EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline EXECUTIVE SUMMARY Strategic planning for the future of Eastern Center for Arts and Technology has spanned over the past two years and is based on an organizational philosophy of continuous improvement. This process permeates throughout the entire plan. EASTERN has engaged staff, students, local business and industry, community members and sponsoring district personnel to engage in a process to create a Strategic Plan that incorporates the shared view of all. A Steering Committee was developed to oversee the development process. The development of the "Current Reality" was the initial step. Eight teams consisting of internal and external stakeholders met over the 2013-2014 school year in order to discuss EASTERN's strengths, weaknesses, opportunities and threats. This information was synthesized into six major themes for further development. In October 2014, a strategic planning retreat was held in which over 30 participants selected to represent the wide variety of EASTERN's community met to "drill down" on the work of the "Current Reality" teams and analyze the results. After careful review and discussion a consensus on four major goals was realized. I. II. III. IV. Student Success Student Recruitment External Partnerships Operational Sustainability The administrative team was than tasked to develop an implementation plan based on the goals set forth. The following analysis and data has been coalesced into a multi-year plan addressing areas of challenge. Action planning is provided along with professional development and technology needs. All of this collected information provides a roadmap to Eastern Center for Arts and Technology's future. PARTICIPANTS E-BOARD CURRENT REALITY SUMMARY GOALS ACTION PLANS IMPLEMENTATION PLAN KEY PERFORMANCE INDICATORS PROFESSIONAL DEVELOPMENT PLAN TECHNOLOGY PLAN EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline PARTICIPANTS Eastern Center for Arts and Technology believes that effective decision making must actively involve all of the school's constituents. EASTERN would like to acknowledge the contribution and participation of the following individuals. Their participation was essential to the development of this Strategic Plan. Mr. Gary Albert Mr. Thomas Allen Ms. Angela Altadonna Ms. Ferne Andre Ms. Latonia Ayscue Mr. Angelo Berrios Mr. Gary Bissig Ms. Maria Border Mr. Thomas Boutcher Ms. Beth Brodovsky Ms. Deb Burge Dr. Kim Callahan Mr. Joseph Carracappa Ms. Kathleen Carver Ms. Carol Ann Casciato Ms. Nick Ciasullo Ms. Joyce Clark Mr. Fran Clark Ms. Charlene Collins Ms. Eileen Collins Mr. Matt Conard Ms. Karon Crickmore Ms. Jackie Cullen Mr. Anthony Davis Ms. Erin Derby Mr. Gary Devine Mr. John Di Benedetto Ms. Irene Dickinson Mr. Melvin Dixon Ms. Carol Duell Ms. Tess Eichenberger Dr. Jeffrey Fecher Dr. Marykay Feeley Mr. Gary Felmey Ms. Joy Fraunfelter Capt. John Fugelo EASTERN, Culinary Arts Instructor EASTERN, Administrative Director EASTERN, School Improvement Coordinator EASTERN, Student Success Coordinator Abington Memorial Hospital Principal, Abington High School EASTERN Parent PPDC Instructor, Penn State University EASTERN, Software Support Specialist Iris Creative Group EASTERN, Administrative Director's Secretary Assistant Principal, Upper Moreland High School Principal, Upper Moreland High School Still Point International Technical Communications Inc. R. D. Bitzer Co., Inc. EASTERN Parent Local Union 380 Assistant Principal, Upper Moreland High School EASTERN, Supervisor's Secretary Conicelli Honda EASTERN, Computer Network Administration Instructor Executive Director, PACTA EASTERN Student EASTERN, Office Management Instructor EASTERN, Welding Instructor John J. DiBenedetto Associates, Architects, Inc. EASTERN, Business Manager EASTERN, Electronics Technology Instructor (Ret.) EASTERN, Practical Nursing Program Coordinator EASTERN, Student Success Coordinator Assistant Superintendent, Abington School District Superintendent, Lower Moreland School District EASTERN, Electrical Technology Instructor Associate Director CE, PSU, Abington Upper Moreland Township Fire Department Mr. Paul Geppert Mr. Frank Giordano Mr. Neil Goldberg Mr. Mark Goodman Ms. Hayley Granacher Ms. Tamara Graves Mr. Joseph Greb Ms. Jennifer Haney Ms. Pamela Hermann Dr. James Hessinger Ms. Lynn Hindermyer Ms. Susan Hoffman Mr. Hiliary Holloway Mr. Donald Horsfall Ms. Chynna Huff Dr. Andrew Ippolito Mr. Brian Jacoby Ms. Mr. Ms. Ms. Linda Kalita Walt Kenney Pat Kilmartin Maureen Klenk Mr. Jason Knox Ms. Allison Larson Ms. Denise Lavery Frasca Dr. Art Levinowitz Ms. Marisol Lezcano Ms. Wendy Leyden Mr. Robert Mallon Mr. Joel Marucheck Mr. Ed May Ms. Linda McAlpine Mr. Paul McCormick Mr. John McDonald Ms. Noreen McDonnell Ms. Amy Mednick Mr. Hans Meeder Dr. Robert Milrod Ms. Nicole Mohrey Mr. John Nodecker Ms. Debra O'Brien William A. Geppert Inc. Director of Special Education, Lower Moreland School District ARS, USDA Weinstein Supply EASTERN, Culinary Arts Aide EASTERN, School Nurse EASTERN, Assistant Director Counselor, Upper Moreland High School Counselor, Hatboro-Horsham High School Educational Testing Services (Ret.) Vice Principal/Special Education Coordinator, Cheltenham High School Technology Consultant The Holloway Safety Group, Inc. International Technical Communications Inc. EASTERN Student Assistant Dean of Academic Affairs, MCCC EASTERN, Heating, Ventilation & Air Conditioning Instructor EASTERN, Allied Health Instructor EASTERN, Protective Services Instructor EASTERN, Assistant Director's Secretary Special Education Transition Coordinator, Upper Dublin School District Aramark EASTERN, Supervisor of CTE Jeanes Hospital Joint Operating Committee President, Upper Dublin Executive Director, Montgomery County Workforce Investment Board EASTERN, Cosmetology Instructor R. W. Mallon Auto Paints EASTERN, Culinary Arts Instructor EASTERN, Technology Manager EASTERN, Human Resources Secretary Food Contractor/Instructor EASTERN, Automotive Instructor EASTERN, Testing/Student Data Aide EASTERN, Cosmetology Instructor Strategic Planning Consultant Superintendent, Upper Moreland School District EASTERN, Commercial Art Instructor Assistant Superintendent, Hatboro-Horsham School District EASTERN, Business Manager's Secretary Mr. Jeff Orkin Mr. Jeff Pakula Mr. Steven Parke Ms. Monica Parsons Mr. Cliff Patton Dr. Mark Pellico Mr. Ken Piccari Dr. Michael Pladus Mr. Kevin Reilly Mr. Elton Richardson Ms. Carolyn Riley Dr. Charles