maintenance with respect to the subject Property; and
WHEREAS, Brevard County negotiated an agreement with LWMB that allocates an
additional one-half mitigation credit to the County for vacation of right-of-way and use of certain
County-owned property based upon that certain Agreement Concerning Vacation of Right-ofWay dated November 6, 2014, the memorandum of which is recorded in Official Records Book
7291, Page 1011 of the public records of Brevard County;
WHEREAS, ILA and LWMB require additional time to establish a mitigation bank on the
Property; and
WHEREAS, LWMB and ILA have represented that the attached First Amendment to
Agreement to Sell Easements reflects the additional terms and conditions necessary to
establish a wetlands mitigation bank on the Property within the following year; and
WHEREAS, the City Council finds that conveyance of the Conservation Easement and
the Mitigation Bank Operation Easement pursuant to the terms and conditions of the Agreement
to Sell Easements, as amended by the First Amendment to Agreement to Sell Easements, will
be in the public interest and will promote the public health, safety, economic order, and welfare
of the City; and
WHEREAS, approval of this resolution to convey the Conservation Easement on the
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Item No. 10f
Property to St. Johns River Water Management District and the Department of Environmental
Protection and to convey the Mitigation Bank Operation Easement to LWMB is authorized
pursuant to Chapter 2, Article VIII, Melbourne City Code, and pursuant to the powers in the
City’s Charter and home rule powers set forth in Article VIII, Section 2, Florida Constitution of
1968 and Section 166.021, Florida Statutes.
BE IT RESOLVED BY THE CITY OF MELBOURNE, FLORIDA:
SECTION 1. That the First Amendment to Agreement to Sell Easements, attached as an
exhibit hereto, is hereby approved.
SECTION 2.
That the City Manager is hereby authorized to perform the City’s
obligations, and to enforce the City’s interests, pursuant to the Agreement to Sell Easements, as
amended by the First Amendment to Sell Easements, attached as an exhibit hereto.
SECTION 3.
That the City Manager is hereby authorized to execute and record
documents necessary to complete the conveyance of a conservation easement on the Property
to St. Johns River Water Management District and the Department of Environmental Protection
pursuant to the Agreement to Sell Easements, as amended by the First Amendment to Sell
Easements, and substantially in the form of the Conservation Easement attached thereto.
SECTION 4.
That the City Manager is hereby authorized to execute and record
documents necessary to complete the conveyance an easement to operate a mitigation bank on
the Property to Lake Washington Mitigation Bank, LLC, a Florida limited liability company,
pursuant to the Agreement to Sell Easements, as amended by the First Amendment to Sell
Easements, and substantially in the form of the Mitigation Bank Operation Easement attached
thereto.
SECTION 5. That this resolution shall become effective immediately upon its adoption.
SECTION 6. That this resolution was duly adopted at a regular meeting of the City
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Item No. 10f
Council on the _____ day of __________, 2015.
BY:
Kathleen H. Meehan, Mayor
ATTEST:
Cathleen A. Wysor, City Clerk
Resolution No. 3473
Attachment: First Amendment to Agreement to Sell Easements, with attached Form of
Conservation Easement and attached Form of Mitigation Bank Operation
Easement
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Melbourne City Council
February 24, 2015
Item No.
City Manager’s Agenda Report
11
SUBJECT
Items Removed from the Consent Agenda
Page 159
Item No. 11
Melbourne City Council
February 24, 2015
DEPARTMENT:
FINANCIAL SERVICES
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
N/A
No
No
12
SUBJECT
2016 Budget Outlook and Fiscal Issues
BACKGROUND/CONSIDERATION
Staff has prepared a review of current revenue and expenditure trends and requests Council’s
direction for budget preparation for FY 2016.
FISCAL IMPACT (IF APPLICABLE)
N/A
REQUESTED ACTION
a. Recommend use of the FY 2015 millage rate in development of the proposed budget,
maintaining the current level of funding for street resurfacing, deferred maintenance and
capital equipment replacement needs.
b. Recommend the inclusion of a modest increase in base pay for non-union employees in
the proposed budget for next year to maintain comparable pay adjustments for all
employee groups.
c. Recommend addition of set aside funding for maintenance of the compensation plan.
d. Recommend prioritizing critical equipment needs that continue to be deferred to discuss
potential funding.
e. Recommend that preliminary plans for the build out of the fourth floor at City Hall be
considered in the FY 2016 budget.
f. Recommend approval of Council’s FY2016 Budget meeting schedule outlined in the
attached memo.
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Item No. 12
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Item No. 12
revenue, the total General fund would have a $1 million decline in revenue since FY
2008.
CHART 1: GENERAL FUND REVENUE TREND
$70,000,000
TAXES
$60,000,000
PERMITS, FEES AND
SPECIAL ASSESSMENTS
$50,000,000
INTERGOVERNMENTAL
REVENUE
$40,000,000
CHARGES FOR SERVICES
$30,000,000
JUDGMENTS, FINES, AND
FORFEITS
$20,000,000
MISCELLANEOUS
REVENUES
$10,000,000
TOTAL
$0
TAXES W/OUT FY14
INCREASE
2008 2009 2010 2011 2012 2013 2014 2015
Fiscal Year
In the FY 2014 budget, Council approved a property tax increase, with the proceeds to
be used specifically for street resurfacing and for other deferred maintenance and
capital replacement needs. Council approved the continuation of the additional tax levy
for the FY 2015 budget to continue the renewal and replacement program. Although
this past year showed an increase in Property Tax revenue from new construction, it is
too early to tell at what level, if at all, this trend will continue. Chart 2 shows the
relationship between citywide property valuations and tax rates.
8.0000
$6,000,000,000
7.0000
$5,000,000,000
$4,000,000,000
6.0000
$3,000,000,000
5.0000
$2,000,000,000
4.0000
$1,000,000,000
3.0000
$0
Taxable Valuation
Tax Rate
CHART 2: CITYWIDE PROPERTY VALUATION AND TAX RATES
Tax Rate
Valuation
2007 2008 2009 2010 2011 2012 2013 2014 2015
Fiscal Year
Page 162
Item No. 12
Though the deferred maintenance property tax increase has been used to address
some of the most evident deferred maintenance issues, there were approximately $4.5
million in additional requests from departments in the General fund that were denied or
postponed due to the lack of funding – the majority of these requests are comprised of
deferred equipment replacement, drainage and other infrastructure maintenance items.
It is also important to note that Melbourne has used an Appropriation from Prior Year
Surplus (“unassigned fund balance”) to balance the budget each year, using these
funds to pay for one time expenditures. At the end of FY 2014, the City’s audited
financial reports confirm the available General Fund unassigned fund balance is
$11,694,539. The revised FY 2015 budget includes an Appropriation from Prior Year
Surplus will further reduce that amount by $3,036,605, assuming no savings occur
during the year. This amount includes $1.38 million for the IT Remediation Plan
implementation, $175,000 for street resurfacing, $404,250 for 14 replacement patrol
cars and $425,000 for a replacement fire engine. Historically, the City’s General Fund
has had annual savings of $1 to $1.5 million from lower than anticipated expenditures
and/or higher than anticipated revenues, and this has offset some or all of the reduction
in fund balance. A budgeted Appropriation from Prior Year Surplus that exceeds the
actual savings during the year will reduce Fund Balance. The reduction in Fund
Balance impacts the City’s ability to respond quickly to changes in economic conditions
and unexpected funding requests.
For FY 2016, staff proposes the use of the 2015 millage rate for budget
preparation, preserving the current level of funding for street resurfacing,
deferred maintenance and capital replacement needs.
The current year’s revenue collections in the Water and Sewer fund for water sales are
within 1% of projections. In accordance with the approved rate study, most Water and
Sewer charges increased by an average of 5.5% in FY 2015 and will increase 5.5%
each year for the remaining two years of the plan. Revenue from water and sewer
sales has been supplemented by funding from the State Revolving Loan Program for
reclaimed water system improvements. These revenues should be sufficient to
maintain and improve services and facilities as needed through FY 2017.
The Golf Course fund ended FY 2014 with a budgeted subsidy from the General Fund
of $451,482.
The FY 2015 adopted budget includes a General fund subsidy of
$275,561. Staff will continue to review the revenues generated by the golf courses this
year. Further subsidies will likely be required to support Golf Course operations at
acceptable levels.
PERSONNEL EXPENSES
Personal Services account for 69.6% of the General fund budget, and 42.6% of the total
City budget in FY 2015. Personal Services costs represent the largest single expense
across total City operations. In the current fiscal year, all non-union and LIU employees
will receive a 2.5% increase. As a result of the completed negotiations with the PBA,
employees covered by the PBA contract received a 2.5% increase in January 2015.
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Item No. 12
IAFF employees received a 3.5% increase upon approval of a union contract in October
2014.
For FY 2016, staff proposes the inclusion of a modest increase in base pay for
non-union employees, as well as any increases provided in the LIU, IAFF and
PBA agreements to maintain comparable pay adjustments for all employees.
Staff also recommends funding be added to the budget of each fund in FY 2016
for maintenance of the compensation plan, to provide the City Manager with the
resources to address pay inequities within the organization.
EQUIPMENT
The FY 2014 and 2015 budgets noted a dangerous trend as a significant portion of
needed replacement capital outlay and capital improvements continued to be delayed
due to limited resources. Ultimately, the City will be faced with significant capital costs
for failing equipment caused by continued deferral of equipment replacement.
For FY 2016, staff proposes prioritizing the critical equipment needs that continue
to be deferred to discuss a strategy for funding these beginning in the FY 2016
fiscal year, rather than continue their deferral.
CAPITAL IMPROVEMENT
Staff recommends that preliminary plans for the build out of the fourth floor be brought
forward for consideration in the FY 2016 budget. Additional space is needed for
Information Technology staff and equipment, as well as training and conference rooms.
ADDITIONAL POTENTIAL IMPACTS
Items with potential impacts to the FY 2016 budget:
• Pension Costs. The actuarial valuations of both the Fire and the Police Pension
Plans show some stabilization in the City’s contribution for FY 2016, albeit at
higher levels than historical costs. The General Pension actuarial valuation
continues to report 0% contribution required to fund the Plan. Florida Retirement
System (FRS) rates are unknown at this time.
• Net increase due to the cost of a full year of the City’s contracted management of
the new Wickham Park Community Center which opened midway through FY
2015. Although the cost impact to the City will be mitigated by additional revenue
received from programming, this Community Center will require additional
operational support.
• Economic Development Incentives including tax abatement and cash grants to
businesses newly locating or expanding within the City.
Community
Development Department staff indicate that Council approved actions obligate
the City as follows in FY 2016:
• A number of tax abatements have been approved as economic incentives. If
these all materialize, the gain in property tax revenue of $219,125, absent the
abatements, will not be realized.
• Cash grants to new businesses of up to $662,183 are estimated to be paid in
FY 2016.
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Item No. 12
Budget Balancing Strategies
Though revenue collection is expected to remain stable in the upcoming fiscal year,
staff remains cognizant that the revenue growth rate will be slower than the growth of
mandatory expenses. The spending control mechanisms that have been in place for the
past seven years will continue. Measures to improve the revenue picture and reduce
ongoing expenses will continue to be reviewed. Absorbing known and anticipated cost
increases to maintain a zero sum change in the budget does not allow for expanded
programs and does not fully address the backlog of deferred maintenance and
equipment replacement.
Revenue increases may be considered as a budget balancing strategy as Council did
for FY 2014 and FY 2015 by increasing the property tax rate to provide for specific
programs, although no specific increases are proposed at this time. Stormwater
assessments were increased for FY 2015 from $36 per Equivalent Residential Unit
(ERU) to $44 per ERU which funds approximately $300,000 in construction projects in
FY 2015. Staff will evaluate Council interest in a second assessment increase during
the budget process and propose any changes during the July workshop.
Budget Workshop/Public Hearing Schedule
Council typically has a workshop in July to discuss the proposed budget prior to formal
action to adopt the budget in September. Council must approve a tentative millage rate
by August 4 to meet the statutory deadline. Under Truth in Millage (TRIM), State law
requires that municipalities schedule their September public hearings on different days
than the local County and School Board public hearings. Council’s published meeting
dates for September will not conflict with the County and School Board Public Hearings.
The following dates are recommended:
Budget Workshop/Set Tentative Millage
First Public Hearing/Council Meeting
Second Public Hearing/Council Meeting
Monday, July 27, 2015
Tuesday, September 8, 2015
Tuesday, September 22, 2015
Summary of Recommendations
1. Recommend use of the FY 2015 millage rate in development of the proposed
budget, maintaining the current level of funding for street resurfacing, deferred
maintenance and capital equipment replacement needs.
2. Recommend the inclusion of a modest increase in base pay for non-union
employees in the proposed budget for next year to maintain comparable pay
adjustments for all employee groups.
3. Recommend addition of set aside funding for maintenance of the compensation
plan in each fund.
4. Recommend prioritizing critical equipment needs that continue to be deferred to
discuss potential funding.
5. Recommend that preliminary plans for the build out of the fourth floor at City Hall
be considered in the FY 2016 budget.
6. Recommend approval of Council’s FY 2016 Budget meeting schedule as outlined
above.
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Item No. 12
Melbourne City Council
February 24, 2015
DEPARTMENT:
FINANCIAL SERVICES
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
N/A
No
No
13
SUBJECT
A resolution adopting first quarter budget review recommendations.
BACKGROUND/CONSIDERATION
Each quarter, Budget staff recaps the City’s budget versus actual progress for the year in a
report to Council. This report covers the period from October 2014 through December 2014.
The report also makes recommendations for Council budget adjustments requiring Council
approval.
Budget adjustments to the General Fund are recommended to recognize adjustments to
revenue and their associated appropriations. This includes recognition of the reimbursement
and expenses of the FEMA Fire Acts Grant which were paid in this quarter, recognition of an
insurance reimbursement, recognition of Prior Year (PY) Encumbrances moved forward to the
current year, and recognition of Prior Year Surplus to cover the nurse’s medical supplies
inadvertently omitted from the adopted budget. The increase to the General Fund totals
$1,279,299.
Budget adjustments to the Housing and Urban Improvement grants are included to recognize
re-cycled funding as well as interest and the reduction of two completed grants to their actual
funding levels. These actions total $317,241.
The remaining operational budget adjustments recognize Appropriations for Prior Year
Encumbrances which are carried forward into the new fiscal year’s budget.
A Capital Improvement Program Stormwater Utility budget adjustment is also included which
increases grant revenue by $25,000 for the Highland Avenue Parking Lot Stormwater
enhancements.
Additional details are found in the attached report.
FISCAL IMPACT (IF APPLICABLE)
The first quarter of the FY 14-15 budget year is complete. The resolution recognizes
expenditure and revenue adjustments based on activity during the first quarter. The budget
impact is a net increase of $4,038,749. Of this amount, $3,682,855 is the result of budgeted
purchases not received in the prior fiscal year.
REQUESTED ACTION
Recommend approval of Resolution No. 3474.
Page 166
Item No. 13
TO:
Mayor & City Council
FROM:
Michael A. McNees, City Manager
DATE:
February 12, 2015
SUBJECT:
First Quarter Budget Review – December 2014
The net changes recommended to the Fund budgets in the First Quarter Review are:
General Fund
$1,279,299
HOME Program Fund
$216
SHIP Fund
$45,944
Residential Retrofit Grants
($38,233)
Neighborhood Stabilization Program 1
$40,070
Neighborhood Stabilization Program 3
$269,244
Babcock Redevelopment Agency
$34,601
Water & Sewer Fund
$2,268,110
Stormwater Utility Fund
$71,298
Golf Course Operations Fund
$43,200
Capital Improvement Fund
$25,000
Staff has reviewed the revenues and expenses for all of the City’s Funds. Revenue
budget projections were updated based on revenue received through December
2014. Included in the First Quarter Budget Review are staff’s recommended
adjustments to revenue and expenditure budgets based on year-to-date usage to
provide adequate funding to conduct the business of each Fund. Detailed line item
changes are contained in the First Quarter Resolution in the agenda package
following the First Quarter Review memo.
To provide more transparency between the original adopted budget and the actual
budget as it is revised, encumbrances of prior year funds carried forward to the new
fiscal year are reported as part of the First Quarter Budget Review.
Mindful of the need to carefully monitor expenditures funded by recurring revenue
sources in an effort to preserve adequate funding for essential services, staff
continues to monitor and scrutinize major budgeted purchases prior to purchase
approval.
General Fund:
At the end of the First Quarter, General Fund revenues equaled 42.3% of budget.
Staff recommends that the General Fund budget for Appropriation for Prior Year
Encumbrance be increased due to outstanding encumbrances of $682,761, as of
September 30, 2014, being carried forward into the new year.
Staff recommends recognition of the reimbursable FEMA Fire Acts Grant in this fiscal
year. The reimbursement was received in the first quarter. Staff also recommends
an increase to the Insurance Reimbursement account for a payment made for
damage to traffic equipment. It is also recommended that an increase be made to
Page 167
Item No. 13
the Appropriation from Prior Year Surplus for medical supplies for the nurse,
inadvertently omitted from the adopted budget.
General Fund expenditures and encumbrances were 26.4% of budget. Unless
otherwise noted, all adjustments reflect encumbrances carried forward from the
previous fiscal year. The following additional adjustments are recommended to these
expenditure accounts:
Personnel – Recommend an increase to Medical Supplies to fund supplies used
by the Nurse.
Fire Operations - Recommend an increase to Misc. Equipment & Furnishings for
SCBA equipment primarily funded by a FEMA Fire Acts Grant. These purchases
were carried forward from last fiscal year.
The General Fund budget increases by $1,279,299 following the First Quarter
Adjustments.
Special Revenue Funds:
The Community Redevelopment Agencies revenues received were 99.4% of
budget. The Agencies are funded primarily through Tax Increment Financing which
is received in the first quarter of the fiscal year. Staff recommends increasing the
Babcock CRA revenue budget due to encumbrances carried forward of $34,601 from
the previous fiscal year.
The Housing and Urban Improvement grant revenues are received primarily on a
reimbursement basis and may be spent over multiple City fiscal years. Additionally,
at the end of each year there may be outstanding reimbursements. Total Housing
and Urban Improvement revenues received for open grants are 77.9% of budget
through December 2014. Staff recommends increases in HOME Program Income
Revenue. Staff also recommends an increase in SHIP grant revenue for Interest
Income and Recaptured Funds received from ongoing program activities. Staff also
recommends reductions in Residential Retrofit Grant revenues to recognize the
actual revenue received from these completed grants. It is also recommended that
Program Income from both Neighborhood Stabilization Program (NSP) grants is
recognized.
Community Redevelopment Agency expenditures and encumbrances were 18%
of budget.
The Housing and Urban Improvement grant expenditures and encumbrances
were 82.6% of budget. Staff recommends that HOME Program Income and SHIP
interest income be allocated to HOME and SHIP Rehabilitation Contracts,
respectively.
Staff also recommends that Residential Retrofit Rehabilitation
Contracts be reduced to reflect the final grant amounts received. It is also
recommended that the NSP Property Acquisition budgets increase due to Program
Income received from these grants.
