1. law, govt and politics
2. government
3. legislative

AGENDA
REGULAR MEETING OF COUNCIL
CITY HALL COUNCIL CHAMBERS
MONDAY, APRIL 13, 2015
6:00 P.M.
(1)
CALL TO ORDER
(2)
PUBLIC INPUT PERIOD
(3)
ADOPTION OF THE AGENDA
(4)
REGISTERED PETITIONS AND DELEGATIONS
a) Delegation from Encompass Benefits
Members from the Encompass Benefits will present to Council on Employee Benefit
package options. * Additional information will be provided at the meeting.
(5)
ADOPTION OF THE MINUTES AND COMMITTEE RECOMMENDATIONS
a) THAT the minutes of the Special Meeting held on March 10, 2015 be adopted.
b) THAT the minutes of the Special Meeting held on March 12, 2015 be adopted.
c) THAT the minutes of the Special Meeting held on March 13, 2015 be adopted.
d) THAT the minutes of the Special Meeting held on March 16, 2015 be adopted.
e) THAT the minutes of the Special Meeting held on March 17, 2015 be adopted.
f) THAT the minutes of the Committee-of-the-Whole Meeting held on March 23, 2015 be
adopted and any recommendations within be approved.
g) THAT the minutes of the Regular Meeting held on March 23, 2015 be adopted.
h) THAT the minutes of the Special Meeting held on March 24, 2015 be adopted.
i) THAT the minutes of the Special Meeting held on March 25, 2015 be adopted.
j) THAT the minutes of the Committee-of-the-Whole Meeting held on March 25, 2015 be
adopted and any recommendations within be approved.
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k) THAT the minutes of the Public Consultation held on March 26, 2015 be adopted and
any recommendations within be approved.
l) THAT the minutes of the Special Meeting held on March 27, 2015 be adopted.
m) THAT the minutes of the Special Meeting held on March 30, 2015 be adopted.
n) THAT the minutes of the Special Meeting held on March 31, 2015 be adopted.
o) THAT the minutes of the Committee-of-the-Whole Meeting held on April 1, 2015 be
adopted and any recommendations within be approved.
p) THAT the minutes of the Committee-of-the-Whole Meeting held on April 7, 2015 be
adopted and any recommendations within be approved.
(6)
UNFINISHED BUSINESS
a) Request for Council Decision, Review of Policies – 03-05 – Personal Expense &
Travel
THAT Council approves Policy No. 03-05 Personal Expense & Travel Policy as
amended.
(7)
RECOMMENDATIONS FROM STAFF FOR DECISION
a) Request for Council Decision, Golden Bear Daycare Centre – Landscaping Project,
Planner
THAT Council supports the landscaping proposal from Golden Bear Children’s Centre
by providing written consent.
b) Request for Council Decision, Development Permit Application – 1492A Kootenay
Avenue, Planner
THAT Council approves the Development Permit application for the property legally
described as Lot B, Plan NEP21647, Section 34, Township 9A, Kootenay Land District
(PID 018-951-309); located at 1492A Kootenay Ave
Subject to the following conditions:
THAT the applicant follows the recommendations listed below from the report by
Masse Environmental Consultants dated November 5, 2013.
• A silt fence should be installed along the north property boundary to isolate the
work site and keep equipment and workers from entering the riparian reserve zone.
• Removal of vegetation within the remaining riparian zone in the City of Rossland
lane right of way is prohibited.
• Excavation must be halted during and immediately after intense rainfall events.
• Disturbed areas must be minimized and grubbing and stripping of grasses and soils
should be restricted to the area of work.
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•
•
•
•
Surface runoff must be directed away from exposed soils.
All exposed soils should be re-vegetated as soon as possible.
Erosion and sediment control structures must remain in place until at least 90% of
the construction is complete and exposed soils are re-vegetated.
If larch trees are removed they should be replaced at a 2 to 1 ratio with native plant
species.
c) Request for Council Decision, Gas Tax Strategic Priorities – Asset Management
Plan Grant Application, Planner
THAT Council endorses the Strategic Priorities Fund Capacity Building Application for
up to $75,000 towards the development of an Asset Management Plan to maximize the
value and ensure the sustainability of investments in City of Rossland infrastructure,
AND FURTHER;
THAT Council budgets an additional $25,000 towards this project.
(8)
BYLAWS
a) Request for Council Decision, Bylaw No. 2581 – Zoning Amendment Bylaw for
3975 Red Mountain Road, Planner
THAT Bylaw No. 2581 – Zoning Amendment Bylaw be adopted.
b) Request for Council Decision, Bylaw No. 2582 – Zoning Amendment Bylaw for
1678 Third Avenue, Planner
THAT Bylaw No. 2582 – Zoning Amendment Bylaw be adopted.
(9)
STAFF UPDATES AND REPORTS
(10)
REQUESTS ARISING FROM CORRESPONDENCE
Correspondence from Ms. Jill Spearn regarding the former Deputy Chief
Administrative Officer/Corporate Officer and the Manager of Operations.
(11)
INFORMATION ITEMS
a) UBCM - The Compass Newsletter for March 18 & 25, 2015. Recommendation to
receive and file.
b) Emergency Management BC (EMBC) Senior and Elected Officials Workshop in
Castlegar May 27th, 2015 10 am to 2 pm. Recommendation to the Interim
Emergency Manager to workshop.
c) Ministry of Jobs, Tourism and Skills Training and Minster Responsible for Labour
Correspondence from the Assistant Deputy Minister RE: “Starting a Restaurant in
BC” online resource. Recommendation to receive and file.
d) Youth Action Network - Use of the Rossland Curling Rink in the off-season.
Recommendation to receive and file.
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e) FortisBC Community Energy and Emission Planning – Proposal Information.
Recommendation to receive and file.
f) City of Rossland Memorandum from the Planner - Follow up from the March 9,
2015 Regular Meeting regarding the Queen Street Retaining Wall.
Recommendation to receive and file.
g) City of Rossland Memorandum - Follow up from the March 9, 2015 Regular
Meeting regarding the Ophir Reservoir Feasibility Study. Recommendation to
receive and file.
h) Trail Girls Softball League Differential Fee Subsidy for Use of Greater Trail
Facilities Application for $1000. Recommendation to approve application.
i) Regional District of Kootenay Boundary - Mayor’s Report on Meetings Attended in
March, 2015. Recommendation to receive and file.
j) Regional District of Kootenay Boundary 2015-2017 Fire Hydrant Agreement –
Follow up from the April 1st Committee-of-the-Whole Meeting. Recommendation
to direct Staff to sign agreement or for Council to consider rate increases.
(12)
MEMBER REPORTS
(13)
RELEASE OF DECLASSIFIED IN-CAMERA MATTERS
(14)
RECESS TO IN-CAMERA MEETING
THAT the proceedings of the meeting of the April 13, 2015 be closed to the public
pursuant to Sections 90(1)(c) Labour Relations of the Community Charter.
(15)
ADJOURNMENT
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--4A'
CITYOF ~W'-
RQSSLAND
MEMORANDUM
DATE: April 9, 2015
FILE: 110.04/2015
TO: Mayor and Council
SUBMITTED BY: Acting Chief Financial Officer
SUBJECT: Benefits Broker
Following the Committee of the Whole meeting on February 17, 2015, Council directed staff to seek the
advice of a benefit broker to compare benefits package costs.
The Acting Chief Finance Officer has been working with Encompass Benefits & HR Solutions Inc.
Following discussion regarding service levels and potential benefits staff recommend;
Recommendation:
THAT Council directs Staffto change benefit broker to Encompass Benefits & HR Solutions Inc
AND FURTHER;
THAT Council direct staff to approve Encompass Benefits & HR Solutions Inc. to open communications with Sunlife
(the current provider) to negotiate potential cost savings and other value adding benefits.
Acting Chief Financial Officer
y Corporate Officer
Phone 250 362 7396 Fax 250 362 5451
Email [email protected] Web rossland.ca
1899 Columbia Avenue, PO Box 1179. Rossland, BC VOG 1YO, Canada
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THE CORPORATION OF THE CITY OF ROSSLAND
SPECIAL MEETING OF COUNCIL
FRIDAY, MARCH 10, 2015
IMMEDIATELY RECESSING TO IN-CAMERA PURSUANT SECTION 90(1)(C) –
LABOUR RELATIONS OF THE COMMUNITY CHARTER
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR ANDREW ZWICKER
COUNCILLOR JOHN GREENE
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR MARTEN KRUYSSE
CALL TO ORDER:
The Mayor called the Meeting to order at 3:00 P.M.
MOTION TO WAIVE NOTICE OF MEETING:
MOTION:
MOREL/ZWICKER
RESOLVED THAT COUNCIL WAIVES NOTICE OF THE SPECIAL MEETING HELD ON
MARCH 10, 2015 PURSUANT SECTION 127(4) OF THE LOCAL GOVERNMENT ACT.
CARRIED.
Unanimous Vote
RECESS TO SPECIAL IN-CAMERA MEETING OF COUNCIL
MOTION:
MCLELLAN/ZWICKER
RESOLVED THAT THE PROCEEDINGS OF THE SPECIAL MEETING HELD ON MARCH 10,
2015 BE CLOSED TO THE PUBLIC PURSUANT TO SECTION 90(1)(c) LABOUR RELATIONS
OF THE COMMUNITY CHARTER.
CARRIED.
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ADJOURNMENT:
MOTION:
GREENE/MOREL
RESOLVED THAT THE MARCH 10, 2015 SPECIAL IN-CAMERA MEETING OF COUNCIL
BE ADJOURNED AT 3:45 P.M.
CARRIED.
CERTIFIED CORRECT:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
SPECIAL MEETING OF COUNCIL
THURSDAY, MARCH 12, 2015
IMMEDIATELY RECESSING TO IN-CAMERA PURSUANT SECTION 90(1)(C) –
LABOUR RELATIONS OF THE COMMUNITY CHARTER
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR ANDREW ZWICKER
COUNCILLOR JOHN GREENE
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR MARTEN KRUYSSE
CALL TO ORDER:
The Mayor called the Meeting to order at 2:00 P.M.
MOTION TO WAIVE NOTICE OF MEETING:
MOTION:
KRUYSSE/ZWICKER
RESOLVED THAT COUNCIL WAIVES NOTICE OF THE SPECIAL MEETING HELD ON
MARCH 12, 2015 PURSUANT SECTION 127(4) OF THE LOCAL GOVERNMENT ACT.
CARRIED.
Unanimous Vote
RECESS TO SPECIAL IN-CAMERA MEETING OF COUNCIL
MOTION:
MOREL/COSBEY
RESOLVED THAT THE PROCEEDINGS OF THE SPECIAL MEETING HELD ON MARCH 12,
2015 BE CLOSED TO THE PUBLIC PURSUANT TO SECTION 90(1)(c) LABOUR RELATIONS
OF THE COMMUNITY CHARTER.
CARRIED.
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ADJOURNMENT:
MOTION:
MOREL/GREENE
RESOLVED THAT THE MARCH 12, 2015 SPECIAL IN-CAMERA MEETING OF COUNCIL
BE ADJOURNED AT 2:40 P.M.
CARRIED.
CERTIFIED CORRECT:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
SPECIAL MEETING OF COUNCIL
FRIDAY, MARCH 13, 2015
IMMEDIATELY RECESSING TO IN-CAMERA PURSUANT SECTION 90(1)(C) –
LABOUR RELATIONS OF THE COMMUNITY CHARTER
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR ANDREW ZWICKER
COUNCILLOR JOHN GREENE
COUNCILLOR LLOYD MCLELLAN
ABSENT:
COUNCILLOR MARTEN KRUYSSE
CALL TO ORDER:
The Mayor called the Meeting to order at 3:00 P.M.
ADOPTION OF THE AGENDA:
MOTION:
MOREL/COSBEY
RESOLVED THAT COUNCIL ADOPTS THE MARCH 13, 2015 SPECIAL MEETING
AGENDA.
CARRIED.
RECESS TO SPECIAL IN-CAMERA MEETING OF COUNCIL
MOTION:
GREENE/ZWICKER
RESOLVED THAT THE PROCEEDINGS OF THE SPECIAL MEETING HELD ON MARCH 13,
2015 BE CLOSED TO THE PUBLIC PURSUANT TO SECTION 90(1)(c) LABOUR RELATIONS
OF THE COMMUNITY CHARTER.
CARRIED.
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ADJOURNMENT:
MOTION:
GREENE/ MOREL
RESOLVED THAT THE MARCH 13, 2015 SPECIAL IN-CAMERA MEETING OF COUNCIL
BE ADJOURNED AT 4:47 P.M.
CARRIED.
CERTIFIED CORRECT:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
SPECIAL MEETING OF COUNCIL
MONDAY, MARCH 16, 2015
IMMEDIATELY RECESSING TO IN-CAMERA PURSUANT SECTIONS 90(1)(C) –
LABOUR RELATIONS, 90(1)(G) LITIGATION & 90(2)(E) AUDITOR GENERAL FOR
LOCAL GOVERNMENT OF THE COMMUNITY CHARTER
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR ANDREW ZWICKER
COUNCILLOR JOHN GREENE
COUNCILLOR LLOYD MCLELLAN
ABSENT:
COUNCILLOR MARTEN KRUYSSE
CALL TO ORDER:
The Mayor called the Meeting to order at 1:00 P.M.
MOTION TO WAIVE NOTICE OF MEETING:
MOTION:
COSBEY/ZWICKER
RESOLVED THAT COUNCIL WAIVES NOTICE OF THE SPECIAL MEETING HELD ON
MARCH 16, 2015 PURSUANT SECTION 127(4) OF THE LOCAL GOVERNMENT ACT.
CARRIED.
Unanimous Vote
RECESS TO SPECIAL IN-CAMERA MEETING OF COUNCIL
MOTION:
MCLELLAN/GREENE
RESOLVED THAT THE PROCEEDINGS OF THE SPECIAL MEETING HELD ON MARCH 16,
2015 BE CLOSED TO THE PUBLIC PURSUANT TO SECTIONS 90(1)(c) LABOUR
RELATIONS, 90(1)(G) LITIGATION AND SECTION 90(2)(e) AUDITOR GENERAL FOR
LOCAL GOVERNMENT OF THE COMMUNITY CHARTER.
CARRIED.
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ADJOURNMENT:
MOTION:
GREENE/MOREL
RESOLVED THAT THE MARCH 16, 2015 SPECIAL IN-CAMERA MEETING OF COUNCIL
BE ADJOURNED AT 2:37 P.M.
CARRIED.
CERTIFIED CORRECT:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
SPECIAL MEETING OF COUNCIL
TUESDAY, MARCH 17, 2015
IMMEDIATELY RECESSING TO IN-CAMERA PURSUANT SECTION 90(1)(C) –
LABOUR RELATIONS OF THE COMMUNITY CHARTER
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR ANDREW ZWICKER
COUNCILLOR JOHN GREENE
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR MARTEN KRUYSSE
CALL TO ORDER:
The Mayor called the Meeting to order at 3:00 P.M.
MOTION TO WAIVE NOTICE OF MEETING:
MOTION:
COSBEY/ZWICKER
RESOLVED THAT COUNCIL WAIVES NOTICE OF THE SPECIAL MEETING HELD ON
MARCH 17, 2015 PURSUANT SECTION 127(4) OF THE LOCAL GOVERNMENT ACT.
CARRIED.
Unanimous Vote
RECESS TO SPECIAL IN-CAMERA MEETING OF COUNCIL
MOTION:
GREEN/ZWICKER
RESOLVED THAT THE PROCEEDINGS OF THE SPECIAL MEETING HELD ON MARCH 17,
2015 BE CLOSED TO THE PUBLIC PURSUANT TO SECTION 90(1)(c) LABOUR RELATIONS
OF THE COMMUNITY CHARTER.
CARRIED.
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ADJOURNMENT:
MOTION:
GREENE/MOREL
RESOLVED THAT THE MARCH 17, 2015 SPECIAL IN-CAMERA MEETING OF COUNCIL
BE ADJOURNED AT 3:45P.M.
CARRIED.
CERTIFIED CORRECT:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
COMMITTEE-OF-THE-WHOLE MEETING OF COUNCIL
MONDAY MARCH 23, 2015
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR ANDREW ZWICKER
COUNCILLOR JOHN GREENE
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR MARTEN KRUYSSE
STAFF PRESENT:
ACTING CHIEF FINANCIAL OFFICER
DEPUTY CORPORATE OFFICER
L. Hunter
C. Añonuevo
GALLERY
CALL TO ORDER:
The Mayor called the Meeting to order at 4:05 p.m.
Mitchell Vicmar, former board member of the Rossland Public Library, submitted information to
Council regarding work he feels is required at the Rossland Public Library. Mr. Vicmar’s
correspondence dates back to five years ago and highlighted the wear and tear on the building that he
felt needing addressing. Mr. Vicmar submitted the correspondence to Councillor McLellan to
present to the current Board of Directors of the Rossland Public Library.
ADOPTION OF AGENDA:
MOTION:
ZWICKER/GREENE
RESOLVED THAT THE MARCH 23, 2015 COMMITTEE-OF-THE-WHOLE MEETING
AGENDA BE ADOPTED.
CARRIED.
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BUSINESS:
a) Committee-of-the-Whole discussion regarding the 2015-2019 Draft Financial Plan Regarding
Capital Expenditures, Special Projects and Reserves.
The Acting Chief Financial Officer, Ms. Lois Hunter, updated Council on the 2015-2019 Draft
Financial Plan regarding Capital Expenditures, Special Projects, Reserves and Balancing the
Budget.
Council discussed and prioritized projects they would like to include in the Financial Plan for
2015.
MOTION: MOREL/KRUYSSE
RESOLVED THAT THE COMMITTEE-OF-THE-WHOLE RECOMMENDS TO COUNCIL TO
APPROVE SCHEDULE A (ATTACHED) REGARDING CAPITAL PROJECTS - GENERAL
FUND OF THE FINANCIAL PLAN.
CARRIED.
Council deferred discussion regarding the 2016, 2017, 2018 & 2019 years of the Financial Plan and
discussed current capital project grant applications.
The Acting Chief Financial Officer stated that there are grants the City can apply for Capital
Infrastructure Project Stream where the deadline is April 15, 2015.
MOTION: COSBEY/KRUYSSE
RESOLVED THAT THE COMMITTEE-OF-THE-WHOLE RECOMMENDS TO COUNCIL TO
DIRECTS STAFF TO APPLY FOR THE UBCM CAPITAL INFRASTRUCTURE PROJECTS
STREAM GRANT FOR SEWER ON WASHINGTON STREET.
CARRIED.
MOTION: MOREL/KRUYSSE
RESOLVED THAT THE COMMITTEE-OF-THE-WHOLE RECOMMENDS TO COUNCIL TO
DIRECTS STAFF TO APPLY FOR THE UBCM CAPITAL INFRASTRUCTURE PROJECTS
STREAM GRANT FOR WATER ON WASHINGTON STREET.
CARRIED.