Rittenhouse Ms. Pam Roberts Mr. Thomas Roller Ms. Cori Sansalone Mr. Joe Sauers Lt. Earl Saurman Ms. Kathy Schick Ms. Joni Seth Ms. Amy Shields Mr. George Stahl Mr. Robert Steinbacher Ms. Lindsay Stock Dr. Suga Suganthan Ms. Jackie Thurlow Ms. Michele Tinsman Mr. Anthony Veneziale Mr. Dennis Williams Mr. Doug Wilson Orkin Electric Systems EASTERN, Construction Technology Instructor EASTERN, Collision Repair Technology Instructor EASTERN Student PECO Energy Company Principal, Abington Junior High School North Penn VW Mazda Superintendent, Upper Dublin School District (Ret.) EASTERN, Assistant Director (Ret.) Joint Operating Committee, Springfield Joint Operating Committee, Jenkintown Principal, Springfield High School Montgomery County Community College Principal, Jenkintown High School EASTERN, Student Success Aide Sauers Tree & Landscape Service Abington Police Department Strategic Planning Consultant EASTERN, IT Support Specialist EASTERN, Organizational Advancement Director EASTERN, Automotive Technology Instructional Aide EASTERN, Commercial Art Aide Assistant Principal, Upper Moreland High School DeVry University EASTERN, Accountant Joint Operating Committee, Abington Assistant Principal, Lower Moreland High School Principal, Hatboro-Horsham High School EASTERN, Student Success Aide EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline E-BOARD EASTERN's Mission The Mission of the Eastern Center for Arts and Technology, a leader in technology and in developing innovative, responsive programs, is to equip all students with the skills, knowledge and attitudes necessary to select, enter and succeed in a career and to anticipate and adapt to change by providing high quality technical instruction and specialized services. What We Believe Student success is the ultimate purpose of everything that happens in the school. Meaningful improvement in every aspect of the school is always identifiable and achievable. Every member of the school community sets high expectation in every endeavor, individual or collective. Effective decision making must actively involve all of the school's constituencies, and depends on access to and use of enough of the right kinds of data. What We Measure Student Performance Customer Satisfaction Staff Development Program Currency Organizational Efficiency What We Do We conduct a systematic, strategic review of each program in the school. Through the occupational advisory committees, not less than once every five years. We insure the students enroll for the right reasons and in programs that are right for them. We provide students with a warranty to assure employers that the students have successfully acquired the knowledge and skills needed for specific jobs and occupation. We actively seek, listen to, and act on the views of the business community. We work with leaders of the participating school districts to develop a sense of common ownership of the school and a common sense of the school's value. We value the staff of the school both as members of the school's learning community and as participating in the school's decision making processes. We offer programs that address the needs of the life-long learning. We charge our leaders with learning, leading, transmitting and building the organization's culture. EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline EASTERN's CURRENT REALITY A Listing of Strengths, Weaknesses, Opportunities and Threats The Current Reality represents work from eight (8) teams that examined EASTERN's internal strengths and weaknesses or identified perceived external opportunities and threats. During early winter 2014, each team met three times and focused on a specific area: Internal Teams (examined strengths and weaknesses) 1. 2. 3. 4. School Climate, Student Success, and Student Life and Services Finances, Facilities, Information Resources and Technology Health and Safety, Education Programs, Assessment Mission, Governance, and Institutional Planning External Teams (identified perceived opportunities and threats) 1. 2. 3. 4. Legal and Legislative Trends Technology and Environmental Trends Social and Local Demographics Trends Economic and Industry Trends Statement of Strengths and Weaknesses- Internal Teams SCHOOL CLIMATE, STUDENT SUCCESS, STUDENT LIFE AND SERVICES Strengths 1. Student of the Month awards are presented and shared with the community. 2. SkillsUSA activities are available to students in all programs and are aligned with the school's mission statement; a large number of students participate. 3. Stakeholders take pride in the school's mission statement. 4. Early, consistent and comprehensive communication exists between the participating schools' guidance counselors and EASTERN's Student Success Coordinator staff. 5. The Student Success Coordinator staff is proactive in identifying and sharing potential student issues with staff. Weaknesses 1. The responsibility of each administrator is not clearly defined and sometimes results in confusion for staff. 2. SkillsUSA membership can be increased; there is a plan in place but it requires modification. 3. Student data and surveys are collected but results are not shared with stakeholders. 4. There are limited opportunities for community involvement within existing activities. Open House, Back-to-School/Parents Night, and Awards Night target current students. Events designed for the entire community are not currently in place. 5. Systematic delivery of student assessments and identified student issues are not followed consistently by participating schools. 6. EASTERN's Student Success Coordinator is not consistently invited to prospective students' Individual Education Plan (IEP) meetings by participating schools. 7. There are currently five instructional aides to provide support services to students; this may not be enough as this population increases. FINANCES, FACILITIES AND INFORMATION RESOURCES AND TECHNOLOGY Strengths 1. EASTERN continues to provide excellence in preparing and presenting the Annual Budget and the Financial Statements to its stakeholders. 2. EASTERN continues to maintain and grow its fund balances despite the current economic climate. Guided by Board Policy G124 (subsection G), EASTERN will continue to appropriately reserve funds and be held to a responsible financial accountability required by participating districts and other stakeholders. 3. The facility management team is very responsive and is actively involved in the Aramark Safety Program. 