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Item No. 13
Special Revenue Funds will increase $351,842 after implementation of the First Quarter
Review.
Water and Sewer Fund:
Water & Sewer Fund revenues were 24.7% of budget. Staff recommends Water &
Sewer Fund revenue be increased due to encumbrances carried forward of
$2,268,110 from the previous fiscal year.
Water & Sewer Fund expenditures and encumbrances were 25.4% of budget.
The Water & Sewer Fund budget will increase by $2,268,110 following
implementation of the First Quarter Review. All adjustments reflect encumbrances
carried forward from the previous fiscal year.
Stormwater Utility Fund:
Stormwater Utility revenues were 82.2% of budget. The majority of Stormwater
Utility revenue is received from payments made from November tax bills. Staff
recommends that revenue be increased due to encumbrances carried forward of
$71,298 from the previous fiscal year.
Stormwater Utility Expenditures and encumbrances were 22.6% of budget. The
Stormwater Fund budget will increase by $71,298 following the First Quarter Review.
Golf Course Fund:
Golf Course Operations revenues were 29.1% of budget. The current year’s
budgeted transfer from the General Fund of $302,897 was completed in the first
quarter. Staff recommends that Golf Operations revenue be increased due to
encumbrances carried forward of $43,200 from the previous fiscal year.
Golf Course Fund expenditures and encumbrances were 29.9% of budget. Golf
Course Operations expenditures exceeded revenue in this quarter and will be
reviewed again at the end of the Second Quarter to determine if further General
Fund subsidy is needed.
The Golf Course Fund will increase by $43,200 following implementation of the
First Quarter Review. All adjustments reflect encumbrances carried forward from the
previous fiscal year.
Risk Management Fund:
Risk Management revenues were 20.7% of budget. Revenues are transferred in
twelve equal monthly increments from the user division budgets. Expenditures
were 37.6% of budget due primarily to the timing of insurance premium charges. No
changes to this budget are recommended at this time.
Workers Compensation Fund:
Page 169
Item No. 13
At the end of the First Quarter, Workers Compensation revenues equaled 24.3%
of budget. Revenues are transferred in twelve equal monthly increments from the
user division budgets.
Expenditures and encumbrances were 36.1% of budget.
budget are recommended at this time.
No changes to this
Capital Improvement Fund:
431 – Stormwater Utility Projects - Recommend the following change:
20313 – Highland Ave Parking Lot Stormwater Enhancements Project - Staff
recommends an increase of $25,000 in FDEP grant revenue and its allocation to
Improvements Other than Building.
The increase to the Capital Improvement Fund following implementation of the First
Quarter Review is $25,000.
Attached is a report summarizing revenues, expenditures, and budget balances
through the First Quarter. Specific details of the adjustments included in this Review
are included in the First Quarter Resolution.
Recommendation
Recommend approval of the resolution providing the recommended adjustment to
each specific account.
Respectfully submitted,
__________________________
Michael A. McNees, City Manager
Page 170
Item No. 13
The following table provides a summary of revenues and expenditures through
December 2014:
RECEIVED/
EXPENDED
BUDGET
GENERAL FUND
Revenues
Expenditures
Surplus(Shortfall)
$
74,724,430
74,724,430
$
COMMUNITY REDEVELOPMENT AGENCY FUNDS
Revenues
$
1,829,299
Expenditures
1,829,299
Surplus(Shortfall)
31,644,683
19,762,261
11,882,422
42.3%
26.4%
15.9%
10,519
1,499,707
99.4%
18.0%
81.4%
460,202
361,991
77.9%
82.6%
(4.7%)
13,108,661
13,477,032
(368,371)
39,940,048
39,571,677
24.7%
25.4%
(0.7%)
2,232,338
614,847
1,617,491
483,601
2,101,092
82.2%
22.6%
59.6%
1,818,780
329,592
1,489,188
53,048,709
53,048,709
STORMWATER UTILITY FUND
Revenues
$
2,715,939
Expenditures
2,715,939
Surplus(Shortfall)
$
% OF BUDGET
RECEIVED/
EXPENDED
43,079,747
54,962,169
HOUSING AND URBAN IMPROVEMENT GRANT FUNDS - ALL YEARS
Revenues
$
2,083,462
1,623,260
Expenditures
2,083,462
1,721,471
Surplus(Shortfall)
(98,211)
WATER & SEWER FUND
Revenues
$
Expenditures
Surplus(Shortfall)
BUDGET
BALANCE
GOLF COURSE FUND
Revenues
$
Expenditures
Surplus(Shortfall)
2,693,439
2,693,439
784,663
804,493
(19,830)
1,908,776
1,888,946
29.1%
29.9%
(0.7%)
RISK MANAGEMENT
Revenues
Expenditures
Surplus(Shortfall)
2,295,613
2,295,613
474,715
863,484
(388,769)
1,820,898
1,432,129
20.7%
37.6%
(16.9%)
2,156,869
2,156,869
523,589
779,583
(255,994)
1,633,280
1,377,286
24.3%
36.1%
(11.9%)
48,020,000
45,017,164
60.9%
63.3%
(2.4%)
$
WORKERS' COMPENSATION
Revenues
$
Expenditures
Surplus(Shortfall)
CAPITAL IMPROVEMENT FUND - ALL YEARS (active projects)
Revenues
$
122,792,721
74,772,721
Expenditures
122,792,721
77,775,557
Surplus(Shortfall)
(3,002,836)
Page 171
Item No. 13
ATTACHMENT A
GENERAL FUND REVENUES
INCREASE/
REVISED
DECREASE
BUDGET
GENERAL FUND
331222
FEMA Fire Acts Grant
5813692
369301
Insurance Reimbursement
9013870
387030
Appropriation For PY Encumbrance
5303313
9013870
387035
Appropriation from PY Surplus
TOTAL GENERAL FUND REVENUES
Expenditure total:
GENERAL FUND EXPENDITURES
582,885
582,885
7,153
7,153
682,761
682,761
6,500
1,279,299
3,036,605
1,279,299
INCREASE/
REVISED
DECREASE
BUDGET
CITY MANAGER
01200512
534000
Other Contract Services
19,101
19,101
29,101
Other Contract Services
17,925
17,925
50,125
6,500
6,500
6,715
TOTAL CITY MANAGER
CITY CLERK
01300512
534000
TOTAL CITY CLERK
PERSONNEL
12000513
552100
Medical Supplies
TOTAL PERSONNEL
INFORMATION TECHNOLOGY
13000516
534000
Other Contract Services
13000516
534190
Data Communications
13000516
552020
Software
13000516
552025
Computer Equipment
TOTAL INFORMATION TECHNOLOGY
6,600
224,742
10,850
191,050
9,773
1,094,462
49,683
76,906
290,083
4,495
51,071
FACILITIES OPERATIONS
15000519
546030
Repair & Maintenance - Building
TOTAL FACILITIES OPERATIONS
4,495
ACCOUNTING AND BUDGET
21000513
552000
Operating Supplies
TOTAL ACCOUNTING AND BUDGET
180
180
24,559
950
25,450
10,890
11,840
32,890
RECREATION
31000572
546040
Repair & Maintenance - A/C
31000572
552220
Misc. Equipment
TOTAL RECREATION
Page 172
Item No. 13
MELBOURNE AUDITORIUM
31100575
546040
Repair & Maintenance - A/C
9,060
29,980
31100575
552000
Operating Supplies
24,987
27,387
31100575
552220
Misc. Equipment
3,198
37,245
9,198
6,354
6,354
12,854
960
960
23,709
4,316
4,316
11,266
5,956
5,956
6,656
TOTAL MELBOURNE AUDITORIUM
EAU GALLIE CIVIC CENTER
31200575
552000
Operating Supplies
TOTAL EAU GALLIE CIVIC CENTER
LIPSCOMB COMMUNITY CENTER
31400572
534000
Other Contract Services
TOTAL LIPSCOMB COMMUNITY CENTER
GRANT STREET COMMUNITY CENTER
31500572
552000
Operating Supplies
TOTAL GRANT STREET COMMUNITY CENTER
CRANE COMMUNITY CENTER
31700572
552000
Operating Supplies
TOTAL CRANE COMMUNITY CENTER
PARKS MAINTENANCE
34000572
552110
Employee Tools & Clothing
34000572
564000
Machinery & Equipment
TOTAL PARKS MAINTENANCE
2,490
3,640
39,254
41,744
39,254
POLICE OPERATIONS
42000521
534120
Uniform Expenses
1,462
155,336
42000521
534125
Police Weapons & Techical Equip.
9,432
161,932
42000521
552220
Misc Equipment & Furnishings
9,190
251,547
42000521
564000
Machinery & Equipment
70,496
90,580
131,696
340
133,340
TOTAL POLICE OPERATIONS
POLICE SUPPORT
44000521
534000
Other Contract Services
44000521
541010
Telephone Service
44000521
546030
Repair & Maint. - Building
44000521
546040
Repair & Maint. - AC
TOTAL POLICE SUPPORT
255
125,065
3,269
78,469
8,758
12,622
50,758
5,125
15,685
FIRE OPERATIONS
53000522
534000
Other Contract Services
53000522
534120
Uniform Expense
6,264
151,779
53000522
552220
Misc. Machinery & Furnishings
658,923
745,595
53000522
564000
Machinery & Equipment
30,782
701,094
598,782
TOTAL FIRE OPERATIONS
Page 173
Item No. 13
PLANNING AND ECONOMIC DEVELOPMENT
56000515
531180
Historic Preservation
1,440
26,440
56000515
534000
56000515
544020
Other Contract Services
212
25,212
Copier Lease Expense
119
119
56000515
552000
Operating Supplies
207
1,978
7,507
22,948
105,795
TOTAL PLANNING AND ECONOMIC DEVELOPMENT
TRAFFIC ENGINEERING
58100541
546160
Repair & Maint. - Signal
22,948
TOTAL TRAFFIC ENGINEERING
STREETS MANAGEMENT
64500541
546241
Repair & Maint. - Sidewalks
64500541
564000
Machinery
TOTAL STREETS MANAGEMENT
1,154
126,154
152,906
154,060
189,906
LOCAL OPTION GAS TAX
64600541
546990
Infrastructure
17,215
137,215
64600541
552140
Traffic Materials
26,670
126,670
64600541
582010
SCAT
6,351
50,236
68,951
TOTAL LOCAL OPTION GAS TAX
GENERAL FUND NON-DEPARTMENTAL
90100519
531170
Lobbyist Fees
11,649
77,649
90100519
531990
Other Professional Services
610
12,259
25,610
TOTAL GENERAL FUND NON-DEPARTMENTAL
TOTAL GENERAL FUND EXPENDITURES
Revenue total:
SPECIAL REVENUE FUNDS REVENUES
1,279,299
1,279,299
INCREASE/
REVISED
DECREASE
BUDGET
HOME
7443313
331536
Program Income
216
216
57,593
71813613
361111
Interest Income (EPC)
294
793
71814613
361111
Interest Income (EPC)
944
944
71815613
361111
Interest Income (EPC)
71815693
369916
Recaptured Funds
TOTAL HOME
SHIP
TOTAL SHIP
1,244
1,244
43,462
45,944
43,462
RESIDENTIAL RETROFIT GRANTS
325343
334506 18313 Residential Retrofit Grant
(1,197)
148,803
325343
334506 18314 Residential Retrofit Grant
(37,036)
105,464
TOTAL RESIDENTIAL RETROFIT GRANT
Page 174
(38,233)
Item No. 13
NSP 1
105313
331502 00609 Program Income
TOTAL NSP 1
40,070
40,070
981,973
269,244
269,244
865,244
34,601
34,601
34,601
NSP 3
1803313
331502
Program Income
TOTAL NSP 3
BABCOCK REDEVELOPMENT
5623870
387030
Appropriation For PY Encumbrance
TOTAL BABCOCK REDEVELOPMENT
TOTAL SPECIAL REVENUE FUNDS REVENUES
SPECIAL REVENUE FUNDS EXPENDITURES
351,842
INCREASE/
REVISED
DECREASE
BUDGET
HOME
74400554
534210
Rehabilitation Contracts
216
210,807
216
TOTAL HOME
SHIP
71815554
534210
Rehabilitation Contracts
TOTAL SHIP
45,944
45,944
241,618
(1,197)
253,587
(37,036)
105,464
RESIDENTIAL RETROFIT GRANTS
32554
32554
534210 18313 Rehabilitation Contracts
534210 18314 Rehabilitation Contracts
TOTAL RESIDENTIAL RETROFIT GRANT
(38,233)
NSP 1
10554
534252 00609 Acquisition of Property
40,070
999,772
40,070
TOTAL NSP 1
NSP 3
18000554
534252
Acquisition of Property
269,244
1,139,244
269,244
TOTAL NSP 3
BABCOCK REDEVELOPMENT
56200552
531990
Other Professional Services
TOTAL BABCOCK REDEVELOPMENT
TOTAL SPECIAL REVENUE FUNDS EXPENDITURES
Page 175
34,601
42,101
34,601
351,842
Item No. 13
WATER & SEWER FUND REVENUES
INCREASE/
REVISED
DECREASE
BUDGET
WATER & SEWER FUND
941
387030
Appropriation For PY Encumbrance
TOTAL WATER & SEWER FUND REVENUES
WATER & SEWER FUND EXPENDITURES
2,268,110
2,268,110
2,268,110
INCREASE/
REVISED
DECREASE
BUDGET
PUBLIC WORKS & UTILITIES ADMINISTRATION
61000536
531060
Consulting Fees
19,419
169,419
61000536
531990
Other Professional Services
5,300
24,719
105,300
25,411
25,411
25,411
TOTAL PUBLIC WORKS & UTILITIES ADMINISTRATION
UTILITIES OPERATIONS
61100536 564000
Machinery & Equipment
TOTAL UTILITIES OPERATIONS
METER SERVICES
61200536
534040
Contractual Employee
21,101
43,565
61200536
552220
Misc. Equipment & Furnishings
148,797
248,497
61200536
564000
Machinery & Equipment
36,374
206,272
58,374
TOTAL METER SERVICES
WATER DISTRIBUTION
62000533
534000
Other Contract Services
94,890
478,358
62000533
546150
Repair & Maint. - Meter / w Line
54,433
1,115,220
62000533
546250
Repair & Maint. - Fire Hydrants
11,927
196,927
62000533
546330
Sublet Repairs
2,412
5,912
62000533
552000
Operating Supplies
62000533
564000
Machinery & Equipment
TOTAL WATER DISTRIBUTION
250
42,000
94,328
258,240
744,328
WATER PRODUCTION
62100533
531990
Other Professional Services
48,623
321,643
62100533
534000
Other Contract Services
5,455
49,535
62100533
546000
Repair & Maintenance
4,677
170,477
62100533
546050
Maintenance Contract
1,228
38,890
62100533
546090
Repair & Maint. - Pumps & Motors
38,868
323,568
62100533
546110
Repair & Maint. - Misc. Equipment
39,412
424,562
62100533
546190
Repair & Maintenance - Lift Station
8,870
82,470
62100533
549170
Solid Waste Disposal
7,207
22,207
62100533
552000
Operating Supplies
53,174
275,701
62100533
552070
Chemicals & Fertilizers
1,274,756
5,698,670
62100533
564000
Machinery & Equipment
56,167
1,538,437
374,367
TOTAL WATER PRODUCTION
Page 176
Item No. 13
WASTEWATER COLLECTION
63000535
546180
Repair & Maintenance - Sewer Lines
320
192,310
63000535
546190
Repair & Maintenance - Lift Station
594
201,594
63000535
564000
Machinery & Equipment
80,944
81,858
252,254
1,500
101,100
TOTAL WASTEWATER COLLECTION
WATER RECLAMATION
63100535
531990
Other Professional Services
63100535
546030
Repair & Maint. - Building
63100535
546090
Repair & Maint. - Pumps & Motors
63100535
546150
Repair & Maint. - Meter / W Line
63100535
564000
Machinery & Equipment
1,958
17,336
14,301
141,301
9,341
65,841
102,859
129,959
314,809
3,214
TOTAL WATER & SEWER NON-DEPARTMENTAL
3,214
3,214
TOTAL WATER & SEWER FUND EXPENDITURES
2,268,110
TOTAL WATER RECLAMATION
WATER & SEWER NON-DEPARTMENTAL
94100536
531100
Outside Counsel Fees
STORMWATER UTILITY FUND REVENUES
INCREASE/
REVISED
DECREASE
BUDGET
STORMWATER UTILITY
387030
Appropriation For PY Encumbrance
TOTAL STORMWATER UTILITY FUND REVENUES
STORMWATER UTILITY FUND EXPENDITURES
71,298
71,298
71,298
INCREASE/
REVISED
DECREASE
BUDGET
STORMWATER UTILITY
58200541
531990
Other Professional Services
58200541
548080
Public Education
58200541
564000
Machinery & Equipment
TOTAL STORMWATER UTILITY EXPENDITURES
GOLF COURSE FUND REVENUES
13,838
118,838
1,600
37,700
55,860
71,298
435,860
INCREASE/
REVISED
DECREASE
BUDGET
GOLF COURSE NON-DEPARTMENTAL
387030
TOTAL GOLF COURSE NON-DEPARTMENTAL
43,200
43,200
TOTAL GOLF COURSE FUND REVENUES
43,200
Page 177
Appropriation For PY Encumbrance
43,200
Item No. 13
GOLF COURSE FUND EXPENDITURES
INCREASE/
REVISED
DECREASE
BUDGET
CRANE CREEK RESERVE GOLF COURSE
36100572
534000
Other Contract Services
1,500
19,500
36100572
546120
Repair & Maint. - Grounds
4,650
32,650
36100572
552070
Chemicals & Fertilizer
1,714
7,864
92,514
500
18,500
46,512
TOTAL CRANE CREEK RESERVE GOLF COURSE
MALLARD'S LANDING GOLF COURSE
36200572
534000
Other Contract Services
36200572
546030
Repair & Maintenance - Building
25,012
36200572
546120
Repair & Maintenance - Grounds
8,893
42,893
36200572
552070
Chemicals & Fertilizer
104,431
TOTAL MALLARD'S LANDING GOLF COURSE
931
35,336
TOTAL GOLF COURSE FUND EXPENDITURES
43,200
CAPITAL IMPROVEMENT FUND
431 - STORMWATER PROJECTS
REVENUE
EXPENDITURE
BUDGET
20313 - HIGHLAND AVE PARKING LOT STORMWATER ENHANCEMENTS
433344
334360 20313 FDEP Environmental Protection Grant
43338
563000 20313 Improvements Other Than Building
25,000
128,000
25,000
25,000
25,000
TOTAL 431 - STORMWATER PROJECTS
25,000
25,000
TOTAL CAPITAL IMPROVEMENT FUND
25,000
25,000
603,000
1st Qtr Review FY 14-15
Page 178
Item No. 13
RESOLUTION NO. 3474
A RESOLUTION OF THE CITY OF MELBOURNE, BREVARD
COUNTY, FLORIDA, AMENDING RESOLUTION NO. 3446;
IMPLEMENTING BUDGET ADJUSTMENT RECOMMENDATIONS;
PROVIDING AN EFFECTIVE DATE; AND PROVIDING FOR
ADOPTION.