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ADJOURNMENT:
MOTION: KRUYSSE/MOREL
RESOLVED THAT THE MARCH 23, 2015 COMMITTEE-OF-THE-WHOLE MEETING IS
ADJOURNED AT 5:48 P.M.
CARRIED.
C E R T I F I E D C O R R E C T:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER –
CYNTHIA AÑONUEVO
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“S c hedule A”
20 1 5
20 1 6
20 1 7
20 1 8
20 1 9
B udget w ith no Capital, S pec ial Proj ec ts or
T ransfer to or from R eserves
6 8 3 ,1 4 7
1 ,1 4 0 ,4 7 5
1 , 21 6 , 5 5 4
1 , 3 0 2, 3 22
1 , 3 8 4 , 6 29
Capital Proj ec ts to b e Im plem ented
Queen Street
Pinewood from Tamarack to Spruce
Install Arena D ehumidifier
Broadband
Red M ountain Resort Entrance
Arena Building U pgrades
Replace the Library Porch Roof
Eq uipment Replacement Program
V adim Software U pgrade
Repair/Install railings around streets and sidew
Spokane from 1st to Columbia
Washington Street U pgrade
M iners Hall Renovations
Star Gulch Recreation Site
Hot Water Tank at Golden Bear D aycare
Furnace at Golden Bear D aycare
Information Systems U pgrades at City Hall
(3 00,000)
(18 6,624 )
(158 ,7 8 2)
(10,000)
(9 6,000)
(10,000)
(10,000)
(23 0,000)
(1,000)
(1,000)
(6,58 1)
T otal Capital Ex penditure
(4 05,205)
S pec ial Proj ec ts to b e Im plem ented
CARIP - City V ent' n - $ 10k less $ 10k
Safety Consultant remedy
Remove stairs from Leroi to Kootenay
Haz ard Assessment - $ 20k less $ 9 .3 16
Remove basketball re Wetlands
AM IP - Asset M anagement - $ 15k less $ 10k
Orthophotos for GIS
Park Information / Safety Sign
Broadband Consultant
D owntown Bark M ulch
Banner Arms at Red M ountain
Public Works Shop Floor etc
CIPP Grant - $ 50k less $ 25k
RM I - $ 50k less $ 50k
0
(5,000)
(220,000)
(2,17 5,550)
(3 3 5,000)
(157 ,250)
(22,69 7 )
(22,69 7 )
(22,69 7 )
(3 ,7 4 8 ,066)
(4 8 1,4 7 9 )
(22,69 7 )
(22,69 7 )
(5,000)
(5,000)
(5,000)
(5,000)
(10,68 4 )
(3 ,000)
(5,000)
(18 ,000)
(10,000)
(4 ,000)
(4 000)
(2,000)
(25,000)
0
T otal S pec ial Proj ec ts
T ransfers to/ from
(63 0,266)
(8 4 ,000)
(10,000)
(8 2,68 4 )
(15,000)
(5,000)
(9 ,000)
(5,000)
R eserves
M iners Hall Renovations
Funding from Capital Reserves
Transfer to Reserves
Transfer to M ajor Capital
T otal T ransfer to/ from
(55,000)
3 3 5,000
(168 ,8 07 )
(17 8 ,4 51)
17 8 ,4 51
R eserves
F unds from U nspent 20 1 4 B udget
Staff Training
Engineering
Cemetery
Special Projects
T otal F unds U nspent from
T ransfer from S urplus
(4 02,258 )
513 ,4 51
0
0
0
104 ,000
103 ,000
0
0
0
0
2,000,000
(9 9 ,660)
(9 9 ,660)
(9 9 ,660)
(9 9 ,660)
7 ,000
24 ,000
8 ,000
65,000
20 1 4
D eb t Proc eeds - remember General Fund Portion Only
D ebt Repayments
B alanc ed B udget - T his N um b er needs to b e N il
1
( 20 8 , 8 0 0 )
6 3 0 ,4 1 5
1 ,1 7 0 ,9 6 5
1 , 25 7 , 27 2
19 of 122
THE CORPORATION OF THE CITY OF ROSSLAND
REGULAR MEETING OF COUNCIL
MONDAY, MARCH 23, 2015
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR ANDREW ZWICKER
COUNCILLOR JOHN GREENE
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR MARTEN KRUYSSE
STAFF PRESENT:
ACTING CHIEF FINANCIAL OFFICER
PLANNER
DEPUTY CORPORATE OFFICER
L. Hunter
S. Lightbourne
C. Añonuevo
GALLERY
CALL TO ORDER:
Mayor Moore called the Regular Meeting of Council to order at 3:02 p.m.
CARRIED.
RECESS TO IN-CAMERA MEETING:
MOTION: MCLELLAN/KRUYSSE
RESOLVED THAT THE PROCEEDINGS OF THE MEETING OF THE MARCH 23, 2015 BE
CLOSED TO THE PUBLIC PURSUANT TO SECTIONS 90(1)(c) LABOUR RELATIONS
AND SECION 90(1)(g) LITIGATION OF THE COMMUNITY CHARTER.
CARRIED.
RECONVENE OF THE REGULAR MEETING:
The Regular Meeting of Council was reconvened at 6:02 p.m.
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PUBLIC INPUT PERIOD:
Ms. Almeda Miller, local writer, read a poem “$12 dived by 80 lengths = x” in Council Chambers
as encouragement for Council to resolve the regional recreation issue with the City of Trail.
ADOPTION OF AGENDA:
MOTION:
COSBEY/MCLELLAN
RESOLVED THAT THE MARCH 23, 2015 REGULAR MEETING AGENDA BE ADOPTED
AS AMENDED TO EXCLUDE ITEM 14 G – YOUTH ACTION NETWORK GRANT
APPLICATION.
CARRIED.
REGISTERED PETITIONS AND DELEGATIONS:
a) Delegation from the Rossland Curling Club
Mr. Michael Amann and Mr. Rob Darrah , members from the Rossland Curling Club updated
Council on the Curling Club’s 2014 activities and 2015 projects. They presented on the usage
by user groups of the Curling Club and the types of events they hold with roughly 250
volunteer hours annually. Mr. Darrah explained the membership structure and the demand for
ice time and stated that the gymnastics club uses the space in the offseason. Mr. Darrah
summarized some the Curling Club 2014 improvement projects, future leasehold
improvements projects and stated that the club would like to renew their current lease with the
City of Rossland for three to 5 years. The delegation answered questions from Council.
ADOPTION OF COUNCIL MINUTES AND COMMITTEE RECOMMENDATIONS:
MOTION:
ZWICKER/GREENE
RESOLVED THAT THE MINUTES OF THE COMMITTEE-OF-THE-WHOLE MEETING
HELD ON MARCH 9, 2015 BE ADOPTED AND THE RECOMMENDATIONS WITHIN BE
APPROVED.
CARRIED.
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MOTION: COSBEY/MOREL
RESOLVED THAT THE MINUTES OF THE COMMITTEE-OF-THE-WHOLE MEETING
HELD ON MARCH 10, 2015 BE ADOPTED AND THE RECOMMENDATIONS WITHIN BE
APPROVED.
CARRIED.
MOTION: KRUYSSE/MCLELLAN
RESOLVED THAT THE PUBLIC HEARING RECORD MINUTES FROM MARCH 9, 2015
BE ADOPTED.
CARRIED.
MOTION: GREENE/MOREL
RESOLVED THAT THE MINUTES OF THE REGULAR MEETING OF COUNCIL HELD
ON MARCH 9, 2015 BE ADOPTED.
CARRIED.
UNFINISHED BUSINESS:
a) Request for Council Decision, Review of Policies – 03-04 Council Minimum Benefits
MOTION: MCLELLAN/COSBEY
RESOLVED THAT COUNCIL APPROVES POLICY NO. 03-04 COUNCIL MINIMUM
BENEFITS POLICY AS AMENDED.
CARRIED.
b) Request for Council Decision, Review of Policies – 03-05 – Personal Expense & Travel
MOTION: COSBEY/GREENE
RESOLVED THAT COUNCIL APPROVES POLICY NO. 03-05: PERSONAL EXPENSE
& TRAVEL POLICY WITH THE FOLLOWING ADDITIONAL AMENDMENTS:
•
TO REMOVE THE SENTENCE IN PARENTHESIS UNDER ITEM 1(d) –
TRANSPORTATION EXPENSES
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•
TO ADD THE FOLLOWING WORDING “WITH THE APPROVAL BY AN
OFFICER AS OUTLINED IN THE PROCEDURES SECTION” TO ITEM 5A –
BUSINESS HOSTING EXPENSES.
CARRIED.
RECOMMENDATIONS FROM STAFF FOR DECISION:
a) Request for Council Decision, Golden Bear Daycare Boiler Replacement, Public Works
Administrator
MOTION: KRUYSSE/GREENE
RESOLVED THAT COUNCIL APPROVES THE ADDITIONAL BUDGET ITEM IN
ORDER TO REPLACE THE FURNACE REPAIR OR POTENTIAL REPLACEMENT
BOILER LOCATED AT THE GOLDEN BEAR DAYCARE BUILDING.
CARRIED.
b) Request for Council Decision, Approval to Hire Summer Students for Public Works, Acting
Chief Financial Officer
MOTION: MCLELLAN/ZWICKER
RESOLVED THAT COUNCIL DIRECTS STAFF TO HIRE THREE SUMMER
STUDENTS TO COMMENCE WORK IN MAY 2015
AND FURTHER;
THAT COUNCIL APPROVES THE ADDITIONAL ESTIMATED COSTS OF $4,416
ASSOCIATED TO HIRING THE SUMMER STUDENTS FOR AN ADDITIONAL
MONTH.
CARRIED.
c) Request for Council Decision, Approval to Allocate Funds for Spring Clean Up, Acting Chief
Financial Officer
MOTION: MCLELLAN/COSBEY
RESOLVED THAT COUNCIL DIRECTS STAFF TO COMMENCE THE SPRING
CLEAN-UP PROCESS,
AND FURTHER;
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THAT COUNCIL APPROVES THE ALLOCATION AND DISBURSEMENT OF $24,488
PRIOR TO THE APPROVAL OF THE 2015 FINANCIAL PLAN FOR THE SPRING
CLEAN-UP.
CARRIED.
d) Request for Council Decision, Approval for Legal Advice, Planner
MOTION: KRUYSSE/COSBEY
RESOLVED THAT COUNCIL APPROVES THE ACTING CHIEF FINANCIAL
OFFICER, PLANNER AND DEPUTY CORPORATE OFFICER THE ABILITY TO SEEK
LEGAL ADVICE ON BEHALF OF THE CITY OF ROSSLAND WHEN REQUIRED AS A
TEMPORARY MEASURE IN THE ABSENCE OF A CHIEF ADMINISTRATIVE
OFFICER.
CARRIED.
BYLAWS:
Nil
STAFF UPDATES AND REPORTS:
Nil
REQUESTS ARISING FROM CORRESPONDENCE:
a) Correspondence from Mr. Tadeusz Kompa requesting a refund for penalty fee
MOTION: COSBEY/KRUYSSE
RESOLVED THAT COUNCIL APPROVES THE REQUEST A REFUND FOR
PENALTY FEE of $10.45.
DEFEATED.
INFORMATION ITEMS:
INFORMATION ITEMS NUMBERED 6(a) to 6(f):
a) Berg Lehmann, City Auditor, Audit Planning Letter & Engagement Letter. Recommendation
to approve Audit Plan recommendation.
b) Rossland Public Library 2014 Annual Report. Recommendation to receive and file.
c) City of Rossland Memorandum Report on Invoices Paid for Municipal Services.
Recommendation to receive and file.
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d) Sustainability Commission Minutes from the March 11, 2015 Meeting. Recommendation to
receive and approve any recommendations within.
e) Auditor General for Local Government (AGLG) “Learnings from Local Government Capital
Procurement Projects and Asset Management Programs Part 2 of 2”, AGLG Press Release and
City of Rossland News Release. Recommendation to receive and file.
f) Press release from City Council regarding staffing changes at City Hall. Recommendation to
receive and file.
MOTION:
MCLELLAN/KRUYSSE
RESOLVED THAT INFORMATION ITEMS 6(a) to 6(f) ARE RECEIVED AND ARE ACTED
UPON AS RECOMMENDED AS AMENDED.
CARRIED.
MEMBERS REPORTS (VERBAL)
Councillor McLellan
Councillor McLellan reported on the following items:
• Attended the Sustainability Meeting held on March 11, 2015
• Stated his interest in converting existing street lights to LED lighting as a possible cost
savings to the City.
MOTION: MCLELLAN/ZWICKER
RESOLVED THAT COUNCIL CONTRACTS MR. MIKE MATURO FOR $500 TO SUBMIT
A PROPOSAL REGARDING THE LED LIGHTING PLAN AND COSTS OF REPLACING
THE CURRENT STREET LIGHTS.
CARRIED.
Councillor Kruysse and Council Cosbey to assist in drafting the terms of reference for Mr. Mike
Maturo.
Councillor Cosbey:
• Recently met with Katrine Conroy, MLA
• Stated that Ms. Conroy encourages members of Council and assists them in setting up
meetings with members of parliament. Mayor Moore and Councillor Cosbey are
considering travelling to Victoria BC in order meet with Provincial Ministers.
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Councillor Morel:
• Met with Ms. Katrine Conroy, MLA and with Mr. Alex Atamanenko, MP
• Stated that Mr. Atamanenko will be retiring this year and has encouraged Rossland City
Council to lobby Victoria.
Councillor Kruysse:
Councillor Kruysse reported on the following items:
• Nil
Councillor Greene:
Councillor Greene reported on the following items:
• Attended Heritage Commission meeting on March 2, 2015 and stated that there is interest
in possibly adding some of the old cabins in Rossland to the Heritage Register.
• Stated he is currently liaising with Rossland residents to uncover more information on the
cabins.
Councillor Zwicker:
Councillor Zwicker reported on the following items:
• Attended the Energy Task Force meeting of the Sustainability Commission who are
investigating a possible fleet management project and stated that the Sustainability
Commission would like to participate in some capacity in the strategic planning of Council
• Currently working on a Solar Thermal project will forward action items to Council for
their information
Mayor Moore:
Mayor Moore reported on the following items:
• Will provide Council with a summary on the Regional District meetings she has attended
in March 2015.
• Will be attending the AKBLG conference in Nakusp in April and stated that Rossland will
be hosting the 2016 Conference and that Council will need to begin planning.
MOTION:
KRUYSSE/ GREENE
RESOLVED THAT THE CITY OF ROSSLAND HOSTS THE 2016 AKBLG CONFERENCE
AND ANNUAL GENERAL MEETING.
CARRIED.
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RECESS BACK TO IN-CAMERA MEETING:
MOTION:
KRUYSSE/COSBEY
RESOLVED THAT THE PROCEEDINGS OF THE MEETING OF THE MARCH 23, 2015 BE
CLOSED TO THE PUBLIC PURSUANT TO SECTIONS 90(1)(c) LABOUR RELATIONS
AND SECTION 90(1)(g) LITIGATION OF THE COMMUNITY CHARTER 7:04 P.M.
CARRIED.
ADJOURNMENT:
MOTION:
KRUYSSE/COSBEY
RESOLVED THAT THIS REGULAR MEETING OF COUNCIL BE ADJOURNED 9:15P.M.
CARRIED.
CERTIFIED CORRECT:
__________________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER –
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
SPECIAL MEETING OF COUNCIL
TUESDAY, MARCH 24, 2015
IMMEDIATELY RECESSING TO IN-CAMERA PURSUANT SECTION 90(1)(C) –
LABOUR RELATIONS OF THE COMMUNITY CHARTER
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR ANDREW ZWICKER
COUNCILLOR JOHN GREENE
COUNCILLOR LLOYD MCLELLAN
ABSENT:
COUNCILLOR MARTEN KRUYSSE
CALL TO ORDER:
The Mayor called the Meeting to order at 3:00 P.M.
ADOPTION OF THE AGENDA:
MOTION:
MOREL/COSBEY
RESOLVED THAT COUNCIL ADOPTS THE MARCH 24, 2015 SPECIAL MEETING
AGENDA.
CARRIED.
RECESS TO SPECIAL IN-CAMERA MEETING OF COUNCIL
MOTION:
GREENE/ZWICKER
RESOLVED THAT THE PROCEEDINGS OF THE SPECIAL MEETING HELD ON MARCH 24
2015 BE CLOSED TO THE PUBLIC PURSUANT TO SECTION 90(1)(c) LABOUR RELATIONS
OF THE COMMUNITY CHARTER.
CARRIED.
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ADJOURNMENT:
MOTION:
GREENE/ MOREL
RESOLVED THAT THE MARCH 24, 2015 SPECIAL IN-CAMERA MEETING OF COUNCIL
BE ADJOURNED AT 4:47 P.M.
CARRIED.
CERTIFIED CORRECT:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
SPECIAL MEETING OF COUNCIL
WEDNESDAY, MARCH 25, 2015
IMMEDIATELY RECESSING TO IN-CAMERA PURSUANT SECTION 90(1)(C) –
LABOUR RELATIONS OF THE COMMUNITY CHARTER
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR MARTEN KRUYSSE
ABSENT:
COUNCILLOR JOHN GREENE
COUNCILLOR ANDREW ZWICKER
STAFF:
ACTING CHIEF FINANCIAL OFFICER
L. Hunter
CALL TO ORDER:
The Mayor called the Meeting to order at 4:05 P.M.
ADOPTION OF THE AGENDA:
MOTION:
MCLELLAN/COSBEY
RESOLVED THAT COUNCIL ADOPTS THE MARCH 25, 2015 SPECIAL IN-CAMERA
MEETING AGENDA.
CARRIED.
RECESS TO SPECIAL IN-CAMERA MEETING OF COUNCIL
MOTION:
GREENE/ZWICKER
RESOLVED THAT THE PROCEEDINGS OF THE SPECIAL MEETING HELD ON MARCH
25, 2015 BE CLOSED TO THE PUBLIC PURSUANT TO SECTION 90(1)(c) LABOUR
RELATIONS OF THE COMMUNITY CHARTER.
CARRIED.
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ADJOURNMENT:
MOTION:
COSBEY/KRUYSSE
RESOLVED THAT THE MARCH 25, 2015 SPECIAL MEETING OF COUNCIL BE
ADJOURNED AT 5:15 P.M.
CARRIED.
CERTIFIED CORRECT:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
COMMITTEE-OF-THE-WHOLE MEETING OF COUNCIL
WEDNESDAY, MARCH 25, 2015
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR JOHN GREENE
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR MARTEN KRUYSSE
ABSENT:
COUNCILLOR ANDREW ZWICKER
GUESTS:
MR. DEREK ALI, PRESIDENT - DFA INFRASTRUCTURE
MR. MATTEO OTTAVIANO, MODELING TECHNOLOGIST –
DFA INFRASTRUCTURE
STAFF PRESENT:
ACTING CHIEF FINANCIAL OFFICER
DEPUTY CORPORATE OFFICER
L. Hunter
C. Anonuevo
GALLERY
CALL TO ORDER:
The Mayor called the Meeting to order at 5:05 p.m.