4. Aramark EASTERN both possess buying power, key vendor partnerships, and access to field experts, materials and resources. 5. A comprehensive refresh schedule is in place for technology equipment; this allows for new technologies with limited infrastructure changes. 6. The technology department is tremendously responsive; a state-of-the-art helpdesk and uniform Service Level Agreements are in place. 7. Software deployment and imaging process is seamless. Weaknesses 1. Continuing Education programs may be improved by implementing a data-driven approach to analyzing programs that are to remain self-sustaining via tuition/local patron money. 2. Managing the vendor partnership to ensure the highest quality of maintenance and custodial services is paramount. The current contract with Aramark is due for renewal on June 30, 2014. EASTERN must maintain its confidence in the management services agreement with special emphasis on Aramark staffing and its declaration "to enhance the educational environments and experiences for EASTERN's students and staff." 3. There is a lack of consistent temperature regulation facility-wide. 4. There is a lack of safe, secured exterior storage. 5. The ramp entrance from the student parking lot is deteriorating and becoming unsafe. 6. The outdoor sign used to advertise the school's events is unattractive and inefficient; it does not have enough space to display the school's full website address. 7. A plan for the disposal of obsolete equipment does not exist. 8. A wireless (cellular) option does not exist; in the event of damage to the external wired infrastructure, there is no Internet redundancy. 9. The back-up restore system is all-inclusive, however, it is very slow and may take hours to restore a server. 10. PowerSchool, the student record system, is cumbersome and not meeting important needs. 11. Ongoing training for new and existing software is not made available to staff. HEALTH AND SAFETY, EDUCATIONAL PROGRAMS, AND ASSESSMENT Strengths 1. The Safety Committee meets monthly; staff is updated regularly. 2. The Evacuation and Response Team is awaiting board approval on new routes and memos of agreement (MOA) with businesses. 3. The Fire Drill Team ensures that monthly fire drills are performed safely. 4. Quantifiable and observable evidence of student performance and growth is collected using multiple valid and reliable assessments including NOCTI, industry certifications, and state exams. 5. Regular and accurate reporting of assessments is provided to stakeholders. 6. All programs have a strong alliance with their Occupation Advisory Committee (OAC). 7. Curricula are designed to prepare students for further study and/or entry into the workplace. 8. Staff and students are aware and knowledgeable of the school's mission statement and strive to meet its standards. Weaknesses 1. Hazard plans, evacuation sites, emergency communication and ICS/NIMS training are in need of updating (currently awaiting board approval for all). 2. A common, consistent lesson plan format is not in place; this is needed to ensure that all appropriate content is included and aligned to standards. 3. PA Core Standards are not explicitly integrated in curricula. 4. The Standards and Curriculum Framework sections of the PA Department of Education's Standards Aligned System (SAS) are not effectively incorporated into relevant curricular development processes. 5. Assessment of student learning and performance should continue to improve by updating and aligning assessments to reflect research-proven practices. 6. Currently, not all lesson plans are standardized to include assessments and best practices. MISSION, GOVERNANCE AND INSTITUTIIONAL PLANNING Strengths 1. The Mission is clearly and concisely communicated on the E-Board. 2. The data-driven Strategic Planning process continues to involve all stakeholders. 3. Parents overwhelmingly express satisfaction with the quality of programs, instructors, and the positive learning environment. 4. Leadership ensures that student success drives all decision-making. 5. A systematic and continuous evaluation of student success is measured using various data: completion, retention, placement, NOCTI, and academic attainment. 6. The Strategic Planning process integrates the requirements of the state mandated Comprehensive Plan, Middle States, Technology, and Professional Development Plan. 7. Leadership recently reviewed and revised all Joint Operating Committee Policies. Weaknesses 1. Some parents report that they do not understand and/or appreciate the quality of the Mission Statement. 2. There is a need to continue the focus on appropriate referral and placement in EASTERN programs by all participating schools. EASTERN's admission policy was developed in order to ensure that students are in the right program for the right reason; participating schools do not always support this policy. 3. Opportunities for staff recognition are minimal. 4. Teachers do not have a sufficient understanding of PA's Framework for Teaching. 5. The existing Career Pathways Committee needs further development. 6. Given the anticipated number of new teachers at EASTERN over the next several years, professional development may need to be revisited, specifically the topic of assertive discipline. Statement of Opportunities and Threats- External Teams LEGAL AND LEGISLATIVE TRENDS Opportunities 1. Periodic review and update the staff on current sexual harassment laws, child abuse laws and cyber safety protocols. 2. President Obama's STEM (science, technology, engineering, math) Initiative provides encouragement and incentives to increase rigor and integration of STEM education throughout all programs at EASTERN. Grants relating to STEM are widely available. Threats 1. Use of social media, by staff and students, could result in legal consequences to EASTERN. 2. Cyberbullying among students could lead to lawsuits or other negative consequences. 3. The PA School Performance Profile incentivizes participating schools to increase the number of students enrolled in Advanced Placement (AP) classes. Scheduling of these classes may conflict with students' intention to attend EASTERN. 4. Students who fail required Keystone Exams may need remediation. Scheduling of these classes or sessions may conflict with students' intention to attend EASTERN. TECHNOLOGY AND ENVIRONMENTAL TRENDS Opportunities 1. Optimize social media to connect with parents and community; share EASTERN's message on most widely used platforms. 