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CORRIGENDUM
RFQ.
SL
NO
DATED 10-04-2015
CLARIFICATIONS TOWARDS RFQ CLAUSES -RFQ PX194L010, DT 25.03.2015-DUCTABLE A/C SYSTEM
RFQ CLAUSE
CLARIFICATION
SECTION - A
Scope of work (As per scheduled at Section B)
Supply of 44 TR 1 U Split A/C Systems.
Scope of work (As per scheduled at Section B)
Supply of 44 TR 1 U Split A/C Systems.
2
Supply of 99 TR 1 U split A/C systems.
Supply of 77 TR 1 U split A/C systems.
(Execution of 77TR only after the site readiness)
1
2
3
Supply of 99 TR 1 U split A/C systems.
Supply of 77 TR 1 U split A/C systems.
(Execution of 77TR only after the site readiness).
The capacities of the A/C systems are as per design proposed by
vendor/supplier.
SECTION-B
Each unit of specified capacity shall be High Sensi/Tropico type
having high flow and high static and shall be fitted with multiple
scroll compressors (as per OEM standard), air cooled condenser,
evaporator, expansion/metering device, AC drive, Prefilters
(washable, made of synthetic media as per OEM standard), interconnecting copper piping, power and control cabling,
programmable micro processor controller with inbuilt safety features
like LP &HP cutouts, oil safety, single phase preventer etc., for
automatic control and safe operation of the system. The units shall
be provided with charging valves, full charge of refrigerant
(R410/R22/R134a) & oil and necessary insulation work etc. for their
efficient functioning of the units at ITI Limited, Kanjikode west,
Palakkad. The condenser and evaporator coils shall be made of
copper tubes
The supplier shall provide ceiling suspended ducting and thermal
insulation ceiling below truss of the roof at 5.5 metre height in the
existing Battery plant hanger (proposed for component screening
project) area.
Supplier/vendor shall provide supply, installation, testing and
commissioning of Packaged and Ductable split air-conditioning
system of total capacity of 99 TR including suitable ducting in
Phase-II building.
Each unit of specified capacity shall be High Sensi/Tropico type having
high flow and high static and shall be fitted with multiple scroll
compressors (as per OEM standard), air cooled condenser, evaporator,
expansion/metering device, AC drive, Prefilters (washable, made of
synthetic media as per OEM standard), inter-connecting copper piping,
power and control cabling, programmable micro processor controller with
inbuilt safety features like LP &HP cutouts, oil safety, single phase
preventer etc., for automatic control and safe operation of the system. The
units shall be provided with charging valves, full charge of refrigerant
(Eco Friendly Green refrigerant only) & oil and necessary insulation
work etc. for their efficient functioning of the units at ITI Limited,
Kanjikode west, Palakkad. The condenser and evaporator coils shall be
made of copper tubes
The supplier shall provide ceiling suspended ducting and thermal
insulation ceiling (ISOWALL) below truss of the roof at 5.5 metre height
(or as per design proposed by vendor/supplier) in the existing Battery
plant hanger (proposed for component screening
project) area. Also provide exhaust fans for proper ventilation of dead
layers of air above ISOWALL (between isowall and top roof).
Supplier/vendor shall provide supply, installation, testing and
commissioning of Packaged and Ductable split air-conditioning system of
total capacity of 99 TR including suitable ducting / connect to existing
ducting with control dampers at both existing AHU delivery and the
new system in Phase-II building.
5
6
9
10
11
III
IV
The machine load in the existing Battery plant hanger (proposed for
component screening project) area shall be maximum 50 W, 30
occupants and 400 lumens lighting intensity.
The thermal ceiling in the existing Battery plant hanger (proposed
for component screening project) area shall be 50mm INSU b ing
in the frames at a height of 5.5 metre below the truss work
Supplier/vendor shall provide supply, installation, testing and
commissioning of Packaged and Ductable split air-conditioning
system of total capacity of 44TR in R&D building 2nd floor. The
indoor unit shall be connected to the existing main duct of the ex
sting air-conditioning system through a manually operated damper.
Also to be provided an additional manually operated damper at
existing main duct after the air delivery of existing AHU.
The initial start up time of the air-conditioning system shall be
maximum 6 hours. The system will maintain the environment
condition 20 degree C, 50% relative humidity within the 6 hours of
continuous working after an initial start up. The system shall be
programmable for starting time, stopping time and other
environment conditions. The system shall work automatically
without an operator involvement.
The supplier / vendor shall visit the site for taking measurements
and different site conditions before designing the air-conditioning
systems. The complete design of the system including technical
wing of the site with ducting, indoor unit, outdoor unit and other
details shall be furnished with technical bid.
Insulation
Insulation on refrigerant and drain pipes shall be closed cell elastomeric Nitrile Rubber, pipe sections of adequate thickness as
per OEM’s specifications/ recommendations.
Acoustic Insulation
The portion of supply air duct at the discharge of unit shall be
acoustically treated with 9mm one side open cell nitrile rubber
insulation. This shall be securely fixed to avoid dislocation of the
insulation.
The machine load in the existing Battery plant hanger (proposed for
component screening project) area shall be maximum 50 KW, 30
occupants and 400 lumens lighting intensity.