ADOPTION OF AGENDA:
MOTION:
COSBEY/MOREL
RESOLVED THAT THE MARCH 25, 2015 COMMITTEE-OF-THE-WHOLE MEETING
AGENDA BE ADOPTED.
CARRIED.
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BUSINESS:
a) Presentation by DFA Infrastructure International Inc. and Committee-of-the-Whole
discussion.
Mr. Ali, President of DFA Infrastructure, summarized the work of DFA Infrastructure and the
company’s experience working in the municipal field. Mr. Ali stated that DFA Infrastructure
brings together engineering and finance skills together for clients to undertake projects for
municipalities such as water & sewer rate studies, operational reviews, asset management etc.
Mr. Ali presented a PowerPoint presentation on the water and sewer rate analysis they were
contracted to complete for the City of Rossland. Mr. Ali summarized current customer classes as
defined in the Bylaw and the number of customers and unit for water and sewer.
Regarding Rate Development, Mr. Ali summarized the guiding principles for rate setting and
presented options on rate structure alternatives and the impacts on customers. The options were
ranked on how the options address the principles and address future need. DFA Infrastructure
recommended option 3: Meter/Service Size Structure to the Committee-of-the-Whole as the best
option to proceed with regarding water and sewer rate structure.
Representatives from DFA Infrastructure answered questions from the Committee-of-the-Whole.
ADJOURNMENT:
MOTION: GREENE/MCLELLAN
RESOLVED THAT THE MARCH 25, 2015 COMMITTEE-OF-THE-WHOLE MEETING IS
ADJOURNED AT 6:59 P.M.
CARRIED.
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C E R T I F I E D C O R R E C T:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER –
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
PUBLIC CONSULTATION ON WATER AND SEWER RATE STRUCTURES
WITH REPRESENTATIVES OF DFA INFRASTRUCTURE INTERNATIONAL INC.
THURSDAY, MARCH 26, 2015
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR ANDY MOREL
COUNCILLOR AARON COSBEY
COUNCILLOR ANDREW ZWICKER
COUNCILLOR MARTEN KRUYSSE
ABSENT:
COUNCILLOR JOHN GREENE
GUESTS:
DEREK ALI,
MATTEO OTTAVIANO,
STAFF PRESENT:
ACTING CHIEF FINANCIAL OFFICER
(via Telephone)
(Arrived at 6:38 p.m.)
PRESIDENT - DFA INFRASTRUCTURE
MODELING TECHNOLOGIST –
DFA INFRASTRUCTURE
L. Hunter
GALLERY
INTRODUCTION BY MAYOR:
Mayor Moore opened the Public Consultation at 6:01 p.m.
PRESENTATION BY DFA INFRASTRUCTURE:
a) Presentation by DFA Infrastructure International Inc. and Committee-of-the-Whole
discussion.
Mr. Ali, President of DFA Infrastructure, presented a PowerPoint presentation on the City of
Rossland’s current water and sewer rate structure and presented the gallery with rate
structure alternatives and projections with their associated impacts on customers.
PUBLIC COMMENTS
The Chair allowed members of the public to ask questions of the consultants throughout their
presentation. Representatives from DFA Infrastructure International Inc. provided clarification
to members of the gallery regarding the Water and Sewer Rate structure they developed.
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ADJOURNMENT:
MOTION: MCLELLAN/GREENE
RESOLVED THAT THERE BEING NO FURTHER QUESTIONS TO COUNCIL OR TO
THE REPRESENTATIVE FROM DFA INFRASTRUCTURE, THE PUBLIC
CONSULTATION WAS CLOSED AT 8:20 P.M.
CARRIED.
C E R T I F I E D C O R R E C T:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER –
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
SPECIAL MEETING OF COUNCIL
FRIDAY, MARCH 27, 2015
IMMEDIATELY RECESSING TO IN-CAMERA PURSUANT SECTION 90(1)(C) –
LABOUR RELATIONS OF THE COMMUNITY CHARTER
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR JOHN GREENE
ABSENT:
COUNCILLOR MARTEN KRUYSSE
COUNCILLOR ANDREW ZWICKER
CALL TO ORDER:
The Mayor called the Meeting to order at 2:00 P.M.
MOTION TO WAIVE NOTICE OF MEETING:
MOTION:
COSBEY/ZWICKER
RESOLVED THAT COUNCIL WAIVES NOTICE OF THE SPECIAL MEETING HELD ON
MARCH 27, 2015 PURSUANT SECTION 127(4) OF THE LOCAL GOVERNMENT ACT.
CARRIED.
Unanimous Vote
RECESS TO SPECIAL IN-CAMERA MEETING OF COUNCIL
MOTION:
GREENE/ZWICKER
RESOLVED THAT THE PROCEEDINGS OF THE SPECIAL MEETING HELD ON MARCH
27, 2015 BE CLOSED TO THE PUBLIC PURSUANT TO SECTION 90(1)(c) LABOUR
RELATIONS OF THE COMMUNITY CHARTER.
CARRIED.
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ADJOURNMENT:
MOTION:
MOREL/GREENE
RESOLVED THAT THE MARCH 27, 2015 SPECIAL MEETING OF COUNCIL BE
ADJOURNED AT 3:56 P.M.
CARRIED.
CERTIFIED CORRECT:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
SPECIAL MEETING OF COUNCIL
MONDAY, MARCH 30, 2015
IMMEDIATELY RECESSING TO IN-CAMERA PURSUANT SECTION 90(1)(C) –
LABOUR RELATIONS OF THE COMMUNITY CHARTER
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR JOHN GREENE
COUNCILLOR MARTEN KRUYSSE
COUNCILLOR ANDREW ZWICKER
(Via Telephone)
CALL TO ORDER:
The Mayor called the Meeting to order at 1:00 P.M.
MOTION TO WAIVE NOTICE OF MEETING:
MOTION:
GREENE/KRUYSSE
RESOLVED THAT COUNCIL WAIVES NOTICE OF THE SPECIAL MEETING HELD ON
MARCH 30, 2015 PURSUANT SECTION 127(4) OF THE LOCAL GOVERNMENT ACT.
CARRIED.
Unanimous Vote
RECESS TO SPECIAL IN-CAMERA MEETING OF COUNCIL
MOTION:
MCLELLAN/MOREL
RESOLVED THAT THE PROCEEDINGS OF THE SPECIAL MEETING HELD ON MARCH
30, 2015 BE CLOSED TO THE PUBLIC PURSUANT TO SECTION 90(1)(c) LABOUR
RELATIONS OF THE COMMUNITY CHARTER.
CARRIED.
The Special Meeting of Council was reconvened at 3:30 p.m.
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ADOPTION OF THE AGENDA:
MOTION:
MOREL/COSBEY
RESOLVED THAT COUNCIL ADOPTS THE MARCH 30, 2015 SPECIAL MEETING
AGENDA.
CARRIED.
BUSINESS:
a) Street Light Project – LED Conversion Feasibility Study from the March 23rd, 2015 Regular
Meeting of Council.
MOTION: MCLELLAN/KRUYSSE
RESOLVED THAT COUNCIL PLACES THE LED STREET LIGHT REPLACEMENT
PROJECT ON HOLD UNTIL FURTHER NOTICE.
CARRIED.
b) Council Discussion regarding the Strategic Priorities Grant
MOTION: GREENE/KRUYSSE
RESOLVED THAT COUNCIL DOES NOT APPROVE THE FOLLOWING COMMITTEEOF-THE-WHOLE RECOMMENDATIONS FROM THE MARCH 23RD, 2015 MEETING:
“RESOLVED THAT THE COMMITTEE-OF-THE-WHOLE RECOMMENDS TO COUNCIL
TO DIRECTS STAFF TO APPLY FOR THE UBCM CAPITAL INFRASTRUCTURE
PROJECTS STREAM GRANT FOR SEWER ON WASHINGTON STREET.”
“RESOLVED THAT THE COMMITTEE-OF-THE-WHOLE RECOMMENDS TO COUNCIL
TO DIRECTS STAFF TO APPLY FOR THE UBCM CAPITAL INFRASTRUCTURE
PROJECTS STREAM GRANT FOR WATER ON WASHINGTON STREET.”
CARRIED.
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MOTION: COSBEY/MOREL
RESOLVED THAT COUNCIL REVISES THE STRATEGIC PRIORITIES GRANT
SUBMISSION TO INCLUDE THE FOLLOWING:
1) FULL REHABILITATION OF WASHINGTON STREET: INCLUDING DEEP
UTILITIES (WATER & SEWER) ROAD, SIDEWALKS, IRRIGATION CISTERN,
MINI-HYDRO (IF FEASIBLE) AND LANDSCAPING.
2) FULL REHABILITATION OF SPOKANE STREET FROM SECOND AVENUE TO
COLUMBIA AVENUE AND FIRST STREET FROM SPOKANE STREET TO
WASHINGTON STREET: INCLUDING DEEP UTILITIES (WATER & SEWER)
ROAD, SIDEWALKS, AND LANDSCAPING.
CARRIED.
ADJOURNMENT:
MOTION: MCLELLAN/COSBEY
RESOLVED THAT THE MARCH 30, 2015 SPECIAL MEETING OF COUNCIL BE
ADJOURNED AT 4:05 P.M.
CARRIED.
CERTIFIED CORRECT:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
SPECIAL MEETING OF COUNCIL
TUESDAY, MARCH 31, 2015
IMMEDIATELY RECESSING TO IN-CAMERA PURSUANT SECTION 90(1)(C) –
LABOUR RELATIONS OF THE COMMUNITY CHARTER
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR JOHN GREENE
COUNCILLOR MARTEN KRUYSSE
COUNCILLOR ANDREW ZWICKER
(Arrived at 1:19 p.m.)
(Via Telephone)
CALL TO ORDER:
The Mayor called the Meeting to order at 1:05 P.M.
MOTION TO WAIVE NOTICE OF MEETING:
MOTION:
COSBEY/GREENE
RESOLVED THAT COUNCIL WAIVES NOTICE OF THE SPECIAL MEETING HELD ON
MARCH 31, 2015 PURSUANT SECTION 127(4) OF THE LOCAL GOVERNMENT ACT.
CARRIED.
Unanimous Vote
RECESS TO SPECIAL IN-CAMERA MEETING OF COUNCIL
MOTION:
MCLELLAN/COSBEY
RESOLVED THAT THE PROCEEDINGS OF THE SPECIAL MEETING HELD ON MARCH
31, 2015 BE CLOSED TO THE PUBLIC PURSUANT TO SECTION 90(1)(c) LABOUR
RELATIONS OF THE COMMUNITY CHARTER.
CARRIED.
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ADJOURNMENT:
MOTION: MOREL/COSBEY
RESOLVED THAT THE MARCH 31, 2015 SPECIAL MEETING OF COUNCIL BE
ADJOURNED AT 2:50 P.M.
CARRIED.
CERTIFIED CORRECT:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
COMMITTEE-OF-THE-WHOLE MEETING OF COUNCIL
WEDNESDAY APRIL 1, 2015
PRESENT:
MAYOR KATHY MOORE
COUNCILLOR AARON COSBEY
COUNCILLOR ANDY MOREL
COUNCILLOR ANDREW ZWICKER
COUNCILLOR JOHN GREENE
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR MARTEN KRUYSSE
STAFF PRESENT:
ACTING CHIEF FINANCIAL OFFICER
L. Hunter
GALLERY
CALL TO ORDER:
The Mayor called the Meeting to order at 5:01 p.m.
ADOPTION OF AGENDA:
MOTION: MCLELLAN /COSBEY
RESOLVED THAT THE APRIL 1, 2015 COMMITTEE-OF-THE-WHOLE MEETING AGENDA
BE ADOPTED.
CARRIED.
BUSINESS:
a) Committee-of-the-Whole discussion regarding the 2015-2019 Draft Financial Plan Regarding Water
and Sewer Funds.
The Acting Chief Financial Officer, Ms. Lois Hunter, updated Council on the 2015-2019 Draft
Financial Plan regarding Water and Sewer Funds.
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MOTION: COSBEY/MCLELLAN
RESOLVED THAT THE COMMITTEE-OF-THE-WHOLE RECOMMENDS TO COUNCIL
TO ACCEPT OPTION FOUR AS PRESENTED BY DFA INFRASTRUCTURE’S WATER &
SEWER RATE ANALYSIS.
CARRIED.
MOTION: COSBEY/MCLELLAN
RESOLVED THAT THE COMMITTEE-OF-THE-WHOLE RECOMMENDS TO COUNCIL
TO DIRECT DFA INFRASTRUCTURE TO DEVELOP A FIFTH OPTION BASED ON
OPTION FOUR, BUT WITH THE FOLLOWING CHANGES:
1 REINSTATED THE DIFFERENT BETWEEN 3,4,5 AND 6 INCH SERVICE METERS
2 BASE THE SEWER CHARGE AT 96% ON THE BASE RATE AND 4% ON
CONSUMPTION, AND
3 CHANGE THE ALLOCATION OF COST BETWEEN COMMERCIAL AND
RESIDENTIAL SO TO LOWER THE BILL THAT COMMERCIAL WOULD PAY
UNDER OPTION 3 BY 25%.
CARRIED.
MOTION: COSBEY/MCLELLAN
RESOLVED THAT THE COMMITTEE-OF-THE-WHOLE RECOMMENDS TO COUNCIL TO
AIM TO HAVE THE RATE STRUCTURE SYSTEM IN PLACE BY QUARTER THREE (JULY 1,
2015).
CARRIED.
MOTION: MOREL/GREENE
RESOLVED THAT THE COMMITTEE-OF-THE-WHOLE RECOMMENDS TO COUNCIL TO
HOLD A PUBLIC CONSULTATION SESSION ON WATER & SEWER RATE STRUCTURE
WHICH SPECIFICALLY INVITES COMMERCIAL AND BUSINESSES TO ATTEND.
CARRIED.
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MOTION: COSBEY/MOREL
RESOLVED THAT THE COMMITTEE-OF-THE-WHOLE RECOMMENDS TO COUNCIL TO
DIRECT THE COMMUNICATIONS COMMITTEE TO WORK ON A STRATEGY FOR
INFORMING THE PUBLIC ABOUT THE FINAL RATE STRUCTURE ONCE IT’S CHOSEN.
CARRIED.
MOTION: COSBEY/MCLELLAN
RESOLVED THAT THE COMMITTEE-OF-THE-WHOLE RECOMMENDS TO COUNCIL TO
LEAVE THE RED MOUNTAIN AT $11,000 FRO SNOW MAKING IN THE WATER & SEWER
RATE MODEL PROVIDED BY DFA INFRASTRUCTURE.
CARRIED.
RECESS TO IN-CAMERA COMMITTEE-OF-THE-WHOLE MEETING
MOTION: MCLELLAN/GREENE
RESOLVED THAT THE APRIL 1, 2015 COMMITTEE-OF-THE-WHOLE MEETING IS
RECESSED TO AN IN-CAMERA COMMITTEE-OF-THE-WHOLE MEETING PURSUANT TO
SECTION 90(1)(C) – LABOUR RELATIONS OF THE COMMUNITY CHARTER.
CARRIED.
C E R T I F I E D C O R R E C T:
____________________________________
MAYOR KATHY MOORE
__________________________________
DEPUTY CORPORATE OFFICER –
CYNTHIA AÑONUEVO
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THE CORPORATION OF THE CITY OF ROSSLAND
COMMITTEE-OF-THE-WHOLE MEETING OF COUNCIL
TUESDAY, APRIL 7, 2015
PRESENT:
MAYOR KATHY MOORE
MAYOR KATHY MOORE
COUNCILLOR ANDY MOREL
COUNCILLOR ANDREW ZWICKER
COUNCILLOR JOHN GREENE
COUNCILLOR LLOYD MCLELLAN
COUNCILLOR MARTEN KRUYSSE
STAFF PRESENT:
DEPUTY CORPORATE OFFICER
C. Anonuevo
GALLERY
CALL TO ORDER:
Mayor Moore called the Meeting to order at 7:00 p.m.
ADOPTION OF AGENDA:
MOTION: ZWICKER/MOREL
RESOLVED THAT THE APRIL 7, 2015 COMMITTEE-OF-THE-WHOLE MEETING AGENDA BE
ADOPTED.
CARRIED.
REQUESTS FROM CORRESPONDENCE:
a)
Columbia Basin Trust Community Initiative Program Grant Allocations.
Council listened to verbal presentations from:
•
•
•
•
•
•
•
•
•
SQx Danza, Joe Moreira
Health Arts Society, Nicola Everton
Rossland Skate Park Association sponsoring Rossland Youth Action Network, Mike Kent
Trail Track & Field Club Society, Carolyn Amantea
Rossland-Trail Country Club, Ray Masleck
Trail & District Arts Council, Ray Masleck
The RSS Parent Advisory Committee (PAC), Caley Mulholland
Rossland Gold Fever Follies Society, Lisa Henderson
Rossland Fall Fair Core Group, Ursula Stephens
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• Holy Trinity Parish – Trail, Louise McEwan
• Greater Trail Hospice, Brenda Hooper
• Kootenay Outdoor and Environmental Education Society sponsoring the Monashee Institute, Kate
Harrison-Whiteside
• West Kootenay Brain Injury Association, Robyn Bogue
• KBRH Health Foundation Society, Lisa Pasin
• Tourism Rossland Society, Deanne Steven
• Horse Association of Central Kootenay, Amy Berokoff
• West Kootenay Minor Lacrosse Association, Chris Bowman
• Karate B.C./Sponsoring Trail Traditional Karate, Scott Hutcheson
• Rossland Council for Arts & Culture, Andy Stradling
• Cycling BC sponsoring Kootenay Mountain Bike Coaching, Natasha Lockey
• Family Action Network of the Lower Columbia, Christy Anderson
• Visions for Small Schools Society, Ann Quarterman (New Application)
• West Kootenay Snow-Goers Association, Greg Holm
• Rossland Historical Museum & Archives Association, Joelle Hodgins
• Black Jack Cross Country Ski Club Society, Wannes Luppens
• United Way of Trail and District, Naomi McKimmie
• BC SPCA - Trail Regional Branch, Sue Wrigley
• Rossland Society for Environmental Action sponsoring The Smaller, Greener House Design Workshop,
Terry Miller
The Committee-of-the-Whole took a short recess at 8:45 p.m. and reconvened at 8:52 p.m.