WHEREAS, on September 25, 2014, the City of Melbourne adopted Resolution No. 3446
providing for adoption of the City's 2014-2015 budget; and
WHEREAS, an analysis of the first quarter's revenue and expenditures has indicated that
certain adjustments are necessary in the amounts identified in “Exhibit A.”
BE IT RESOLVED BY THE CITY OF MELBOURNE, FLORIDA:
SECTION 1. That the budget for the fiscal year commencing October 1, 2014 is hereby
amended by the amounts identified in Exhibit “A” (attached).
SECTION 2. That this resolution shall become effective immediately upon its adoption in
accordance with the Charter of the City of Melbourne.
SECTION 3. That this resolution was duly adopted at a regular meeting of the City
Council on the ___ day of ______, 2015.
BY:
Kathleen H. Meehan, Mayor
ATTEST:
Cathleen A. Wysor, City Clerk
Attachment: Exhibit “A”
Page 179
Item No. 13
ATTACHMENT A
GENERAL FUND REVENUES
INCREASE/
REVISED
DECREASE
BUDGET
GENERAL FUND
331222
FEMA Fire Acts Grant
5813692
369301
Insurance Reimbursement
9013870
387030
Appropriation For PY Encumbrance
5303313
9013870
387035
Appropriation from PY Surplus
TOTAL GENERAL FUND REVENUES
Expenditure total:
GENERAL FUND EXPENDITURES
582,885
582,885
7,153
7,153
682,761
682,761
6,500
1,279,299
3,036,605
1,279,299
INCREASE/
REVISED
DECREASE
BUDGET
CITY MANAGER
01200512
534000
Other Contract Services
19,101
19,101
29,101
Other Contract Services
17,925
17,925
50,125
6,500
6,500
6,715
TOTAL CITY MANAGER
CITY CLERK
01300512
534000
TOTAL CITY CLERK
PERSONNEL
12000513
552100
Medical Supplies
TOTAL PERSONNEL
INFORMATION TECHNOLOGY
13000516
534000
Other Contract Services
13000516
534190
Data Communications
13000516
552020
Software
13000516
552025
Computer Equipment
TOTAL INFORMATION TECHNOLOGY
6,600
224,742
10,850
191,050
9,773
1,094,462
49,683
76,906
290,083
4,495
51,071
FACILITIES OPERATIONS
15000519
546030
Repair & Maintenance - Building
TOTAL FACILITIES OPERATIONS
4,495
ACCOUNTING AND BUDGET
21000513
552000
Operating Supplies
TOTAL ACCOUNTING AND BUDGET
180
180
24,559
950
25,450
10,890
11,840
32,890
RECREATION
31000572
546040
Repair & Maintenance - A/C
31000572
552220
Misc. Equipment
TOTAL RECREATION
Page 180
Item No. 13
MELBOURNE AUDITORIUM
31100575
546040
Repair & Maintenance - A/C
9,060
29,980
31100575
552000
Operating Supplies
24,987
27,387
31100575
552220
Misc. Equipment
3,198
37,245
9,198
6,354
6,354
12,854
960
960
23,709
4,316
4,316
11,266
5,956
5,956
6,656
TOTAL MELBOURNE AUDITORIUM
EAU GALLIE CIVIC CENTER
31200575
552000
Operating Supplies
TOTAL EAU GALLIE CIVIC CENTER
LIPSCOMB COMMUNITY CENTER
31400572
534000
Other Contract Services
TOTAL LIPSCOMB COMMUNITY CENTER
GRANT STREET COMMUNITY CENTER
31500572
552000
Operating Supplies
TOTAL GRANT STREET COMMUNITY CENTER
CRANE COMMUNITY CENTER
31700572
552000
Operating Supplies
TOTAL CRANE COMMUNITY CENTER
PARKS MAINTENANCE
34000572
552110
Employee Tools & Clothing
34000572
564000
Machinery & Equipment
TOTAL PARKS MAINTENANCE
2,490
3,640
39,254
41,744
39,254
POLICE OPERATIONS
42000521
534120
Uniform Expenses
1,462
155,336
42000521
534125
Police Weapons & Techical Equip.
9,432
161,932
42000521
552220
Misc Equipment & Furnishings
9,190
251,547
42000521
564000
Machinery & Equipment
70,496
90,580
131,696
340
133,340
TOTAL POLICE OPERATIONS
POLICE SUPPORT
44000521
534000
Other Contract Services
44000521
541010
Telephone Service
44000521
546030
Repair & Maint. - Building
44000521
546040
Repair & Maint. - AC
TOTAL POLICE SUPPORT
255
125,065
3,269
78,469
8,758
12,622
50,758
5,125
15,685
FIRE OPERATIONS
53000522
534000
Other Contract Services
53000522
534120
Uniform Expense
6,264
151,779
53000522
552220
Misc. Machinery & Furnishings
658,923
745,595
53000522
564000
Machinery & Equipment
30,782
701,094
598,782
TOTAL FIRE OPERATIONS
Page 181
Item No. 13
PLANNING AND ECONOMIC DEVELOPMENT
56000515
531180
Historic Preservation
1,440
26,440
56000515
534000
56000515
544020
Other Contract Services
212
25,212
Copier Lease Expense
119
119
56000515
552000
Operating Supplies
207
1,978
7,507
22,948
105,795
TOTAL PLANNING AND ECONOMIC DEVELOPMENT
TRAFFIC ENGINEERING
58100541
546160
Repair & Maint. - Signal
22,948
TOTAL TRAFFIC ENGINEERING
STREETS MANAGEMENT
64500541
546241
Repair & Maint. - Sidewalks
64500541
564000
Machinery
TOTAL STREETS MANAGEMENT
1,154
126,154
152,906
154,060
189,906
LOCAL OPTION GAS TAX
64600541
546990
Infrastructure
17,215
137,215
64600541
552140
Traffic Materials
26,670
126,670
64600541
582010
SCAT
6,351
50,236
68,951
TOTAL LOCAL OPTION GAS TAX
GENERAL FUND NON-DEPARTMENTAL
90100519
531170
Lobbyist Fees
11,649
77,649
90100519
531990
Other Professional Services
610
12,259
25,610
TOTAL GENERAL FUND NON-DEPARTMENTAL
TOTAL GENERAL FUND EXPENDITURES
Revenue total:
SPECIAL REVENUE FUNDS REVENUES
1,279,299
1,279,299
INCREASE/
REVISED
DECREASE
BUDGET
HOME
7443313
331536
Program Income
216
216
57,593
71813613
361111
Interest Income (EPC)
294
793
71814613
361111
Interest Income (EPC)
944
944
71815613
361111
Interest Income (EPC)
71815693
369916
Recaptured Funds
TOTAL HOME
SHIP
TOTAL SHIP
1,244
1,244
43,462
45,944
43,462
RESIDENTIAL RETROFIT GRANTS
325343
334506 18313 Residential Retrofit Grant
(1,197)
148,803
325343
334506 18314 Residential Retrofit Grant
(37,036)
105,464
TOTAL RESIDENTIAL RETROFIT GRANT
Page 182
(38,233)
Item No. 13
NSP 1
105313
331502 00609 Program Income
TOTAL NSP 1
40,070
40,070
981,973
269,244
269,244
865,244
34,601
34,601
34,601
NSP 3
1803313
331502
Program Income
TOTAL NSP 3
BABCOCK REDEVELOPMENT
5623870
387030
Appropriation For PY Encumbrance
TOTAL BABCOCK REDEVELOPMENT
TOTAL SPECIAL REVENUE FUNDS REVENUES
SPECIAL REVENUE FUNDS EXPENDITURES
351,842
INCREASE/
REVISED
DECREASE
BUDGET
HOME
74400554
534210
Rehabilitation Contracts
216
210,807
216
TOTAL HOME
SHIP
71815554
534210
Rehabilitation Contracts
TOTAL SHIP
45,944
45,944
241,618
(1,197)
253,587
(37,036)
105,464
RESIDENTIAL RETROFIT GRANTS
32554
32554
534210 18313 Rehabilitation Contracts
534210 18314 Rehabilitation Contracts
TOTAL RESIDENTIAL RETROFIT GRANT
(38,233)
NSP 1
10554
534252 00609 Acquisition of Property
40,070
999,772
40,070
TOTAL NSP 1
NSP 3
18000554
534252
Acquisition of Property
269,244
1,139,244
269,244
TOTAL NSP 3
BABCOCK REDEVELOPMENT
56200552
531990
Other Professional Services
TOTAL BABCOCK REDEVELOPMENT
TOTAL SPECIAL REVENUE FUNDS EXPENDITURES
Page 183
34,601
42,101
34,601
351,842
Item No. 13
WATER & SEWER FUND REVENUES
INCREASE/
REVISED
DECREASE
BUDGET
WATER & SEWER FUND
941
387030
Appropriation For PY Encumbrance
TOTAL WATER & SEWER FUND REVENUES
WATER & SEWER FUND EXPENDITURES
2,268,110
2,268,110
2,268,110
INCREASE/
REVISED
DECREASE
BUDGET
PUBLIC WORKS & UTILITIES ADMINISTRATION
61000536
531060
Consulting Fees
19,419
169,419
61000536
531990
Other Professional Services
5,300
24,719
105,300
25,411
25,411
25,411
TOTAL PUBLIC WORKS & UTILITIES ADMINISTRATION
UTILITIES OPERATIONS
61100536 564000
Machinery & Equipment
TOTAL UTILITIES OPERATIONS
METER SERVICES
61200536
534040
Contractual Employee
21,101
43,565
61200536
552220
Misc. Equipment & Furnishings
148,797
248,497
61200536
564000
Machinery & Equipment
36,374
206,272
58,374
TOTAL METER SERVICES
WATER DISTRIBUTION
62000533
534000
Other Contract Services
94,890
478,358
62000533
546150
Repair & Maint. - Meter / w Line
54,433
1,115,220
62000533
546250
Repair & Maint. - Fire Hydrants
11,927
196,927
62000533
546330
Sublet Repairs
2,412
5,912
62000533
552000
Operating Supplies
62000533
564000
Machinery & Equipment
TOTAL WATER DISTRIBUTION
250
42,000
94,328
258,240
744,328
WATER PRODUCTION
62100533
531990
Other Professional Services
48,623
321,643
62100533
534000
Other Contract Services
5,455
49,535
62100533
546000
Repair & Maintenance
4,677
170,477
62100533
546050
Maintenance Contract
1,228
38,890
62100533
546090
Repair & Maint. - Pumps & Motors
38,868
323,568
62100533
546110
Repair & Maint. - Misc. Equipment
39,412
424,562
62100533
546190
Repair & Maintenance - Lift Station
8,870
82,470
62100533
549170
Solid Waste Disposal
7,207
22,207
62100533
552000
Operating Supplies
53,174
275,701
62100533
552070
Chemicals & Fertilizers
1,274,756
5,698,670
62100533
564000
Machinery & Equipment
56,167
1,538,437
374,367
TOTAL WATER PRODUCTION
Page 184
Item No. 13
WASTEWATER COLLECTION
63000535
546180
Repair & Maintenance - Sewer Lines
320
192,310
63000535
546190
Repair & Maintenance - Lift Station
594
201,594
63000535
564000
Machinery & Equipment
80,944
81,858
252,254
1,500
101,100
TOTAL WASTEWATER COLLECTION
WATER RECLAMATION
63100535
531990
Other Professional Services
63100535
546030
Repair & Maint. - Building
63100535
546090
Repair & Maint. - Pumps & Motors
63100535
546150
Repair & Maint. - Meter / W Line
63100535
564000
Machinery & Equipment
1,958
17,336
14,301
141,301
9,341
65,841
102,859
129,959
314,809
3,214
TOTAL WATER & SEWER NON-DEPARTMENTAL
3,214
3,214
TOTAL WATER & SEWER FUND EXPENDITURES
2,268,110
TOTAL WATER RECLAMATION
WATER & SEWER NON-DEPARTMENTAL
94100536
531100
Outside Counsel Fees
STORMWATER UTILITY FUND REVENUES
INCREASE/
REVISED
DECREASE
BUDGET
STORMWATER UTILITY
387030
Appropriation For PY Encumbrance
TOTAL STORMWATER UTILITY FUND REVENUES
STORMWATER UTILITY FUND EXPENDITURES
71,298
71,298
71,298
INCREASE/
REVISED
DECREASE
BUDGET
STORMWATER UTILITY
58200541
531990
Other Professional Services
58200541
548080
Public Education
58200541
564000
Machinery & Equipment
TOTAL STORMWATER UTILITY EXPENDITURES
GOLF COURSE FUND REVENUES
13,838
118,838
1,600
37,700
55,860
71,298
435,860
INCREASE/
REVISED
DECREASE
BUDGET
GOLF COURSE NON-DEPARTMENTAL
387030
TOTAL GOLF COURSE NON-DEPARTMENTAL
43,200
43,200
TOTAL GOLF COURSE FUND REVENUES
43,200
Page 185
Appropriation For PY Encumbrance
43,200
Item No. 13
GOLF COURSE FUND EXPENDITURES
INCREASE/
REVISED
DECREASE
BUDGET
CRANE CREEK RESERVE GOLF COURSE
36100572
534000
Other Contract Services
1,500
19,500
36100572
546120
Repair & Maint. - Grounds
4,650
32,650
36100572
552070
Chemicals & Fertilizer
1,714
7,864
92,514
500
18,500
46,512
TOTAL CRANE CREEK RESERVE GOLF COURSE
MALLARD'S LANDING GOLF COURSE
36200572
534000
Other Contract Services
36200572
546030
Repair & Maintenance - Building
25,012
36200572
546120
Repair & Maintenance - Grounds
8,893
42,893
36200572
552070
Chemicals & Fertilizer
104,431
TOTAL MALLARD'S LANDING GOLF COURSE
931
35,336
TOTAL GOLF COURSE FUND EXPENDITURES
43,200
CAPITAL IMPROVEMENT FUND
431 - STORMWATER PROJECTS
REVENUE
EXPENDITURE
BUDGET
20313 - HIGHLAND AVE PARKING LOT STORMWATER ENHANCEMENTS
433344
334360 20313 FDEP Environmental Protection Grant
43338
563000 20313 Improvements Other Than Building
25,000
128,000
25,000
25,000
25,000
TOTAL 431 - STORMWATER PROJECTS
25,000
25,000
TOTAL CAPITAL IMPROVEMENT FUND
25,000
25,000
603,000
1st Qtr Review FY 14-15
Page 186
Item No. 13
Melbourne City Council
February 24, 2015
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
DEPARTMENT:
AIRPORT
N/A
No
No
14
SUBJECT
Resolution No. 3475: A resolution providing for Airport Fund budget adjustments.
BACKGROUND/CONSIDERATION
On January 28, 2015 the Melbourne Airport Authority approved three items and a Budget
Adjustment for same. The three approved items:
1. Acceptance of an amendment to FDOT grant to construct Northside Road Access.
2. Design of a replacement Air Traffic Control Tower.
3. Design of Terminal Transformation Plan project.
FISCAL IMPACT (IF APPLICABLE)
FAA
Terminal Improvements
$
New Road
Air Traffic Control Tower
Total
$
895,000
FDOT
$
41,000
450,000
1,542,000
25,000
1,345,000
$ 1,608,000
MAA
$
250,000
Total
$
54,000
170,400
$
474,400
1,186,000
1,596,000
645,400
$
3,427,400
REQUESTED ACTION
Recommend approval of Resolution No. 3475.
Page 187
Item No. 14
Page 188
Item No. 14
Page 189
Item No. 14
Page 190
Item No. 14
Page 191
Item No. 14
Page 192
Item No. 14
RESOLUTION NO. 3475
A RESOLUTION OF THE CITY OF MELBOURNE, BREVARD
COUNTY, FLORIDA, AMENDING RESOLUTION NO. 3446;
IMPLEMENTING BUDGET ADJUSTMENT RECOMMENDATIONS;
PROVIDING AN EFFECTIVE DATE; AND PROVIDING FOR
ADOPTION.
WHEREAS, on September 25, 2014, the City of Melbourne adopted Resolution No. 3446
providing for adoption of the City's 2014-2015 budget; and
WHEREAS, a budget adjustment is necessary to provide for supplemental appropriations
in the amounts identified in Exhibit “A.”
BE IT RESOLVED BY THE CITY OF MELBOURNE, FLORIDA:
SECTION 1. That the budget for the fiscal year commencing October 1, 2014 is hereby
amended by the amounts identified in Exhibit “A” (attached).
SECTION 2. That this resolution shall become effective immediately upon its adoption in
accordance with the Charter of the City of Melbourne.
SECTION 3. That this resolution was duly adopted at a regular meeting of the City
Council on the ___ day of ______, 2015.
BY:
Kathleen H. Meehan, Mayor
ATTEST:
Cathleen A. Wysor, City Clerk
Attachment: Exhibit “A”
Page 193
Item No. 14
EXHIBIT A
AIRPORT OPERATING FUND REVENUES
ORG
OBJ
ADMINISTRATION
8003870 387034
TOTAL ADMINISTRATION
INCREASE/
DECREASE
DESCRIPTION
APPROP FROM RE PY SURPLUS
474,400
474,400
TOTAL AIRPORT OPERATING FUND REVENUE
$
REVISED
BUDGET
1,638,713
474,400
AIRPORT OPERATING FUND EXPENDITURES
INCREASE/
DECREASE
ADMINISTRATION
98000587 591550
TOTAL DIVISION
INTRA TO AIRPORT CIP
474,400
474,400
TOTAL AIRPORT OPERATING FUND EXPENDITURES
$
REVISED
BUDGET
1,638,713
474,400
AIRPORT CAPITAL IMPROVEMENT PROJECT FUND
ORG
OBJECT PROJECT
DESCRIPTION
50215 - AIR TRAFFIC CONTROL TOWER - DESIGN
864870
387014
50215
MAA CONTRIBUTION
864894
389600
50215
FDOT CONTRIBUTION
864894
389500
50215
FAA CONTRIBUTION
86442
563000
50215
IOTB
REVENUE
EXPENDITURE
170,400
25,000
450,000
645,400
645,400
645,400
50315 - NORTHSIDE ACCESS ROAD
864870
387014
50315
MAA CONTRIBUTION
864894
389600
50315
FDOT CONTRIBUTION
86442
563000
50315
IOTB
54,000
1,542,000
1,596,000
1,596,000
1,596,000
50111 - ARIES/MIDAIR TAXIWAY & ROAD EXTENSION
864894
389600
50111
FL EDTF CONTRIBUTION
86442
563000
50111
IOTB
50115 - TERMINAL TRANSFORMATION - DESIGN
864870
387014
50115
MAA CONTRIBUTION
864894
389500
50115
FAA CONTRIBUTION
864894
389600
50115
FDOT CONTRIBUTION
86442
563000
50115
IOTB
250,000
895,000
41,000
$
-1-
54,000
1,542,000
1,596,000
2,241,400
-
(1,542,000)
(1,542,000)
1,186,000
1,186,000
1,186,000
Page 194
170,400
25,000
450,000
645,400
(1,542,000)
(1,542,000)
TOTAL INCREASE (DECREASE) TO PROJECT BUDGET
BUDGET
$
250,000
895,000
41,000
1,186,000
2,241,400
Item No. 14
Melbourne City Council
DEPARTMENT:
COMMUNITY DEVELOPMENT
February 24, 2015
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
N/A
Yes
Yes
15
SUBJECT
Preliminary Funding Recommendations for Projects to be Included in the FY 2015-2016
Community Development Block Grant (CDBG) Action Plan
BACKGROUND/CONSIDERATION
This is a request for preliminary approval of projects and activities proposed for inclusion in the
City’s FY 2015-2016 Community Development Block Grant (CDBG) Action Plan. In order to
qualify for CDBG entitlement funding from the U. S. Department of Housing and Urban
Development, the City is required to annually submit an Action Plan to HUD. An Annual Action
Plan provides details on the City’s use of CDBG and HOME funds for a given year.
