1. finance
2. personal finance
3. insurance

AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
“A JOURNEY TO SECURITY”
25.03.2015
TENDER DOCUMENT
AWARENESS & PUBLICITY DRIVE THROUGH AIC-OWNED VAN
This Tender document has been prepared for engaging a VAN PUBLICITY AGENCY (VPA)
by Agriculture Insurance Company of India Limited (AIC) for conducting a Van Publicity
Project, titled सफर-ए-सरु क्षा (“A JOURNEY TO SECURITY”).
MEDIUM – MARUTI EECO 5-SEATER, NON-AC, BS-IV VANS, (TO BE
PURCHASED BY AIC AND HEADQUARTERED AT DESIGNATED REGIONAL
OFFICES (SHIFTABLE) – INITIALLY 4 VANS UNDER 4 ROs.
COVERAGE – APPROXIMATELY 1400 KM PER OPERATIONAL MONTH AND
100-120 VILLAGES PER OPERATIONAL MONTH (AS PER ADVICE OF
DESIGNATED REGIONAL OFFICE OR HO PUBLICITY DEPARTMENT FROM TIME
TO TIME)
--------------------------------------------------------------------------------1.
INTRODUCTION
Agriculture Insurance Company of India Limited (AIC) was formed under the aegies of the
Government of India consequent to the announcement by the then Hon'ble Union Finance
Minister in his General Budget Speech FY 2002-03 that – “……to sub-serve the needs of farmers
better and to move towards a sustainable actuarial regime, it was proposed to set up a new
Corporation for Agriculture Insurance".
AIC has been promoted by 6 Public Sector Financial Institution viz. General Insurance
Corporation, New India Assurance Company, Oriental Insurance Company, National Insurance
Company, United India Insurance Company and NABARD as a specialty Crop Insurance
provider to the Indian farming community. The Company is under administrative control of
Ministry of Finance, Govt. of India and also under operational supervision of Ministry of
Agriculture, Govt. of India.
AIC was incorporated on 20th December, 2002 with an authorized Share Capital of INR 1500
crore and a Paid-up Capital of INR 200 crore. AIC commenced business operations from 1st
April, 2003, by taking over crop insurance operations from its major Promoter, General
Insurance Corporation of India. Further on, AIC has developed its own products tailored to
specific crop insurance needs.
Currently, AIC covers around 2.4 crore farmers under its various crop insurance schemes,
making it one of the largest Crop Insurance Companies in the world. Of these, more than 86%
belong to the small & marginal category, i.e those who own 2 hectares or less land. The major
challenge is to reach the remotest farmer in the country and service him at an affordable cost.
Page 1 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
“A JOURNEY TO SECURITY”
AIC has its Registered Office and Head Quarters at 13th Floor, “AMBADEEP", 14, Kasturba
Gandhi Marg, New Delhi - 110 001. Apart from this there are 17 Regional Offices (ROs) across
the country. For more details about AIC’s business and offices, the Company website
(www.aicofindia.com) can be referred to.
AIC’s product line comprises of 2 broad baskets:
1.1 Government sponsored crop insurance schemes under the National Crop Insurance
Program (NCIP), consisting of Modified National Agricultural Insurance Scheme (MNAIS),
Weather Based Crop Insurance Scheme (WBCIS) and Coconut Palm Insurance Scheme
(CPIS). These constitute over 90% of our total business, but are subject to intense
competition.
1.2 The Company’s own crop insurance products [developed and marketed by AIC], which are at
present a small part of our business portfolio and require widespread Publicity to market
them:
Weather Index Based Insurance:
Traditional Crop Insurance:
1 Apple Insurance
1 Bio-fuel Tree/Plant Insurance
2 Coffee Rainfall Insurance
2 Cardamom Plant & Yield Insurance
3 Generic Weather Insurance (Rabi)
3 Potato Insurance
4 Grape Insurance
4 Pulp Wood Tree Insurance
5 Mango Insurance
5 Rubber Plantation Insurance
6 Varsha Bima
7 Jute Insurance
Over the last decade, the business scenario has changed drastically from near-monopolistic to
highly competitive, thereby enhancing manifold the criticality of the Awareness and Publicity
activities. To spread awareness and education about Crop Insurance, its various schemes, and
about AIC and its activities, and thus to remain ahead of the competition, AIC has embarked
upon a Van Publicity Project, titled सफर-ए-सरु क्षा (“A JOURNEY TO SECURITY”).