MOTION:
MCLELLAN/MOREL
RESOLVED THAT THE COMMITTEE RECOMMEND TO THE REGIONAL DISTRICT OF KOOTENAY
BOUNDARY THE FOLLOWING ALLOCATION FOR FUNDING FOR COLUMBIA BASIN TRUST
COMMUNITY INITIATIVE GRANTS:
APPLICANT
Black Jack Cross Country Ski Club Society
Cycling BC sponsoring Kootenay Mountain Bike Coaching
Family Action Network of the Lower Columbia
Greater Trail Community Justice Program Society
Greater Trail Hospice Society
Health Arts Society
Holy Trinity Parish - Trail
Horse Association of Central Kootenay
Karate B.C./Sponsoring Trail Traditional Karate
KBRH Health Foundation Society
Kootenay Columbia Educational Heritage Society
Kootenay Columbia Trails Society - tools for Volunteers
Kootenay Columbia Trails Society - Wildlife Dangerous Tree
Kootenay Outdoor and Environmental Education Society
Rossland Child Care Society
Rossland Council for Arts & Culture
AMOUNT
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
3,086
671
425
164
804
314
235
136
143
2,229
143
271
164
1,196
4,000
2,834
49 of 122
Rossland Fall Fair Core Group
Rossland Gold Fever Follies Society
Rossland Historical Museum & Archives Association
Rossland Mountain Market Society
Rossland Seniors Association Branch #45
Rossland Skate Park Association sponsoring Rossland Youth Action Network
Rossland Society for Environmental Action
Rossland Society for Environmental Action sponsoring Rossland Real Food
Rossland-Trail Country Club
Scouts Canada - Camp Tweedsmuir
BC SPCA - Trail Regional Branch
Special Olympics BC - Trail
SQx Danza
The RSS Parent Advisory Committee (PAC)
Tourism Rossland Society
Trail & District Arts Council
Trail Association for Community Living sponsored by Career Development
Trail Gymnastics Society
Trail Track & Field Club Society
Trail Youth Baseball/Minor Baseball - Andy Bilesky Park
United Way of Trail and District
Visions for Small Schools Society
West Kootenay Brain Injury Association
West Kootenay Minor Lacrosse Association
West Kootenay Snow-Goers Association
TOTALS
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,821
1,836
2,278
1,216
1,867
2,562
754
564
286
671
900
464
300
3,375
3,423
1,229
470
657
486
200
514
1,460
650
179
446
$ 45,423
CARRIED.
ADJOURNMENT:
MOTION:
GREENE/KRUYSSE
RESOLVED THAT THE APRIL 7, 2015 COMMITTEE-OF-THE-WHOLE MEETING IS ADJOURNED AT
9:47 P.M.
CARRIED.
50 of 122
C E R T I F I E D C O R R E C T:
____________________________________
MAYOR KATHY MOORE
_______________________________________
DEPUTY CORPORATE OFFICER – CYNTHIA ANONUEVO
51 of 122
Policy Title:
Personal Expense and Travel
Policy
Section:
FINANCE - GENERAL
Initially Approved:
Last Reviewed:
Scheduled to be
Reviewed;
May 10, 2010
April 13, 2015
Policy #:
03-05
POLICY:
The Chief Financial Officer (CFO) or the Chief Administrative Officer (CAO) on budget
approval for such purposes, may reimburse expenditures as listed below and incurred by an
employee, a council member or appointed official while representing the municipality, engaging
in municipal business, attending meetings, courses, conventions, seminars and training in work
related matters.
PURPOSE:
To formalize the expense reimbursement process for an employee, a council member or
appointed official and establish guidelines for reimbursement of travel and related expenses.
PROCEDURES:
1. All travel must be authorized by the appropriate supervisor; department head or the CAO
for employees and by the Mayor or CAO for members of Council and appointed officials.
CAO expenses must be authorized by the Mayor.
2. All claims for reimbursement must be made on the City’s “Expense Report” form.
3. Original receipts or proof of purchase must accompany expense claims.
4. Unless specified under the terms of a collective agreement, or Terms and Conditions of
Employment, employees who travel on scheduled days off or beyond normal working
hours will not be paid overtime, or receive equivalent time off. Flexibility of work time
hours may be considered with pre-approval from the supervisor. Any work schedule
variations must occur within a reasonable amount of time after the event, i.e. up to 14
days after the event is reasonable.
5. Rates to be paid under this policy will be reviewed annually. Where a collective
agreement specifies a rate of reimbursement different from the specified in this policy,
the collective agreement rates will apply.
52 of 122
ALLOWABLE EXPENSES:
(1)
(2)
(3)
Transportation expenses:
(a)
When making travel plans, employees, council members or appointed
officials are expected to utilize the most cost effective method of travel
considering time, convenience and safety.
(b)
Mileage up to the equivalent economy airfare will be paid for the use of
private automobiles for travel.
(c)
Use of City vehicles, when available, is encouraged to minimize costs.
(d)
Travel allowance paid for use of a personal vehicle shall be at the rate
determined by Canada Revenue Agency.
(e)
The most economical airfare shall be obtained and flights should be booked
as soon as travel needs are determined to obtain early booking discounts.
Use of personal air miles or like reward plans to purchase airline tickets will
not be compensated.
(f)
Associated costs for air travel such as parking, airport improvement fees,
airport shuttle, taxi, etc. will be reimbursed with proof of payment.
Accommodation:
(a)
Reimbursement for overnight stay will be at the conference rate if staying at
a hotel where the conference rates have been obtained by the organization
hosting the event, or at the government rate when available, if lodging has
been obtained elsewhere.
(b)
All reasonable costs associated with the hotel stay such as business
telephone use and parking will be reimbursed.
(c)
Employees, council members or appointed officials making private
arrangements for accommodation with friends or relatives may claim up to
$25.00 per night.
Meals and Incidental Expenses:
(a)
A meal allowance may be claimed in lieu of providing receipts as follows:
•
•
•
(b)
Breakfast
Lunch
Dinner
$20.00
$25.00
$35.00
Where all meals are included in a workshop or similar event, no amount
may be claimed for meals, gratuities and other personal supplies or services.
53 of 122
(c)
(4)
Actual receipts for meals may be substituted in place of a claim for full or
partial meal allowance. Reimbursement will depend on the particular
circumstances involved. Please provide all relevant information. A gratuity
of 10-15% of the value of the goods and services will be reimbursed.
Other Expenses:
(a)
Other unavoidable or extraordinary expenses incurred that are not
mentioned in this policy may be considered for reimbursement on a onetime basis. Payment for these types of expenses will be considered
individually and will not create a precedent for future activities.
Expenses Ineligible for Reimbursement:
•
•
•
•
•
•
•
(5)
Motor vehicle infractions
In-room movies or personal services
Alcoholic beverages
Parking tickets or fines
Vehicle damages
Cost for participation in optional recreation and social activities if
not included in the conference registration fee
Costs for spouse/partner.
Business Hosting Expenses:
(a)
A member of council or appointed official acting on behalf and representing
the City shall be reimbursed, with the approval by an officer as outlined in
the Procedures section, the costs of reasonable expenses, being meal and
related expenses incurred by an employee.
54 of 122
THE CITY OF ROSSLAND
REQUEST FOR COUNCIL DECISION
DATE: April 2, 2015
TOPIC: Golden Bear Children's Centre Landscaping
PROPOSAL: That Council support the landscaping proposal from Golden Bear Children's Centre
PROPOSED BY: Stacey Lightbourne
SUMMARY:
Golden Bear Children's Centre is looking to replace all outside play-space ground materials such as rubber
matting, sod and plastic equipment to resurface and re-grade the playgrounds for better drainage and water
control and help to eliminate the current mud issue.
The aim of this project (the first phase) is to help eliminate the Centre's on-going issue with mud, by
constructing a better drainage system within both playgrounds, as the existing playgrounds have water
pooling in areas causing excessive mud. Phase Two will involve reconstruction in both areas(lnfant/Toddler
and 3-5 year areas) by building hillsides, re-building the sandboxes, planting ornamental grass, building a
designated mud area, garden area (for planting seeds & vegetables) and different play areas as proposed in
the attached drawings.
The Building Inspector and a Public Works employee have visited the site and met with the Centre Director
to discuss options to improve the drainage on the site.
The City is the owner of the land and buildings and the lease agreement states:
Not to construct or make any improvements, on the Lands without the prior written consent of the City.
The Centre would like the City to provide written consent for the landscaping improvements in order to
pursue funding opportunities for this initiative.
RECOMMENDATION:
THAT Council support the landscaping proposal from Golden Bear Children's Centre by providing written
consent.
OPTIONS AND ALTERNATIVES:
Option 1: THAT Council advances the staff recommendation.
Option 2: THAT Council request further information from staff.
Option 3: THAT Council not support the landscaping improvements.
BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS:
Option 1: Advancing the Staff recommendation would allow the Centre to pursue funding opportunities to
improve the play areas.
Option 2: The landscaping proposal is straight forward and City staff have provided input to Centre Staff on
how to best address the drainage issue.
Option 3: Not supporting the staff recommendation means the project will not go ahead.
COSTS AND BUDGET IMPACTS- REVENUE GENERATION:
N/A
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LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES:
OCP
• Support the use of City owned lands to site facilities for children, youth and seniors including but not
limited to day care, a skateboard park and elderly care.
• To develop a diverse amount of appropriate facilities, programs, and services for the community to
meet present and future needs including but not limited to services for youth, seniors, children and
families.
•
•
Organizations and residents work together to meet the health and social needs of community
members, especially children, the elderly and people with special needs.
Residents of all ages have access to learning opportunities outside of the public education system,
such as early learning opportunities, basic life-skills development, literacy training, and lifelong
learning opportunities.
Stacey Lightbourne
City Manager
56 of 122
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57 of 122
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58 of 122
THE CITY OF ROSSLAND
REQUEST FOR COUNCIL DECISION
DATE: April 7, 2015
FILE: 3060.20 / 06-2015
SUBMITTED BY: Stacey Lightbourne
SUBJECT: DEVELOPMENT PERMIT APPLICATION-1492A KOOTENAY AVE
SUMMARY: To review the Development Permit application (Attachment #1) for construction of a single
family home on the property located at 1492A Kootenay Ave.
STAFF RECOMMENDATION:
THAT Council approve the Development Permit application for the property legally described as Lot B, Plan
NEP21647, Section 34, Township 9A, Kootenaty Land District(PID 018-951-309); located at 1492A
Kootenay Ave
Subject to the following conditions:
THAT the applicant follow the recommendations listed below from the report by Masse Environmental
Consultants dated November 5, 2013.
• A silt fence should be installed along the north property boundary to isolate the work site and keep
equipment and workers from entering the riparian reserve zone.
• Removal of vegetation within the remaining riparian zone in the City of Rossland lane right of way is
prohibited.
• Excavation must be halted during and immediately after intense rainfall events.
• Disturbed areas must be minimized and grubbing and stripping of grasses and soils should be
restricted to the area of work.
• Surface runoff must be directed away from exposed soils.
• All exposed soils should be re-vegetated as soon as possible.
• Erosion and sediment control structures must remain in place until at least 90% of the construction is
complete and exposed soils are re-vegetated.
• If larch trees are removed they should be replaced at a 2 to 1 ratio with native plant species.
OPTIONS AND ALTERNATIVES:
1) THAT Council approves the Development Permit application.
2) THAT Council refer the application back to staff for additional information on the application.
3) THAT Council deny the application for a Development Permit.
BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS:
Option 1: This option supports the staff recommendation but gives Council the opportunity to add additional
conditions that may not be addressed in the recommendation. Development Permit conditions can only be
imposed when they relate to the guidelines contained within the OCP. Conditions cannot be added to the
Development Permit on other grounds such as zoning or subdivision bylaw requirements.
Option 2: Referring the item back to staff would present the applicant with an unnecessary delay in the
application. A Development Permit application need only satisfy the guidelines set out in the relevant
Development Permit Area within the OCP. Staff have thoroughly reviewed the proposal to ensure there are
no issues with the application. The application is fairly straightforward in its intent.
Option 3: If the application meets the guidelines in the OCP then the City cannot deny a development permit
application.
59 of 122
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES:
OCP
Development Permit Area Requirements:
The property is located within 30 metres from Trail Creek so is within the Trail Creek Development Permit
Area (OCP-Section 34) which is established for the protection of the natural environment, its ecosystems and
biological diversity and for the protection of development from hazardous conditions in the Trail Creek Area.
BUDGET IMPLICATIONS
N/A
Sta~ey Lightbo'Urne
60 of 122
THE CORPORATION OF THE CITY OF ROSSLAND
CITY OF
ROSS LAND
REPORT/RECOMMENDATION TO COUNCIL
DATE: April 7, 2015
FILE: 3060.20 / 06-2015
SUBMITTED BY: Stacey Lightbourne
SUBJECT: DEVELOPMENT PERMIT APPLICATION-1492A KOOTENAY AVE
ANALYSIS:
Background:
The applicant is proposing to build a single family dwelling on the lot located at 1492A Kootenay Ave.
The property is a serviced 12m wide by 18m deep lot that is currently undeveloped. A previous home
on this lot was removed in 2010/2011.
The parcel is designated in the OCP as Residential and is currently zoned Infill Residential.
The property is located within 30 metres from Trail Creek so is within the Trail Creek Development
Permit Area (OCP-Section 34) which is established for the protection of the natural environment, its
ecosystems and biological diversity and for the protection of development from hazardous conditions
in the Trail Creek Area. A Development Permit (DP) is required prior to any subdivision of land or any
construction, alteration or addition to land or a structure located within a designated Development
Permit Area.
Site Characteristics:
The property consists mainly of grasses and invasive weeds with 2 larch trees on the northern
boundary of the property. The lane north of the property is maintained by the property owner to the
north as a manicured lawn with no riparian vegetation, and ornamental trees are planted on the
north side of the creek. The distance to the creek from the back of the lot is 6 metres and from the
front is 10 metres.
DP ENVIRONMENTAL PROTECTION:
Proposal:
The applicant is proposing to build a small single family dwelling on the property which would entail
removing the larch trees located on the property. As construction will lie within the 15 metre riparian
setback on Trail Creek, a qualified registered professional must demonstrate reasoning that supports
reducing the riparian reserve zone.
Recommendations:
According to the report provided by Masse Environmental Consultants Ltd, the ecological impact
associated with encroachment into the riparian area is low due to existing conditions on the property
and lack of riparian vegetation.
61 of 122
2
Further potential impacts that could be anticipated include the potential for erosion and sediment
delivery into Trail Creek during a post constriction. These impacts can be mitigated for by
implementing an erosion and sediment control plan and re-vegetation plan.
The conditions identified in the Development Permit, as recommended by the environmental
consultant, will ensure that proposed construction activities on the property will not pose an
ecological risk to Trail Creek.
DP HAZARDOUS CONDITIONS:
According to local sources, this area has not been subject to flooding as there is a significant stream
channel armored on both banks by rocks. The creek drains into a culvert on the neighbour's
property. The area is not likely to flood unless drainage infrastructure fails or is blocked.
CONCLUSION:
In conclusion, the application satisfies the applicable OCP Development Permit Area guidelines and
City Council should approve the Development Permit with the conditions identified in the
recommendation. City staff reminds Council that a Development Permit application need only satisfy
the guidelines set out in the relevant Development permit Area within the OCP, and that
development permit conditions can properly be imposed with this limited range of guidelines. If the
application meets the guidelines in the OCP then the City cannot refuse a development permit
application or add conditions to the development permit on other grounds such as zoning or
subdivision bylaw requirements.
ATTACHMENTS:
1. Development Permit Application
2. Location Map
Stacey Lightfourne - Planner
"
62 of 122
~
APPLICATION FOR ISSUANCE OF
DEVELOPMENT PERMIT
The Corporallan of rite Ciry af Rmsland
City of Rossland
1899 Columbia Avenue
Rossland, British Columbia
Application/File No.
The information requested in this form is required to expedite the application and assist
the staff in preparing a recommendation.
This form is to be competed in full and submitted with all requested information and
Application Fees. For Assistance, please refer to the Guide to Development Permits.
1.
Applicant & Registered Owner
Applicant's Name: _M_ic_ha_e_IJ_a_y_Jo_h_n_s_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Address:
Box 711
~----------------------------
City:
Postal Code:
Rossland
voG1vo
~--------
Telephone:
Fax
(250) 362-3370
Registered Owner's Name:
Address:
City:
n/a
Dale Alan Green
-Box-1073
-- - - - - - - - - - - - - - - - - - - - - - - - - Postal Code:
Rossland
voGwo
~--------
Telephone:
2.
Fax
(250)231-1111
[email protected]
Subject Property
Legal Description in Full:
LOT B, PLAN NEP21647, SECTION 34, TOWNSHIP 9A, KOOTENAY
LAND DISTRICT, PID:018-951-309
AREA 21 ROLL: 00509.200
City of Rossland
- 1-
Development Permit Application
63 of 122
Location of Property (street address, general description or map): _ _ _ _ _ __
1492 A Kootenay Avenue
Size of Property (area, number of parcels): _3a_._99_x_s_9_.9_s_fe_e_t_ _ _ _ _ _ _ _ __
Present OCP Designation:
_R_e_si_de_n_tia_i_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Present Zoning Designation:
111
_R_1_-1_nfi_
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Description of the Existing Use/Development:
raw land
---------------
Description of Proposed Development: _s_in_g_1e_fa_m_i_1y_d_w_e1_un_g_ _ _ _ _ _ _ _ _ __
Proposed Variation and/or Supplement to the Existing Regulations: - - - - - - Trail Creek Riparian Area
City ofRossland
-2-
Development Permit Application
64 of 122
Existing or Readily Available Services:
Services
Currently Existing
No
Yes
Road Access
Water Supply
Sewage Disposal
Storm Sewers
Stormwater Management
Hydro
Telephone
Natural Gas
Cable Television
Readily Available*
Yes
No
v
v
v
v
v
v
v
v
v
*Readily Available means services can be easily extended from the existing mains to the subject property.
Proposed Water Supply Method:
municipal water supply
--------------------~
Proposed Sewage Disposal Method:
municipal sewer
------------------~-
Proposed Storm Drainage Method:
_ m_un_ic_ip_a_l _st_orm
_ d_r_
ai_na_g_e_ _ __ _ _ __ _ _ __
Approximate Commencement Date of Proposed Project: __
M_
ay_2_0_1s_ __ _ _ __
City ofRossland
-3-
Development Permit Application
65 of 122
3.
Reasons and Comments in Support of the Application
(Attach separate sheet if necessary)
Environmental report prepared by Masse Environmental as requested by the City of Rossland as a condition
of requesting a development encroachment on the Trail Creek Riparian area in Rossland .
4.
Attachments
At the time of providing application forms, the Director of Planning and
Engineering or delegate shall indicate which of the following information shall
accompany the application:
Applications requiring Design Review Panel Approval
CJ
Elevations of all sides of the building, including the roof. These should all be
the same scale. Information should include; colour renditions, colour
swatches and examples of materials.
CJ
Specific door, roof, window specifications.
pamphlets and colour swatches.
CJ
Photographs of existing and surrounding buildings.
CJ
Specific comprehensive signage plan. This should include; colours, size,
placement on building, pictures, materials and proposed lighting.
This should include; photos,
Other information
CJ
Information required in relation to the Development Permit Guidelines of the
Official Community Plan;
CJ
Proof of Ownership (a title search dated no more than 30 days prior to
submission of the application);
CJ
Written authorization from the registered property owners which allows the
applicant to apply on behalf of the owner, if the applicant is not the registered
owner;
CJ
A dimensioned sketch plan drawn to a minimum scale of 1: 1,000 showing the
parcel which requires a development permit and the location (dimensioned
from property lines) of existing buildings, structures and any natural features
on or adjacent to the property;
CJ
A dimensioned site development plan drawn to a minimum of 1:1,000
showing proposed buildings, structures, vehicle access, parking layout (with
individual parking stalls clearly indicated) and site landscaping;
City ofRossland
-4-
Development Permit Application
66 of 122
(c)
6.