Staff used the FY 2014-2015 CDBG allocation of $449,473 when proceeding through the last
three months of the public hearing and recommendation process. Funding recommendations
for six public service requests, four public improvement projects, program administration and
other allowed community development related services are provided in the staff memorandum.
The Citizen’s Advisory Board (CAB) deliberated on staff recommendations during its regular
meeting on February 2, 2015, and agreed with the staff recommendations. Projects proposed in
the preliminary funding proposals for the Action Plan are consistent with the City’s goals for
economic development, a safe and healthy community, and community resources.
HUD advised the City on February 11 that it will receive $448,735 in federal FY 2015 CDBG
entitlement funds, $738 less than the federal FY 2014-2015 CDBG award. Since the CDBG
allocation award is not typically provided until at least April, the funding levels will be adjusted by
the $738 change and brought back to the City Council for consideration at the final Public
Hearing on May 26, 2015. Two public hearings are required for final approval.
FISCAL IMPACT (IF APPLICABLE)
The Preliminary approval for the Funding Recommendations for Projects to be included in the
FY 2015-2016 CDBG Action Plan is necessary to give the City access to its Fiscal Year 20152016 CDBG Entitlement funds estimated at $449,473.
REQUESTED ACTION
Recommend preliminary approval of the proposed projects and activities for inclusion in the
proposed FY 2015-2016 CDBG Action Plan and authorization to advertise the Action Plan for
public comment and a final public hearing upon completion.
Page 195
Item No. 15
MEMORANDUM
Community Development
Department
TO:
Michael A. McNees, City Manager
THRU:
Cindy Dittmer, AICP, Community Development Director
FROM:
Denise Carter, Housing & Improvement Manager
RE:
Preliminary Funding Recommendations for projects to be included in the
2015-2016 CDBG Action Plan
DATE:
February 12, 2015
This is a request for City Council’s preliminary approval of projects and activities proposed for
inclusion in the City’s FY 2015-2016 Community Development Block Grant (CDBG) Action Plan.
Staff used the FY 2014-2015 CDBG allocation of $449,473 when preparing for this year’s
requests. The final approval by City Council of the allocation of funds will occur in May, after the
second required public hearing.
At the $449,473 funding level, the statutory limits on Public Services
Administration/Planning spending in the CDBG program for 2015-2016 would be:
Public Services
Administration/Planning
(15% of grant)
(20% of grant)
and
$67,420
$89,894
Requests
The Housing & Urban Improvement Division received proposals from nonprofit agencies,
neighborhood organizations, a park association and an individual seeking CDBG funds for the
fiscal year starting 10/1/2015. The full text of the funding requests received from all agencies is
available at the Housing & Urban Improvement office for review and copies will be provided
upon request. To save time and reproduction costs, brief profiles on all projects/proposals are
provided for your information. Below is a worksheet showing the requested amounts and
staff/CAB recommendations:
FY 2015-2016 CDBG FUNDING WORKSHEET
Estimated 2015-2016 Funding = $449,473
Public Services: 15% Cap
Brevard Neighborhood Development Coalition (BNDC)
After-school and summer camp program at the DOCK - staff costs
Page 196
Amount
Requested
$10,000.00
2015-2016
Staff/CAB
Recommendation
$10,000.00
Item No. 15
FY 2015-2016 CDBG FUNDING WORKSHEET
2015-2016
Amount
Requested
$15,000.00
Staff/CAB
Recommendation
$0.00
City of Melbourne Parks and Recreation (City Wide)
Scholarships for low-income youth to attend City summer camp at:
Wickham Park Community Center, Eau Gallie Civic Center, Lipscomb Park
C.C.
$14,184.00
$8,420.00
Club Esteem, Inc.
After-school program and summer Teen-sational Workshops (academic
enrichment program) - staff costs
$13,000.00
$13,000.00
Early Learning Coalition of Brevard County, Inc.
Subsidized child care for children from low-income households
$15,000.00
$13,000.00
Greater Melbourne Police Athletic League (PAL)
Summer camp scholarships for low income youth and staff costs
$12,000.00
$10,000.00
Helping Seniors of Brevard, Inc.
A case manager will educate seniors and their caregivers on health care
issues and other elder care services - staff costs
$10,000.00
$0.00
South Brevard Women's Center, Inc.
Transitional housing for homeless women and children due to domestic
violence and child abuse - staff costs and operational expenses
$15,000.00
$13,000.00
$104,184.00
$67,420.00
$1,100.00
$0.00
No Cost
Provided
$0.00
$34,000.00
$17,000.00
No Cost
Provided
$0.00
Estimated 2015-2016 Funding = $449,473
Center for the Visually Impaired, Inc.
Expand services for blind and visually impaired residents of Melbourne
through services provided by specialized staff - staff costs and operations
Subtotal Public Services
Public Facilities & Improvements
Briarwood Park Subdivision
Streetscape Beautification Project (132 signatures from Briarwood
residents on petition requesting this project)
Carol Williams Glanton Park Improvements
Larger pavilion, additional large shade trees, upgrade playground
equipment, improved lighting, restrooms, drinking water fountain,
basketball or tennis court, additional benches, improved fencing for safety
and barbeque grills.
Community-at-Large - Bus Shelter (2)
Purchase and installation of a bus shelter on University Boulevard for
South Melbourne Target Area residents near proposed Health Department
Lipscomb Street Park Association
Replace two electronic scoreboards, install new scoreboards for the senior
and softball fields, update lighting around baseball concession stand,
update lights along the sidewalks around the fields, add shelving for the
community center computer room, repair the little league scoreboard,
increase funding for Lipscomb Park summer camp scholarships, construct
a 1,100 sf fishing pier in one of the lakes to include four benches and
accessible, add street lights in the Powell, Gramling Park, Briarwood and
Faith Landing Subdivisions, construct wheelchair ramp for Club Esteem
entrance, subsidize cost of lights for little league during baseball season,
construct two tennis courts, install a racquetball court and install four
benches along the walking path around the lakes.
Page 197
Item No. 15
FY 2015-2016 CDBG FUNDING WORKSHEET
Estimated 2015-2016 Funding = $449,473
City of Melbourne Parks & Recreation
Lipscomb Park Multipurpose Field Fencing (plus remaining funds from
Lipscomb Park FY2014 Scoreboard Project)
2015-2016
Amount
Requested
$24,000.00
Staff/CAB
Recommendation
$22,000.00
City of Melbourne Parks & Recreation - Lipscomb Park Playground
Improvements
Replacement of playground system at the park. Multiple components need
to be replaced. Complete replacement of the playground is most cost
effective.
$90,000.00
$90,000.00
City of Melbourne Parks & Recreation - Riverview Park Improvements
Funding for Phase 1 improvements at Riverview Park. Phase 1
improvements include: a splash park with associated amenities, a round-about entry including signage, driveway removal and on-street parking,
sidewalk and pedestrian trail installation, lighting and site furnishings.
$150,000.00
$87,159.00
Subtotal Public Facilities & Improvements:
$299,100.00
$216,159.00
$150,000.00
$0.00
$150,000.00
$0.00
$86,694.00
$3,200.00
$89,894.00
$86,694.00
$3,200.00
$89,894.00
$60,000.00
$11,000.00
$5,000.00
$60,000.00
$11,000.00
$5,000.00
Subtotal Other:
$76,000.00
$76,000.00
CDBG Entitlement Allocation
$719,178.00
$449,473.00
GRAND TOTAL:
$719,178.00
$449,473.00
Housing Rehabilitation:
Building Rehabilitation at Trinity Towers East
Requested funds to install a new fire alarm sprinkler system
Subtotal Housing Rehabilitation:
Administration:
City Housing & Urban Improvement Division
Program Administration 20% Cap (Maximum)
Fair Housing Testing
Subtotal Administration:
Other:
City Housing & Urban Improvement Division
Code Enforcement
Housing Services - Activity delivery for HOME-funded TBRA Program
Demolition and Clearance
As is apparent, the available CDBG funding falls short of the amount that would be needed if all
proposed projects and activities were funded. Staff reviewed and evaluated all proposals
submitted.
In summary, staff recommendations reflect the following general considerations:





Consistency with the Proposed 2011-2016 Consolidated Plan Priority Needs and Objectives
Compliance with CDBG National Objectives and eligibility requirements
Geographic distribution
Distribution for maximum coverage of low-income groups in need
Alternate funding sources available to the requesting agencies
Page 198
Item No. 15






Importance of CDBG funds for project viability
Past performance of the nonprofit agency under CDBG funded contracts with the City of
Melbourne
Capacity of the agency to administer the proposed contract/project
City staff capacity to manage and monitor funded projects/activities
Applicant’s readiness, timeliness, ability to execute the program
Funding availability and statutory limits
All requesting agencies were invited to discuss their projects with the Citizens’ Advisory Board
(CAB) on January 5, 2015 and the Board heard presentations from many of the agencies
requesting 2015-2016 CDBG funds. The Funding Recommendation Committee, made up of
four City staff members, met on January 21st. The committee reviewed all requests and made a
recommendation to the CAB. During its regular meeting on February 2, 2015, the Board
deliberated on staff recommendations and approved the projects and activities recommended
by staff at the funding levels proposed.
The projects and activities recommended for funding were based on the $449,473 anticipated to
be made available during the 2015-2016 program year. HUD advised the City on February 11 th
that it will receive $448,735 in federal FY 2015 CDBG entitlement funds, $738 less than the
federal FY 2014-2015 CDBG award. Since the CDBG allocation award is not typically provided
until at least April, the funding levels will be adjusted by the $738 change and brought back to
the City Council for consideration at the final Public Hearing on May 26, 2015. Two public
hearings are required for final approval.
Recommendation
Recommend preliminary Council approval of the proposed projects and activities for inclusion in
the proposed 2015-2016 CDBG Action Plan and authorization to advertise the Action Plan for
public comment and a final public hearing upon completion.
Page 199
Item No. 15
FY 2015-2016 CDBG
Preliminary Funding Recommendations for City Council’s Consideration
TABLE OF CONTENTS
SECTION I
Community Development Block Grant (CDBG)
Page Number
Table 1: Requests for FY 2015-2016 CDBG Funds
1
Table 2: CAB Ranking and Funding Recommendations for FY 2015-2016 Public
Services
2
2015-2016 CDBG Profiles – Public Services
3
2015-2016 CDBG Profiles – Housing Rehabilitation
11
2015-2016 CDBG Profiles – Public Improvements
12
2015-2016 CDBG Profiles – “Other”
16
2015-2016 CDBG Profiles – Administration
19
Page 200
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Item No. 15
i
TABLE 1: Requests for 2015-2016 CDBG Funds
Organization Name
Public
Services
Project Description
Brevard Neighborhood
Development Coalition
(BNDC)
After-school and summer program at the DOCK - staff costs
(50 children)
Center for the Visually
Impaired, Inc.
Expand services to the blind and visually impaired residents of
Melbourne, affording the ability to live safely and independently in
one's home, seek and maintain a job and succeed in education that
will lead to a career goal. (30 people)
City of Melbourne Housing
& Urban Improvement
City of Melbourne Parks
and Recreation
Department
Club Esteem, Inc.
Early Learning Coalition of
Brevard Co., Inc.
Greater Melbourne Police
Athletic League (PAL)
Helping Seniors of
Brevard, Inc.
South Brevard Women’s
Center, Inc.
Preservation of Affordable
Housing, Inc.
City of Melbourne –
Riverview Park
City of Melbourne Parks &
Recreation
Program
Administration
Housing
Rehabilitation
$15,000
$60,000
Code Enforcement ~ BTW and South Target Areas (staff costs)
Housing Services ~ TBRA Program (staff costs)
Fair Housing Activities
CDBG Program Administration
Demolition and Clearance Program
Purchase and installation of two bus shelters on University Boulevard
for South Melbourne Target Area residents *
Summer Camp Scholarships (64 children)
$11,000
$3,200
$86,694
$5,000
$34,000
$14,184
$4,788 ~ Wickham Park Community Center (16 children)
$4,788 ~ Eau Gallie Civic Center (16 children)
$4,608 ~ Lipscomb Park (32 children)
Club Esteem After-School & Summer Camp Programs (academic
enrichment, life/social skills enhancement) – staff costs (57 children)
Subsidized child care for children from low-income households
(72 children)
Football, cheerleading, basketball and summer camp scholarships
(165 children)
Media program for educating local seniors concerning elder care and
aging (150 persons)
Help victims of violence, abuse, and the disenfranchised. Transitional
housing for homeless women and children due to domestic violence
and child abuse (5 women & children)
Trinity Towers East is a 156 unit affordable housing property for
seniors located in downtown Melbourne. The facility is in great need of
a number of repairs including an upgrade life safety systems. POAH
would plan to use these funds to install a new fire alarm sprinkler
system unit.
Phase I improvements at Riverview Park. The elements in Phase I will
be completed over time and include: a splash park with associated
amenities, a large playground with associated amenities, a round-about entry including signage, driveway removal and on-street parking,
sidewalk and pedestrian trial installation, lighting and site furnishings.
Replacement of playground system at the park. Multiple components
need to be replaced. Complete replacement of the playground is most
effective.
Installation of fencing around the multi-purpose field. Note: Will also
use any remaining funds from the scoreboards.
Briarwood Subdivision
Streetscape Beautification Project (132 signatures from Briarwood
residents on petition requesting this project)
Improvements Requested for Park (No Cost Provided)
Lipscomb Street Park
Association
Other
$10,000
City of Melbourne Parks &
Recreation
Carol Glanton Park
Public
Improvements
$13,000
$15,000
$12,000
$10,000
$15,000
$150,000
$150,000
$90,000
$24,000
$1,100
Improvement Requested to Park and Community (No Cost Provided)
Funds Available = $449,473
TOTAL:
$104,184
TOTAL ALL REQUESTS:
$719,178
Maximum Allowable for Public Services = $67,420
$299,100
$76,000
$89,894
$150,000
Maximum Allowable for Program Administration = $89,894
*This was a community request for that will fall under the Housing & Urban Improvement Division to
complete.
Page 201
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Item No. 15
Page 1
TABLE 2: CAB Ranking and Funding Recommendations for 2015-2016 Public Services
Note: CAB members were requested to rank ALL eight (8) projects with 1 being the highest priority and 8 is the lowest.
Organization Name
Project Description
Brevard Neighborhood
Development Coalition
(BNDC)
After-school and summer program at the DOCK - staff
costs
(50 children)
Center for the Visually
Impaired, Inc.
Expand services to the blind and visually impaired
residents of Melbourne, affording the ability to live
safely and independently in one's home, seek and
maintain a job and succeed in education that will lead
to a career goal. (30 people)
City of Melbourne Parks
and Recreation
Department
Summer Camp Scholarships (64 children)
~ Wickham Park Community Center (16 children)
Club Esteem, Inc.
~ Lipscomb Park (32 children)
Club Esteem After-School & Summer Camp Programs
(academic enrichment, life/social skills enhancement)
– staff costs (57 children)
Agency
Request
CAB
Recommendation
CAB
Ranking
$10,000
$10,000
2
$15,000
$0
7
$14,184
$8,420
3
$13,000
$13,000
1
$15,000
$13,000
3
~ Eau Gallie Civic Center (16 children)
Early Learning Coalition of
Brevard Co., Inc.
Subsidized child care for children from low-income
households
(72 children)
Greater Melbourne Police
Athletic League (PAL)
Football, cheerleading, basketball and summer camp
scholarships (165 children)
$12,000
$10,000
5
Helping Seniors of
Brevard, Inc.
Media program for educating local seniors concerning
elder care and aging (150 persons)
$10,000
$0
8
South Brevard Women’s
Center, Inc.
Help victims of violence, abuse, and the
disenfranchised. Transitional housing for homeless
women and children due to domestic violence and
child abuse (5 women & children)
$15,000
$13,000
6
TOTAL: $104,184
FY 2015-2016 CDBG Entitlement Maximum Allowable for Public Services = $67,420
Page 202
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
$67,420
Item No. 15
Page 2
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Services
Organization:
Brevard Neighborhood Development Coalition (BNDC)
Lynn Brockwell-Carey, Executive Director
1151 Masterson Street
Melbourne, FL 32935
Phone: (321) 253-4214 ~ Fax: (321) 253-6588
Email: [email protected]
Project Name:
Support for DOCK Program
Neighborhood
in
the
Booker
T.
Washington
Proposal Summary:
Brevard Neighborhood Development Coalition is seeking CDBG funding for the DOCK (Dorcas Outreach
Center for Kids) - an after-school and summer program in the Booker T. Washington neighborhood. The
funds are requested to partially offset salary costs for the DOCK director. The DOCK director is critical for
the success of the program and is responsible for program planning and delivery, fundraising and marketing
efforts, volunteer recruitment, recruitment of program aides and interaction with participants’ parents and
schools.
BNDC and the DOCK value integrity, respect, diversity, education, teamwork and being of service, and strive
to teach the DOCK children such core values through year-long academic support, as well as life skills
training and enrichment programs in arts and recreational sports.
Children in the Booker T. Washington neighborhood face tremendous odds. Some are being raised by
grandparents or other relatives because their parents are incarcerated.
Amount Requested:
$10,000
Number to be Assisted:
50 Children
Will CDBG Funds Leverage Additional Funding? CDBG funds will leverage funds from private donations.
Staff Evaluation: THE BTW neighborhood is one of two (2) CDBG target areas in the City and one of the
poorest areas in Melbourne. With a small staff and numerous volunteers, the DOCK fills a critical need for
the numerous low-income families and children in the neighborhood. The DOCK program averages 30 to 35
children per day during the school year and approximately 50 children per day during summer camp. With
the facility located in the BTW neighborhood, children have easy access to the DOCK’s after-school and
children summer programs.
Compliance with the City’s 2011-2016 Consolidated Plan: Education and recreation are identified as a
priority public services need in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG:
Fiscal Year
2010-2011
2011-2012
2012-1013
2013-2014
2014-2015
Award
$6,500
$8,326
$7,000
$7,500
$9,661
Expended
$6,500
$8,326
$7,000
$7,500
In Progress
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $10,000
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 203
Page 3
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Services
Organization:
Center for the Visually Impaired, Inc.