2. The creation of an Instructional Technology Advisory Committee can offer teachers professional development regarding instructional technology resources such as apps and web based tools. (This differs from the existing Technology Review Committee whose focus is on technology infrastructure.) 3. Teachers may increase student engagement and productivity by increasing use of online and blended learning, using what is currently available as well as exploring additional resources. 4. The creation of a Green Team, involving members from all stakeholder groups, could identify and monitor school environmental issues and drive change towards a greener environment. Threats 1. EASTERN's building infrastructure is perceived as having air and water quality Issues. 2. EASTERN's technology infrastructure is not keeping up with demand and is not considered well secured. There is an increase in users and devices that puts the infrastructure at risk. 3. The threat of outside intruders is a concern; the doors are unlocked after school hours and the parking lots are not well lit at night. 4. The destructive use of social media poses a threat to EASTERN's students and staff. SOCIAL AND LOCAL DEMOGRAPHIC TRENDS Opportunities 1. Increase participating schools' staff and student awareness of multiple career pathways that can begin through EASTERN's programs, including emerging industries that may be unknown to students and parents. 2. Due to an increase in tuition and school closings, some students are leaving private schools and returning to public schools that have a strong connection to EASTERN. 3. Seek new and innovative ways to increase and strengthen parent and community partnerships. Threats 1. Nationally, there is a decrease in students' mental well-being and limited resources are available to school staff. 2. EASTERN's target community is aging which may result in fewer community members with school-age children. Further, an older community may force more young people to move out of the area. 3. The response to the PA Core Standards, high school requirements, and high stakes testing may create scheduling conflicts for EASTERN students. ECONOMIC AND INDUSTRY TRENDS Opportunities 1. Staff and students will benefit from ongoing opportunities to learn more about college and career pathways relating to emerging industries such as green jobs and STEMrelated careers such as coding, geothermal, and nano-technology. EASTERN is especially positioned to provide stronger technology education than participating schools. 2. Ensure that all students earn applicable digital badges, college credits, and industry certifications that are desired by industry. 3. Expand the school's funding base by increasing grant applications related to the emerging industries listed in opportunity number one (emphasizing the technology component of STEM), seeking and marketing new articulation agreements/dual enrollment options to increase EASTERN's enrollment, and widening local business partnerships that could result in additional financial support. Threats 1. Districts' budgetary constraints could result in schools sending fewer students to EASTERN. 2. The aging workforce may result in a limited pool of qualified CTE instructors. 3. If enrollment at EASTERN declines, so too does the pipeline of available skilled and trained employees for the local workforce. EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline STRATEGIC PLAN GOALS GOAL 1: Student Success Develop industry-driven programs with robust offerings while expanding support systems for diverse learners culminating in student success. GOAL 2: Student Recruitment Maximize enrollment with attention to fiscal resources and building capacity. GOAL 3: External Partnerships Promote the benefits of the school to external partners and increase partner involvement. GOAL 4: Operational Sustainability Create efficiencies to maintain highly effective operational support services. EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline ACTION PLANS Developed in conjunction with Meeder Consulting Group EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline ACTION PLANS Goal 1: Student Success Develop industry-driven programs with robust offerings while expanding support systems for diverse learners culminating in student success Initiative Action Steps 1.a. Evaluate current program offerings on a regular basis and expand or reduce as appropriate Beginning in 2015 and every three years thereafter, the Executive Advisory Committee shall conduct a regional workforce analysis and provide suggestions to the Joint Operating Committee. Conduct a review of the current Program Review Process to ensure that items such as professional development opportunities, data-based program performance, gap and capacity analysis, and technology related to emerging trends are included in the final report. In conjunction with the Program Review conducted every five years, each teacher will engage in a three- to five-day summer externship culminating in a report that informs the Occupational Advisory Committee of their observations of industry trends and how it may impact curriculum. Review and renew the current Student Success Network System and its processes Develop a process to allow mentors to work with students. 1.b. Create a Student Success Network that reduces barriers to student achievement utilizing internal and external resources (including alumni). Person(s) Responsible Administrative Director Time Line 2015-18 Assistant Director 2016-17 2018-19 Student Success Coordinator Supervisor of CTE 2015-18 2017-18 1.c. Deepen current and prospective student understanding of career pathways, beginning with an emphasis of EASTERN’s programs of studies. 