The fee for a development permit extension shall be 50% of the
original permit fee.
Application
I, Michael Jay Johns
, am making an application pursuant to the Local
Government Act for a Development Permit. To the best of my knowledge, the
information in support of this application is accurate and complete.
This application is made with my full knowledge and consent.
1t·
April2,2015
Date
Registered Owner's Signature
Where the Applicant is not the Registered Owner, the Application must include
either the signature of the Registered Owner or a signed letter of authorization from
the Registered Owner.
For Office Use Only
Application Form duly completed
Proof of ownership (title search) received
Attachments received
Application fee received
Application signed by Registered Owner or letter of authorization provided
Signature of Official
Date
City of Rossland
-6-
Development Permit Application
67 of 122
r-~1-- -1i
.
-
:: I
-
68 of 122
CONSULTANTS LTD.
Masse Environmental Consultants Ltd.
812 Vernon St.
Nelson, BC, VlL 4G4
Tel.: 250-352-1147
www.masseenvironmental.com
November 5, 2013
Dale Green
762 Shakespeare St.
Warfield, BC VlR 284
RE: Request for an encroachment on Trail Creek riparian area in Rossland
Dear Mr. Green,
An environmental site inspection was conducted on your property on October 15, 2013 by Sylvie
Masse, M.Sc., R.P.Bio. of Masse Environmental Consultants Ltd. The objective of this site inspection
was to assess any potential impacts to the Trail Creek riparian area by the construction of a dwelling
on the lot at 1492A Kootenay Ave (Lot B Plan NEP21647 PID 018-951-309).
Riparian zones, as
defined in the City of Rossland Official Community Plan, consist of any lands within 15 metres of Trail
Creek:
"The City of Ross/and, in accordance with the Land Development Guidelines for the
Protection of Aquatic Habitat and to comply with Section 35(1) of the Rsheries Act shall
impose a 15 metre riparian reserve zone setback on Trail Creek unless otherwise
specified by a qualified registered professional (e.g. RPBio, PAg, BCSLA/CSLA). The
professional must demonstrate reasoning that supports reducing or increasing the
riparian reserve zone. "
Site Description
The property is currently undeveloped and consists of a 12 m wide by 18 m deep lot (Photo 1). The
lot was subdivided prior to purchase of the property in 1992 by the current owner. The property
consists mainly of agronomic grasses and invasive weeds. Two larches were planted by the property
owner in late 1990s at the northern edge of the property. The lot is adjacent to a 5 m wide lane
owned by the City of Rossland that encompasses Trail Creek (Photos 2 and 3).
The adjacent
property owner to the north of the creek maintains this area as a manicured lawn with little to no
riparian vegetation. Ornamental trees and shrubs, such as blue spruce, cedar and pine were planted
on the north side of the creek and there is one willow on the south bank (Photo 4). One larch is
situated on the lane and appears to be of similar age to the other two larches on the lot.
The
distance to the creek from the front and the back of the lot is 10 m and 6 m respectively.
69 of 122
Request for an encroachment on Trail Creek riparian area in Ross/and
The channel is approximately 1 m wide with a 5 % gradient and the banks have been armoured on
both sides of the creek for most of its entire length along the property (Photos 5, 6 and 7). The
average wetted width at the time of the survey was "' 40 cm.
Water levels appear to remain
relatively constant over the course of the year (pers. comm. D. Green). The creek flows into a culvert
at the edge of the property (Photo 7) and resurfaces one or two blocks downstream, where the
riparian vegetation is well established (Photo 8). Trail Creek is non-fish bearing at this location as the
upstream fish limit has been determined within the Redstone Golf Course area.
Proposed Construction Activities
In order for this lot to be developed and allow construction of a dwelling, amendment of the riparian
setback would be required. The lot currently extends into the 15 m recommended riparian setback as
per the City of Rossland Official Community Plan.
Impact Assessment
The ecological impact anticipated from the encroachment within the riparian area is low due to
existing conditions on the property and lack of riparian vegetation.
Removal of riparian vegetation
would be limited to the two larch trees that were planted by the property owner and that border the
property.
Further potential impacts that could be anticipated include the potential for erosion and
sediment delivery into Trail Creek during construction.
These impacts can be mitigated for by
implementing an erosion and sediment control plan and revegetation plan, ensuring that sediment
does not enter Trail Creek during and post construction.
Recommendations and Mitigation
In order to mitigate for the loss of riparian vegetation and future potential for vegetation
reestablishment, it is recommended that riparian vegetation be re-established along the City of
Rossland lane right of way that currently consists of a manicured lawn with very little to no riparian
vegetation. Recommended species include willow (Salix sp.), red-osier dogwood (Camus stolonifera)
and alder (A/nus sp.) . Other species noted downstream within well-established riparian areas include
trembling aspen (Populus tremu/oides), black cottonwood (P. balsamifera), ladyfern (Athyrium filixfemina) and thimbleberry (Rubus parvifforus). If the two larch trees are removed, they should be
replaced at a 2 to 1 ratio with potted stock and should be planted on the City of Rossland lane right
of way.
Development of the lot would lead to temporary removal of vegetation and exposure of soils during
construction of a dwelling, increasing the potential for erosion and sediment delivery into Trail Creek.
Implementation of the following mitigation measures to reduce the risk of erosion and sediment
transport is recommended:
•
A silt fence should be installed along the north property boundary to isolate the work site and
keep equipment and workers from entering the riparian reserve zone.
•
Removal of vegetation within the remaining riparian zone in the City of Rossland lane right of
way is prohibited.
Masse Environmental Consultants Ltd.
2
70 of 122
Request for an encroachment on Trail Creek riparian area in Ross/and
•
Excavation must be halted during and immediately after intense rainfall events.
•
Disturbed areas must be minimized and grubbing and stripping of grasses and soils should be
restricted to the area of work.
•
Surface runoff must be directed away from exposed soils.
•
All exposed soils should be revegetated as soon as possible.
•
Erosion and sediment control structures must remain in place until at least 90% of the
construction is complete and exposed soils are revegetated.
•
Replacement plantings should be composed of native plant species.
Overall, proposed construction activities on the property will not pose an ecological risk to Trail Creek
as long as the recommendations and erosion and sediment control mitigation measures outlined in
this letter are implemented. Consultation with the City of Rossland prior to planting within the Trail
Creek right of way will be required. It is important to note that this property is located within the
Trail Creek floodplain, and that a flood risk assessment was not conducted.
If you have any
comments or questions, please do not hesitate to contact me.
Sincerely,
Sylvie Masse, M.Sc., R.P.Bio.
Masse Environmental Consultants Ltd.
Masse Environmental Consultants Ltd.
3
71 of 122
Request for an encroachment on Trail Creek riparian area in Ross/and
Attachment 1
Photo Documentation
Masse Environmental Consultants Ltd.
72 of 122
Request for an encroachment on Trail Creek riparian area in Ross/and
Photo 1. Undeveloped lot.
Photo 2. Manicured lane right of way owned by the
City of Rossland adjacent to property.
Photo 3. View of City of Rossland lane and lot.
Photo 4. Ornamental trees and shrubs located on the
north bank of Trail Creek.
Photo 5. Downstream view of Trail Creek.
Photo 6. Bank armouring on both sides of the creek.
Masse Environmental Consultants Ltd.
73 of 122
Request for an encroachment on Trail Creek riparian area in Ross/and
Photo 7. Trail Creek flowing into road culvert.
Photo 8. Well established riparian vegetation
downstream.
Masse Environmental Consultants Ltd.
74 of 122
A A'
_r.1 W .._,
ROSS LAND
CITY OF
Location Map
This map Is a static output from the City of Rossland
and is for general reference only. Data layers that
appear on this map may or may not be accurate, current,
orothefWise reliable , THIS MAP I S NOTTO BE USED
FOR NAVIGATION, SURVEY OR BUI LDING PURPOSES.
...._
275
5.5
1:400
75 of 122
THE CITY OF ROSSLAND
REQUEST FOR COUNCIL DECISION
DATE: March 31, 2015
FILE: 3360.20/04-2014
SUBMITTED BY: Stacey Lightbourne-Planner
SUBJECT: ZONING AMENDMENT - 3975 Red Mountain Rd
SUMMARY: To advance the application for a zoning amendment for part of the lot legally described as
SUBLOT 23 TOWNSHIP 28 KOOTENAY DISTRICT PLAN X60 EXCEPT PART INCLUDED IN PLAN 4697, PIO 012733-580; located at 3975 Red Mountain Rd; to allow for a Resort Campground.
Council provided second reading to Bylaw# 2581 on February 10, 2015. A Public Hearing was held on March
9, 2015 and Council also gave 3rd reading at that meeting. As this bylaw affects a property that is within 800
metres of a controlled access highway, the bylaw has been approved by the Ministry of Transportation.
STAFF RECOMMENDATIONS:
THAT Council advance the application for a zoning amendment for the property legally described as SUBLOT
23 TOWNSHIP 28 KOOTENAY DISTRICT PLAN X60 EXCEPT PART INCLUDED IN PLAN 4697, PIO 012-733-580;
located at 3975 Red Mountain Rd by giving Final adoption to Zoning Amendment Bylaw #2581, with the
following condition:
THAT a snow storage statutory right-of-way is provided along either side of Red Mountain Rd.
OPTIONS AND ALTERNATIVES:
1) THAT the City advance the staff recommendation.
2) THAT the City refer the item back to staff.
3) THAT the City not advance the bylaw.
BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS:
Option 1: Advancing the staff recommendation furthers the rezoning to Resort Campground. This option
keeps the zoning simplified and gives the applicant options for the business. Potential concerns are
mitigated by requiring a 2 metre landscape buffer around the property.
Option 2: Referring the item back to staff would present the applicant with a delay in the application.
Option 3: Denying the request will mean the applicant cannot proceed with the proposed Resort
Campground.
COSTS AND BUDGET IMPACTS - REVENUE GENERATION: Rezoning from Rural Residential to a more
intensive use will increase the assessment on the property which will generate more tax revenue.
~
~
StacOYlJ8ht~
~
Reviewed by City Manager
76 of 122
THE CORPORATION OF THE CITY OF ROSSLAND
BYLAW#2581
A BYLAW TO AMEND ROSSLAND ZONING BYLAW No. 2518
WHEREAS Part 26 of the Local Government Act R.S.B.C. 1996, c.323 authorizes the Council
of the City of Rossland to establish and amend a zoning bylaw;
AND WHEREAS the Council of the City of Rossland deems it necessary and expedient to
amend the City of Rossland's Zoning Bylaw No. 2518, 2011
NOW THEREFORE, the Council of the City of Rossland, in open meeting assembled,
ENACTS AS FOLLOWS:
SHORT TITLE
1. This Bylaw may be cited as the "Zoning Amendment Bylaw, No. 2581, 2015(1)".
AMENDMENT
1. Section 3.1- DEFINITIONS - of Schedule "A" of the City of Rossland Zoning Bylaw No. 2518 is
hereby amended by adding the following new definitions:
TOURIST CABIN - means a detached structure used for the accommodation of tourists for
short term occupancy up to a maximum of 1 month. The maximum gross floor area per
tourist cabin shall not exceed 50 m2, and may include kitchen and washroom facilities. A
tourist cabin is not permitted to be used as a dwelling.
RESORT CAMPGROUND means an area of land, managed as a unit, providing short term
accommodation for tents, tent trailers, travel trailers, recreational vehicles, campers and
tourist cabins and may include, in conjunction with campsites:
a) Recreational facilities intended for the use of overnight guests only;
b) Limited resort commercial use intended for the use of overnight guests only;
c) Administration Office;
d) Common washrooms, laundry, kitchen facilities intended for the use of overnight
guests only;
e) Accessory buildings and structures.
2. Section 11.0 - OFF STREET PARKING AND LOADING - Diagram 11.1 - Required Off-street
Parking Spaces - of Schedule "A" of the City of Rossland Zoning Bylaw No. 2518 is hereby
amended by adding the following new regulation:
Campground or Resort Campground
1 per site/tourist cabin
3. Schedule A of the City of Rossland Zoning Bylaw #2518 is hereby amenc;jed by adding the
77 of 122
following new Section 10.3.3 CD-3- Resort Holiday Park- RHP: the regulations of which are
shown in Schedule "1" attached to and forming part of this bylaw.
4. Schedule "B" of Zoning Bylaw #2518 is hereby amended such that the following property is rezoned from R - lR (Detached Residential Rural), to CD3 - RHP (Resort Holiday Park); as shown
on Schedule "2" attached to and forming part of this Bylaw.
SUBLOT 23 TOWNSHIP 28 KOOTENAY DISTRICT PLAN X60 EXCEPT PART INCLUDED IN
PLAN 4697, PIO 012-733-580
ENACTMENT
3.
(1)
If any section, subsection, sentence, clause or phrase of this Bylaw is for any
reason held to be invalid by a decision of any court of competent jurisdiction, the
invalid portion shall be severed and the part that is invalid shall not affect the
validity of the remainder.
(2)
This Bylaw shall come into full force and effect on the final adoption thereof.
READ A FIRST TIME
READ A SECOND TIME
PUBLIC HEARING
READ A THIRD TIME
APPROVED PURSUANT TO THE TRANSPORTATION ACT
this 27th day of January, 2015
this 10th day of February, 2015
this gth day of March, 2015
this gth day of March, 2015
this day of March, 2015
Transportation and Highway
FINALLY ADOPTED
Mayor
this day of February, 2015
Corporate Officer
78 of 122
SCHEDULE 1
10.3.3 CD 3 -Resort Holiday Park - RHP
1. INTENT
The intent of this zone is to permit a variety of forms of
accommodation including cabins, tents, RV's or similar. A
holiday park also provides facilities such as laundry, showers
and picnic/barbeque facilities, limited commercial and
recreational facilities.
2. PERMITTED USES
The following uses and no others shall be permitted in the CD3
- RHP Zone:
a) Resort Campground
b) One Family Detached Dwelling
c) Bed and Breakfast Accommodation
d) Secondary Suite Dwelling
e) Detached Secondary Suite Dwelling
f)
Agriculture Use;
g) Agriculture Stand;
h) Accessory Buildings, Structures and uses
3. CONDITIONS OF USE
a) A Bed and Breakfast Accommodation shall be permitted
subject to the provisions of section 4.1.2 (e)
b) Off Street Parking and loading requirements are subject to
the provisions of Section 11.
c) A Secondary Suite Dwelling shall be permitted subject to the
provisions of Section 4.1.2 (b);
d) A Detached Secondary Suite Dwelling shall be permitted
subject to the provisions of section 4.1.2 (c);
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3. PARCEL SIZE
On a Parcel located in an area Zoned CD-3-RHP, no
plan of subdivision approved which contravenes the
regulations set out below:
Min Parcel Area
2.0 ha
4. COVERAGE
Maximum 20% of the parcel area may be covered by buildings
and structures combined.
5. SETBACKS
The minimum setback from parcel lines are as follows:
Front
Rear
Interior
Side
4.0m
2.0m
2.0m
6. HEIGHT
The maximum Height for Principal and Accessory Buildings is
10.0m.
7. DENSITY
a) Maximum 20 campsites per hectare,
b) Maximum 15 tourist cabins per hectare.
c) Maximum 1 One Family Detached Dwelling per parcel.
8. OTHER REGULATIONS
a) Outdoor storage areas must be surrounded by a solid
landscape screen not less than 2.0m in height.
b) A landscape buffer at least 2metres in width shall be
maintained in the interior and rear setbacks.
80 of 122
SCHEDULE 2
QT!Of ~
ROSS LAND
Location Map
......___,
-. U~22
81 of 122
THE CITY OF ROSSLAND
REQUEST FOR COUNCIL DECISION
DATE: March 31, 2015
FILE: 3360.20/01-2015
SUBMITTED BY: Stacey Lightbourne - Planner
SUBJECT: ZONING AMENDMENT- 1678 Third Ave
SUMMARY: The applicant is requesting to rezone the property located at 1678 Third Ave from Rl Residential to Rl-lnfill- Detached Infill Residential in order to subdivide the property.
Council provided 1st and 2nd Readings to Bylaw# 2582 on February 10, 2015. A Public Hearing was held on
March 9, 2015 and Council also gave 3rd reading at that meeting. As this bylaw affects a property that is
within 800 metres of a controlled access highway, the bylaw has been approved by the Ministry of
Transportation.
STAFF RECOMMENDATIONS:
THAT Council advance the application for a zoning amendment for the property legally described as PARCEL
A (SEE V20226) BLOCK 1 DISTRICT LOT 537 KOOTENAY DISTRICT PLAN 683, PIO 010-583-491; located at 1678
Third Ave by giving final adoption to Zoning Amendment Bylaw# 2582.
OPTIONS AND ALTERNATIVES:
1)
THAT the City advance the staff recommendation.
2)
THAT the City refer the item back to staff.
3}
THAT the City deny the request.
BENEFITS, DISADVANTAGES AND NEGATIVE IMPACTS:
Option 1: Advancing the staff recommendation furthers a re-zoning to allow a subdivision and facilitates
infill which is strongly supported by the City's OCP.
Option 2: Referring the item back to staff would present the applicant with a delay in the application. Issues
of substance, those which impose on orderly development, could be considered for further examination.
Option 3: Denying the request will mean the applicant cannot proceed with the proposed subdivision on the
property and is inconsistent with OCP objectives.
COSTS AND BUDGET IMPACTS - REVENUE GENERATION: The creation of an additional lot will generate
higher revenues from this property.
LEGISLATIVE IMPACTS, PRECEDENTS, POLICIES: The OCP, Section 12, Growth Management and Section 18,
Housing and Residential Lands, contain several policies supporting infill within areas already serviced by City
infrastructure.
Stacey Lightbourne
Reviewed by City Manager
82 of 122
THE CORPORATION OF THE CITY OF ROSSLAND
BYLAW#2582
A BYLAW TO AMEND THE CITY OF ROSSLAND ZONING BYLAW No. 2518, 2011.
WHEREAS Part 26 of the Local Government Act R.S.B.C. 1996, c.323 authorizes the
Council of the City ofRossland to establish and amend a zoning bylaw;
AND WHEREAS the Council of the City of Rossland deems it necessary and expedient
to amend the City ofRossland's Zoning Bylaw No. 2518,2011.
NOW THEREFORE, the Council of the City of Rossland, in open meeting assembled,
ENACTS AS FOLLOWS:
SHORT TITLE
1.
This Bylaw may be cited as the Zoning Amendment Bylaw, No.2582, 2015(2)
2.
AMENDMENT
Zoning Bylaw #2518 is hereby amended such that the following property is rezoned from
R-1-Residential Single Detached to R-11-Detached Infill Residential:
PARCEL A (SEE V20226) BLOCK 1 DISTRICT LOT 537 KOOTENA Y DISTRICT
PLAN 683, PID 010-583-491; located at 1678 Third Ave
as shown hatched on Schedule "A" attached to and forming part of this Bylaw.