Ronee Silverman, President/CEO
1187 Dunn Avenue
Daytona Beach, FL 32114
Phone: (386) 253-8879 ~ Fax: (386) 253-9178
Email: [email protected]
Project Name:
Center for the Visually Impaired, Inc.
Proposal Summary:
The Center for the Visually Impaired, Inc. is seeking CDBG funding to expand services to the blind and
visually impaired residents of Melbourne through its services which are provided by specialized staff in the
field of blindness rehabilitation and include activities of daily living, assistive technology, vocational training
and support services for at risk youth, adults and senior citizens. The obstacles presented by vision loss
affect one's ability to live safely and independently in one's home, seek and maintain a job and succeed in
education that will lead to a career goal.
Amount Requested:
$15,000
Number to be Assisted: 30 Low to Moderate Income Persons
Will CDBG Funds Leverage Additional Funding? The state of Florida requires Community Rehabilitation
providers to raise funds in the community to leverage the state funding provided. The match is 4:1, thus it is
necessary for agencies to raise funds through other sources to draw down the state funding to operate the
services.
Staff Evaluation: The Center for the Visually Impaired offers much needed services to the blind and
visually impaired residents of Melbourne. However, due to the limit on Public Services funding and City staff
resources, it is not possible to fund all requests and therefore no funding is recommended for this activity.
Compliance with the City’s 2011-2016 Consolidated Plan: Education is identified as a primary public
services need in the 2011-1026 Consolidated Plan.
Previous Awards from City of Melbourne CDBG: None
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $0
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 204
Page 4
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Services
Organization:
City of Melbourne – Parks and Recreation
Ms. Kristin Swenson, Recreation Administrator
1551 Highland Avenue
Melbourne, FL 32935
Phone: (321) 757-7119 ~ Fax: (321) 255-4639
Email: [email protected]
Project Name:
Summer Camp Scholarships (City Wide)
Proposal Summary:
Parks and Recreation is seeking CDBG funds for scholarships for 64 low-income children to attend the nineweek City-run Summer Camp Program at Wickham Park, Eau Gallie Civic Center, Lipscomb Park.
CDBG funds will be used for summer camp scholarships.
To provide funding for as many children as possible, the Parks and Recreation Department will limit
participants to a maximum of four (4.5) weeks of subsidy. Low-income children living anywhere in Melbourne
are eligible to apply for the assistance.
Amount Requested:
$14,184
Number to be Assisted:
64 Children
Will CDBG Funds Leverage Additional Funding? The City of Melbourne will provide financial assistance to
qualifying low-income children that are Melbourne residents for summer camp. The reduced rate available
through Parks and Recreation to all low-income children attending City summer camps offsets only a portion
of the summer camp fee. CDBG scholarships would cover the balance of the cost for about 64 low-income
youth attending summer camp, allowing them to participate free of charge.
Staff Evaluation: Summer camps provide supervised wholesome recreational and educational activities for
children. Scholarships will be awarded to those low-income children who have no other financial means with
which to afford the summer camp program.
Compliance with the City’s 2011-2016 Consolidated Plan: Recreation is identified as a priority public
services need in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG:
Fiscal Year
Award
Expended
2010-2011
$12,282
$11,817
2011-2012
$10,256
$10,256
2012-2013
$10,082
$10,082
2013-2014
$10,000
$9,984
2014-2015
$11,390
In Progress
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $8,420
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 205
Page 5
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Services
Organization:
Club Esteem, Inc.
Ms. Jennifer Ottomanelli, Fund Development Director
3316 S. Monroe Street
Melbourne, FL 32901
Phone: (321) 409-8942 ~ Fax: (321) 726-9646
Email: [email protected] and [email protected]
Project Name:
Club Esteem’s After-School & Teen-sational Summer Camp Workshop
Proposal Summary:
Club Esteem, Inc. is seeking CDBG funding for their after-school and Teen-sational summer camp
programs. The after-school program is offered free to children. CDBG funds will be used to offset salary
expense.
st
th
Club Esteem provides services Monday through Friday to children in grades 1 through 12 living in
economically disadvantaged communities. Services include academic tutoring, homework help, educational
enrichment, preparation for standardized testing (FCAT), arts and crafts, music, drama, dance, computer
lab, sewing, culture and tradition, social skills, career planning and exploration, and healthy snacks.
Club Esteem is dedicated to ending the cycle of financial poverty by providing children with a safe,
structured, and stimulating experience. Many Club Esteem members are latch-key children from families
with single-parents whose income is within the poverty level.
Club Esteem is confident that through participation in Club activities, members will not become statistics, but
will finish school, succeed in their careers, build a family, and be productive members of society.
Amount Requested:
$13,000
Number to be Assisted:
57 Children
Will CDBG Funds Leverage Additional Funding? Additional funding is provided through private
donations, foundations, United Way and fundraising conducted by the Club Esteem Guild.
Staff Evaluation: Club Esteem seeks to empower children to take their place in the world as valuable
members of society. The program provides an array of opportunities for educational advancement, cultural
awareness, exposure to performing arts and the improvement of life management skills for at-risk youths.
Many of the children served by Club Esteem reside in the CDBG South Melbourne Target Area.
Compliance with the City’s 2011-2016 Consolidated Plan: Education is identified as a priority public
services need in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG:
Fiscal Year
Award
Expended
2010-2011
$10,000
$10,000
2011-2012
$6,245
$6,245
2012-2013
$6,000
$6,000
2013-2014
$8,250
$8,250
2014-2015
12,075
In Progress
Note: $67,274 in City CDBG funds was provided for the Junior League for the 3,000 square foot addition
to the Lipscomb Park Community Center for Club Esteem during FY 2001-2002.
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $13,000
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 206
Page 6
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Services
Organization:
Early Learning Coalition of Brevard County, Inc.
Sky Beard, Executive Director
1018 Florida Avenue
Rockledge, FL 32955
Phone: (321) 637-1800 ext 2010 ~ Fax: (321) 637-7244
Email: [email protected]
Project Name:
Subsidized Child Care Program
Proposal Summary:
Early Learning Coalition of Brevard, Inc. (ELC) is seeking CDBG funding to subsidize accessible and
affordable comprehensive developmental child care serves for low-income children whose parents are
working or in job training. CDBG funds will be used to provide local match required by Federal agencies
providing funds to ELC for subsidized child care.
ELC proposes to continue providing child care services to low-income working families who meet the income
guidelines in Melbourne. Parents will be able to choose a child care provider nearest their home or place of
employment. ELC will provide subsidized child care services for Melbourne families by way of negotiated
agreements with individual child care providers including public school sites. Services are available full-day,
full-year for low-income working families to help them become self-sufficient and self-supporting.
Assistance through subsidized child care services reduces dependency on cash assistance, food stamps
and other community programs. Child care expenses can consume up to 50 percent of take-home pay for
low-wage earners, leaving families feeling hopeless. Without help in paying at least a portion of the costs,
parents are unable to seek or even maintain their jobs. Families receiving subsidized child care assistance
pay, on average, 7 percent of their net income for care.
Amount Requested:
$15,000
Number to be Assisted:
72 Children
Will CDBG Funds Leverage Additional Funding? For every $1 received from the City of Melbourne
CDBG funds, approximately $16.67 is leveraged from Federal Funds.
Staff Evaluation: Affordable child care and related supportive services for the working poor are critical
elements to the success of many self-sufficiency and job-training programs, as well as to low-income
working families. ELC’s primary funding source is Florida’s Office of Early Learning. For the 2014-2015
fiscal year, $17,036,946 was awarded to the agency. This funding is granted to ELC in its entirety only if the
agency raises 6% of the total agreement in match funds. If the match is not met, the State will not be able to
fully utilize the Federal match for Brevard County. As of December 5, 2014, 924 children were on the
waiting list for subsidized child care services and 194 or 21% of those children were living in Melbourne.
Compliance with the City’s 2011-2016 Consolidated Plan: Education is identified as a priority public
services need in the 2011-2016 Consolidated Plan. Affordable child care is also critical to the economic
advancement of low-income working families.
Previous Awards from City of Melbourne CDBG:
Fiscal Year
Award
2010-2011
$ 8,000
$8,000
2011-2012
$11,656
$11,656
2012-2013
$11,000
$11,000
2013-2014
$10,500
$10,500
2014-2015
$11,593
In Progress
Expended
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $13,000
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 207
Page 7
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Services
Organization:
Greater Melbourne Police Athletic League (PAL)
Marthenia Jones, Executive Director
2547 S. Grant Street
Melbourne, FL 32901
Phone: (321) 953-6251 ~ Fax: (321) 610-8967
Email: [email protected]
Project Name:
PAL Sports & Summer Camp Scholarships
Proposal Summary:
Greater Melbourne Police Athletic League, Inc. (PAL) is seeking CDBG funds to pay for summer camp
scholarships, a summer camp employee, and an after-school employee to assist with programming offered at PAL.
This funding request will assist low to moderate income children living in Melbourne.
Melbourne PAL is a crime prevention program that utilizes academic, athletic, moral, and life-skills development
programs to divert the youth of our communities away from drugs, violence, gangs, and crime. These funds will
benefit all “at-risk” youth participating in the Greater Melbourne PAL programs. The primary focus for funding will
be youth that live in primarily low-to-moderate income, single-parent homes in the BTW and South Target Areas of
Melbourne.
The long term goals/mission of PAL is to divert the youth away from gangs and criminal activities by offering these
young people positive alternative activities under the supervision and guidance of trained police officers, recreation
staff, community volunteers and parents, as well as providing the youth with the skills and tools to achieve their
personal best. Through these programs and activities PAL is building bridges of trust and communication between
the youth, the communities and law enforcement officials, as well as teaching the youth to be responsible and to
give back to their communities.
Amount Requested:
Number to be Assisted:
$12,000
165 Children
Will CDBG Funds Leverage Additional Funding? Yes, programs offered by PAL are partially funded through
registration fees, the County School Board, National PAL and private contributions.
Staff Evaluation: PAL provides supervised, wholesome recreational and educational activities for children.
Funds requested are for scholarships to low-income children needing financial assistance to participate in football,
cheerleading, basketball, and summer camp. The purpose and objective of the program aligns with the priorities
listed in the 2011-2016 Consolidated Plan; however, due to the limit on Public Services funding, the relatively small
award recommended should be targeted for summer camp scholarships only. Youth involvement in supervised,
structured activities during the summer is critical to their safety and lowers the potential for mischief and crime.
Due to the client income eligibility requirements of the CDBG Program and the large number and wide variation in
household income ranges of youth served by PAL programs, it is more efficient and effective to offer scholarships
to income-eligible youth.
Compliance with the City’s 2011-2016 Consolidated Plan: Recreation and crime prevention are identified as
priority public services needs in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG:
Fiscal Year
Award
Expended
2010-2011
$10,500
$10,490
2011-2012
$8,325
$8,325
2012-2013
$4,500
$4,500
2013-2014
$5,832
$5,832
2014-2015
$9,661
In Progress
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $10,000
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 208
Page 8
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Services
Organization:
Helping Seniors of Brevard County, Inc.
Mr. Joseph L. Steckler, President
Post Office Box 372936
Satellite Beach, FL 32937
Phone: (321) 434-7770 ~ Fax: None
Email: [email protected]
Project Name:
Helping Seniors of Brevard County, Inc.
Proposal Summary:
Helping Seniors of Brevard County (HSOBC) is seeking CDBG funding to create an information network that
will help link seniors with a full range of affordable and available services to meet their health, household,
financial, legal and other needs. To implement the information network, JHSOBC will hire two trained
information advisors who will work twenty hours per week providing individual case management to clients.
HSOBC will mix and match different care programs, cutting through red tape to get seniors to the right
element of care. Staff will interface with clients through the HSOBC media network and at select elder care
private sites.
Amount Requested:
$10,000
Number to be Assisted:
150 Unduplicated Low to Moderate Income Persons
Will CDBG Funds Leverage Additional Funding? Yes, CDBG funds will leverage funds from the
Heinenan Foundation, fundraisers and private donations.
Staff Evaluation: HSOBC seeks to strengthen elder care efforts in a comprehensive and self-sustaining
way. The purpose of the Senior Information Network offered by this agency is to educate seniors and their
caregivers on health care issues while linking them with affordable and available elder care services.
HSOBC is seeking funding for staff cost to implement the program. Seniors will have to drive to Rockledge,
Florida when meeting with the Senior Information Networks Specialist as Space Coast Center for
Independent Living located in Rockledge, Florida is allowing HSOBC staff to use office space for free.
While this project helps in addressing a service gap, funds are very limited under the public services funding
category, and it is not recommended for funding.
Compliance with the City’s 2011-2016 Consolidated Plan: Senior programs are identified as a priority
public services need in the 20111-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG: None
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $0
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 209
Page 9
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Services
Organization:
South Brevard Women’s Center, Inc.
Becky Lemstrom, Grants Manager
1425 Aurora Road
Melbourne, FL 32935
Phone: (321) 242-3110 ext 307 ~ Fax: (321) 242-7464
Email: [email protected]
Project Name:
Transitional Housing at Elizabeth Street
Proposal Summary:
The South Brevard Women’s Center, Inc. is seeking CDBG funding for the Transitional Housing Program at
Elizabeth Street. CDBG funds will be used to assist with staff costs and operational expenses.
The purpose of the Women’s Center Transitional Housing Program is to end chronic homelessness and to
move women and women with children to permanent housing. The housing program is a long-term,
comprehensive program that includes intensive case management, counseling, career guidance, job
training, life skills and budgeting workshops and financial assistance for transportation, medical expenses
and child care.
Amount
Requested:
Number
Assisted:
$15,000
to
be
5 Women and Their Children
Will CDBG Funds Leverage Additional Funding? Yes, the Women’s Center Guild conducts fundraisers
and the agency also receives private donations. The Women’s Center plans to use these funds to leverage
a Department of Children and Families Emergency Solutions Grant. The Emergency Solutions Grant
requires a match.
Staff Evaluation: The City is an active participant in the annual Continuum of Care planning and project
selection process now directed by the County and the United Way of Brevard County. The mission of this
collaborative effort involving Brevard County, the County’s CDBG entitlement cities and homeless services
nonprofits is to provide a continuum of care to meet the needs of homeless persons and persons with
special needs. As a member of the Brevard County HOME Consortium, Melbourne is also involved in
planning and implementing projects and programs that address service gaps.
Compliance with the City’s 2011-2016 Consolidated Plan: Supportive services for the homeless and
those threatened with homelessness are identified as priority needs to be included in the 2011-2016
Consolidated Plan.
Previous Awards from City of Melbourne CDBG:
Fiscal Year
Award
Expended
1998-1999
$5,000
$2,047
2014-2015
$13,040
In Progress
Note: The South Brevard Women’s Center expended $41,500 in HOME Investment Partnerships Program
funds in 2003 for the rehabilitation of five (5) transitional units and $9,600 in 2006 in Hurricane Housing
Recovery funds for hurricane shutters for the five (5) apartments.
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $13,000
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 210
Page 10
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Housing Rehabilitation
Organization:
Preservation of Affordable Housing, Inc.
Charlie Adams, Senior Project Manager
40 Court Street, Suite 700
Boston, MA 02108
Phone: (617) 449-0895 ~ Fax: (617) 261-6661
Email: [email protected]
Project Name:
Building Rehabilitation at Trinity Towers East
Proposal Summary
Preservation of Affordable Housing, Inc. (POAH) is seeking funds to support housing rehabilitation work at
Trinity Towers East. Trinity Towers East is a 156 unit affordable housing property for seniors located in
downtown Melbourne. These funds will allow POAH to conduct housing rehabilitation work on this 40+ year
old structure, either as part of a larger 9% tax credit execution or in the interim as we wait for an allocation of
this highly competitive resource. The facility is in great need of a number of repairs including an upgrade of
the life safety systems. POAH would plan to use these funds to install a new fire alarm sprinkler system unit.
Amount Requested:
$150,000.00
Number to be Assisted:
156 Units - Affordable Housing
Will CDBG Funds Leverage Additional Funding? Yes, other private funding.
Staff Evaluation: While the facility is in need of repairs, funding this request would be an extremely staff
intensive project to administer under the CDBG Program because any funds used at Trinity Towers East
would fall under the Davis Bacon Act. While this project helps in addressing a housing need, funding and
overseeing the Federal compliances associated with this project could impact implementing other Division
grants and projects.
Compliance with the City’s 2011-2016 Consolidated Plan: Affordable housing is identified as a priority
need to be included in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG: None
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $0
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 211
Page 11
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Improvements
Organization:
City of Melbourne Housing & Urban Improvement Division
Denise Carter, Housing & Improvement Manager
695 East University Boulevard
Melbourne, FL 32901
Phone: (321) 674-5734 ~ Fax: (321) 674-5738
Email: [email protected]
Project Name:
Bus Shelter Construction
Proposal Summary:
Funding is requested to install a bus shelter on University Boulevard in the South Melbourne Target Area.
Amount Requested:
$17,000
Number to be Assisted:
2,080 Low to Moderate Income Area Benefit Project
Will CDBG Funds Leverage Additional Funding? No.
Staff Evaluation: This was originally requested by a CAB member and residents living in the Powell
Subdivision in 2011. No bus shelter currently exists on University Boulevard. This bus shelter location allows
for visibility and easy access to the bus.
This shelter is located across the street from Public Housing and will be adjacent to the Health Department’s
new building.
Compliance with the City’s 2011-2016 Consolidated Plan: Public facility improvements in eligible low to
moderate income neighborhoods is identified as a priority need in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG: None
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $17,000
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 212
Page 12
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Improvements
Organization:
City of Melbourne – Housing & Urban Improvement
Steven Graham, Parks Administrator
1551 Highland Avenue
Melbourne, FL 32935
Phone: (321) 608-7471 ~ Fax: (321) 608-5305
Email: [email protected]
Project Name:
Lipscomb Park – Multi-Purpose Field Fencing Improvements
Proposal Summary:
Purchase and installation of a fence for the multi-purpose football/soccer field at Lipscomb Park
Amount Requested:
$24,000.00
Number to be Assisted:
11,990 Low to Moderate Income Persons (Area Benefit Project)
Will CDBG Funds Leverage Additional Funding? No
Staff Evaluation: The multi-purpose field currently has no fence around it. The fence is needed to prevent
motor vehicles from driving onto the playing field.
Compliance with the City’s 2011-2016 Consolidated Plan: Public facility improvements in eligible low to
moderate income neighborhoods is identified as a priority need in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG: Yes. During Phase 1 and Phase II of the
improvements at this park, the City invested about $1,178,741 in CDBG and Florida Recreation
Development Assistance Program (FRDAP) funds at Lipscomb Park.