2.
SCOPE OF WORK FOR THE VPA UNDER THE PILOT PROJECT
The broad Scope of Work for the VAN PUBLICITY AGENCY (VPA) would be (inclusive but
not exhaustive):
2.1
2.2
2.3
ADMINISTRATION – Planning the route(s) in sequence, day-wise time table for Van
movement, specific product campaigns etc.
VAN FITMENT & ACCESSORIES – Audio Equipment, Van Camera, GPS, etc.
INSURANCE – Comprehensive Insurance for all elements of Project implementation
including installations and personnel during the Pilot phase (Van will be insured by AIC).
It shall be the sole responsibility of the VPA to take such safeguards at their end in respect
of the good custody of installations and safety of personnel.
Page 2 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
2.4
2.5
2.6
2.7
2.8
2.9
“A JOURNEY TO SECURITY”
MAINTENANCE – Entire maintenance of Van, GPS, Audio equipment etc. It shall be the
sole responsibility of the VPA to return the Van with all the installations in good
condition at the end of the engagement.
BRANDING – Creating design and layout of Van Branding in line with the region to be
covered, season etc.; Printing and designing distributable; in consultation with AIC.
DRIVER & KBP – Engagement, training (with help from AIC designated RO) and
remuneration of Driver & Krishi Bima Pracharak (KBP); both are to be provided a mobile
phone with a camera of at least 5 megapixel by VPA. KBPs must be at least graduate and
Regional language & Hindi speaking, and engaged with approval of AIC Regional Office.
PERMISSIONS & CERTIFICATES – Arranging for necessary permissions from the
appropriate Authorities for plying of Van and parking it at the places required; necessary
Certificates from Authorities to run the Van, Pollution Certificate from the concerned
authorities, etc.
MONITORING, SUPERVISION AND CONTROL – of Driver, Krishi Bima Pracharak
(KBP), Van movement etc., GPS & audio equipment monitoring etc. Tracking the
movement of Vans shall be done through various means, as detailed hereafter.
REPORTS, DOCS, PICTURES, CERTIFICATIONS – submission and analysis of standard
and regular Reports on activity and status on weekly basis to designated RO and HO
through email; major Reports as asked for by AIC to be submitted in soft copy or signed
hard copy to a reasonable extent. Other documents, photos, certifications etc. as asked for
by AIC.
The Scope of Work encompasses the full responsibility (inclusive but not exhaustive) of the
VPA if and as desired by the Company. However, it does not restrict the Company from
seeking those or any other services from any other individual or organization, or from
supervising the VPA in any manner desired by the Company. The activities of the VPA will be
monitored and supervised by the Company or its representatives and would be the basis of
satisfaction and payment.
3.
PROJECT PARAMETERS–The Contract will be for conducting the Van Publicity
Project on a “Per Van – Per Operational Month” basis across all India. The initial internal
proposition is to implement for 6 months in 4 to 5 States under 4 Regional Offices of the
Company, indicatively Patna (Bihar), Bangalore (Karnataka), Kolkata (West Bengal) and
Bhubaneshwar (Odisha). However:
a) The contract shall be applicable/modifiable/extendable by the HO Publicity Dept. across
geographies and timelines, at the Tendered approved rates and terms.
b) The actual ROs and States to be covered initially shall be informed at the time of award.
3.1
DURATION – The Project will be on “Per Van – Per Operational Month” basis
considering the time taken for Tender processing and award of Contract, the Project is
expected to start from May 2015.
3.2
VAN - Mobile Van, Maruti EECO 5-Seater, non-AC, BS-IV, shall be purchased by AIC.
Van will be handed over to VPA for installation of accessories.
Page 3 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
3.3
“A JOURNEY TO SECURITY”
ACCESSORIES - GPS, Van Camera, Audio Equipment and other accessories are to be
purchased and fitted by VPA at their own cost (Sl. 1 of Tender Financial Bid, Annexure3). These equipment and accessories shall be entirely the property of AIC. VPA shall not
have any right over these.