1.d. Strengthen entrance counseling to help clarify students’ educational goals (such as military, postsecondary education, and workforce entry.) Explore multiple pathway options deriving from each program and ensure that the Occupational Advisory Committee membership represents a breadth of pathway options to ensure proper scope of CTE programs. Require each CTE program to offer several experiential learning activities over the course of the two year program, including: two external job site visits, two postsecondary classroom visits, and four industry-related guest speakers, all of which represent the breadth of pathway options. Together with partnering postsecondary institutions host an annual career pathways fair relating specifically to the programs that EASTERN offers. Encourage participating school districts to implement a career pathways counseling program Update program informational materials to explain multiple pathway options for each program, including direct work entry, certification, two-year college, four-year college degree, and military. During the first two months of instruction, require instructors to help students explore pathways options more deeply, and at the end of this period have the student clarify their current pathway educational goal. On an annual basis, tally student educational pathway goals and create a program-by-program and school-wide report on student educational goals. Assistant Director 2015-16 Supervisor of CTE 2016-17 Organizational Advancement Director Assistant Director 2017-18 Organizational Advancement Director 2016-17 Assistant Director 2017-18 School Improvement Coordinator 2017-18 2017-18 Goal 2: Student Recruitment Maximize enrollment with attention to fiscal resources and building capacity Initiative 2.a. Sustain the number of programs and sections necessary to meet enrollment goal of 500 students. 2.b. Review policies and procedures that potentially inhibit student enrollment at EASTERN 2.c. Strengthen marketing and outreach to middle school, ninth and tenth grade students, and parents. Action Steps Create high quality information materials for EASTERN and share extensively with 9th and 10th grade students. Create a professional development activity for middle school and high school counselors to share up-to-date workforce information and information about career pathways. Engage counselors in an open dialogue about college-career readiness and effective middle-skill occupations. Create a task force among participating school districts to identify course-taking requirements and scheduling policies that might inhibit participation in EASTERN programs. Create a report to be presented to the JOC and participating districts’ school boards identifying findings in the report. Train students from each program to be Program Ambassadors and host middle school students and other guests. Schedule Program Ambassador visits to participating high schools and middle schools. Experiment with outreach activities aimed at parents of middle school students, strengthening their understanding of middleskill careers and EASTERN stern’s programs. Continue to offer summer fun activities aimed at middle school students. Create summer camp or after school activities targeted to 9th and 10th grade students. Emphasize STEM themes. Person(s) Responsible Organizational Advancement Director Assistant Director Time Line 2018-19 Administrative Director 2016-17 Administrative Director Organizational Advancement Director 2017-18 2017-18 2015-16 2015-16 2015-19 2019-20 GOAL 3: External Partnerships Promote the benefits of the school to external partners and increase partner involvement. Initiative Action Steps 3.a. Develop a business plan to engage the broader business community and generate new revenue streams by positioning EASTERN as a total workforce development provider including secondary and/or adult education and customized training Create an inventory of all relevant business associations and organizations in the region served by EASTERN. Create marketing brochure specifically targeted to business partners explaining the school’s approach, mission, and ways businesses can be involved. Create a standard PowerPoint presentation and one minute, three minute, five minute, and ten minute presentations about EASTERN. Train key staff in delivery of the presentation. Work to have a short EASTERN presentation included on meeting agendas of regional business/industry organizations six times during each school year. Create an inventory of regional technical training programs delivered by education and training organizations. Deriving from the Regional Workforce Trends Analysis, identify opportunities for enhanced Adult Technical programs including certifications and associate degrees. Create a consultant position to serve as a liaison with businesses to generate incumbent worker training contracts. Once revenue justifies, create a permanent Business Services Liaison position Create a program that assists students in securing expanded learning opportunities within the workforce that may lead to employment. Develop and scale-up an employment placement program to assist students in securing work related to their program of study. 3.b. Develop a system that ensures that students connect with business and industry relevant to their employment goals Person(s) Responsible Adult Education Coordinator Organizational Advancement Director Time Line 2016-17 2016-17 2018-19 Adult Education Coordinator 2018-19 2016-17 2016-17 Administrative Director 2015-16 Supervisor of CTE 2015-16 2015-16 3.c. Develop business and corporate foundation sponsorship opportunities of new and/or existing programs. 3.d. Explore the role of the Eastern Foundation in securing tax-deductible donations to support the CTE programs. Recruit volunteers to service in one of several roles – guest speakers, competition judges, student mentors, work-site tour hosts, and teacher externship hosts. Create an inventory of specific projects and priorities (equipment purchases, student activity scholarships, facilities) at EASTERN, ranging from $500 to $5000, for which specific contributions could be targeted to address. Create an inventory of local, regional and corporate foundations that could be pursued to provide support for EASTERN program priorities. Create the opportunity for businesses and organizations to have special sponsorship “naming rights” as part of intensive support of EASTERN programs. The JOC will request that the Eastern Foundation create a report on the feasibility of receiving tax-deductible contributions to support CTE programs. 2015-16 Administrative Director 2016-17 2016-17 2017-18 Administrative Director 2018-19 GOAL 4: Operational Sustainability Create efficiencies to maintain highly effective operational support services Initiative 4.a. Create internal capacity and expertise for facilities management and capital planning. 4.b. Explore efficiencies in technological systems at EASTERN. 