ENACTMENT
3.
(1)
If any section, subsection, sentence, clause or phrase of this Bylaw is for any reason
held to be invalid by the decision of any court of competent jurisdiction, the invalid portion shall be severed and the part that is invalid shall not affect the validity of the
remainder.
(2)
This Bylaw shall come into full force and effect on the final adoption thereof
READ A FIRST TIME
READ A SECOND TIME
PUBLIC HEARING
READ A THIRD TIME
APPROVED PURSUANT TO THE TRANSPORTATION ACT
~f
Transportation
FINALLY ADOPTED
MAYOR
an~
this 10th day of February, 2015
this 10th day of February, 2015
this 9th day of March, 2015
this 9th day of March, 2015
this day of March, 2015
Highway
this th day of, 2015
CORPORATE OFFICER
83 of 122
Bylaw #2582
Page 2
.,..-;Jh
CITYOF _rJ W 'RO$$ LAND
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Schedule A
Bylaw 2582
A
Legend
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Data:Fcbruary. 2015
NAO 83 UTM Zone 11N
84 of 122
April 8, 2015
Please submit to Council for reference and the record. Regards,
Dear Editor,
!
Having returned from a brief vacation in March, I was surprised to
hear of the reorganization at City Hall, particularly the letters that were
handed to both Deputy CAO/Corporate Officer, Tracey Butler, and Manager
of Public Works, Darrin Albo from Mayor Kathy Moore. After some
investigations in order to understand the series of events, I feel it is only fair
to speak about the process and the results of what has transpired. In your
last week’s paper, Mayor Kathy Moore, stated that it is a challenge to find
an Acting CAO to replace Ms. Butler because they “Cost too much and the
City can’t afford them”. Correct, they are paid well because any Council can
apparently fire them, on a whim.
!
Firstly, I would like to describe what I understand to be the events
that came to Ms. Butler leaving her position. Both she and Mr. Albo were
asked to meet with the Mayor the following morning, March 9th , to discuss
‘something’. Mayor Moore then proceeded to give the same letter to both
Managers which clearly uses the word ‘termination’. Ms. Butler was entitled
to work 2 more years at her current contract and then the City could have
terminated the contract with NO COSTS TO TAXPAYERS. However, we will
now bear the approximately $200,000.00 pay out, to only one of the two,
Ms. Butler. The Council could have let her contract expire and saved that
large amount of money. Ms. Butler seized an opportunity to negotiate a pay
out and now we’ll all pay, when it was unnecessary. Is this good
stewardship of our taxpayers money? That seems to be the ‘Party’ Line
from Ms. Moore. Even more importantly, THERE WAS NEVER A
COUNCIL RESOLUTION MAKING IT LEGAL for Mayor Moore to even
have the conversation with the Managers. That is not acceptable protocol
85 of 122
in governance, nor was there ANY discussion or consultation offering Ms.
Butler her Corporate Officer position at the meeting. She was told her
contract would not be renewed and there was no further discussion. Why
wasn’t there another Councillor present in this very sensitive meeting?
This does not even begin to address the major gaps left at City Hall. If you
think that firing the two key people who have the most experience and
wherewithal about the City operations including the recent and past history
of all projects, financial plans, how things just ‘roll’ in Rossland, is smart,
you are reacting rather than planning. The incredible value that both Tracey
and Darrin offer to the citizens, regardless of the cost, is above and beyond
what you will get from hiring people who don’t have a vested interest in our
community. We tried that with the last 3 CAOs and it failed us, because
they really weren’t connected to our community.
I am surprised that Mayor Moore, and the Council, all responsible now for
this grand scheme, have left the citizens with a skeleton staff with very little
experience. This wasn’t even part of a ‘Restructure Plan’, it was targeted at
two, excellent employees of the City of Rossland.
If the people in this town, who are all elated with this agenda to fire
competent, valued employees, think we will get any better cost/benefits
from some ‘unknown’ stepping in, my experience in government of 3 terms
as well as putting my name forward for Mayor in the last election, tells me I
will be saying, “You have made a grave mistake letting these fine, local
workers go at a HUGE cost to the citizens of Rossland.”
I look forward to seeing how this unfolds and trying to understand why
these ‘chess moves’ without a Council Resolution were allowed to stand. If
Ms. Butler decides to sue the City, I won’t be surprised. However, Castlegar
has seen her skills as invaluable and she now works for our neighbouring
municipality. Lucky them. Congratulations to Tracey! As for Mr. Albo, I’m
sure that Council is ‘back-pedalling’ trying to get him to stay after this
86 of 122
blunder. I look forward to seeing how much that will cost us in increased
contract negotiations if he decides to stay. Sometimes, throwing the baby
out with the bathwater is purely bad practice. Those folks around town who
are walking and talking about these terminations, as if it is the best we
could have done, may just live to see their folly foiled.
Respectfully,
D.Jill Spearn
Citizen of Rossland
87 of 122
THE CORPORATION OF THE CITY OF ROSSLAND
Council Information Summary
Date:
Agenda:
Proposal:
Proposed by:
March 27, 2015
April 8, 2015
To Receive the Items Summarized for Information
Staff
Staff Recommendation:
1. General recommended motion:
THAT information items numbered 7(a) to 7(j) be received and acted upon as recommended.
2. Alternative motion if an item needs further consideration:
THAT information items numbered 7(a) to 7(j), except for items numbered --- be received and
acted upon as recommended.
ITEM
SUBJECT MATTER
RECOMMENDATION
7(a) UBCM
7(b)
7(c)
7(d)
7(e)
7(f)
7(g)
The Compass Newsletter for March Receive and File
18 & 25, 2015
Emergency Management BC
Senior and Elected Officials
Recommendation to the
(EMBC)
Workshop in Castlegar May 27th, Interim Emergency Manager
2015 10am to 2pm
to workshop
Ministry of Jobs, Tourism and Correspondence from the Assistant Receive and File
Skills Training and Minster
Deputy Minister RE: “Starting a
Responsible for Labour
Restaurant in BC” online resource
Youth Action Network
Use of the Rossland Curling Rink in Receive and File
the off-season
FortisBC
Fortis Community Energy and
Receive and File
Emission Planning – Proposal
Information
City of Rossland Memorandum Follow up from the March 9, 2015 Receive and File
from the Planner
Regular Meeting regarding the
Queen Street Retaining Wall
City of Rossland Memorandum Follow up from the March 9, 2015 Receive and File
Regular Meeting regarding the
Ophir Reservoir Feasibility Study
7(h) Trail Girls Softball League
Differential Fee Subsidy for Use of Approve application
Greater Trail Facilities Application
for $200.
7(i)
Regional District of Kootenay
Boundary
Mayor’s Report on Meetings
Attended in March, 2015.
7(j)
Regional District of Kootenay
Boundary
2015-2017 Fire Hydrant Agreement Direct Staff to sign agreement
– Follow up from the April 1st
or Council to consider rate
Committee-of-the-Whole Meeting increases
Receive and File
88 of 122
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Rural Advisory Council Announced
March 18, 2015
Fourteen individuals from across the province have been appointed to the
Province's new Rural Advisory Council. Four of the representatives are
local elected officials: Director Grace McGregor, Regional District of
Kootenay Boundary; Mayor Gerry Thiessen, Vanderhoof; Councillor Sylvia
Pranger, Kent; and Mayor Chris Pieper, Armstrong. Read more
Newly Elected Group Insurance
Follow us on
Twitter
The deadline is drawing near for enrolling newly elected officials in UBCM's
Group Benefits Plan. Details outlining the advantageous features
associated with our benefits program have been distributed to all local
governments. The closing date for enrollments is March 31st, 2015.
Renewable Cities Forum
Attention urban energy and sustainability leaders: you're invited to
participate in the Renewable Cities Global Learning Forum from May 13 15 in Vancouver, B.C. This event will resource implementers working in
urban electricity, heating, and transportation sectors. Join in a global
movement towards 100% renewable energy and energy efficient cities.
10% discount for UBCM Compass subscribers - use discount code
"UBCMmember2015" when registering.
Bylaw Officers Association Membership
The License Inspectors and Bylaw Officers Association provides
educational seminars and legal updates to bylaw personnel concerned with
animal control, parking control, license inspection and general regulatory
enforcement. If you are working in the field of bylaw enforcement and are
interested in becoming a member, visit their website.
Change Day BC
On October 15, 2015 (15.10.15), the BC Patient Safety & Quality Council
invites individuals and organizations involved in health and social care to
participate in Change Day BC by committing to making a change or trying
something new to make things better for your community, family,
colleagues or yourself. Read more
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Auditor General for Local Government
March 25, 2015
In recent weeks considerable attention has been drawn to the functioning
of the office of the Auditor General for Local Government (AGLG). During
the lead-up to the establishment of the AGLG, UBCM commented on
principles for an effective governance structure and the appropriate scope
for this office. These resources are available on our website. Read more
Hearings Announced on Setting Local Election
Expense Limits
Members of the Special Committee on Local Elections Expense Limits will
be hosting public hearings in eight communities to seek feedback on
setting expense limits for local election candidates as well as third party
advertisers. UBCM will be preparing a submission on behalf of the
membership in the coming weeks. Read more
Follow us on
Twitter
March 31 Deadline for
Elected Official
Benefits Program
Additional Wildfire Prevention Funding
Announced
The B.C. government will provide an additional $5 million to the Strategic
Wildfire Prevention Initiative, Forests Minister Steve Thomson announced
last week. The funding will support First Nations and local governments
undertake forest fuel management prescriptions and treatment projects.
Reducing fuel loads in interface areas, where urban developments border
forests and grasslands, is a proven method of lowering the threat of
damaging wildfires. Read more
Deadline Approaching for Urban Deer
Recommendations
Draft urban deer recommendations were circulated to the affected
communities in early March. Communities are invited to provide feedback
to UBCM by April 5. If other members wish to receive and comment on
the draft recommendations, please contact UBCM at 604 270 8226. Read
more
Joint Inauguration for Creston, Lower
Kootenay Band
A joint inauguration for the Town of Creston and the Lower Kootenay Band
is the latest milestone in a series of successful relationship building efforts
supported by UBCM's Community to Community (C2C) Forum program.
Read more
New Infrastructure Program Launched
A joint inauguration for the Town of Creston and the Lower Kootenay Band
is the latest milestone in a series of successful relationship building efforts
supported by UBCM's Community to Community (C2C) Forum program.
Read more
© Copyright Union of British Columbia Municipalities 2015
90 of 122
REC . IVED
BRITISH
COLUMBIA
Emergency
ManagementBC
MAR 1 6 2015
CITY OF ROSSLAND, B.C.
March 9, 2015
To:
Mayor and Council/Chair and Board
Emergency Management BC (EMBC) would like to Invite you, your representatives, and the
Emergency Program Coordinator to participate in one of the Senior and Elected Officials workshops
offered this spring.
The workshops will provide an opportunity for elected officials and administrators to learn more
about emergency management including: response roles and responsibilities, the importance of
initiating recovery plans early on, how mitigation and prevention can minimize the impact, and how
preparedness activities can build resilience and ensure your community Is ready to respond. We will
also discuss the statutory requirements of the Emergency Program Act, present the Provincial
Coordination Team (PCT) concept, and provide an overview of the Province's draft Initial Response
Plan (IRP) for a major seismic event.
These half-day workshops will be delivered by EMBC staff and will include lunch and refreshments
to provide additional networking opportunities.
To register, please see the attached schedule and confirm your participation through the
appropriate EMBC regional office.
Sincerely,
91 of 122
2015 Senior and Elected Officials Workshop Schedule
Location
Date
Venue
Region
Williams Lake
Apr 16, 1000-1400
Williams Lake Fire Hall, 230 Hodgson Road
NEA
Port Alberni
Apr 21, 1000-1400
Echo Park Fieldhouse - 4200 Wood Avenue at King St
VIR
Kelowna
Apr 22, 1000-1400
Firehall #1 - 2255 Enterprise Way
CTL
Prince George
Apr 24, 1000-1400
155 George Street
NEA
·central Saanlch
Apr 27, 1000-1400
Central Saanlch Fire Hall -1512 Keating X Road
VIR
Squamlsh
Apr 29, 1000-1400
37801 Cleveland Ave.
SWE
Abbotsford
Apr 30, 1000-1400
AFRS Training Center,1544 Riverside Rd
SWE
Dawson Creek
Apr 30, 1000-1400
Calvin Kruk Center for the Arts, 10401 - 10 Street
NEA
Revelstoke
May OS, 1000-1400
Revelstoke Fire Hall, 227 - 4tn St West
SEA
Surrey
May 05, 1000-1400
SWE PREOC, 14292 Green Timbers Way
SWE
Sechelt
May 06, '0900-1300
SCRO Office, 1975 Field Street
SWE
Nana Imo
May 06, 1000-1400
Vancouver Island Conference Centre - 101 Gordon St
VIR
Kam loops
May 11;1030-1430
Kamloops EOC - 955 Concordia Way
CTL
Burns Lake
May 12, 1000-1400
Regional District of Bulkley-Nechako, #37 - 3rd Ave
NWE
Terrace
May 13, 1000-1400
Suite 1A (Basement) 3215 Eby Street
NWE
Port Clements
May 14, 1100-1500
NWE
Castlegar
May 27, 1000-1400
Senior's Room, Multi-Purpose Building, #36 Cedar Ave
West
Columbia Trust Forum, 445 -13m Ave
Courtenay
May 27, 1000-1400
Powell River
Cran brook
SEA
VIR
May 28, 0830-1230
Comox Valley Emergency Program Office - 3001 Moray
Avenue
Powell River Town Centre Hotel - 4660 Joyce Avenue
Jun 16, 1000-1400
RD East Kootenay Board Room, 19 -24t" Ave South
SEA
VIR
92 of 122
For the following workshops in the South East Region (SEA), please register with Linda Hartman,
Regional Office Administrator (phone 250-354-5904 or e-mail [email protected]):
Revelstoke:
Registration Deadline: April 23, 2015
Workshop Date:
May 5, 2015
Castlegar:
Registration Deadline:
Workshop Date:
May 20, 2015
May 27, 2015
Cran brook:
Registration Deadline: June 9, 2015
Workshop Date:
June 16, 2015
If you have any specific dietary needs, also please note that at time of registration.
93 of 122
BRITISH
COLUMBIA
RECEIVED
MAR 1 6 2015
CITY OF ROSSLAN D, B.C.
Ref: 107892
March 10, 2015
Permits and Licences
City of Rossland
Box 1179
Rossland, BC VOG 1YO
Dear City of Rossland:
We are requesting your help in sharing some exciting news. In January, the Government of
British Columbia (BC) officially launched the "Starting a Restaurant in BC" online resource.
BC businesses and entrepreneurs now have a dedicated resource to help them navigate the
process and requirements for opening and maintaining a restaurant in BC.
The new online guide can be accessed from the main BC Government webpage at:
www.gov.bc.ca/startingarestaurant. It enables prospective restaurateurs to find information
about the various agencies, steps and requirements involved in opening a restaurant, all-in-one
convenient location. Entrepreneurs no longer have to search multiple websites or contact
multiple sources to acquire the information they need. Without the guide, the same search
results would take as much as a full day or multiple days of research.
The online guide provides a downloadable, step-by-step checklist and quick reference guide that
includes an overview of the requirements and timelines so people can track their progress to start
a restaurant. It covers all levels of government, ranging from drafting the necessary health and
safety plans, to applying for permits and licences with local and provincial governments.
Entrepreneurs can source practical information online about:
• business planning;
• location and zoning;
• applying for permits and licences;
• preparing for inspections;
• hiring employees; and
• on-going, operational requirements.
. . ./2
Ministry of Jobs, Tourism
and Skills Training and
Minister Responsible for
Labour
Assistant Deputy Minister
Tourism and Small Business
Division
Mailing Address:
PO Box 9327 Stn Prov Govt
Victoria BC VSW 9N3
Phone:
250 952-0517
Fax:
250 952-0113
Location:
7th Floor, 18 IO Blanshard Street
Victoria, BC
www.gov.bc.ca/jtst
94 of 122
City of Rossland
Page2
The online guide and checklist were developed in partnership with the BC Restaurant and
Foodservices Association using research gathered through restaurant owners and municipal staff
in three pilot communities: Victoria, North Vancouver and Kelowna. This research identified
common experiences and opportunities to improve and streamline government services for the
restaurant sector.
I encourage you to share this information with your staff and your stakeholders to promote the
use of this online guide whenever the opportunity presents itself. To facilitate this, postcards
with the web address are enclosed.
If you would like more postcards, please contact the Regulatory Reform Branch in the
Ministry of Jobs, Tourism and Skills Training at [email protected].
Quick Facts:
• Each day there are 2. 7 million visits to restaurant or food providers in BC.
• More than 500 new restaurants open per year in BC.
• One in five British Columbians aged 15-24 are employed in the restaurant and food
services industry.
• In 2013, the tourism industry (including restaurants) paid $4.5 billion in wages and
salaries - up from 3.8 percent from 2012.
Thank you for your support in increasing awareness and promoting the tool to ensure
entrepreneurs have the information they need to succeed in opening and operating a restaurant
in BC.
Sincerely,
~·
Kaaren Lewis
Assistant Deputy Minister
Enclosures
pc:
Mr. Ian Tostenson
President and CEO
BC Restaurant and F oodservices Association
Ms. Jackie Hunter
Executive Director
Small Business Branch, Tourism and Small Business Division
Ministry of Jobs, Tourism and Skills Training
95 of 122
Youth Inspired, Community Supported
To: Rossland City Council
Rossland City Hall
PO Box 1179
1899 Columbia Ave,
Rossland, BC
V0G1Y0
Dear Rossland City Council,
During the summer of 2014, the Youth Action Network (YAN) utilized the curling rink in
the off season. The curling rink proved to be an excellent space to run the evening
parkour programs as well as parkour summer camps in August. Parkour & freerunning
for youth is our longest running and most successful program to date. Accessing the
curling rink when the ice is out greatly improved YAN’s ability to provide consistent, safe
parkour & freereunning programming.
We have discussed using the curling rink with the Rossland Curling Club from May
through September 2015. The Rossland Curling Club has approved YAN running
programs in the curling rink again this summer. We plan to run evening parkour &
freefrunning programs for youth in the facility, parkour summer camps, as well as
partner with the Rossland Skatepark Association in running skateboard skill building
workshops and camps.
If you have any questions about these programs or our use of the facility, please let me
know.
