Incident Response Pad Briefing Pack
Planning & Delivering Safe Work
Version 1.1
Contents

Introduction

Why change?

What’s changing?
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Incident Response Pad
Improvements
NEW Process
Example #1
Example #2
Pre PDSW ‘go-live’ message
Pre PDSW ‘go-live’ non-compliance pending change
Next steps
23-Feb-15 / 2
Introduction

Emergency response:
 comprises 6% of the work that happens out on site
 comprises 2% of the Safety related events which happen out on site

Safety is a core value and key to our success in delivering a better railway
for a better Britain and is fundamental in us achieving the Network Rail
vision

‘Everyone Home Safe Everyday’

The Incident Response Pad will provide all the forms required for incident
response
/
Why change?


Currently we have 2 forms:

RT3181 Form – Line Blockage Certificate

RT9909 Form – Record of Working Arrangements & Briefing Form
Why need to Change?



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NEW Proscient e-permitting system with NEW Permit
NEW SWL role
Need to remove duplication
Full RT9909 Form is not always required, only sections of it
What’s changing?
Colour perforated A5 bound Incident Response pad
What’s changing?: Improvements

Transition from the use of RT9909 into the use of 2 new forms:

Incident Response Permit (v1.0 Jan 2015)

Lookout / Site Warden Certificate (v1.0 Jan 2015)

Basic content from the RT9909 form remains, with duplication being removed

RT3181 content remains unchanged, only altered the look for easy identification
What’s changing?: Improvements

Use of colour to easily identify the forms

Link Incident Response Permit to Lifesaving Rules

Build in NEW SWL role and NEW permit requirements

Make clearer which forms to use and when to use

The new forms will remove duplication and simplify content
NEW Process – Part 1
This new process is an extract from Section 3.2 of NR/L2/OHS/133 ‘Code of
Practice for Planning and Delivering Safe Work (PDSW)’
This will be found on Safety Central from March 2015
The NEW Process is described in both words and diagrams on the next 4 slides
Incident response shall be undertaken by a Performing Authority (PA) that is
either Individual Working Alone (IWA) competent or, when more than one
individual, be led by a competent SWL
The Controller shall:
 select relevant incident response template (IRT) & create the incident
response permit (IRP)
 enter the IRP at the correct location on the map within Proscient
 notify the PA of any temporary change notices (TCNs), lessons learned
or additional hazards which are visible in Proscient and issue the permit
number to the PA
NEW Process – Part 2
The PA shall capture any TCNs, lessons learned or additional hazards on the
incident response permit pad
The PA is responsible for:
 completing the task and operational risk assessment, and capturing this, along
with protection from trains (safe system of work), on the incident response
permit pad
 taking the permit ‘live’, managing the response activity and closing the permit
As part of Step #3, the Signaller should be contacted to arrange any relevant
protection and assist with the completion of a Line Blockage Certificate if needed
As part of Step #12, the Signaller should be contacted to cancel any protection
arrangements if they were applied
NEW Process – Part 3
Please note that steps 5, 6 & 7 do not exist, they are not missing. The next step is #8.
NEW Process – Part 4
• Live from previous page
• From Live the SWL has several
options:
• Suspend
• Amend
• Handover
• Job Complete
• Job Incomplete
S
• The SWL in charge of the Job can
Suspend to Amend the permit via the
“MOWP”
• The SWL in charge of the Job shall make
sure the work has stopped before
making amendments to a permit.
• Once the permit has been Amended, the
permit will need to be Re-Authorised by
the AA
A
• The SWL in charge of the Job can Job
Complete the permit via the “MOWP”
• The SWL in charge of the Job shall
make sure the work area is left in a
safe clean and tidy condition
• The SWL in charge of the Job must
make sure the Work Group have left
the work area
• The SWL in charge of the Job can Job
Incomplete the permit via the “MOWP”
• The SWL in charge of the Job shall make
sure the work area is left in a safe clean
and tidy condition
• The SWL in charge of the Job must make
sure the Work Group have left the work
area
• The SWL must enter the reason why the
Job has been left as Job Incomplete
• The SWL in charge of the Job can
Suspend the permit via the “MOWP”
• The SWL in charge of the Job shall
make sure the work area is left in a
safe clean and tidy condition
• The SWL in charge of the Job must
make sure the Work Group have left
the work area
NOTE: If the SWL is unable to use the Mobile Optimised Web Page “MOWP” the SWL
shall request either the Planner or RA to carry out the required action within Proscient.
I
• The SWL in charge of the Job can Handover the
permit via the “MOWP”
• The SWL’s performing the Handover must have
a face to face conversation prior to handing the
Job over.
• The incoming SWL will Accept the Handover of
the permit via the “MOWP”
• Both must also confirm the Handover by
signing the Permit.
H
•
•
•
•
The Planner records any Lessons from the
paper copy of the permit into Proscient.
The AA must validate any lessons learnt.
The Planner can then Archive the Permit
There are other options within the Archive
database:
• Archive Do Not Copy
• Retained Archive
A
Example #1: Incident Response Permit Pg1
Single or Bi-Directional
Use the Lifesaving Rules &
Considerations on the
inside cover of the Incident
Response Pad to assist
Example #1: Incident Response Permit Pg2
This information will go back to the
Planner who will enter this information
into the Proscient system for future
works.
Example #1: Line Blockage Certificate (RT3181)
This form is the RSSB RT3181 Certificate which came into force 06 Dec 2014
Example #1: Lookout / Site Warden Certificate Pg1
Use the Sighting Distance
Charts at the front of the
Incident Response Pad to assist
Example #1: Lookout / Site Warden Certificate Pg2
Example #2: Incident Response Permit Pg1
Use the Lifesaving Rules &
Considerations on the
inside cover of the Incident
Response Pad to assist
Example #2: Incident Response Permit Pg2
Example #2: Lookout / Site Warden Certificate Pg1
Use the Sighting Distance
Charts at the front of the
Incident Response Pad to assist
Example #2: Lookout / Site Warden Certificate Pg2
Pre PDSW ‘go-live’ message