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $22,000
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 213
Page 13
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Improvements
Organization:
City of Melbourne – Parks and Recreation Department
Steven Graham, Parks Administrator
1551 Highland Avenue
Melbourne, FL 32935
Phone: (321) 608-7471 ~ Fax: (321) 608-5305
Email: [email protected]
Project Name:
Lipscomb Park Improvements – Playground Equipment Replacement
Proposal Summary:
Melbourne Parks and Recreation is seeking funding to replace the existing playground system at Lipscomb
Park (3316 Monroe St.). The existing playground equipment is over 15 years old. In addition to the overall
degraded appearance, multiple components need to be replaced. Complete replacement of the playground
unit is more cost-effective, will provide a longer service life and offer greater physical fitness opportunities.
The playground unit is scheduled for replacement in FY 2015-2016.
Amount Requested:
$90,000
Number to be Assisted:
11,990 Low to Moderate Income Persons (Area Benefit Project)
Will CDBG Funds Leverage Additional Funding? No.
Staff Evaluation: Replacement of playground equipment with a new unit is more cost effective over time
than continuing with high repair costs. Additionally, the new unit will have a longer service life, offer greater
physical fitness opportunities and safer use than the traditional playgrounds produced in earlier decades.
The Parks Division’s Certified Playground Safety Inspector has inspected the play components and has
scheduled this equipment for replacement.
Compliance with the City’s 2011-2016 Consolidated Plan: Public facility improvements in eligible low to
moderate income neighborhoods is identified as a priority need in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG: Yes. During Phase 1 and Phase II of the
improvements at this park, the City invested about $1,178,741 in CDBG and Florida Recreation
Development Assistance Program (FRDAP) funds at Lipscomb Park.
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $90,000
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 214
Page 14
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Public Improvements
Organization:
City of Melbourne – Community Development Department
Doug Dombrowski, Economic Development Manager
900 E. Strawbridge Avenue
Melbourne, FL 32901
Phone: (321) 608-7510 ~ Fax: (321) 608-7519
Email: [email protected]
Project Name:
Riverview Park Improvements, Phase I
Proposal Summary:
The Community Development Department is seeking to provide funding for Phase I improvements for the
15-acre Riverview Park. The elements in Phase I will be completed over time and include: a splash park
with associated amenities, a large playground with associated amenities, a round-a-bout entry including
signage, driveway removal and on-street parking, sidewalk and pedestrian trial installation, lighting and site
furnishings. In 2012, Riverview Park was acquired from Brevard County and following several public
workshops and public meetings the Master Plan was approved by City Council and adopted in. 2013. The
Park is situated within a Community Redevelopment Area and Census Tract that serves low to moderate
income persons.
Previous Awards from City of Melbourne CDBG: None
Amount Requested:
$150,000
Number to be Assisted:
9,235 Low to Moderate Income Persons (Area Benefit Project)
Will CDBG Funds Leverage Additional Funding? Yes, the City applied for grant funds from the Florida
Department of Environmental Protection through the Florida Recreation Development Assistance Program
(FRDAP) funding and will use Recreation Impact Fees and Community Redevelopment Area (CRA) funds.
Staff Evaluation: The master site plan proposes a series of coordinated phased improvements to make the
park attractive, an attractive and fun place, and providing for a wide range of recreational pursuits. CDBG
funds are necessary to help create an adequate pool of funds for the park improvements.
The Parks and Recreation Department is responsible for the management and coordination of all City leisure
and recreational programming and facilities maintenance improvements in a coordinated and
comprehensive manner, as opposed to a piecemeal approach. The improvements planned for Riverview
Park meet that criterion.
Compliance with the City’s 2011-2016 Consolidated Plan: Public facility improvements in eligible low to
moderate income neighborhoods is identified as a priority need in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG: No
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $87,159
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 215
Page 15
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Other
Organization:
City of Melbourne Housing & Urban Improvement Division
Denise Carter, Housing & Improvement Manager
695 East University Boulevard
Melbourne, FL 32901
Phone: (321) 674-5734 ~ Fax: (321) 674-5738
Email: [email protected]
Program Name:
Code Enforcement (Booker T. Washington (BTW) & South Target Areas)
Proposal Summary:
Funding to cover staff costs for continued comprehensive code enforcement in the BTW and South Target
Areas.
Amount Requested:
$60,000
Number to be assisted:
2,272 Low to Moderate Income Area Benefit
Will Grant Funds Leverage Additional Funding? No
Staff Evaluation: Code enforcement continues to be an effective tool to maintain property values and
promote community pride by encouraging and enforcing compliance with City code standards. The Code
Enforcement Officers also work with the Housing & Urban Improvement Division to identify properties that
may benefit from the City’s housing programs (e.g. Owner-occupied Housing Rehabilitation Program).
Additionally, the Code Enforcement Officers perform inspections and re-inspections for the Tenant Based
Rental Assistance Program.
Compliance with the City’s 2011-2016 Consolidated Plan: Code enforcement is identified as a priority
need in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG:
Annually
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $60,000
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 216
Page 16
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Other
Organization:
City of Melbourne Housing & Urban Improvement Division
Denise Carter, Housing & Improvement Manager
695 East University Boulevard
Melbourne, FL 32901
Phone: (321) 674-5734 ~ Fax: (321) 674-5738
Email: [email protected]
Program Name:
Demolition and Clearance Program
Proposal Summary:
The Housing & Urban Improvement Division is requesting funds for costs associated with the demolition of
substandard structures not suitable for rehabilitation and clearance activities in the north and south target
areas.
Amount Requested:
$5,000
Number to be assisted:
Slum and Blight Benefit
Will Grant Funds Leverage Additional Funding? No
Staff Evaluation: Demolition and clearance activities continue to be an effective tool for improving the
overall safety and appearance of the target areas.
Compliance with the City’s 2011-2016 Consolidated Plan: Code enforcement is identified as a priority
need in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG:
Fiscal Year
2005-2006
2006-2007
2007-2008
2008-2009
2010-2011
Annually
Award
$13,000
$15,000
$10,000
$6,000
$12,026
Expended
$13,000
$12,110.96
$10,000
$6,000
(In Progress) $9,210.91
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $5,000
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 217
Page 17
Item No. 15
CDBG PROPOSAL PROFILES
Program Year 2015-2015
Other
Organization:
City of Melbourne Housing & Urban Improvement Division
Denise Carter, Housing & Improvement Manager
695 East University Boulevard
Melbourne, FL 32901
Phone: (321) 674-5734 ~ Fax: (321) 674-5738
Email: [email protected]
Program Name:
Housing Services for Tenant Based Rental Assistance (TBRA) Program
Proposal Summary:
Funding to cover staff costs associated with the HOME Investment Partnerships Program (HOME)-funded
Tenant Based Rental Assistance Program. This project covers staff salary and benefits expense for
housing counseling, intake, and on-going program delivery costs.
Amount Requested:
Number to be assisted:
$11,000
Approximately 11 Households
Will Grant Funds Leverage Additional Funding? No
Staff Evaluation: HUD has provided this “housing services” option in its CDBG regulations specifically to
help entitlement jurisdictions carry out the TBRA Program.
Compliance with the City’s 2011-2016 Consolidated Plan: The provision of affordable rental housing
opportunities for persons with special needs, especially those with HIV/AIDS, persons with physical and /or
developmental disabilities, youth aging out of foster care, and the elderly and frail elderly is identified as a
priority need in the 2011-2016 Consolidated Plan.
Previous Awards from City of Melbourne CDBG:
Fiscal Year
2010-2011
2011-2012
2012-2013
2013-2014
2014-2015
Award
$12,000
$10,000
$10,000
$13,000
$11,000
Expended
$7,537.13
$9,166.25
$6,456.12
$7,681.18
In Progress
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $11,000
Page 218
2015-2016 HOME Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Item No.Page
1518
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Program Administration
Organization:
Program Name:
City of Melbourne Housing & Urban Improvement Division
Denise Carter, Housing & Improvement Manager
695 East University Boulevard
Melbourne, FL 32901
Phone: (321) 674-5734 ~ Fax: (321) 674-5738
Email: [email protected]
Fair Housing Activities
Proposal Summary:
Funds to continue fair housing activities for the benefit of residents of Melbourne. If approved by Council,
the Housing & Urban Improvement Division through the Brevard County HOME Continuum will engage the
Fair Housing Continuum, Inc. (FHC) to conduct eight (8) fair housing tests within the City of Melbourne.
The testing will be done in multi-family rental housing.
As a member of the Brevard County HOME Consortium, the City intends to continue working with the other
Consortium members to identify the most effective and efficient ways to educate the public and promote
awareness of fair housing in our community.
Amount Requested:
Number to be Assisted:
$3,200
Melbourne City-Wide
Will CDBG Funds Leverage Additional Funding? Yes. FHC’s $400 per-test charge represents a 50%
discount from FHC’s customary charge.
Staff Evaluation: HUD requires, as a condition of receipt of CDBG and HOME Investment Partnerships
Program funds, that entitlement communities "affirmatively further fair housing”. City staff recommends
continued partnership with the Fair Housing Continuum and the Brevard County HOME Consortium. The
Fair Housing Continuum, a nonprofit organization devoted entirely to the promotion of fair housing, is
committed to assisting the City in this regard. The Fair Housing Continuum is able to undertake a variety of
Fair Housing activities ranging from outreach to publicity campaigns to seminars to market testing.
Compliance with the City’s 2011-2016 Consolidated Plan: Fair housing activities are identified as a
high priority in the City of Melbourne 2011-2016 Strategic Plan.
Previous Awards from City of Melbourne CDBG:
Fiscal Year
2010-2011
2011-2012
2012-2013
2013-2014
2014-2015
Award
$2,500
$2,000
$2,000
$2,000
$2,000
Expended
$2,500
$2,000
$2,000
$2,000
In Progress
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $3,200
Page 219
2015-2016 HOME Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Item No.Page
1519
CDBG PROPOSAL PROFILES
Program Year 2015-2016
Program Administration
Organization:
Program Name:
City of Melbourne Housing & Urban Improvement Division
Denise Carter, Housing & Improvement Manager
695 East University Boulevard
Melbourne, FL 32901
Phone: (321) 674-5734 ~ Fax: (321) 674-5738
Email: [email protected]
Program Administration
Proposal Summary:
Funding for general administration, planning, and oversight associated with the management of the
Community Development Block Grant Program. CDBG regulations allow the City to use up to 20% of its
grant to pay for program administration expenses.
Amount Requested:
$86,694
Number to be Assisted: Not applicable.
Will CDBG Funds Leverage Additional Funding? Yes. The actual cost of managing the CDBG
Program exceeds the maximum allowed by regulation. The City’s General Fund has historically supported
the CDBG Program and subsidized the program’s administrative cost.
Staff Evaluation: Compliance with the numerous laws and regulations that govern the CDBG Program
requires competent staff with grant management expertise.
Compliance with the City’s 2011-2016 Consolidated Plan: Program Administration is part and parcel of
delivering quality services under the CDBG Program. Staff capacity is a key factor in HUD’s assessment of
the City’s ability to manage CDBG funds.
Previous Awards from City of Melbourne CDBG: Annually
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $86,694
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 220
Page 20
Item No. 15
Melbourne City Council
DEPARTMENT:
COMMUNITY DEVELOPMENT
February 24, 2015
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
N/A
Yes
Yes
16
SUBJECT
Preliminary Funding Recommendations for 2015-2016 HOME Investment Partnerships (HOME)
Program
BACKGROUND/CONSIDERATION
This is a request for preliminary approval of housing activities to be funded with HOME funds in
2015-2016 within the Action Plan. Under the HOME program of the U.S. Department of
Housing and Urban Development (HUD), local governments are able to join together to form a
“consortium” in order to receive HOME funding for affordable housing, and Brevard County is
the “lead entity” and the direct recipient of the HOME grant.
Funding recommendations were based upon the 2014-2015 HOME allocation amount of
$150,517 and are included in the staff memorandum. The recommendation is to fund one
request in the Rental Housing Development category and place the remaining funds into several
broad categories that will cover the types of affordable housing projects and activities that meet
regulatory requirements and priorities.
On February 11, HUD notified Brevard County late in the planning process that the HOME
consortium will receive $566,062 in Federal FY 2015-2016 HOME funds from the U.S.
Department of HUD. The proposed HOME allocation for the City is currently unavailable from
the County. The recommendations will be adjusted upon receipt of the final allocation figures
from Brevard County and will be brought back to City Council for final approval on May 26,
2015.
The Citizens’ Advisory Board (CAB) deliberated on staff recommendations during its regular
meeting on February 2, 2015, and agreed with staff recommendations.
FISCAL IMPACT (IF APPLICABLE)
The Preliminary approval for the Funding Recommendations for Projects to be included in the
FY 2015-2016 Brevard County HOME Consortium Consolidated Action Plan is necessary to
give the City access to HOME Entitlement funds estimated at $150,517.
REQUESTED ACTION
Recommend preliminary approval of the proposed activities for Federal FY 2015-2016 HOME
funds and authorization for their inclusion in the Brevard County HOME Consortium
Consolidated Action Plan for FY 2015-2016.
Page 221
Item No. 16
MEMORANDUM
Community Development
Department
TO:
Michael A. McNees, City Manager
THRU:
Cindy Dittmer, AICP, Community Development Director
FROM:
Denise Carter, Housing & Improvement Manager
RE:
Preliminary Funding Recommendations for projects to be included in the
2015-2016 HOME Investment Partnership Program Action Plan
DATE:
February 12, 2015
This is a request for City Council’s preliminary approval of housing activities to be
funded with HOME Investment Partnership Program funds in 2015-2016. On
February 11th, HUD notified Brevard County late in the planning process that the
HOME Consortium will receive $566,062 in federal FY 2015-2016 HOME funds from
the U. S. Department of HUD. The HOME allocation for the City is currently
unavailable from the County. In the absence of a firm number and for planning
purposes, staff is using the FY 2014-2015 HOME allocation amount of $150,517.
The amount will be adjusted upon receipt of the final allocation figures from Brevard
County and will be brought back to City Council for final approval on May 26, 2015.
Staff solicited public input on the City’s HOME Program during the Neighborhood
Public Meetings on November 13th and November 18th, 2014. Seven (7) requests
from three (3) different nonprofit organizations were received in response to the
City’s advertised Request for Proposals by the December 19, 2014 deadline.
The specific requests from Applicant #1 are as follows:
#
1)
2)
3)
4)
Applicant #1
Coalition of the Hungry and
Homeless of Brevard County
Coalition of the Hungry and
Homeless of Brevard County
Coalition of the Hungry and
Homeless of Brevard County
Coalition of the Hungry
and Homeless of Brevard
County
Descriptions and Property Locations
306 Herring Street
Rental Rehabilitation Project – Priority 1
1895 Garner Ave.
Rental Rehabilitation Project – Priority 2
706 East Fee Ave.
Rental Rehabilitation Project – Priority 3
816 Mathers Street
Pre-development Cost Requested for
Eventual Construction of Homes – Priority 4
G\Action Plans\Action
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Amount of
Request
$ 2,700.00
$11,000.00
$ 9,000.00
$42,150.00
Item No. 16
Staff Evaluation:
Four (4) proposals submitted to the City from the Coalition for the Hungry and Homeless
were all incomplete. The agency did not provide the following information in the
proposals: a project sources and uses budget (operational and development budget),
environmental information, a development team list, a project timeline, a project cost
breakdown and bid or quotes for construction. Please note that one of the proposals
submitted by the Coalition did include a copy of the development budget.
The City purchased 306 Herring Street, 1895 Garner Avenue and 706 East Fee Avenue
for the Coalition of the Hungry and Homeless and under the terms and conditions of the
agreement, the agency was supposed to:


Maintain the property in good and functioning condition, performing all repairs,
replacements and maintenance necessary to preserve the property’s value; and
Not to permit any waste or deterioration of the property.
The 306 Herring Street and 1895 Garner Avenue agreements remain in full force and
effect, so the Coalition is responsible for maintaining and repairing these two units,
hence these projects were not recommended for funding.
The agency applied to the City for pre-development funds to build three private
residences on vacant land located at 816 Mathers Street. The funding for construction
of the homes on this land was listed in the application as coming from Brevard County.
The Coalition never applied to Brevard County for these funds, so this project was not
recommended for funding.
The specific requests from applicant #2 are as follows:
#
Applicant #2
Descriptions and Property Locations
5)
Macedonia Community Development
Corp. of South Brevard
Demolition of an existing home and
construction of one (1) affordable 3 BR/2BR
home – 1001 Mill Street – Priority 1
Construction of one (1) affordable 3 BR/2BR
home - 1009 Church Street – Priority 2
6)
Macedonia Community Development
Corp. of South Brevard
Amount of
Request
$121,144.98
$116,145.00
Staff Evaluation:
In light of the City’s $55,080 award to Macedonia Community Development Corporation
of South Brevard in 2014-2015, staff believes it would be prudent to delay construction
of these two projects until the current project is substantially complete. The agency has
also requested more money from the City in order to complete the FY 2014-2015
project. Staff will spend time after last year’s (FY 2014-2015) project is completed by
Macedonia Community Development Corp. of South Brevard and evaluate the merits of
their proposals and readiness of the two projects to proceed.
The specific requests from Applicant #3 are as follows:
G\Action Plans\Action
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Item No. 16
#
Applicant #3
7)
Preservation of Affordable Housing
Description and Property Location
Plans are to rehabilitate the kitchen and
bathroom of 11 units and convert them to fully
accessible units.
Amount of
Request
$100,000
Staff Evaluation:
This project is recommended for further consideration and funding. Due to the
complexity of housing projects, staff will spend time evaluating the merits of their
proposal and their readiness to proceed.
Recommendation:
Staff needs additional time to work with the applicants to thoroughly evaluate the merits
of their proposals and their readiness to proceed. Consequently, only one nonprofit
organization is recommended for funding consideration at this time.
In order to meet Brevard County HOME Consortium’s Consolidated Plan procedural
deadlines, staff is recommending that the FY 2015-2016 HOME funds be allocated
across broad categories that would cover the types of affordable housing projects and
activities that meet regulatory requirements and fall within the priorities specified for
inclusion in the HOME Consortium’s 2015-2016 Consolidated Plan as follows:




$17,840 for continuation of the City-run Tenant Based Rental Assistance (TBRA)
Program which provides monthly rental subsidies for eligible households. The
program targets elderly households and persons with disabilities. Combined with
current funding available for the program, staff anticipates being able to serve a
maximum caseload of 10 households.
$98,058 for rental housing development to provide affordable rental housing to
eligible households with the approval of City Council. The Preservation of Affordable
Housing (POAH) is recommended for further consideration and funding.
$22,598 for a nonprofit certified as a Community Housing Development
Organization (CHDO) to provide rental or homeownership housing to eligible
households with the approval of City Council.
$12,041 for staff and operating costs associated with general management and
oversight of the HOME Program.
2015-2016 HOME Funding Recommendation Summary
Tenant Based Rental Assistance Program
$17,840
Rental Housing Development (POAH) (Rental
Housing Development Project)
CHDO Set-Aside (15%)
Administration (Maximum set by the County)
TOTAL
$98,058
$22,578
$12,041
$150,517
In the event that the City’s actual HOME allocation varies from the $150,517
anticipated, it will be necessary for staff to make adjustments.