Sincerely,
Mike Kent
Coordinator
Rossland Youth Action Network
250.368.7776
[email protected]
96 of 122
From:
To:
Subject:
Date:
Tracey Butler
Cynthia Anonuevo; Stacey Lightbourne
Fwd: Fortis Community Energy and Emission Planning - proposal information
March 20, 2015 12:18:44 PM
Sent from my iPhone
Begin forwarded message:
From: Patricia Dehnel <[email protected]>
Date: March 20, 2015 at 11:45:49 AM PDT
To: Sangita Sudan <[email protected]>, Mark Andison
<[email protected]>, "Diane Kalen Sukra" <[email protected]>,
Lou Varela <[email protected]>, Bryan Teasdale <[email protected]>,
Tracey Butler <[email protected]>, Trish Dehnel
<[email protected]>
Cc: dale littlejohn <[email protected]>, Peter Robinson
<[email protected]>
Subject: Fortis Community Energy and Emission Planning - proposal
information
Hi Communities.
I have touched base with you concerning a “free” CEEP program for Fortis Local
Governments in 2015/16. We have had some interest from both CBT and IPG for cofunding. Thus, our next step is to put forward a joint funding application on your
behalf to these agencies. We would prepare the applications.
As we prepare a more through proposal, I need from you:
<!--[if !supportLists]-->1. <!--[endif]-->Are you still interested in a “ free “CEEP
(you would need to contribute in-kind) ?
<!--[if !supportLists]-->2. <!--[endif]-->Have you applied for another Integrated
Planning Grant this year?
Your feedback is much appreciated. I will connect with all the Fortis KB/CK
communities in the next few weeks. You were my initial contacts….
Trish
Remember the GHG reduction targets in your OCP?
97 of 122
<!--[if !supportLists]-->· <!--[endif]-->Would your Local Government be
interested in doing a Community Energy and Emissions Plan later in 2015? (Perhaps this is discussed at Strategic Planning??)
<!--[if !supportLists]-->· <!--[endif]-->Fortis BC has announced some funding for
energy planning – up to 50% for CEEPs in 2015/2016.
<!--[if !supportLists]-->· <!--[endif]-->Proposal: CEA will approach CBT on behalf
of Fortis communities to find matching funding for CEEPs. Local Government
may have to provide some contribution (possibly in-kind).
<!--[if !supportLists]-->· <!--[endif]-->Note that majority of Kootenay BC Hydro
communities (including Nakusp and Silverton) have “Free CEEPs” prepared
through the BC Hydro Quickstart program. These CEEPS were delivered by
CEA.
<!--[if !supportLists]-->· <!--[endif]-->If there is interest, CEA would put
together a joint Local Government proposal to FBC and CBT. It is thought,
funding application would include implementation support as well.
Patricia (Trish) Dehnel, MCIP RPP
Community Relations Manager
Community Energy Association
[email protected]
www.communityenergy.bc.ca
Direct/Cell 250.505.3246 98 of 122
THE CORPORATION OF THE CITY OF ROSSLAND
MEMORANDUM
TO: Mayor and Council
FROM: Stacey Lightbourne
FILE: 0110.07/2015
DATE: April l, 2015
SUBJECT: Queen St Retaining Wall
At its meeting on March 9, 2015, Council resolved the following:
MOTION:
MOREL /ZWICKER
RESOLVED THAT COUNCIL DIRECTS STAFF TO REQUEST ISL ENGINEERING TO EXPLORE
FURTHER OPTIONS FOR THE REPAIR OF THE QUEEN STREET RETAINING WALL ONCE THE
LIST OF PRIORITIZED CAPITAL PROJECTS HAS BEEN PROVIDED TO COUNCIL.
CARRIED.
Attached is a letter from ISL outlining the various options.
99 of 122
"91 Engineering
liiil
and Land Services
Inspiring sustainable thinking
11111
1952 Columbia Avenue, P.O. Box 2185, Rossland, BC VOG 1YO T: 250.362.2229 F: 604.629.2698
April 1, 2015
Our Reference: 31277
City of Rossland
Public Works
Attention:
Stacey Lightbourne
Dear Stacey:
Reference:
United Church Retaining Wall Aesthetic Improvement Options
ISL has been requested to investigate options and associated costs to improve the visual appearance of
the United Church Retaining Wall in conjunction with the proposed repairs/retrofit of the structure
currently being designed.
The existing wall has deteriorated to the point that it requires anchoring and repairs to return it to a
stable and safe condition. The proposed repairs involve stabilizing the wall by installing anchors through
the existing concrete and into the soil behind it. A mortar mix will then be sprayed over the wall surface
(Shotcrete) to provide additional structural integrity as well as cover/protect the ends of the anchors and
to provide a reasonable looking surface. This approach is technically effective at a relatively low cost.
Various options are feasible to improve the visual appearance of the wall once the structural
repairs/anchoring is complete. All of the options would involve an increase in the cost of the project over
the approach currently being prepared for tender.
The following is a brief description of three options complete with cost estimates which are over and
above the proposed wall stabilization design estimate. Estimates are based on brief discussions with
suppliers and contractors. These estimates are conceptual and are provided for the purpose of
comparison.
Option 1a: Allan/Anchor Block Wall {Queen St. and 151 Ave)
A non-tiered Allan block/Anchor block wall would be constructed in front of the proposed reinforced
shotcrete wall. The Allan block would act as a fascia and would be tied back to the stabilized wall.
Estimate of cost to construct a non-tiered Allan/Anchor block wall in front of
the proposed shotcrete wall:
$68,000.00
ISL Engineering and Land Services Ltd.
ISL is proud to be Bullfrog Powered
islengineering .com
I
A Green 30 Employer
I
One of Canada ' s Best Small and Medium Employers
100 of 122
"91
liiiil Engineering
and Land Services
Inspiring sustainable thinking
11111
Option 1b: Single Tier Allan/Anchor Block Wall (Queen St. and 151 Ave)
A single tier Allan block/Anchor block wall would be constructed in front of the proposed reinforced
shotcrete wall. The Allan block wall would act as a fascia and would be tied back to the stabilized wall.
Estimate of cost to construct a single tier
Allan/Anchor block wall over the originally proposed shotcrete wall :
$78,000.00
Option 2: Cast in Place Concrete with architectural Accents and/or colour (Queen St and 151 Ave)
The application of architectural accents/patterns would require the construction of a cast in place
concrete wall in front of the stabilized wall. The use of 'form liners' for the cast in place wall would add an
additional 25% to the cost of a standard reinforced concrete wall. Cost will depend on the intricacy of the
pattern and level of effort required for concrete finishing. The cost for coloured concrete is highly variable
depending on the colour choice and darkness of tint. In addition, the cost to perform specialized concrete
finishing may be prohibitive due to the historical lack of availability of local skilled trades to perform this
type of work.
Estimate of additional cost to construct a concrete fascia wall with:
a) architectural accents in a reinforced concrete wall:
b) architectural accents in a coloured reinforced concrete wall:
$ 85,000.00
$ 110,000.00
Option 3: Coloured Shotcrete Finish
The addition of a coloured tint to the structural shotcrete layer is also an option. The cost for coloured
concrete is highly variable depending on the colour choice and darkness of tint.
Estimate of additional cost to add colour to the proposed shotcrete finish
$20,000.00
We consider it important to reiterate that these costs are based on limited discussions with contractors
and suppliers whom all advised that it is difficult to estimate aesthetic design costs without specific
design details being provided.
The final soil anchor and structural shotcrete designs are currently underway. With the completion of
these tasks , more detail can be provided for the aesthetic wall surface options which have been
proposed. At that point, at the City's discretion, a favored option{s) can be investigated further and the
associated cost can be refined.
Sincerely,
Gary O'Rourke, P.Eng. I
Manager, West Kootenay Office/Senior Project Enginee
ISL Engineering and Land Services Ltd.O
1952 Columbia Avenue, P.O. Box 2185
Rossland, BC VOG 1YOOT: 250.362.2229 F: 604.629.2696 C: 250.869.7739
E-mail: [email protected]
Page 2 of2
101 of 122
s
LAN
0
R0 5
c 1rv af
THE CORPORATION OF THE CITY OF ROSSLAND
TO: Mayor and Council
FROM: Stacey Lightbourne
MEMORANDUM
FILE: 0110.07 /2015
DATE: April 1, 2015
SUBJECT: Ophir Reservoir Feasibility Study
At its meeting on March 9, 2015, Council resolved the following:
MOTION: MCLELLAN/COSSEY
RESOLVED THAT COUNCIL DIRECTS STAFF TO COLLECT ANY EXISTING INFORMATION ON
THE FEASIBILITY OF BOTH RESERVOIRS AS A SWIMMING AREA,
AND FURTHER;
THAT STAFF PROVIDES COUNCIL WITH COSTS FOR A FEASIBILITY STUDY ON THE OPHIR
RESERVOIR.
CARRIED.
There is no information in the City's filing system on the feasibility of both reservoirs as
a swimming area. The attached letter from ISL outlines the cost of providing a feasibility
Study.
102 of 122
1!91
liiiiil Engineering
and Land Services
Inspiring sustainable thinking
11111
1952 Columbia Avenue , P.O. Box 2185, Rossland, BC VOG 1YO T: 250.362.2229 F: 604.629.2698
CONFIDENTIAL
March 25, 2015
Our Reference: 31277-B01
City of Rossland
1899 Columbia Avenue
PO Box 1179
Rossland BC VOG WO
via email: [email protected]
Attention:
Stacey Lightbourne, MCIP, RPP
Planner/GIS Technician
Reference:
Ophir Reservoir - Feasibility Study for Recreational Use
This is in response to your enquiry regarding a feasibility study for utilizing the Ophir reservoir for
recreational use.
This will confirm that:
1.
To my knowledge, a feasibility study for use of the Ophir Reservoir for swimming/recreational use
has not been completed to date;
2.
It is anticipated the cost for completing a feasibility study for the Ophir site would be similar to the
cost of the Star Gulch Feasibility Study, completed by ISL earlier this year; i.e. approximately
$11,000. (A slightly lower cost may be achievable based on ISL having already completed a similar
report).
It is considered worth noting that although this reservoir may provide potential for a public recreation site,
with good exposure to sun, the site would also pose challenges, including:
•
•
•
Relatively poor accessibility (road and pedestrian);
Lack of infrastructure (eg. water, sewer, road, parking);
Potential risks to dam structure/facilities due to their relative proximity to potential public areas;
Should you wish to further discuss this matter please contact me at your convenience.
Sincerely,
Gary O'Rourke, P. Eng.
Manager, West Kootenay Office/Senior Project Engineer
GOR
ISL Engineering and Land Services Ltd.
ISL is proud to be Bullfrog Powered
I
islengineering .com
A Green 30 Employer
One of Canada's Best Small and Medium Employers
103 of 122
CITY OF ROSSLAND
APPLICATION FORM
DIFFERENTIAL FEE SUBSIDY FOR USE OF GREATER TRAIL FACILITIES
:lee\\\
g \f\S
Sof'-Vo<A.\.\ Le 0.8 U
l
1.
Name of Organization:
2.
Purpose or Function of
Organization:
3.
Please provide proof of registration as a Society, Club or Non-Profit Organization
(Copies of minutes of last AGM, Society Registration No, Etc).
4.
Servi~~go~ofthe Organization (Please circle one or more categories):
Senio
·1dren Physical disabled, mentally challenged or other (provide
details of Other)
5.
Address, Including Postal Code and email
0
address: :Ifo,\
q '°lf\5 ~
~tbcAl\
.
cxsoorz.cd
~:L .
&\5 J:>\ a o o. c ce_s
6.
7.
Brief Description of the Proposed Use of the Grant: Please identify facilities in
the Greater Trail Area where the grant will be
used. \his. ~~~&:Q. Da
7'r£~=====:=:3~~rsc-s
ac1wr\\
±bejv--
8.
fecrea±tt:oa\
Organization Chair's Name or Person
Responsible:
S ar:n FeoneJ
c~ .
- D\ r e ct-or .
5 \;;i, -Cibq1 Home_ _ _ _ __
9.
Telephone (work)
10.
Email address: TIAi \ 9 \r\S~boJ\ @ ou.+\ooK. earn
104 of 122
.
CITY OF ROSSLAND
APPLICATION FORM
DIFFERENTIAL FEE SUBSIDY FOR USE OF GREATER TRAIL FACILITIES
Policy Guidelines:
• Application must be made in writing in electronic format and received by the
City electronically no later than September 30th, of the current fiscal year;
• Clubs and Non-Profit Groups must demonstrate that the enrollment in the
Program must equal or exceed a minimum of 5 registrants from Rossland for
each program applied for;
• Registrants must pay the fees that otherwise would be payable except the
differential fee;
• No financial assistance will be payable if a similar program is available from the
City of Rossland' s Recreation Department;
• School District programs do not qualify for grant under this Policy.
• Applications must be from Clubs and Non-Profit Groups and shall not be from
an individual.
• The City shall adjudicate the applicatiop. based on the eligibility criteria outlined
in an Electronic Application Form which must accompany the written application
Eligibility Criteria:
• Must fall in the designated group
• Must meet the minimum enrollment criteria of the program
• Must be a program that is not offered by the City's Recreation Department
• Must be at a facility that does not exist within the City ofRossland
• The Rossland residents benefiting from this financial assistance must be part of a
competitive team whose families are members of the Non-Profit Groups and
Clubs within the Greater Trail Municipalities and Regional District Electoral
AreasA&B.
• Must provide evidence in a form such as Tax Folio No, Utility Bill etc as a
resident of Rossland
• The Club and Non-Profit Organization must have been in existence for more than
2 years
Please complete all the blank spaces and give as much detail as possible. This will assist
City Council in making an accurate and responsible assessment of your needs. If there is
relevant information about your organization or request not covered by the questions in
this application, please include an attachment page(s). If you have questions, please
contact the City Office at 250-362-7396.
105 of 122
'
11.
12.
Please tick one or more:
*Payment of Differential User Fees for a Facility
* A one Time Facility Rental
* A one time tournament fees for a facility
* A differential user fee for an individual
" *A differential user fee to a family
* Transfer of funds to another organization
* Other-Specify
=rBP fee
Please describe the purpose for which this funds will be used and for what length
of time(dates and year, attach a schedule if it is a program or activity for a
season/year
~~f~ ~~~'ki!t'- , SO*-e>/ can
13.
How does your organization's program/activity/event promote cultural,
recreational, social, sports, children, family and other services understanding in
the Community? How does this benefit the citizens of
Rossland?
~J ~ ~ ~~
to µlo ~11r
(,,,
\~
± ·~
'5
1
to ..\"'em !Af ba-e. Wr\-ta.,,rt '-/a.AI
0ic\S w I\ Dot- 'nc. oHe in ptQ\i
3?U ~ ) fum ('
00
•
r=
C- .red
or -±k:<<e.
7\
14.
Is a budget for the progtam/activity/event attached to this application:
Yes
No. V
: lfNo, explain
15.
Please list the registrants who will benefit directly from the Program( Use another
sheet if not enough space)
Name
Facili
Name
AGE
of 122
\\.iese +\--ire.e 3\r\& o.\reodi ~O..\fC.. ""Tf\P*°'s and L;Ji\\ r-o+ 106
re4u,re
~iro..c. lo.l
S{J..i:::port .
'
16.
Does your organization use Facilities in the City ofRossland. Please list:
No ~ do I"Oto
£..tninsttca.\li fue>J cou1 d aod
lJ e < OL1 \d
% he..
e\\rrinate fue £ees
a
17.
Please provide a brief summary of the reason to use any of the Greater Trail
Facilities: Tu? 9~aro 10 oo+ offcr"d in Boo-Sand. -rh-cre.
"'°'5 be.GD oo _a=l\r..rn?± =to C\AO a 195c1s b a \\ te am 'n \be
tion+ )howeva 1-+- d i d rut wor ~ au!@
18.
Is a similar program/activity available from the City ofRossland's Recreation
Department:_"""-"'~~-------------------
19.
Does your organization receive any form of subsidy from t
much? And for how long?
Na
Amount of estimated Subsidy $
length of time_ _ _ __
20.
Does your organization receive any benefit from tax and other user fees
Al0
exemptions provided by the City?
Yes
No
. If yes please indicate the amount exempted in the
past year:
Water Fees: $
Sewer Fees: $_ _ _ _Facility Rental Fees
$
Property Taxes $_ _ __
21.
How many years have these exemptions been in effect?
how
f.//I}-.
Water Fees: _ _ _ _Sewer Fees: _ _ _ _Facility Fees _ __
Property Taxes _ _ __
22.
In the past year, how many persons has your organization served?
i4J1'/
-
sq
yau-n-1
23.
How long has your organization been in existence in the City?
24.
Is your organization voluntary and non-profit? --¥-f-~£~.5~-
-+/-
</o ';jeo.r-S
107 of 122
.
.. . .
25.
What is your main source ofrevenue
hGis~e-ncy...1 .3
from?
26.
Are all of the Board members/directors/volunteers? Yes
~/No- - - -
If No. Please state amounts paid to each:
Position:
Amount of Payment:_ _ __
3
27.
Report the number of volunteers presently in your organization
28.
Any other information you may want to add in support of your
application? ..fJa¢SJ.JL
rU.o ')~ !
29.
Please indicate when you wish to receive the grant and what time frame are you
expecting the grant to be finalized for your project/event/activities/program to
succeed. ~ 5Ex::.0 OS ? 0€!5\Be ,
'1a/f2
Please note: It generally takes City Council 90 days to finalize the grant
application from the date of receipt.
PLEASE ENSURE ALL THE INFORMATION IS COMPLETE AND THE COMPLETED
FORM AND SUPPORTING DOCUMENTATION IS RECEIVED AT THE CITY'S
ADMINISTRATION DEPARTMENT, CITY HALL NO LATER THAN SEPTEMBER 15rn
OF EACH YEAR EXCEPT FOR THE YEAR 2010
108 of 122
Corporate Policy Manual
Policy Title:
Financial Assistance For Use
Of Facilities, Pools and Parks
Policy
Section:
FINANCE - GENERAL
Initially Approved:
Last Reviewed:
Scheduled to be
Reviewed;
April 26~ 2010
Policy #:
####
Policy:
Council may provide financial assistance, subject to the amount allocated and approved
in the Financial Plan, to members and volunteers of Non-Profit Groups and Clubs whose
purpose is recreation and competitive programs in another municipality of the Greater
Trail Area. Persons enrolled in these recreational and competitive programs must fall
under the following classifications:
•
•
•
children up to the age of 18 years,
physically and mentally challenged individuals
Senior Citizens over the age of 55 years.
Purpose of the Policy:
The policy is directed towards providing financial assistance for use of recreation
facilities and complexes in another municipality in the Greater Trail Area.
Policy Guidelines:
•
•
•
•
•
Application must be made in writing in electronic format and received by the
City electronically no later than September 30th, of the current fiscal year;
Clubs and Non-Profit Groups must demonstrate that the enrollment in the
Program must equal or exceed a minimum of 5 registrants from Rossland for
each program applied for;
Registrants must pay the fees that otherwise would be payable except the
differential fee;
No financial assistance will be payable if a similar program is available from the
City ofRossland's Recreation Department;
School District programs do not qualify for grant under this Policy.
109 of 122
•
•
•
•
•
Applications must be from Clubs and Non-Profit Groups and shall not be from
an individual.
The City shall adjudicate the application based on the eligibility criteria outlined
in an Electronic Application Form which must accompany the written
application.
Payment shall be made to the Club or Non-Profit Club directly.