4.c. Create internal capacity and expertise for data management and reporting. Action Steps Develop a facility renewal maintenance plan on a room-byroom basis; create a facility maintenance schedule. Develop a renewal system for technology and create a maintenance schedule. Review and evaluate the roles and responsibilities of the technology department and provide recommendations for improvement. Rebuild data reporting capacities by developing reporting systems for student performance that is available to all stakeholders. Develop and implement professional develop on the use and analysis of student achievement data. Person(s) Responsible Business Manager Time Line 2015-16 Administrative Director 2017-18 School Improvement Coordinator 2015-17 EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline IMPLEMENTATION PLAN ID Task Name 1 Strategic Plan 2015-2021 Duration Start Finish Predecesso Resource Names Jun Jul u 2 3 Student Success Evaluate Current Program Offerings 1155 days Wed 7/1/15 Tue 12/3/19 900 days Wed 7/1/15 Tue 12/11/18 900 days Wed 7/1/15 Tue 12/11/18 4 Conduct Regional Workforce Analysis 90 days Wed 7/1/15 Tue 11/3/15 5 Conduct Review of Program Review Process 90 days Wed 10/5/16 Tue 2/7/17 Assistant Director 6 Implement Summer Externship for Teachers 30 days Wed 10/31/18 Tue 12/11/18 Assistant Director 660 days Wed 7/1/15 Tue 1/9/18 Tue 10/4/16 7 Improve Student Success Network 8 Review/Renew Student Success System 270 days Wed 7/1/15 9 Develop Mentor Program 180 days Wed 5/3/17 10 Emphasis Career Pathways 750 days Wed 11/4/15 Tue 9/18/18 Tue 8/23/16 Tue 1/9/18 8 Administrative Director Develop Pathway Models for Each Program 210 days Wed 11/4/15 Develop Externships for All Programs 180 days Wed 8/24/16 Tue 5/2/17 11 Supervisor of CTE 13 Host an Annual Career Pathways Fair 90 days Wed 5/3/17 Tue 9/5/17 12 Organizational Advanc 14 Expand Pathways Program to High Schools 270 days Wed 9/6/17 Tue 9/18/18 13 315 days Wed 8/24/16 180 days Wed 8/24/16 Tue 5/2/17 11 Organizational Advanc Implement Pathways Instruction 90 days Wed 5/3/17 Tue 9/5/17 16 Assistant Director 18 Develop a School wide Report on Pathway Goals 45 days Wed 9/6/17 Tue 11/7/17 17 1155 days Wed 7/1/15 Tue 12/3/19 555 days Wed 2/8/17 Tue 3/26/19 180 days Wed 7/18/18 Tue 3/26/19 90 days Wed 2/8/17 Tue 10/30/18 200 days Wed 6/1/16 Tue 3/7/17 180 days Wed 6/1/16 Tue 2/7/17 Administrative Director 20 days Wed 2/8/17 Tue 3/7/17 24 Administrative Director 1155 days Wed 7/1/15 Sustain Enrollment at or Above 550 21 Create High Quality Information Materials 22 Create Professional Development for Middle and High School Coun 23 Review Polices and Procedures related to enrollment 24 Create Scheduling Task Force including Participating Districts - 25 Present Final Report on Scheduling to JOC 26 Strengthen Marketing and Outreach 30 days Wed 7/1/15 45 days Wed 8/12/15 29 Experiment with outreach program aimed at parents 360 days Wed 10/14/15 Tue 6/5/18 Organizational Advanc 30 Create after school promotional camps 180 days Wed 3/27/19 Tue 12/3/19 Organizational Advanc 855 days Wed 7/1/15 Tue 10/9/18 765 days Wed 11/4/15 Tue 10/9/18 Tue 8/11/15 Tue 10/13/15 27 Organizational Advanc Establish Liaison to the Business Community 90 days Wed 11/4/15 34 Inventory Business Associations and Organizations 30 days Wed 3/9/16 Tue 4/19/16 33 Adult Education Coord 35 Develop Marketing Brochure Targeted to Business 30 days Wed 4/20/16 Tue 5/31/16 34 Organizational Advanc 36 Create Standard Presentations - 1, 3, 5, 10 Minute 30 days Wed 6/6/18 Tue 7/17/18 35 Organizational Advanc 37 Create Reporting Cycles at Regional Business Meetings 60 days Wed 7/18/18 Tue 10/9/18 36 Adult Education Coord 38 Inventory Regional Technical Training Programs 30 days Wed 4/20/16 Tue 5/31/16 33 Adult Education Coord Adult Education Coord 40 Identify educational opportunities with Adult Education Connect Students with the Business Community 30 days Wed 6/1/16 Tue 7/12/16 38 270 days Wed 7/1/15 Tue 7/12/16 Tue 11/3/15 42 41 Assist students secure employment 45 days Wed 9/2/15 42 Scale-up the Employment Placement Program 45 days Wed 7/1/15 43 44 Recruit Volunteers that will Connect Students to the Workplace Develop Business and Corporate Foundation Sponsorship Tue 3/8/16 Organizational Advanc 33 39 Tue 9/1/15 Tue 7/12/16 41 Supervisor of CTE Supervisor of CTE 180 days Wed 11/4/15 550 days Wed 3/9/16 Tue 4/17/18 Tue 4/19/16 Administrative Director 30 days Wed 3/9/16 46 Inventory Local, Regional and Corporate Foundations 60 days Wed 4/20/16 Tue 7/12/16 45 Administrative Director 47 Create Opportunity for "Naming Rights" 30 days Wed 3/7/18 Tue 4/17/18 46 Administrative Director 90 days Wed 4/18/18 Tue 8/21/18 Administrative Director 700 days Wed 7/1/15 Tue 3/6/18 49 Operational Sustainability 50 Create Capacity and Expertise for Facilities 260 days Wed 7/1/15 Tue 6/28/16 51 Explore Efficiencies in the Technology Systems 260 days Wed 3/8/17 Tue 3/6/18 Administrative Director 52 Create Capacity for Data Management and Reporting 520 days Wed 7/1/15 Tue 6/27/17 School Improvement C Project: Strategic Plan 2015-2021 Date: Thu 2/19/15 Task Split Supervisor of CTE Assistant Director Supervisor of CTE Organizational Advancement Director Assistant Director Organizational Advancement Director Assistant Director School Improvement Coordinator Organizational Advancement Director Assistant Director Administrative Director Administrative Director Progress Organizational Advancement Director Organizational Advancement Director Organizational Advancement Director Organizational Advancement Director Administrative Director Adult Education Coordinator Organizational Advancement Director Organizational Advancement Director Adult Education Coordinator Adult Education Coordinator Adult Education Coordinator Supervisor of CTE Supervisor of CTE Supervisor of CTE Inventory Specific Projects and Priorities Explore the Donations Sponsored by Eastern Foundation e Oct o Student Success Coordinator [50%],Assistant Director[50%] Administrative Director 45 48 2020 e Jan e MarApr a Jun Jul u Tue 12/3/19 Schedule Program Ambassadors Visits Engage the Broader Business Community e Oct o Assistant Director Assistant Director Prepare Program Ambassadors 32 2019 e Jan e MarApr a Jun Jul u Organizational Advanc 28 External Partnerships e Oct o Assistant Director School Improvement C 27 31 2018 e Jan e MarApr a Jun Jul u Tue 11/7/17 17 20 e Oct o Assistant Director Update Promotional Activities with Pathways Options Student Recruitment 2017 e Jan e MarApr a Jun Jul u Administrative Director[50%],Assistant Director[50%] Assistant Director 16 19 e Oct o Supervisor of CTE 12 Strengthen Entrance Counseling 2016 e Jan e MarApr a Jun Jul u Student Success Coor 11 15 e Oct o Supervisor of CTE Administrative Director