3.3.1 GPS: GPS device with 8 Sensors (detailed in 4.4) installed inside the Van. The broad
features of the GPS device would be:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
Network
GPS Sensitivity
Accuracy Position Accuracy
Velocity Accuracy
Time Accuracy
Battery
Output/input
Tracking
Communication
Memory
-
GSM/GPRS/GPS
161 dBm
5 meters, 2DRMS
0.1m/s
1 us synchronized to GPS time
Min.10 hrs or more in active mode
Digital and Analog
Tracking via SMS or GPRS
Two way communication
Device is to have own flash memory to store
15000 positional/waypoint
GPS reports on various aspects to be submitted periodically by VPA to AIC in an
automated manner, as detailed below.
a) Vehicle status – current information, vehicle ID, location, time and speed of the
vehicle.
b) Distance travelled Report, including Trip summary, Idle-time and Vehicle stoppage
summary.
3.3.2 Auto-click Camera installed inside the Van to automatically take pictures at an
interval of every 10 minutes while running.
3.3.3 Audio Equipment: Loud speaker, mike, and related items of superior quality and
standard known brand.
3.4
DISTRIBUTABLES –
3.4.1 Leaflets: Designing by VPA or AIC; Printing to be done by AIC.
3.4.2 Sun Board with Self Adhesive Vinyl of premium brand; Designing and printing of
size 37 cm X 44 cm, 3 nos. per village by VPA.
3.4.3 Golf Caps with AIC Branding to be designed and printed by VPA - @ 15 nos. per
village.
3.5
RUN – The Van would be running continuously for approx. 24 days per month, and
thereafter return to the base for rest and maintenance till the end of the month (approx. 6
days); Covering a distance of at least 1400 KM per operational month, @ approx. 5
villages per day, i.e. around 100-120 villages per operational month. The actual nos. may
Page 4 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
“A JOURNEY TO SECURITY”
vary a little due to terrain, climate, etc. Other procedures being completed, it would be
administratively convenient to run the Vans, Calendar Month-wise, being equal to an
Operational Month.
4.
MONITORING & CONTROL -
4.1
Milometer - The Milometer is the mechanical log of the kilometers traveled, and shall be
recorded in the manual Track Register.
4.2
Track Register – The manual Track Register shall be in the following format (every page
a fresh date):
DATE:
Sl.
START
LOC:
Location
Km
log
Signature of Bima Pracharak:
4.3
START
TIME:
Arrival
time
Depart
time
START
KM LOG:
Stop
point
Gathering
strength
Leader
name &
post
Contacts
(address
/phone)
Sign/
TI
Signature of Driver:
Mobile Phone with built in Camera – Every Driver and KBP shall carry a Camera (5
mp+) Mobile phone 24x7 for AIC RO/HO to contact them at any time. Moreover, these
mobiles will facilitate the AIC official to speak to the village Head Man and ascertain the
level of awareness imparted by the KBP.
With the help of the phone-camera, every Van-stop would logged digitally by at least 2
photos:
 1 photo to show the Sun Board put up, with site-evidence, &
 1 photo to show gathering with Van, KBP, Driver, site-board/hoarding etc.
4.4
Global Positioning System (GPS) - GPS is a space-based satellite navigation system that
provides location and time information in all weather conditions. We can track the live
Van movement. Past Van movement details can also be traced. Further we can use the
following additional fitments of GPS:
4.4.1 Seat Sensors: 4 nos., on KBP seat and 3 passenger seats (to track that Van is not
used for carrying passengers etc.)
Page 5 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
4.4.2
“A JOURNEY TO SECURITY”
Door sensors: 4 nos., to check the number of times Van doors have been opened.
4.5
Auto-click Van Camera - installed inside the Van to automatically take pictures at an
interval of every 10 minutes while running.
4.6
Miscellaneous - Apart from the above mandated controls, there may be some more
scenarios requiring monitoring and supervision. While it is the sole responsibility of the
VPA, some indicative scenarios and suggested control measures are given below:
4.6.1
4.6.2
4.6.3
4.6.4
Fuel Pilferage: Fuel card can be issued by the VPA to driver for filling fuel at
Petrol pumps.