G\Action Plans\Action
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Item No. 16
If 2015-2016 HOME funds are allocated as proposed above, the City will have the
latitude to consider additional projects offered or presented for funding within the
priorities specified for inclusion in the City’s 2011-2016 Consolidated Plan, which
governs the CDBG and HOME programs. No funding awards for Rental Housing
Development or for CHDO projects will be made without specific project approval of City
Council. However, under the policies and procedures approved by City Council on
October 9, 2007, applicants for assistance under our on-going Owner-occupied Housing
Rehabilitation and the Tenant Based Rental Assistance programs will be processed and
selected for participation in these programs in accordance with the rules of the HOME
Program and the local policies adopted by City Council to guide the implementation of
these programs.
The Citizens’ Advisory Board (CAB) deliberated on staff recommendations during its
regular meeting on February 2, 2015, and agreed with staff recommendations.
Recommendation
Recommend preliminary approval of the proposed activities for Federal FY 2015-2016
HOME funds and authorization for their inclusion in the Brevard County HOME
Consortium Consolidated Action Plan for 2015-2016.
G\Action Plans\Action
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Item No. 16
FY 2015-2016 HOME
Preliminary Funding Recommendations for City Council’s
Consideration
TABLE OF CONTENTS
SECTION II
HOME Investment Partnerships Program (HOME)
Page Number
Table 1: Requests for FY 2015-2016 HOME Funds
1
Table 2: Staff Recommendations for FY 2015-2016 HOME Funds
2
2015-2016 HOME Profiles
3
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 226
Item No. 16
i
TABLE 1: Requests for FY 2015-2016 HOME Funds
Organization Name
Homeownership
Housing
Project Description
Rental Housing
Coalition for the Hungry and Homeless of
Brevard County, Inc.
Rehabilitation of a single family home
located at 1895 Garner Avenue
$11,000.00
Coalition for the Hungry and Homeless of
Brevard County, Inc.
Rehabilitation of a single family home
located at 706 East Fee Avenue
$9,000.00
Coalition for the Hungry and Homeless of
Brevard County, Inc.
Rehabilitation of a single family home
located at 306 Herring Street
$2,700.00
Coalition for the Hungry and Homeless of
Brevard County, Inc.
Pre-development cost like
engineering and design, surveying,
etc. to build three private residences
on vacant land located at 816
Mathers Street in Eau Gallie.
$42,150.00
Macedonia Community Development
Corporation of South Brevard
Demolition and rehabilitation of a
single family home located at 1001
Mill Street
$121,144.98
Macedonia Community Development
Corporation of South Brevard
Construction of one single family
home located at 1009 Church Street
$116,145.00
Preservation of Affordable Housing, Inc.
Rehabilitation of the kitchens and
bathrooms of 11 units at Trinity
Towers East.
$100,000.00
City of Melbourne Housing & Urban
Improvement Division
TBRA
$17,840.00
CHDO Set-Aside (15% minimum)
CHDO SetAside
Administration
$22,578
Program Administration (Maximum
Allowable by the County)
$12,041
TOTAL
$0
Total All HOME Requests:
$454,598.98
$414,979.98
$22,578
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 227
$12,041
Page 1
Item No. 16
TABLE 2: Staff Recommendations for FY 2015-2016 HOME Funds
Organization Name
Homeownership
Housing
Project Description
Rental Housing
Coalition for the Hungry and Homeless of
Brevard County, Inc.
Rehabilitation of a single family home
located at 1895 Garner Avenue
$0
Coalition for the Hungry and Homeless of
Brevard County, Inc.
Rehabilitation of a single family home
located at 706 East Fee Avenue
$0
Coalition for the Hungry and Homeless of
Brevard County, Inc.
Rehabilitation of a single family home
located at 306 Herring Street
$0
Coalition for the Hungry and Homeless of
Brevard County, Inc.
Pre-development cost like
engineering and design, surveying,
etc. to build three private residences
on vacant land located at 816
Mathers Street in Eau Gallie.
$0
Macedonia Community Development
Corporation of South Brevard
Demolition and rehabilitation of a
single family home located at 1001
Mill Street
$0
Macedonia Community Development
Corporation of South Brevard
Construction of one single family
home located at 1009 Church Street
$0
Preservation of Affordable Housing, Inc.
Rehabilitation of the kitchens and
bathrooms of 11 units at Trinity
Towers East.
$98,058
City of Melbourne Housing & Urban
Improvement Division
TBRA
$17,840
CHDO Set-Aside (15% minimum)
CHDO SetAside
Administration
$22,578
Program Administration (Maximum
Allowable by the County)
$12,041
TOTAL
$0
Total All HOME Requests:
$150,517
$115,898
$22,578
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
2015-2016 CDBG Program – Preliminary Funding Recommendations
for City Council’sPROFILES
Consideration on 2/24/15
HOME PROPOSAL
Page 228
$12,041
Page 2
Page 1
Item No. 16
Program Year 2015-2016
Organization:
City of Melbourne Housing & Urban Improvement Division
Denise Carter, Housing & Improvement Manager
695 East University Boulevard
Melbourne, FL 32901
Phone: (321) 674-5734 ~ Fax: (321) 674-5738
Email: [email protected]
Program Name:
Housing & Urban Improvement Division – HOME Investment Partnerships
Program (HOME)
Proposal Summary:
HOME Investment Partnerships Program funding is proposed to be allocated and used as follows:
Rental Housing Development (POAH Rental Housing Development Project)
(Forgivable loans of acquisition, construction or rehabilitation of rental housing for low income tenants)
$ 98,058
Tenant Based Rental Assistance Program
(Monthly rental subsidies paid to landlords on behalf of qualified elderly or disabled tenants)
17,840
CHDO Set-Aside (15% minimum)
(Funding for rental or ownership housing projects owned, developed or sponsored by nonprofits
meeting federal requirements for designation as a Community Housing Development Organization) see
comments below
22,578
Administration (Maximum allowable by the County)
(Planning, general management, oversight and coordination of the HOME Program)
12,041
TOTAL $150,517
Staff Evaluation: Staff needs additional time to work with the applicants to thoroughly evaluate the merits of their
proposals and their readiness to proceed. Consequently, only one nonprofit organization is recommended for
funding consideration at this time. If 2015-2016 HOME funds are allocated as proposed above, the City will have
the latitude to consider additional projects offered or presented for funding within the priorities specified for inclusion
in the City’s 2011-2016 Consolidated Plan which governs the CDBG and HOME programs. No funding awards for
Rental Housing Development or for CHDO projects will be made without the specific approval of City Council.
However, as consistent with the Council approved HOME and TBRA programs, applicants for assistance under our
on-going Owner-occupied Housing Rehabilitation and the Tenant Based Rental Assistance programs will be
processed and selected for participation in these programs by staff in accordance with the rules of the HOME
Program and the local policies adopted by City Council to guide the implementation of these programs.
Compliance with the City’s 2011-2016 Consolidated Plan: Affordable housing for low/moderate-income
households is identified as a priority need in the 2011-2016 Consolidated Plan.
Preliminary CAB and Staff Recommendations for FY 2015-2016 Action Plan: $150,517
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
2015-2016 CDBG Program – Preliminary Funding Recommendations for City Council’s Consideration on 2/24/15
Page 229
Page 3
Page 1
Item No. 16
Melbourne City Council
DEPARTMENT:
COMMUNITY DEVELOPMENT
February 24, 2015
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
N/A
Yes
Yes
17
SUBJECT
Site Plan Approval Request (SP-2015-01) Florida Tech Student Design Center
BACKGROUND/CONSIDERATION
This is a request for site plan approval to construct a new 11,265±-square foot student design
laboratory building on a 1.91±-acre portion of the Florida Tech south campus zoned I-1
(Institutional). The property is located west of the FIT Engineering Lab building and north of the
All Faiths Center and several athletic fields in the south campus area. The property has a
Public/Institutional Future Land Use designation.
The single-story building exceeds all setback requirements of the I-1 zoning district. Parking
requirements for the entire site have been met, with 34 new spaces, including two handicap
parking spaces. The building will have access to Engineering Street and Psychology Place
within the south campus and is approximately 270 feet from the nearest single-family residential
structure.
The Planning and Zoning Board voted unanimously to recommend approval of this request at its
February 5, 2015 meeting.
FISCAL IMPACT (IF APPLICABLE)
N/A
REQUESTED ACTION
Recommend approval of SP-2015-01, based on the findings and conditions contained within the
Planning and Zoning Board memorandum.
Page 230
Item No. 17
MEMORANDUM
Community Development
Department
TO:
Michael A. McNees, City Manager
THRU:
Cindy Dittmer, AICP, Community Development Director
FROM:
Cheryl A. Dean, AICP, Planning Manager
RE:
Site Plan Approval Request (SP-2015-01) Florida Tech Student
Design Center
DATE:
February 12, 2015
Owner/Applicant/Representative
Florida Institute of Technology, Owner; Morgan & Associates Engineering, Applicant;
Andy Kirbach, P.E., Representative
Proposed Action
Site Plan approval to construct a new 11,265± square foot student design laboratory
building on a 1.91± acre portion of the developed Florida Tech south campus zoned I-1
(Institutional).
NOTE: This item is subject to consideration by City staff, the Planning and Zoning
Board/Local Planning Agency, and the City Council per Ordinances 1995-11 and 199512, along with courtesy notice of property owners within 500 feet.
Location
The property is located on the south side of University Boulevard, east of Country Club
Drive and west of Babcock Street, in Township 28 South, Range 37 East, Section 9.
History
The redevelopment is located west of the FIT Engineering Lab building and north of the
All Faiths Center, in the south campus area. The property has a Public/Institutional
Future Land Use designation.
Adjacent Property Future Land Use and Zoning
To the East: Florida Tech Engineering Lab building
Zoning: I-1
Land Use: Public/Institutional
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Item No. 17
To the West: Florida Tech campus parking, 50-foot-wide buffer; single-family homes
(Meadowridge Subdivision, University Park Subdivision
Zoning: I-1; R-1A (Single-Family Low Density Residential)
Land Use: Public/Institutional; Low Density Residential
To the North: Florida Tech Campus parking
Zoning: I-1
Land Use: Public/Institutional
To the South: The All Faiths Center and Florida Tech athletic fields; Arch Creek Run
Apartments
Zoning: I-1, R-2(10) (One-, Two-, and Multi-Family Medium Density Residential
with a cap of 10 units per acre)
Land Use: Public/Institutional; Medium Density Residential
Site Plan Issues and Considerations
City Code, Appendix B, Article IX, Section 6, establishes general standards to consider
when evaluating the merits for a site plan approval request.
The site has been used as a construction staging area for previous campus
improvements as well as overflow parking for special events. The project includes the
construction of a new, free-standing 11,265± square foot student design center building,
along with new parking spaces, dumpster and landscaping. The single-story building
exceeds all setback requirements of the I-1 zoning district. Parking requirements for the
entire site have been met, with 34 new spaces, including two handicap parking spaces.
Access: The building will have access to Engineering Street and Psychology Place
within the south campus.
Landscaping: The project will be required to meet the landscaping requirements of
Appendix D, Chapter 9, Article XV.
Mobility
The subject property is located on the campus of the Florida Institute of Technology
(FIT), south of University Boulevard and west of Babcock Street. This site is located in
Mobility District C (South Babcock Street Area). Mobility District C is a transportation
concurrency exception area.
The applicant has submitted a technical memorandum that indicates the proposed
design center will serve existing students and faculty. Since the proposed design center
is an extension of existing laboratory space at FIT, the project will not create additional
automobile trips and is exempt from providing mobility improvements or making a
payment in lieu of providing the improvements.
Concurrency
This non-residential project is not required to provide a recreation area or pay recreation impact
fees, but will be required to meet stormwater management, public facilities, solid waste, and
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Item No. 17
other applicable standards prior to construction plan approval. The project will be required to
pay impact fees for water, sewer, and public facilities, as applicable.
Capacity Reservation:
Project capacity reservation fees have been estimated based on an educational development
project and the overall 1% capacity reservation fee for this project is $200.00. The following is
a breakdown of the fees for water and sewer.
 Water: The water capacity reservation fee is estimated to be $100.00 based on
total water impact fees of $1,540.00, based upon fixture counts.
 Sewer: The sewer capacity reservation fee is estimated to be $100.00 based on
total sewer impact fees of $2,210.00, based upon fixture counts.
Environmental Impact Analysis
The applicant has requested an exemption from the Environmental Impact Assessment
requirements of City Code, Appendix D, Chapter 9, Article IV, since the area of
improvement is already developed.
As with all development projects, applicable permits will be required prior to construction
plan approval, if necessary.
JPA review Comments
The property is not located within the Joint Planning Area (JPA).
The Planning and Zoning Board voted unanimously to recommend approval of this
request at its February 5, 2015 meeting.
Recommendation
Based on the findings contained in the Planning and Zoning Board memorandum, for
the property located on the south side of University Boulevard, east of Country Club
Road and west of Babcock Street in Township 28 South, Range 37 East, Section 9, the
Planning and Zoning Board and the Community Development Department recommend:
Approval of SP-2015-01, a site plan to construct a new 11,265± square foot student
design laboratory building on a 1.91± acre portion of the developed Florida Tech south
campus zoned I-1, prepared on a two-sheet plan by Morgan & Associates of Melbourne,
Florida, Project No. 2014-76, with a signed and sealed date of January 29, 2015, with
the following conditions:
a.
Changes to the Site Plan will require re-evaluation by the City Engineering
Department and Community Development Department.
Any substantial change to the Site Plan as outlined in Appendix B, Article IX, Section
6 (E), will require review and approval City staff, the Planning and Zoning Board,
Local Planning Agency, and/or the City Council, as applicable.
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Item No. 17
b.
Appropriate environmental permits must be obtained as part of the construction
plan review process, consistent with Appendix D, Chapter 9, Article IV, prior to
construction plan approval.
c.
The proposed building shall be substantially consistent with the renderings
submitted by the applicant.
d.
The applicant shall maintain the 50-foot wide buffer along the western boundary of
the south campus, consistent with the conditions of the original zoning approval
(per Ordinances 1995-11 and 1995-12).
e.
Concurrency: As required by Chapter 10, Appendix D, and Chapter 32, Melbourne
City Code, to reserve capacity, the Owner/Developer shall be required to pay the
capacity reservation fee (1%) in the amount of $200.00 for water and sewer impact
fees. Payment must be received by the City of Melbourne within ninety (90) days
of the date of rendition of this Development Order by City Council/Planning and
Zoning Board approval. The water and sewer capacity reservation shall not
become effective until payment of the capacity reservation fee has been made
payable to and received by the City of Melbourne. Failure to have reserved
capacity shall be a basis for withdrawing approval of this development order.
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Item No. 17
MEMORANDUM
TO:
Mayor and Council
FROM:
Alan King, Chairman
Planning and Zoning Board
RE:
Site Plan Approval Request (SP-2015-01)
Florida Tech Student Design Center
DATE:
February 5, 2015
City of Melbourne
Community Development
Department
APPLICANT: Morgan & Associates Engineering
REPRESENTATIVE: Andy Kirbach, P.E.
The Planning and Zoning Board, at its regularly scheduled meeting of February 5, 2015,
reviewed the above referenced site plan approval request.
Following review and discussion, the Planning and Zoning Board voted unanimously to
recommend approval of SP-2015-01 to construct a new 11,265± square foot student
design laboratory building on a 1.91± acre portion of the developed Florida Tech south
campus zoned I-1 (Institutional), prepared on a two-sheet plan by Morgan & Associates
of Melbourne, Florida, Project No. 2014-76, with a signed and sealed date of January
29, 2015, with the following conditions:
Findings
1. The requested site plan approval to construct a single-story, 11,265± square foot
building on property zoned I-1 is consistent with the goals, objectives, and policies
of the City’s Comprehensive Plan.
2.
The site is designated as Public/Institutional on the Future Land Use Map and is
zoned I-1, which is intended to apply to areas which can serve the needs of the
community for public and semi-public facilities of an educational, recreational,
health or cultural nature.
3.
The proposal is compatible with surrounding neighborhoods, land uses, and
development patterns.
4.
Based upon a review of transportation impacts, the proposed use does not have a
detrimental impact on area roadways.
G:\PZ\P&ZBOARD2015\MEMOS TO MAYOR & COUNCIL\SP-2015-01 FLORIDA TECH STUDENT DESIGN CENTER.DOC
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Item No. 17
Florida Tech Student Design Center
February 5, 2015
Page 2 of 3
5.
The proposed project should not reduce the safety, light, and general convenience
of neighboring developments, since the project is located on an interior portion of
the south campus and is approximately 270 feet from the nearest single-family
residential structure.
6.
The proposed lot coverage, building setbacks, off-street parking requirements,
retention and landscape areas, and other performance standards for this use meet
the requirements of the City of Melbourne Zoning Code and Land Development
Code, as depicted on the site plan, and the use is harmonious to adjacent uses in
the area.
7.
The proposal and use will support the public health, safety, welfare, economic
order, and quality of life of the community as it will allow for the establishment of a
use that will not create excessive noise, fumes, dirt, or dust, and will not damage
area properties or be detrimental to the environment.
8.
As required by Florida law, Development approved by this Development Order is
contingent upon adequate water and sewer capacity being reserved for the
development. As required by Chapter 10, Appendix D, and Chapter 32, Melbourne
City Code, to reserve capacity, the Owner/Developer shall be required to pay the
capacity reservation fee for water and sewer impact fees. Payment must be
received by the City of Melbourne within ninety (90) days of the date of rendition of
this Development Order by City Council/Planning and Zoning Board approval. This
Development Order shall not become effective until payment of the capacity
reservation fee has been made payable to and received by the City of Melbourne.
The terms “Development” and “Development Order” shall be defined as set forth in
Section 163.3164, Florida Statutes. “Rendition” means the date of filing of a
signed written final Development Order in the records of City Clerk or Planning and
Zoning Board secretary, as applicable, following City Council/Planning and Zoning
Board final Development Order approval.
9.
Since the property is located within Mobility District C, the proposed project has
been evaluated for consistency with the City’s mobility standards. Transportation
Element Objective 3.1 states that the City of Melbourne shall support mobility
within five mobility districts throughout the City with strategies that address
alternative modes of transportation by providing context-appropriate sidewalks,
bikeways, transit facilities, parking management and improvements that will
contribute to specific and identified mobility needs within the City.
Conditions
a. Changes to the Site Plan will require re-evaluation by the City Engineering
Department and Community Development Department.
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Item No. 17
Florida Tech Student Design Center
February 5, 2015
Page 3 of 3
Any substantial change to the Site Plan as outlined in Appendix B, Article IX,
Section 6 (E), will require review and approval City staff, the Planning and Zoning
Board, Local Planning Agency, and/or the City Council, as applicable.
b.
Appropriate environmental permits must be obtained as part of the construction
plan review process, consistent with Appendix D, Chapter 9, Article IV, prior to
construction plan approval.
c.
The proposed building shall be substantially consistent with the renderings
submitted by the applicant.
d.