Please be advised that the NEW Incident Response Permit will take effect Nationally
from the date the first Route goes live with the introduction of the NEW PDSW Protocol
(NR/L2/OHS/133)

East Midlands is the first scheduled Route to Go-Live, as advised on Safety Central

Other Routes, still in a pre-PDSW Go-Live status, shall commence using this new Incident
Response Pad which contains the NEW Incident Response Permit at the same time

In doing this, some fields will be ‘not applicable’ until such time as your Route goes live

The next 2 slides indicate in red which fields on the Incident Response Permit this relates to
Pre PDSW ‘go-live’ message – IRP Pg1
Permit Number not
required pre Go-Live
Pre PDSW ‘go-live’ message – IRP Pg2
The Work Group declaration is
still required, however, it will not
apply to the permit Pre PDSW
Go-Live for your Route.
In this scenario, the
SWL will be the COSS
before PDSW Go-Live
has occurred for your
Route.
Times of permit changes are not
required Pre PDSW Go-Live has
occurring for your Route.
Lessons learnt are still required, however
there is no requirement to add these into
Proscient until PDSW Go-Live has occurred.
Pre PDSW ‘go-live’ non-compliance pending change
RT9909 is currently used to record briefing arrangements including when associated
with Incident Response
This new standard (NR/L2/OHS/133) contains the new Incident Response procedure
and use of the Incident Response Permit and Lookout/Site Warden Certificate
alongside (where appropriate) the existing RT3181 Line Blockage Certificate
A non-compliance pending change will be in place for each Route in order to
introduce an Incident Response Pad to replace the use of the RT9909 form for
Incident Response until the Route goes live with the PDSW Protocols and
NR/L2/OHS/133 becomes live
These can be found in the new Incident Response Pad:
 Incident Response Permit
 RT3181 Line Blockage Certificate
 Lookout / Site Warden Certificate
Next Steps

We have distributed a number of the Incident Response Pads out to each Route / Depot
so that you have a base stock

If further stocks are required, either immediately or in the future, these will need to be self
ordered and purchased either via i-store or RCOS (Rail Components Ordering System)
using Network Rail catalogue numbers, which can be found on Safety Central

If not already done so, you will need to register for a log-on in order to use the RCOS
system

Alternatively:
 these 3 forms will be downloadable directly from the NEW Proscient system
 these 3 forms will be saved on Safety Central under the Product Specifications section
 the Line Blockage Certificate (RT3181) can be obtained from RSSB in the usual way

Please direct any queries to [email protected]