Forged signatures in the Track Register: Can be cross verified by randomly
calling signatories from the Track Register
Van stolen: Insurance; GPS Tracker
Arson etc.: Insurance
5.
TENDER PROCESS FOR ENGAGEMENT OF VAN PUBLICITY AGENCY (VPA)
5.1
Engagement of VPA shall be done through a Tendering process, following the
“Combined Quality-cum-Cost Based System” (CQCCBS), involving two stages of
evaluation, viz. Technical and Financial.
5.2
Interested Agencies satisfying the Eligibility Criteria as set out in following section may
apply.
5.3
Bids must be submitted in a sealed super-cover marked “AIC-VPA-2015”, which will
contain the following:
5.3.1.
5.3.2.
5.3.3.
5.3.4.
5.3.5.
Application Form – as per Annexure – 1 with all supporting/evidential
documents, etc.
Signed copy of the entire Tender document, by the Authorized Signatory of the
Agency mentioning his/her Name, Designation, Address and Contact Number,
with rubber stamp and date, signifying the acceptance of the terms of tender by
the Bidder.
Technical Bid – in a sealed cover marked “AIC-VPA-2015-TECH”, containing
Annexure – 2 with all supporting/evidential documents, etc.
Financial Bid – in a sealed cover marked “AIC-VPA-2015-FIN”, containing
Annexure - 3, duly signed and sealed by the Authorised representative of the
VPA.
Demand Draft for Rs. 1,000/- favouring “Agriculture Insurance Company of
India Limited” in an open cover, being one-time non-refundable Tender Fee.
Page 6 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
5.4
“A JOURNEY TO SECURITY”
The Tender shall be duly signed by the Authorized Signatory of the VPA mentioning
his/her Name, Designation, Address and Contact Number, with rubber stamp and date.
5.5
The Tender shall be addressed to Chief Manager, Publicity Department, Agriculture
Insurance Company of India Ltd, at the Registered & Head Office, “Ambadeep”, 13th
Floor, 14, Kasturba Gandhi Marg, New Delhi – 110001.
5.6
The Tender must reach him LATEST by 13:00 hours on 15.04.2015 AIC SHALL NOT BE
LIABLE for Tenders lost in transit or submitted late.
6.
ELIGIBILITY CRITERIA FOR VPA
The Agency must qualify the following necessary Eligibility Criteria and furnish documentary
evidence of the same. Agencies not meeting the necessary Eligibility Criteria shall not be
considered for further evaluation.
6.1
The Agency should have at least 4 years’ experience of conducting Van Publicity, out of
which at least 2 years in rural areas.
6.2
The Agency should have experience of working with at least 1 Government
Department/ PSU, or similar type of organizations.
6.3
The Agency applying for engagement should not have been blacklisted by any
organization.
6.4
Turnover of the Agency for FY 2013-14 should be at least INR 3 crore.
The Agency needs to submit the necessary evidential Certificates/ Statements/supporting
documents, e.g. Work Orders from clients etc. In the event of not submitting any evidential
Certificate/ Statement/supporting document to the satisfaction of AIC, the application is liable
to be rejected.
6.5
Even though the Agency meets the Eligibility criteria, they may still be disqualified if:
6.5.1 They have made misleading or false representations in the forms, statements and
attachments submitted in proof of the qualification requirements.
6.5.2 Any record of their poor performance such as abandoning a project, not properly
completing the contract, inordinate delays in completion, litigation history, or
financial failures are found at any stage.
6.5.3 If any such information which would have entitled AIC to reject or disqualify the
Bidder, becomes known after the bidder has been found to be Eligible, AIC
reserves the right to cancel the Eligibility of the bidder at any later stage, without
assigning any reason thereof.
6.5.4 Bidders who canvas or attempt to influence the pre/post – Eligibility or selection
process shall necessarily and immediately be disqualified from the process.
Page 7 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
“A JOURNEY TO SECURITY”
AIC reserves the right to reject any Tender unilaterally without assigning any reason and no
query shall be entertained in this regard.
7.
BID EVALUATION
The Bid Evaluation Process would consider whether the VPA has requisite infrastructure,
manpower, expertise and experience to address AIC’s requirements and objectives. The
Evaluation Process will gauge the extent of thought process that has gone behind the
preparation of the Tender response, the degree of clarity, understanding of AIC’s stated
objectives and the level of commitment exhibited by the VPAs.