Applicant can only receive a maximum of 25% of the annual allotment provided
in the City's Financial Plan for the current year.
Eligibility Criteria:
• Must fall in the designated group.
• Must meet the minimum enrollment criteria of the program.
• Must be a program that is not offered by the City's Recreation Department.
• Must be at a facility that does not exist within the City ofRossland.
• The Rossland residents benefiting from this financial assistance must be part of a
competitive team whose families are members of the Non-Profit Groups and
Clubs within the Greater Trail Municipalities and Regional District Electoral
AreasA&B.
• Must provide evidence in a form such as Tax Folio No, Utility Bill etc as a
resident of Rossland.
• The Club and Non-Profit Organization must have been in existence for more than
2 years.
110 of 122
..
t
t
To: Council
From: Kathy Moore
Date: April 8, 2015
Re: RDKB Monthly Meeting recap
RDKB MARCH Meeting summary
As Rossland’s director to the RDKB I intend to provide a written recap of the
meetings I attend each month.
March 4th Sewerage
• Km asked that agenda be presented without extra mtns (report presented,
report received recommendation is sufficient.)
• Reviewed budgets for sole benefiting communities – new division of pipeline
responsibilities. (each will look after their own but until the hand off occurs
the RDKB will continue to monitor) With Darrin off, we will have to wait.
• Got training budget reduced slightly for this year. Asked that it be well
thought out for next year to represent actual needs.
• Interest and principal for new pipe bridge will be nearly $285k per year for
25 years.
• Requested correction of some errors in salaries and planned increase for
plan ops was too high. Will see revised on next budget.
• Once flow monitoring is in, Riverdal oasis payment will be based on actuals,
not the 1.45% its historically been. That area is responsible for putting in
new station at $120k.
• Financial plans approved and forwarded to finance committee.
March 7th firehall tour (Trail)
• John, Andy and I had thorough tour of dispatch and fire station. Met with
firefighters , deputy and chief briefly.
March 11th Enviro services
• Delegation: Richard Soltice, board decision to no longer allow international
waste( food items, mostly apples surrendered at border) kills his business.
He picks up from 3 local borders and brings waste to McKelvy. 2 bags every
week. Required to be buried. He suggests we just raise the tipping fees and
still allow it. Bd agreed to reconsider but was hesitant to revisit a decision
already made. He brought new information: material is very benign, despite
requiring special handling and is willing to pay more. All passed on to gov.
• Big white financial plan approved and forwarded to Finance committee
• Staff report on small biz recycling- MMBC does not pick up biz paper
recycling, leaves a gap. RDKB put out RFP got one response from Alpine.
Approved Alpine contract. Will reduce costs by closing the recycling depot in
BV and offering curbside service. Sure to get pushback.
• Regional Solid Waste budget 2015-19 approved and referred to finance.
111 of 122
•
•
Increase tipping fees- approved based on increased landfill liability. They
will go up next year too. Lengthy discussion on other ways to reduce cost at
landfills; reduce hours, reduce manpower, get rid of excess equipment. But
real issue in need for significantly more money to cover the new
requirements for how land fill future liabilities are calculated. We have a
multimillion dollar liability and the gov has given everyone 4 years to meet
the new requirements and fund the deficit. This is huge.
Landfill liability- $2.2m liability. New rules of how to calculate are hard to
comply with in old landfills like ours. Need to know a lot of original info that
was never kept, so now being extrapolated. Issue of not doing the work, is
that can only get qualified audits. If only have qualified audits, not eligible for
grants and reduces borrowing capacity. (what about having insurance to
cover the future liability??)
March 17 East End Services
• Fire training officer Dan derby report on need for fire training officer.
Need for communities to determine, full, interior or exterior level of service. Ext
is obvious. Int= means can enter a burning house but not a burning business.
Dependent on size of building. Full= can do it all but need to have 4 full service
trained people on site. Currently all the career firefighters are full service but
only 14 (16% of the paid on call). Requires a big commitment to training. Some
discussion ensued about what we really need. More info is needed as well.
• Mtn to get more info from staff, mtn to hire someone to complete the biz case
(add to the Derby report) carried
• Mtn to provisionally consider a contractor for the trainer position rather
than hire a full time, permanent person (the mtn failed or was withdrawn)
• Mtn to put $ in budget for training officer was approved contingent on
approval after the reports are done and the need is assessed. Some directors
ready to approve the full time position right now. (but not the muni
directors)
• Fire service budget approved and sent to finance committee. CoR share is
$511k. stunning.
• Cemetery budget approved and sent to finance committee. CoR share is
now $71k We get $3.8k for our closed cemetery.
• Transit budget approved and sent to finance committee. CoR share is
$182k
• Victim services annual report with service details as requested (by me)
was presented. Served 244 victims in 2014
• In camera session discussed costs ideas for upcoming union negotiations.
Included history of previous arbitration where cost of living was never
considered. All fire halls now pay BC Standard- or the equivalent of
Vancouver wages. In 2009 there were only 7 that did not: Nelson, Trail,
Fernie, Port Alberni, Prince Rupert, Salmon Arm and Fort Nelson. All smaller,
rural areas.
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March 19 Finance and Special mtg
• Gen admin financial plan 2015-19 approved
• Tried to get $30k reduced from Building maintenance budget-delete
landscaping @ Trail and work at GF building. Expense never justified. This
line alone increased by $42k from what was spent in 2014. My mtn was
defeated.
• MFA debenture- loan bylaw- CoR share $477k annual expense for represents
our borrowing. (Principal and interest)
• Stakeholder requisition: CoR share 2015 $1,495,810
• Solid waste report and financial plan 2015-19 approved. Memo mentions
staff directed to find savings: did they? Yes, reduced winter hours are
McKelvy no longer open 7am-9am. Actual savings included in wages. Unclear
how much.
• Mtn to separate MMBC revenue from miscellaneous. Carried. This will only
last a few years.
• Specific financial plans
o Cemetery (CoR share $71k)
o East end transit (CoR $182k)
o KB fire rescue (Cor $511k)
o Beaverdell fire (not CoR)
o East end animal service (CoR does not participate)
• Public mtg notes from all the electoral mtgs were presented.
• Various other financial reports- compared to 2014 by committee, capital
report, staff memos.
• Km suggestion: refer the braining numbing policy of having mtn to receive
for everything. Not necessary, waste of time and paper. Will be looked at by
policy committee.
March 25th hospital board (Conflict w/CoR mtg. did not attend)
March 31st Protective Services (cancelled)
March 31st Reg Board mtg
Unfinished biz 650 page agenda package- all committee meeting minutes for
the month, all of the 2015-2018 financial plan final budgets read and adopted.
Action list= org/gov review of RDKB should be in 2016 budget – will be addressed
in early fall, prior to budget.
Communications (info only)
Emerg response for elected officials= May 27 in Castlegar ½ day. (KM will consider
going)
New Biz
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SPCA location, current location closing June 16th 2016 (more room for sewage plant)
Option 1 smaller animal shelter possible. Focus on prevention of animal cruelty. 300
animals Option2 full service up to 500 animals. SPCA no longer wants to provide
animal bylaw enforcement. Partner with RDKB (75% /25% of beasts- most in
RDKB- but shelter is located here too. Might change if moved to CKRD. Needs 3k sq
ft. $1.6m needed. Want $550km from each local gov. If we can’t do that, they will go
with option 1. (that might be ok) doesn’t say cost of option 1 the more limited
facility. Cats are issue, not so much dogs. Not sure if they want contribution from
LGs for smaller option. Mtn to invite the SPCA to come as a delegation was passed.
Carip report unfortunate that RDKB is going the wrong direction in 2013 our GHG
emissions were 1,337 tonnes in 2014 emissions are 1,462 tonnes. Doing some
things to reduce, why no reduction? Any planning for reductions in 2015? Nothing
specific mentioned.
Bylaws (only relate the ones that impact CoR)
Solid waste 1573 1st,2nd,3rd and adopt. Concern that we did not finish the
discussion of intl waste and that passing this bylaw might interfere with that
discussion. No, bylaw can always be amended later. Tipping fees will be increased,
now and in the future in alignment with
Area B OCP board and stakeholder vote. INCLUDING ROSSLAND amending #1553
with #1540 in agenda. Public hearing to be set. CoR letter; Our concerns about
sprawl will be handled at sub-d stage. (Kicking it down the road. Unfortunate).
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RECEIVED
Kootenay Boundary
FEB 2 6 2015
February 12, 2015
CITY OF ROSSLAN D, B.C.
Ms. Tracey Butler
Chief Administrative Officer
The Corporation of the City of Rossland
PO Box 1179
Rossland, BC
VOG 1YO
Dear Ms. Butler:
Re: Regional District of Kootenay Boundary
2015-2017 Fire Hydrant Agreement
Please find enclosed two original copies of the Fire Hydrant Agreement which have been sealed
and duly endorsed by the RDKB's designated officials.
Please date, sign and seal both enclosed copies (page 6/6) and return one copy to our office
together with a copy of a map illustrating the location and number of each hydrant pursuant to
Section 2c) of the agreement.
The attached Hydrant Maintenance Report must also be submitted according to Sections 2a)
and 2e) on page 2/6. Terry Martin, Regional Fire Chief and the RDKB Finance Department will
agree to issue funds once the RDKB Fire Department confirms you have fulfilled your
contractual obligations according to Section 2 on page 2/6. Please contact Terry Martin,
Regional Fire Chief at 250-364-1737 should you have any questions regarding this form.
Thank you for your cooperation in this matter.
cc: Terry Martin, Regional Fire Chief
/encls.
202 - 843 Rossland Ave Trail, British Columbia Canada VI R 458
toll-free: I 800 355 - 7352 • tel: 250 368 -9148 • fax: 250 368 - 3990
email: adm1n C
u-rdkb.com •web: www.rdkb.com
115 of 122
~
\:I')
THIS AGREEMENT made as of the 1st day of January, 2015.
BETWEEN:
REGIONAL DISTRICT OF KOOTENAY BOUNDARY
202 843 Rossland Avenue
Trail, British Columbia VlR 4S8
("RDKB")
OF THE FIRST PART
AND:
THE CORPORATION OF THE CITY OF ROSSLAND
Box 1179,
Rossland, British Columbia VOG 1YO
("City")
OF THE SECOND PART
WHEREAS:
A. The RDKB, pursuant to Supplementary Letters Patent, dated January
23, 1982, Division XXXV, established a Regional Fire Protection Service
(the "Kootenay Boundary Regional Fire Service") for Electoral Areas 'A',
and 'B'/Lower Columbia-Old Glory, as well as the municipalities of
Rossland, Warfield, Trail, Montrose and Fruitvale;
B. The City owns and operates a water distribution system, which includes
fire hydrants;
C. The RDKB has, through the Regionalized Fire Protection Service
Financial Plan, contributed funds to the City, to inspect and repair fire
hydrants on an annual basis;
D. The RDKB and the City wish to enter into this Agreement to recognize
and acknowledge the responsibilities of both parties in relation to the fire
hydrants.
1/6
116 of 122
NOW, THEREFORE, the RDKB and the City agree as follows:
1) AGREEMENT AND TERM
a) The City agrees to permit the RDKB to use the City's fire hydrants in the
operation of the Kootenay Boundary Regional Fire Service for a 3 year
term commencing on the 1st day of January, 2015 and ending on the
31st day of December, 2017 unless otherwise terminated in accordance
with the terms and conditions of this agreement.
2) OBLIGATIONS OF THE CITY
a) The City shall at its own cost and direction maintain, inspect, lubricate
and flush all fire hydrants within its jurisdiction to the standard
established by Sections 1.1 and 6.4 of the 2012 British Columbia Fire
Code.
b) The City shall number each of its fire hydrants and mark the applicable
number on each hydrant in a clear, legible and permanent manner.
c) The City shall provide the RDKB with a map showing the location and
number of each hydrant in its jurisdiction and replace the map from time
to time as required by the deletion or addition of fire hydrants.
d) The City shall immediately inform the RDKB Fire Service of any fire
hydrant that is not usable (out of service) for whatever reason. It shall
also inform the RDKB immediately when a fire hydrant is once again
usable (in service).
e) The City shall provide the RDKB with copies of the records maintained as
required by article 6.4.1.1 of the 2012 British Columbia Fire Code, and
in conformance with NFPA 25 "Inspection, Testing and Maintenance of
Water-Based Fire Protection Systems" no later than November 30 of each
year.
3) OBLIGATIONS OF THE RDKB
a) The RDKB shall, on or before August 15th in each year, pay the City for
the services provided under Section 2 of this Agreement as follows:
i) $110.24/hydrant in the first year (January 1, 2015 - December 31,
2015),
216
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ii) In years 2 (2016) and 3 (2017) of the Agreement, the amount paid will
be adjusted by the British Columbia Consumer Price Index (BCCPI)
for the month of December and shall be accumulative,
b) The RDKB shall inform the City of each and every time it utilizes a City
fire hydrant. Should the RDKB find the fire hydrant in need of
maintenance it shall so notify the City within twenty-four (24) hours.
c) The RDKB shall be responsible for any damage that it causes during its
use of the City's hydrant, and shall compensate the City for any and all
reasonable expenses related to the repair of the hydrant.
d) The RDKB shall ensure that all members and volunteers of its Regional
Fire Service are fully trained in the safe and proper use of the City's fire
hydrants.
4) INDEMNIFICATION
a) The RDKB hereby indemnifies, saves harmless, releases and forever
discharges the City from and against any and all manner of actions,
causes of actions, claims, debts, suits, losses, liabilities, costs, demands
and expenses, including legal fees, costs and expenses, whatsoever,
whether known or unknown, of any person in any way arising from, in
connection with or attributable to the negligence or other fault of RDKB,
its servants, agents or employees in using the City's fire hydrants or the
breach of any of the RDKB's obligations under this Agreement.
b) The City hereby indemnifies, saves harmless, releases and forever
discharges the RDKB from and against any and all manner of actions,
causes of actions, claims, debts, suits, losses, liabilities, costs, demands
and expenses, including legal fees, costs and expenses, whatsoever,
whether known or unknown, of any person in any way arising from, in
connection with or attributable to the negligence or other fault of the
City, its servants, agents and employees in the performance or breach of
the City's obligations under this Agreement.
c) The City shall name the RDKB as an "additional named insured" party
for any claim arising from the failure of a hydrant, or the failure of the
City to maintain the hydrants within its jurisdiction.
5) TERMINATION
a) Either party may terminate this Agreement by giving written notice to the
other party on or before July 1 in any calendar year during the term of
this Agreement and the Agreement shall be terminated on December 31st
of that calendar year.
3/6
118 of 122
6) ARBITRATION
a) Should there be a disagreement or dispute between the parties hereto
with respect to this Agreement or the interpretation thereof, the same
shall be referred to a single arbitrator pursuant to the Commercial
Arbitration Act, R.S.B.C., 1996, c. 55, the costs of which shall be borne
equally by the parties hereto and the determination of the arbitrator shall
be final and binding upon the parties.
7) MISCELLANEOUS
a) This Agreement shall not be transferred or assigned by either party
hereto without the prior written consent of the other party.
b) The provisions herein contained constitute the entire agreement between
the parties and supersede all previous communications, representations
and agreements, whether verbal or written between the parties with
respect to the subject matter hereof.
c) This Agreement shall enure to the benefit of and be binding upon the
parties hereto and their successors, administrators, executors, heirs and
permitted assigns.
d) Each of the parties hereto covenants and agrees to execute such further
documents and instruments and to do such other things as may be
necessary to implement and carry out the intent of this Agreement.
e) Waiver of any default by either party shall not be deemed to be a waiver
of any subsequent default by that party.
f) Time is of the essence of this Agreement.
g) This Agreement shall be governed by and construed in accordance with
the laws of the Province of British Columbia.
h) The parties acknowledge and agree that their respective Board/ Council
have approved and authorized this Agreement.
i) Every reference to each party is deemed to include the heirs, executors,
administrators, successors, permitted assigns, employees, servants,
agents, officers and invitees of that party whenever the context so
requires or allows.
4/6
119 of 122
8) NOTICE
a) All notices, demands and payments required or permitted to be given
hereunder shall be in writing and may be delivered personally, sent by
email, facsimile or may be forwarded by first-class prepaid registered
mail to the addresses set forth on the first page hereof. Any notice
delivered or sent by, facsimile or email shall be deemed to be given and
received at the time of delivery. Any notice mailed as aforesaid shall be
deemed to have been given and received on the expiration of three (3)
days after this is posted, addressed in accordance with the addresses on
Page 1 hereof, or at such other address or addresses as may from time to
time be notified in writing by the parties hereto, provided that if there
shall be between the time of mailing and the actual receipt of the notice,
a mail strike, slow down or other labour dispute which might affect . the
delivery of such notice by the mails, then such notice shall only be
effected if actually delivered.
5/6
120 of 122
IN WITNESS WHEREOF the parties have duly executed this Agreement as of
the day and year first above written.
THE CORPORATE SEAL OF THE
REGIONAL DISTRICT OF KOOTENAY
BOUNDARY was hereunto affixed on the
day of
1n
the presence of:
~~
Authorized Signatory
(Manager of Corporate Administration)
THE CORPORATE SEAL OF THE CORPORATION
OF THE CITY OF ROSSLAND
was hereunto affixed on the
day of
1n
tjle presence of:
Authorized Signatory (Mayor)
Authorized Signatory
(Corporate Administrator)
6/6
121 of 122
HYDRANT MAINTENANCE REPORT
LOCATION:
CANADA VALVE
MANUFACTURER:
PUMPER PORT THREAD:
ISOLATION VALVE LOCATION:
HYDRANT DIAMETER:
BURY:
PRESSURE TEST
YES ONO
FLOW TESTED
YES
RESIDUAL ON HYDRANT
PSI
EXERCISE ISO VALVE
YES
HYDRANT FLUSHED
YES
CHECK PORT THREADS
CHECK 0-RINGS &
GASKETS
PAINT CONDITION
STATIC PRESSURE
PSI
FLOW RATE
GPM
RESIDUAL ON NEAREST HYDRANT
PSI
0
0 NO 0
NO
YES
0
0
D
NO
0
0
0
YES
0
NO
0
YES
0
NO
0
NO
DRAINAGE: GOOD
OPER. NUT:
D
O.K.
D
NOZZLES:
D
O.K.
D CAULKED
VALVE & SEAT:
D O.K.
D
REPLACED
PACKING:
D
O.K.
D
TIGHTENED
DRAINAGE:
D
O.K.
D
CORRECTED
FLUSHED:
YES
PRESSURE:
STATIC:
0
NO
0
~REASED
0
0
FAIR
0
POOR D
REPLACED
D REPLACED
0
REPLACED
MINUTES:
RESIDUAL:
FLOW: gpm
ANY OTHER
DEFECTS:
REPAIRS
REQUIRED:
REPAIRS
COMPLETED:
EXTENSION
REQUIRED:
YES
0
NO
0
COMMENTS:
INSPECTED BY:
DATE:
D.EFECTED
CORRECTED BY:
DATE:
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