Administrative Director,Organizational Advancement Director Administrative Director Administrative Director Business Manager Milestone Business Manager Administrative Director School Improvement Coordinator[50%] Summary Page 1 Project Summary External Tasks External Milestone Deadline EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline KEY PERFORMANCE INDICATORS EASTERN CENTER FOR ARTS ANDTECHNOLOGY Strategic Plan Final Report Outline KEY PERFORMANCE INDICATORS KEY INDICATOR BASELINE 2015-2016 2016-2017 2017-2018 Student Success Number of programs that have been certified as needed and up-todate through regional analysis. Number of teachers participating in teacher externships. Number of students served through Student Success Network. Number of external jobs visits per program. Number of guest postsecondary presenters per program Number of guest industry presenters per program. Student Recruitment Overall annual school enrollment of secondary CTE students, reported as a 2018-2019 2019-2020 2020-2021 GOAL EASTERN CENTER FOR ARTS ANDTECHNOLOGY Strategic Plan Final Report Outline KEY PERFORMANCE INDICATORS KEY INDICATOR number and as a percentage of a target goal of 550 students. Overall annual school enrollment of adult education students, reported as a number and as a percentage compared to previous year’s enrollment. Percent of participating school guidance counselors participating in career pathways professional development activity. Creation of report on findings relating to policies and procedures that may inhibit enrollment in EASTERN programs. Number of middle school students reached BASELINE 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 GOAL EASTERN CENTER FOR ARTS ANDTECHNOLOGY Strategic Plan Final Report Outline KEY PERFORMANCE INDICATORS KEY INDICATOR BASELINE 2015-2016 2016-2017 2017-2018 through Program Ambassadors. Number of middle school students and high school students reached through summer activities and after-school outreach activities. External Partnerships Number of business partners reached annually through presentations about EASTERN’s programs. Number of businesses reached through presentations and meetings by the Business Liaison Consultant. Number of adult students enrolled in contract training with local businesses. 2018-2019 2019-2020 2020-2021 GOAL EASTERN CENTER FOR ARTS ANDTECHNOLOGY Strategic Plan Final Report Outline KEY PERFORMANCE INDICATORS KEY INDICATOR Contract training revenues generated annually and as a percentage of the average previous three years of revenue. Number and type of expanded learning opportunities (ELOs) experienced by students, by program and school wide. Include: guest presenters in the classroom, workplace tours and visits (1-2 hours each), workplace job shadows (1 day each), internships and co-ops (1-12 weeks). Amount of grant funding and donated equipment value secured annually by the Eastern Foundation, BASELINE 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 GOAL EASTERN CENTER FOR ARTS ANDTECHNOLOGY Strategic Plan Final Report Outline KEY PERFORMANCE INDICATORS KEY INDICATOR BASELINE 2015-2016 2016-2017 2017-2018 and as a percentage of the average from the previous three years. Operational Sustainability On-time development and approval of the renewal maintenance plan. Reduction in the number of emergency facility repairs on a year-by-year basis. Number of professional development experiences for data use and technology implementation delivered to teachers and staff. 2018-2019 2019-2020 2020-2021 GOAL EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline PROFESSIONAL DEVELOPMENT PLAN Eastern Center for Arts and Technology must provide a wide range of professional development activities to staff to meet all instructional and school wide goals. The expected large turnover of staff necessitates the professional development plan contain introductory training as well as training in process and policy to effectively function as an EASTERN employee. Meanwhile veteran staff need to continue professional development in educational trends and best practices as well as any new mandates that may be enacted by the Pennsylvania Department of Education during the duration of this strategic plan. Action Provide training in Pennsylvania Career to Work Standards. Provide training on "backwards curricular design". Provide training on usage of a common lesson plan format. Provide training on Cooperative Education procedures and processes. Provide training on asset management. Provide methods to grow the Occupational Advisory and Executive Advisory Committee system. Provide training in Career Pathways. Provide training on facility repair and refreshment cycle. Provide training on how to identify and use "program ambassadors". Provide training on data analysis to improve instruction. Provide training on how to be a mentor. Provide professional development on CTE and Responsible Assistant Director Timeline 2015-2016 Assistant Director 2015-2016 Assistant Director 2015-2016 Supervisor of CTE 2015-2016 Business Manager 2015-2016 Assistant Director 2016-2017 Assistant Director 2016-2017 Maintenance 2016-2017 Supervisor of CTE 2016-2017 Assistant Director/School Improvement Coordinator 2016-2017 2017-2018 Assistant Director 2017-2018 Assistant Director 2017-2018 EASTERN for Middle and High School counselors. Provide training on integration of PA Core Standards into the vocational curriculum. Provide business engagement strategies. Assistant Director 2017-2018 School Improvement Coordinator/Organizational Advancement Director 2019-2020 Ongoing Professional Development Action Provide training in the culture and values of EASTERN to new staff members. Provide training on Dual Enrollment and Program Certifications. Provide training on the student software package. Provide shared view and district reporting requirements. Provide opportunities to improve program content and instructor knowledge. Provide training in the marketing strategies taking place at EASTERN. Provide training on Articulation Agreements. Provide training in workplace safety. Provide training in "All Hazards" situations and plan. Continue to provide a comprehensive induction program. Provide training in purchasing processes. Responsible Assistant Director Timeline Ongoing as needed 2015-2021 Assistant Director/Organizational Advancement Director Supervisor of CTE Ongoing as needed 2015-2021 Student Success Coordinators Ongoing as needed 2015-2021 Ongoing as needed 2015-2021 Assistant