AIC, at its sole discretion, may waive any minor insufficiency, non-conformity or irregularity in
the response to Tender that does not constitute a significant material deviation provided such
waiver does not prejudice or affect the relative ranking of any VPA.
7.1
Eligibility Evaluation – Upon opening of Technical Bid, firstly, the Eligibility Criteria of
all the VPAs will be examined by AIC to determine whether:
7.1.1 The Eligibility criteria are materially and sufficiently met,
7.1.2 The documents submitted are evidential and sufficient,
7.1.3 The documents have been signed by the Authorised Signatory,
7.1.4 The response to Tender is generally in order.
Only those VPAs who are found eligible by AIC as per above would be considered for further
Technical Evaluation.
7.2
Technical Evaluation –
For VPAs satisfying the base-line Eligibility Criteria, the Technical parameters will be evaluated
by the Insurance Awareness Committee at AIC HO and Technical Score will be given.
Technical Evaluation shall be done by AIC on the Technical Bid on the basis of
documents/information/specimens furnished. After preliminary scrutiny and evaluation, a
physical visit of the initially shortlisted VPAs may be undertaken if felt necessary. AIC shall
have the right to inspect the premises of the Bidders in context of the Bid and its execution, on
any working day/time that it desires, without giving prior Notice.
Finally, the Technically Top-3 VPAs shall be shortlisted and announced on AIC’s website
(www.aicofindia.com). Only in respect of these technically shortlisted Top-3 VPAs, the Financial Bids
shall be opened.
It is being made clear that such evaluation is necessarily subjective to a degree and based on
perceptions and individual tastes/preferences. The final Technical selection of the Top-3
VPAs shall be at the sole discretion of the AIC and shall not be open to question.
Page 8 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
“A JOURNEY TO SECURITY”
7.3
Financial Evaluation –
The Financial Bids of the technically qualified Top-3 VPAs (as announced on the Co. website)
shall be opened at AIC HO on the date and time prescribed. Representatives of these VPAs may
attend.
7.4
Combined Score –
After the opening of the Financial Bid, the Combined Technical and Financial Score of each VPA
shall be calculated and the respective Combined Ranks ONLY shall be announced on the Co.’s
website.
For the Combined Score, the total Technical Score shall be allotted a weightage of 60, and the
Financial Score shall be allotted a weightage of 40, and the two Scores shall be added to
determine the Highest Combined Score.
7.5
Illustration of Combined Score –
It is assumed that in response to the Tender, Agencies A, B & C have submitted Bids.
For Technical Bid, assuming all of them have been found eligible, the Insurance Awareness
Committee awards 45, 50 & 55 marks (out of a total of 60 marks as per Annexure 2) to A, B and
C respectively.
Thereafter, the Financial Bids are opened. The quotes for A, B and C are found to be: Rs.120, Rs.
100 and Rs. 110 respectively.
Using the formula LQA/QA, where LQA stands for Lowest Quoted Amount of the Financial
Bid and QA stands for actual Quoted Amount of each Agency, the following Financial Scores
are achieved (out of a total weightage of 40 marks):
Financial Score of A: 100/120 x 40 = 33.33
Financial Score of B: 100/100 x 40 = 40.00
Financial Score of C: 100/110 x 40 = 36.36
Finally, the Combined Score would be:
A: 45 + 33.33 =
78.33 points >>
B: 50 + 40.00 =
90.00 points >>
C: 55 + 36.36 =
91.36 points >>
H3 rank
H2 rank
H1 rank
Agency C, at Rs.110 per month will be declared as H1.
The Topmost (H-1) Bidder in terms of Combined Score after Technical and Financial evaluation
shall be declared the “Successful (H-1) Bidder” and would be awarded the Contract subject to
their furnishing the Security Deposit (as below) within 7 working days from the date of
declaration.