The applicant shall maintain the 50-foot wide buffer along the western boundary of
the south campus, consistent with the conditions of the original zoning approval
(per Ordinances 1995-11 and 1995-12).
e.
Concurrency: As required by Chapter 10, Appendix D, and Chapter 32, Melbourne
City Code, to reserve capacity, the Owner/Developer shall be required to pay the
capacity reservation fee (1%) in the amount of $200.00 for water and sewer impact
fees. Payment must be received by the City of Melbourne within ninety (90) days
of the date of rendition of this Development Order by City Council/Planning and
Zoning Board approval. The water and sewer capacity reservation shall not
become effective until payment of the capacity reservation fee has been made
payable to and received by the City of Melbourne. Failure to have reserved
capacity shall be a basis for withdrawing approval of this development order.
Respectively Submitted,
G:\PZ\P&ZBOARD2015\MEMOS TO MAYOR & COUNCIL\SP-2015-01 FLORIDA TECH STUDENT DESIGN CENTER.DOC
Page 237
Item No. 17
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SP-2015-01_Florida_Tech_South Campus
Page
238
Author: City of Melbourne GIS Team
Printed by: klee
Date Saved: 1/21/2015 1:36:59 PM
Document Path: G:\PZ\P&ZBOARD2015\Maps\SP-2015-01 Florida Tech Student Design Center.mxd
Illustrative purposes only.
No warranties, expressed or implied, are provided for the property records and mapping data herein,
or for their use or interpretation by the User. The City of Melbourne assumes no liability
for any damages, losses, costs or expenses, including but not limited
to attorney's fees, arising from any User's use or misuse
of the property records or mapping data provided herein.
O
GIS
Item No. 17
E UNIVE
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Parcel
Type
Non-Condo
Condo
Park
Proposed Project Locationl
SP-2015-01_Florida_Tech_South Campus
Page
239
Author: City of Melbourne GIS Team
Printed by: klee
Date Saved: 1/21/2015 1:36:59 PM
Document Path: G:\PZ\P&ZBOARD2015\Maps\SP-2015-01 Florida Tech Student Design Center.mxd
Illustrative purposes only.
No warranties, expressed or implied, are provided for the property records and mapping data herein,
or for their use or interpretation by the User. The City of Melbourne assumes no liability
for any damages, losses, costs or expenses, including but not limited
to attorney's fees, arising from any User's use or misuse
of the property records or mapping data provided herein.
Mixed-Use
PUD (6)
O
GIS
Item No. 17
Melbourne City Council
DEPARTMENT:
PUBLIC WORKS & UTILITIES
February 24, 2015
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
N/A
No
No
18
SUBJECT
This is a request for Council to approve replacement and installation of Variable Frequency
Drives (VFDs) and Programmable Logic Controllers (PLCs) including integration into existing
Supervisory Control and Data Acquisition (SCADA) systems at both Water Reclamation
facilities.
BACKGROUND/CONSIDERATION
The existing Variable Frequency Drives (VFD's) and Programmable Logic Controllers (PLC's)
have reached the end of their service life. Replacement parts are either difficult or impossible to
obtain. These components are critical to our operations, which need to function 24/7/365.
Failure of these components will jeopardize our ability to effectively treat wastewater resulting in
possible DEP non-compliance. Non-compliance violations can result in a $10,000/day fine.
The Water Reclamation Division has standardized around Rockwell Automation/Allen-Bradley
products since 2004, after a horrible experience with another manufacturer, Cutler-Hammer.
Although there are other manufacturers of VFDs and PLCs in the marketplace, our experience
with them has not been positive. Rexel has a strong local presence through their exclusive area
service/distribution arm, we have not found another vendor as committed to service and support
as Rexel.
FISCAL IMPACT (IF APPLICABLE)
Funding is available in the current operating budget. This includes items 4, 5 & 6 of the current
FY’s approved COS (564000) for $139,652 along with equipment for $27,950 that was
budgeted in Misc. Equipment and Furnishings (552220). A total expense of $167,602.
REQUESTED ACTION
Recommend approval of replacement and installation of VFDs, PLCs and integration into
existing SCADA systems at both Water Reclamation Facilities, Rexel, Melbourne, FL $167,602.
Page 240
Item No. 18
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logic
logic
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Item No. 18
Melbourne City Council
DEPARTMENT:
CITY CLERK
February 24, 2015
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
1
Yes
No
19
SUBJECT
a.
Ordinance No. 2015-02: Adopting and enacting the City Charter as a result of certain provisions
being converted to ordinances by operation of Municipal Home Rule, including section 2.09
relating to minimum notice requirements for emergency City Council meetings; adopting the
Charter as part of the 2015 recodification of the City Code.
b.
Ordinance No. 2015-03: Adopting and enacting a new Code (2015) for the City of Melbourne.
c.
Ordinance No. 2015-04: Adopting and enacting amendments to the Land Development
Regulations as part of the 2015 recodification of the City Code.
BACKGROUND/CONSIDERATION
In January, the final edited proof of the City Code recodification effort was forwarded to City Council for
review. A copy of the transmittal memo is attached for information. The memo provides a brief
description of the history of this project.
Three ordinances are presented for Council’s consideration:
Ordinance enacting an amendment to the Charter (Part I of the Code): During the recodification effort,
several sections of the Charter not pertaining to a category that may only be amended by referendum
were converted to ordinances, including section 2.09 relating to minimum notice requirements for
emergency City Council meetings.
Ordinance adopting and enacting a new City Code (Part II of the Code): This ordinance adopts Chapters
1 through 60 and includes ordinances adopted by City Council through November 25, 2014.
Ordinance adopting and enacting amendments to the Land Development Regulations in the new City
Code (Part III of the Code): This ordinance adopts Appendices A, B, and D.
FISCAL IMPACT (IF APPLICABLE)
In 2012, a purchase order was issued in the amount of $35,800 for this project (City Clerk 01300512534000). The final cost for recodification of the Code is $35,139.
REQUESTED ACTION
a.
b.
c.
Recommend approval of Ordinance No. 2015-02.
Recommend approval of Ordinance No. 2015-03.
Recommend approval of Ordinance No. 2015-04
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Item No. 19
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Item No. 19
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Item No. 19
ORDINANCE NO. 2015-02
AN ORDINANCE OF THE CITY OF MELBOURNE, BREVARD
COUNTY, FLORIDA, RELATING TO RECODIFICATION OF THE
CITY CODE; MAKING FINDINGS; ADOPTING AND ENACTING THE
CITY CHARTER AS A RESULT OF CERTAIN PROVISIONS BEING
CONVERTED TO ORDINANCES BY OPERATION OF HOME RULE;
AMENDING CHARTER PROVISIONS CONVERTED TO
ORDINANCES TO REFLECT CONSISTENCY WITH STATE LAW
AND PART II, CITY CODE; AMENDING SECTION 2.09 OF THE
CHARTER BY CHANGING THE MINIMUM NOTICE FOR
EMERGENCY MEETINGS FROM SIX TO 24 HOURS AND, IN
RECOGNITION OF HOME RULE POWERS, DELETING THE
REQUIREMENT FOR ADOPTING AN ORDINANCE REGARDING
EMERGENCY MEETINGS AND MEANS OF NOTIFICATION;
PROVIDING WHEN SUCH ORDINANCE SHALL BECOME
EFFECTIVE; AND PROVIDING AN ADOPTION SCHEDULE.
WHEREAS, certain provisions in the City Charter have been converted to ordinances by
operation of F.S. § 166.021(5) which states:
“(5) All existing special acts pertaining exclusively to the power or jurisdiction of a particular
municipality except as otherwise provided in subsection (4) shall become an ordinance of that
municipality on the effective date of this act, subject to modification or repeal as other ordinances.”
WHEREAS, the City Council would like to increase the notice requirement for emergency
meetings in Charter, Section 2.09, to require more notice for emergency meetings.
BE IT ENACTED BY THE CITY OF MELBOURNE, FLORIDA:
SECTION 1. That the Charter of the City of Melbourne, Florida, published by Municipal Code
Corporation as Part I, Charter, is hereby adopted.
SECTION 2. That this ordinance shall become effective March 11, 2015.
SECTION 3. That this ordinance was passed on the first reading at a regular meeting of the
City Council on the _____ day of __________, 2015, and adopted on the second/final reading at a
regular meeting of the City Council on the _____ day of __________, 2015.
Page 1 of 2
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Item No. 19
BY:
Kathleen H. Meehan, Mayor
ATTEST:
Cathleen A. Wysor, City Clerk
Ordinance No. 2015-02
Attachment: Part I, City Charter
http://www.municode.com/downloadarchive#/15170/
Page 2 of 2
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Item No. 19
ORDINANCE NO. 2015-03
AN ORDINANCE OF THE CITY OF MELBOURNE, BREVARD
COUNTY, FLORIDA, ADOPTING AND ENACTING A NEW CODE
FOR THE CITY OF MELBOURNE; PROVIDING FOR THE
REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN;
PROVIDING A PENALTY FOR THE VIOLATION THEREOF;
PROVIDING FOR THE MANNER OF AMENDING SUCH CODE;
PROVIDING FOR SEVERABILITY; PROVIDING FOR A FINDING
OF CONSISTENCY WITH THE COMPREHENSIVE PLAN BY THE
PLANNING & ZONING BOARD/LOCAL PLANNING AGENCY;
PROVIDING WHEN SUCH CODE AND THIS ORDINANCE SHALL
BECOME EFFECTIVE; AND PROVIDING AN ADOPTION
SCHEDULE.
BE IT ENACTED BY THE CITY OF MELBOURNE, FLORIDA:
SECTION 1. That the Code entitled "City Code of Melbourne, Florida," published by
Municipal Code Corporation as Part II, City Code, consisting of Chapters 1 through 60, each
inclusive, is adopted.
SECTION 2. That all ordinances of a general and permanent nature enacted on or
before November 25, 2014, and not included in the City Code of Melbourne, Florida, chapters 1
through 60, or recognized and continued in force by reference therein, are repealed.
SECTION 3. That the repeal provided for in section 2 hereof shall not be construed to
revive any ordinance or part thereof that has been repealed by a subsequent ordinance that is
repealed by this ordinance.
SECTION 4. That unless another penalty is expressly provided, every person convicted
of a violation of any provision of the Code or any ordinance, rule or regulation adopted or issued
in pursuance thereof shall be punished by a fine not exceeding five hundred dollars ($500.00) or
imprisonment for a term not exceeding sixty (60) days, or by both such fine and imprisonment,
in the discretion of the court. Each act of violation and each day upon which any such violation
shall continue or occur shall constitute a separate offense. The penalty provided by this section,
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Item No. 19
unless another penalty is expressly provided, shall apply to the amendment of any Code
section, whether or not such penalty is reenacted in the amendatory ordinance. In addition to
the penalty prescribed above, the city may pursue other remedies such as abatement of
nuisances, injunctive relief, administrative adjudication and revocation of licenses or permits.
SECTION 5. That additions or amendments to the Code when passed in such form as to
indicate the intention of the city to make the same a part of the Code shall be deemed to be
incorporated in the Code, so that reference to the Code includes the additions and
amendments.
SECTION 6. That ordinances adopted after November 25, 2014, that amend or refer to
ordinances that have been codified in the Code shall be construed as if they amend or refer to
like provisions of the Code.
SECTION 7. That in the event that any term, provision, clause, sentence or section of
this ordinance shall be held by a court of competent jurisdiction to be partially or wholly
unenforceable or invalid for any reason whatsoever, any such invalidity, illegality, or
unenforceability shall not affect any of the other or remaining terms, provisions, clauses,
sentences, or sections of this ordinance, and this ordinance shall be read and/or applied as if
the invalid, illegal, or unenforceable term, provision, clause, sentence, or section did not exist.
SECTION 8. That the Planning & Zoning Board, sitting as the Local Planning Agency,
reviewed the proposed amendments to the City Code at its February 19 meeting, and found the
same to be consistent with the Comprehensive Plan.
SECTION 9. That this ordinance shall become effective March 11, 2015.
SECTION 10. That this ordinance was passed on the first reading at a regular meeting of
the City Council on the _____ day of __________, 2015, and adopted on the second/final
reading at a regular meeting of the City Council on the _____ day of __________, 2015.
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Item No. 19
BY:
Kathleen H. Meehan, Mayor
ATTEST:
Cathleen A. Wysor, City Clerk
Ordinance No. 2015-03
Attachment: Part II, City Code
http://www.municode.com/downloadarchive#/15170/
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Item No. 19
ORDINANCE NO. 2015-04
AN ORDINANCE OF THE CITY OF MELBOURNE, BREVARD
COUNTY, FLORIDA, ADOPTING AND ENACTING THE
AMENDMENTS TO THE LAND DEVELOPMENT REGULATIONS
IN THE NEW CODE FOR THE CITY OF MELBOURNE, FLORIDA;
PROVIDING A PENALTY FOR THE VIOLATION THEREOF;
PROVIDING FOR SEVERABILITY; PROVIDING FOR A FINDING
OF CONSISTENCY WITH THE COMPREHENSIVE PLAN BY THE
PLANNING & ZONING BOARD/LOCAL PLANNING AGENCY;
PROVIDING WHEN SUCH CODE AND THIS ORDINANCE SHALL
BECOME EFFECTIVE; AND PROVIDING AN ADOPTION
SCHEDULE.
BE IT ENACTED BY THE CITY OF MELBOURNE, FLORIDA:
SECTION 1. That the "City Code of Melbourne, Florida, Land Development Regulations"
published by Municipal Code Corporation, as Part III, Land Development Regulations,
consisting of Appendices A, B and D, each inclusive, are adopted.
SECTION 2. That unless another penalty is expressly provided, every person convicted
of a violation of any provision of the Code or any ordinance, rule or regulation adopted or issued
in pursuance thereof shall be punished by a fine not exceeding five hundred dollars ($500.00) or
imprisonment for a term not exceeding sixty (60) days, or by both such fine and imprisonment,
in the discretion of the court. Each act of violation and each day upon which any such violation
shall continue or occur shall constitute a separate offense. The penalty provided by this section,
unless another penalty is expressly provided, shall apply to the amendment of any Code
section, whether or not such penalty is reenacted in the amendatory ordinance. In addition to
the penalty prescribed above, the city may pursue other remedies such as abatement of
nuisances, injunctive relief, administrative adjudication and revocation of licenses or permits.
SECTION 3. That in the event that any term, provision, clause, sentence or section of
this ordinance shall be held by a court of competent jurisdiction to be partially or wholly
unenforceable or invalid for any reason whatsoever, any such invalidity, illegality, or
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Item No. 19
unenforceability shall not affect any of the other or remaining terms, provisions, clauses,
sentences, or sections of this ordinance, and this ordinance shall be read and/or applied as if
the invalid, illegal, or unenforceable term, provision, clause, sentence, or section did not exist.
SECTION 4. That the Planning & Zoning Board, sitting as the Local Planning Agency,
reviewed the proposed amendments to the Land Development Regulations at its February 19
meeting, and found the same to be consistent with the Comprehensive Plan.
SECTION 5. That this ordinance shall become effective March 11, 2015.
SECTION 6. That this ordinance was passed on the first reading at a regular meeting of
the City Council on the _____ day of __________, 2015, and adopted on the second/final
reading at a regular meeting of the City Council on the _____ day of __________, 2015.
BY:
Kathleen H. Meehan, Mayor
ATTEST:
Cathleen A. Wysor, City Clerk
Ordinance No. 2015-04
Attachment: Part III, Land Development Regulations
http://www.municode.com/downloadarchive#/15170/
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Item No. 19
Melbourne City Council
February 24, 2015
DEPARTMENT:
MAYOR & CITY COUNCIL
City Manager’s Agenda Report
Reading No.
Public Hearing
Disclosure Required
Item No.
N/A
No
No
20
SUBJECT
Resolution No. 3476: Expressing support of Florida House Bill 225 and Florida Senate Bill 590
– The All American Flag Act.
BACKGROUND/CONSIDERATION
At the February 10 Council meeting, City Council approved the request by Council Member
Thomas to prepare the attached resolution for Council’s consideration. The resolution
expresses support of the All American Flag Act, Florida House Bill 225 and Senate Bill 590.
The All American Flag Act is legislation that requires all United States Flags to be made in the
United States with fibers grown in the United States. Both bills, which are identical, apply the All
American Flag Act requirements to only city, county, and state municipalities where tax payer
revenue is used to purchase the flags. Any individual personally can still purchase an American
Flag made on foreign soil.
The city’s American flags were last purchased from AFP Industries, Inc. located in Miami. The
flags are manufactured by Valley Forge and made in the United States.
FISCAL IMPACT (IF APPLICABLE)
None.
REQUESTED ACTION
Recommend approval of Resolution No. 3476.
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Item No. 20
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Item No. 20
RESOLUTION NO. 3476
A RESOLUTION OF THE CITY OF MELBOURNE, BREVARD
COUNTY, FLORIDA, SUPPORTING FLORIDA HOUSE BILL 225
AND SENATE BILL 590 (IDENTICAL BILLS), KNOWN AS THE “ALL
AMERICAN FLAG ACT”; AUTHORIZING AND DIRECTING THAT A
COPY OF THIS RESOLUTION BE TRANSMITTED TO THE
BREVARD LEGISLATIVE DELEGATION; PROVIDING AN
EFFECTIVE DATE; AND PROVIDING FOR ADOPTION.
WHEREAS, Florida House Bill 225 and Florida Senate Bill 590, designated as the “All
American Flag Act” would require that any United States or state flag that is purchased by the
state of Florida, its counties or municipalities for public use must be made in the United States
from articles, materials, or supplies, all of which are grown, produced, and manufactured in the
United States; and
WHEREAS, the American flag is a symbol of freedom and equality and an emblem of
identity for those veterans who have served America bravely in the defense of liberty; and
WHEREAS, this year close to $4 million will be spent by the United States on American
flags made in China; and
WHEREAS, citizens who pay taxes to the United States government, founded on
freedom and equality, often find themselves singing the Star Spangled Banner and pledging
allegiance to a flag that was manufactured on foreign soil; and
WHEREAS, federal law requires the Department of Veterans Affairs to purchase
American Flags made in the United States from articles, materials, or supplies, all of which are
grown, produced, and manufactured in the United States to cover the caskets of departed
veterans.
BE IT RESOLVED BY THE CITY OF MELBOURNE, FLORIDA:
SECTION 1. That the City of Melbourne supports Florida House Bill 225 and Florida
Senate Bill 590, the “All American Flag Act,” and the purchase of United States and Florida flags
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Item No. 20
made in the United States from articles, materials, or supplies, all of which are grown, produced,
and manufactured in the United States.
SECTION 2. That the City Manager is hereby authorized and directed to provide copies of
this resolution to members of the Brevard County Legislative Delegation.
SECTION 3. That this resolution shall be in full force and effect immediately upon adoption
in accordance with the Charter of the City of Melbourne.
SECTION 4. That this resolution was duly adopted at a regular meeting of the City Council
on the
day of
, 2015.
BY:
Kathleen H. Meehan, Mayor
ATTEST:
Cathleen A. Wysor, City Clerk
Resolution No. 3476
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Item No. 20