Director Ongoing as needed 2015-2021 Organizational Advancement Director Ongoing as needed 2015-2021 Organizational Advancement Director Safety Committee Ongoing as needed 2015-2021 Ongoing as needed 2015-2021 2015-2016 Updates as needed 20162021 Ongoing as needed 2015-2021 Supervisor of CTE Assistant Director Business Manager Ongoing as needed 2015-2021 Provide analysis on OAC committee and how they function, including effectiveness, organization and resulting program improvement. Provide training in the ELO process. Provide strategies to market EASTERN to the districts and community. Provide training on IEP use, implementation and modification to enhance instruction. Provide training on enhancing instruction with MAX Teaching. Provide training (updates) on cyber safety, sexual harassment and child abuse reporting. Provide training on updates to instructional technology. Provide training on the Educator Effectiveness model. Assistant Director See Program Review Schedule 2015-2021 Assistant Director Ongoing as needed 2015-2021 Ongoing 2015-2021 Organizational Advancement Director Student Success Coordinators Ongoing as needed 2015-2021 Assistant Director Ongoing (9 days per year) 2015-2021 Human Resources Ongoing as needed 2015-2021 Technology Management Services Assistant Director/Supervisor of CTE Ongoing as needed 2015-2021 Ongoing 2015-2021 EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline TECHNOLOGY PLAN EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline TECHNOLOGY PLAN Type Area Investigate Bandwidth Description As the role of the Internet continues to impact the day to day operation of EASTERN we must be prepared to meet the increasing demands. The State Educational Technology Directors Association (SETDA) projects the demand on educational internet usage will increase by an order of magnitude between 2015-2018. EASTERN will monitor its usage and increase capacity as needed. http://thejournal.com/articles/2015/03/12/network-speed.aspx http://www.setda.org/wpcontent/uploads/2013/09/The_Broadband_Imperative.pdf EASTERN recently adopted virtual desktop infrastructures (VDI) in the classrooms for its cost savings, efficiency and security. In the future EASTERN will begin rolling out VDI to the Administrative users. The Federal Times wrote “The virtual desktop can be managed centrally, greatly improving security and implementation of the newest apps and software”. These are key areas of focus for EASTERN in addition to the cost savings VDI provides. http://www.federaltimes.com/story/government/it/2015/03/09/virtualdesktops-security-mobility/24642019/ EASTERN will continue to investigate expanding the adoption of Cloud Services within the organization. This includes, but is not limited to moving Exchange and Sharepoint to the cloud. Continuing our goals of decreasing cost while increasing flexibility and security, adding email and document management to the cloud may meet our needs. http://www.salesforce.com/uk/socialsuccess/cloud-computing/whymove-to-cloud-10-benefits-cloud-computing.jsp Investigate VDI Investigate Cloud Services Cost $1,200 per year for the duration of the plan $10,000 - 2017 $10,000 - 2018 $10,000 - 2019 Approximately $1,700 for the duration of the plan Update Disaster Recovery Review Security Procedures Processes Review Web Development Investigate Explore Efficiencies EASTERN’s disaster recovery plan was implemented approximately 8 years ago per the standards at that time. Our current plan utilizes a secondary server and SAN (Storage Area Network) located across the street at Upper Moreland HS server room. Since then a more robust solution has been realized that included the DR site to be located at least 50-100 miles from the primary site. Replicas of all of our VMs (Virtual Servers) will be readily available to either restore or start up as needed. As EASTERN grows more reliant on technology there is a greater emphasis on security. EASTERN will develop and adopt new standardized security processes. These procedures will help ensure the privacy of our users and govern what is shared with 3rd party vendors. Focusing on access control, encryption and proactive testing will help ensure EASTERN remains secure. Through the use of training and online resources EASTERN will increase capacity for web development. With the right tools and support, web based platforms could be developed to help facilitate EASTERN employees’ needs. Internally developed software would fit EASTERN’s unique requirements. Develop a renewal system for technology and create a maintenance schedule. Review and evaluate the roles and responsibilities of the Technology Department and provide recommendations for improvement. $36,000 - 2019 $36,000 - 2020 $1,700 per year for the duration of the plan Approximately $1,350 - 2016 $1,350 - 2017 $1,350 - 2018 No Costs Associated 2017-2018 EASTERN CENTER FOR ARTS AND TECHNOLOGY Strategic Plan Final Report Outline TECHNOLOGY EQUIPMENT REPLACEMENT SCHEDULE 2015-2016 11-Admin 20-Theory $ 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 11-Admin 11-Admin 11-Admin 11-Admin 11-Admin 20-Theory 20-Theory 20-Theory 20-Theory 20-Theory 12-iPads 43-Laptops 16-iPads 35,200.00 $ 44,350.00 $ 35,200.00 $ 95,400.00 $ 35,200.00 $ 47,400.00 2015-2016 2016-2017 TMS © Business © School Impr. © Check PN Admin $ 8,400.00 $ 5,100.00 2017-2018 Director Asst Dir Supervisor $ 7,200.00 2018-2019 Instructor (17) Rm 147 $ 6,050.00 2019-2020 Admin © TMS Rm 145 $ 6,900.00 2015-2016 2016-2017 AUT Rm 145 COL COA ELE/HVC CUL AD Conf Rm Rest./Spare $ 23,600.00 $ 17,200.00 2017-2018 2018-2019 2019-2020 ALH PN COS COA/CNA CNA LSC? Rm 146 PRT OMT Rm 147 Dir. Board Rm Sem. Rm $ 21,600.00 $ 23,600.00 $ 23,600.00 2015-2016 2016-2017 MAC Rm 149 COA Laptops $ 28,000.00 $ 23,100.00 2017-2018 MAC MAC Server $ 25,600.00 2015-2016 Master Switch Access Points 2016-2017 Patch Cables Patch Panels Int. Wiring UPS $ 103,762.94 $ 128,535.00 $ 198,962.94 $ 218,285.00 2018-2019 Room 150 $ 20,900.00 2019-2020 MAC COA Laptops $ 28,000.00 2017-2018 2018-2019 2019-2020 Backup Server Blade Server Phone System Disk-Disk SAN Blade Enclosure Phones SANs Closet Switches Tape Drive $ 97,600.00 $ 85,600.00 $ 159,060.00 $ 187,200.00 $ 231,550.00 $ 252,760.00 2020-2021 TMS © School Impr. © PN Admin $ 8,400.00 2020-2021 AUT COL ELE/HVC AD Conf Rm $ 23,600.00 2020-2021 Rm 149 $ 23,100.00 2020-2021 Master Switch Access Points Wireless Ctrlr $ 118,762.94 $ 221,262.94
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