Page 9 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
“A JOURNEY TO SECURITY”
SECURITY DEPOSIT of Rs. 3,00,000/- per Van is to be submitted by “Successful (H-1) Bidder”
only by Performance Bank Guarantee (PBG) in favour of “Agriculture Insurance Company of
India Limited” as a pre-condition before the Contract, initially for a period of 6 months from the
start of the 1st Van, renewable till the termination of the Contract. This PBG shall be returnable
to the Awardee Firm upon termination of the Contract, subject to final settlement of accounts to
the satisfaction of AIC. However, AIC shall have the sole discretion and authority to deduct or
forfeit part or full amount of the PBG in case of any deficiency in the execution of the
assignment in the opinion of AIC.
All the Scores (Technical & Financial) or the part-scores thereof, of any Bidder shall be entirely
internal and confidential to AIC; and AIC shall not be liable to disclose them to anyone under
any circumstance.
8.
TERMS & CONDITIONS FOR VPA
8.1
VAN RELATED:
8.1.1 The VPA shall have the sole and full responsibility of safe custody of the Van
including its installations and to keep the Van in the best operational condition at
all times.
8.1.2 Van will travel to locations as per the AIC’s decision.
8.2
DRIVER & KBP RELATED:
8.2.1 AIC will have the right to request for change of Driver/KBP in the event of their
inefficiency/misbehavior/rash driving/misconduct etc.
8.2.2 The Driver/KBP should be available exclusively at any time of the day.
8.2.3 The Police verification for the Driver and KBP is to be provided.
8.2.4 The VPA will make its own arrangements to take care of Driver/KBP, including
their safety and security at all times, one of the necessary measures being
comprehensive insurance for them.
8.3
PAYMENT RELATED:
8.3.1 The payment to the VPA shall be made after the end of each operational month,
subject to the completion of the activities to the satisfaction of HO Publicity
Department, and submission of all Reports, Documents, Pictures, and
Certifications etc. to the designated RM /HO Publicity Department in time for
processing. No advance shall be paid.
8.3.2 In case of non-operation of the vehicle for a day or part thereof, the proportionate
(to the no. of working days for that particular month) charge for the entire day
shall be deducted from their monthly payables.
8.4
CONTRACT RELATED:
8.4.1 The Successful Bidder shall execute the required agreements/deed including
leave and license agreement for plying the vehicle with AIC in the format
provided by AIC.
Page 10 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
8.4.2
8.4.3
8.5
“A JOURNEY TO SECURITY”
AIC can terminate the Contract by issuing 15 days’ notice without assigning any
reason.
In case of any doubt with regard to the Tender process, the decision of AIC shall
be final and binding.
INDEMNITY:
8.5.1 VPA will indemnify AIC for any claims/damages arising in the course of usage
of vehicle like thefts, accidents, damages to life and property of third party etc.
8.5.2 VPA is to also ensure the compliance of laws including labour laws as applicable
and the VPA will indemnify AIC for any liability arising out of such violation /
breach of any provision of laws.
8.5.3 Van shall be used for the purposes mentioned in the tender only. VPA shall use
the van strictly in accordance and adherence with the applicable laws of the land
and in no event shall use the same for any illegal, unlawful, immoral activities.
Any liability arising out of the usage of the van outside the purview of the tender
and /or in violation of any law shall be solely attributable to VPA and AIC shall
not be responsible for the same.
9. TIME SCHEDULE
The following Time Schedule must be adhered to:
SL.
DATE
ACTIVITY
1
Issuance of Tender on AIC website
25.03.2015
2
Last Date for submission of Tender
15.04.2015
3
Date of Opening Technical Bid
15.04.2015
4
Date of announcement of Top-3 (shortlisted) Bidders 23.04.2015
on AIC Website (www.aicofindia.com)
5
Date of Opening Financial Bid
23.04.2015
6
Date of Tender Award
27.04.2015
TIME
12 Noon
01:00 PM
04:00 PM
12 Noon
04:00 PM
03:00 PM
Page 11 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
“A JOURNEY TO SECURITY”
[On the letter head of the Bidding Agency]
ANNEXURE - 1
APPLICATION FORM FOR ENGAGEMENT OF VAN PROJECT AGENCY (VPA)
AWARENESS & PUBLICITY DRIVE THROUGH AIC OWNED VAN
1
1.1
1.2
1.3
1.4
2
3
4
NAME OF THE AGENCY
Regd. Office Address
Office Landline
Year of Establishment
Service Tax Registration No. &
PAN
Authorized Contact Person
:
:
:
:
:
Bank Account RTGS details
Turnover during the last three
Financial Years i.e. FY 2011-12,
2012-13 and 2013-14
:
:
____________________ & ___________________
(copy of certificate and PAN card to be submitted)
Name –
Designation –
Mobile –
Office Landline –
E-mail (cancelled cheque leaf to be submitted)
Audited Reports to be submitted
DECLARATION
We do hereby certify that the information as provided above and in Technical Bid is correct and
true in all respects. In case of furnishing any false information or suppression of any material
information, the application shall be rejected, besides which penalty can be imposed by AIC as
deemed fit.
We do hereby certify that our Agency has all the capabilities of conducting campaigns focused
on rural/semi urban/urban/metro masses/areas in major Indian languages.
We do hereby certify that our Agency has never been blacklisted by any Client, and never has
defaulted in paying dues to media houses, Banks and Tax authorities.
We do hereby agree to accept and abide by all the terms and conditions laid down from time to
time by Agriculture Insurance Company of India Ltd. in respect of this engagement.
Signature
Date:
Place:
Name and Designation of
Authorized Signatory with Seal
Page 12 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
“A JOURNEY TO SECURITY”
[On the letter head of the Bidding Agency]
ANNEXURE - 2
AIC-VPA-2014-TECH
TECHNICAL BID
Give figures or details wherever applicable. Documentary evidence must be furnished.
SL.
1
1.1
1.2
2
2.1
2.2
3
3.1
3.2
4
Parameter
Weight
Experience in years for Van
Publicity
Total Experience
Agriculture/Rural Experience
No. of Clients for Van Publicity
Govt./PSU Clients
Others except under 2.1
Facilities owned/contracted
Own Mobile Vans
Fabrication Workshop
No. of Offices (including Associates)
in India
TOTAL:
Response of
Bidder
25
15
10
Give Figures
Give Figures
20
15
5
Give Figures
Give Figures
10
5
5
5
(YES/NO)
(YES/NO)
Give Details
60
Date: ___________
Signature & seal of Authorized person
:
_________________________________
Name of Authorized person
:
_________________________________
Designation of Authorized person
:
_________________________________
Page 13 of 14
AGRICULTURE INSURANCE COMPANY OF INDIA LTD.
Regd. Office: 13th Floor, “Ambadeep”, 14, Kasturba Gandhi Marg, New Delhi – 110001
सफर-ए-सरु क्षा
“A JOURNEY TO SECURITY”
[On the letter head of the Bidding Agency]
ANNEXURE – 3
AIC-VPA-2014-FIN
FINANCIAL BID
The Financial Bid by VPA shall be on two counts, as per the table below. For all quotes, all
applicable Taxes shall be extra.
The Consolidated Charges will cover end-to-end costs incurred by the VPA, including the
following (i.e. no payment beyond the Consolidated Charges plus prevailing service tax will be
made, though the actionable lie with the VPA):
a) Cost of fuel to be used in running the vehicle.
b) Maintenance of the vehicle; replacement of tyres and parts.
c) Other taxes except Service Tax.
d) Driver’s/KBP’s remuneration, reimbursements, incentive, etc.
e) Cost of distributable like Sun Board, golf caps, etc.
f) Cost of GPS, audio-equipment and other accessories.
g) Comprehensive Insurance for all elements of Project implementation including
installations and personnel during the Pilot phase (Van will be insured by AIC).
h) Other operating as well as fixed expenses.
Particulars Per Van
SL.
Financial Bid (Plus Applicable Taxes)
1.
One-time Consolidated Capex Cost (Per
Van):
Rs. _____________________
(Rupees ________________________
________________________________
only)
2.
Monthly Consolidated Opex Charges (Per
Van):
Rs. _____________________
(Rupees ________________________
________________________________
only)
PLEASE NOTE THAT, FOR THE PURPOSE OF DETERMINING THE SINGLE FINANCIAL
BID (ELIGIBLE FOR ASSESSMENT), THE TOTAL OF THE CAPEX & ONE MONTH’S
OPEX SHALL BE CONSIDERED.
Date: ___________
Signature & seal of Authorized person
Name of Authorized person
Designation of Authorized person
:
:
:
_________________________________
_________________________________
_________________________________
Page 14 of 14