The thermal ceiling in the exist ing Battery plant hanger (proposed for
component screening project) area shall be 50mm INSU board ceiling
in the frames at a height of 5.5 metre below the truss work or the thermal
ceiling shall be as per design.
Supplier/vendor shall provide supply, installation, testing and
commissioning of Packaged and Ductable split air-conditioning system
of total capacity of 44TR (Capacity as per design) in R&D building 2nd
floor. The indoor unit shall be connected to the existing main duct of the
existing air-conditioning system through a manually operated damper.
Also to be provided an additional manually operated damper at existing
main duct after the air delivery of existing AHU.
The initial start up time of the air-conditioning system shall be
maximum 6 hours. The system will maintain the environment
condition 20 degree C, 55% relative humidity within the 6 hours of
continuous working after an initial start up. The system shall be
programmable for starting time, stopping time and other environment
conditions. The system shall work automatically without an operator
involvement.
The supplier / vendor shall visit the site for taking measurements and
different site conditions before designing the air-conditioning systems.
The complete design of the system including technical drawing of the
site with ducting, indoor unit, outdoor unit and other details shall be
furnished with technical bid.
Insulation
Insulation on refrigerant and drain pipes shall be closed cell elastomeric Nitrile Rubber CLASS O, pipe sections of adequate thickness
as per OEM’s specifications/ recommendations.
Acoustic Insulation
The portion of supply air duct at the discharge of unit shall be acoustically
treated with 9mm one side open cell nitrile rubber insulation CLASS O.
This shall be securely fixed to avoid dislocation of the insulation.
V
XIII
Refrigerant Plumbing
Refrigerant piping, fitting shall be copper hard drawn and shall be of
appropriate size for safe and trouble free operation & maintenance
as per manufacturer’s standards to ensure circulation of adequate
refrigerant at all loads. Charging valves to be provided for ease of
maintenance/gas charging. The entire piping from indoor to outdoor
units shall be properly supported and laid in GI/Aluminium trays.
The piping shall be tested for leakages before charging with
refrigerant.
General Conditions
The supplier shall provide suitable rooms for outdoor unit at
inside/outside the building to be proposed for air-conditioning
works. The room shall be provided enough space to facilitate
repair / maintenance.
Refrigerant Plumbing
Refrigerant piping , fitting shall be copper hard drawn and shall be of
appropriate size for safe and trouble free operation & maintenance as
per manufacturer’s standards to ensure circulation of adequate refrigerant
at all loads. Charging valves to be provided for ease of
maintenance /gas charging. The entire piping from indoor to outdoor
units shall be 18 gauge copper piping, properly supported and laid in
GI/Aluminium trays. The piping shall be tested for leakages before
charging with refrigerant.
General Conditions
The supplier shall provide suitable rooms for outdoor unit at outside the
building to be proposed for air-conditioning works. The room to be
constructed by brick walls with RCC top and proper foundation.
The walls and roof of the rooms shall be insulated by 50mm thick
glass wool. Also the room shall be provided enough space to facilitate
repair/maintenance work.
The ducting of Air Conditioning work shall be made of GI sheet of
branded make like TATA/ JINDAL etc .
The supplier/vendor shall provide fire dampers at air delivery of each
systems. Also provide test certificates of the fire dampers.
SECTION- E
PRICE BID FORMAT
1
Supply of 44 TR AC SYSTEM(as per BOM for AC
work in CSC Area ) placed in Annexure-I
2
Supply of 99 TR AC SYSTEM (as per BOM for AC work in
Phase II hanger) placed in Annexure-I
3
Supply of 77 TR AC SYSTEM(as per BOM for A/C work in
Component Screening Project) placed at Annexure - II
4
5
6
Installation and Commissioning of 44 TR AC SYSTEM as per
BOM for AC work in CSC Area
Installation and Commissioning of 99 TR AC SYSTEM(as per
BOM for AC work in Phase-II Hanger
Installation and Commissioning of 77 TR AC SYSTEM(as per
BOM for AC work in Component Screening Project
Supply of 44 TR ( capacity as per design) AC
SYSTEM(as per BOM for AC work in CSC Area ) placed in
Annexure-I
Supply of 99 TR(capacity as per design) AC SYSTEM
(as per BOM for AC work in Phase II hanger) placed in
Annexure-I
Supply of 77 TR AC ( capacity as per design) SYSTEM(as per BOM for
A/C work in Component Screening Project)
placed at Annexure - II
Installation and Commissioning of 44 TR( capacity as per design) AC
SYSTEM as per BOM for AC work in CSC Area
Installation and Commissioning of 99 TR( capacity as per design) AC
SYSTEM(as per BOM for AC work in Phase-II Hanger
Installation and Commissioning of 77 TR( capacity as per design) AC
SYSTEM(as per BOM for AC work in Component Screening Project
2
6
7
2
6
14
BOM for A/c Work in CSC and Phase II hanger
Supply and installation of copper refrigerant piping with
Supply and installation of copper refrigerant
supports, elbows , coupling and paints as per industrial colour
piping 18 gauge with supports, elbows , coupling and paints
coding
as per industrial colour coding
a.22TR Packaged Unit (double compressor)
a.22TR Packaged Unit (double compressor)
b.11TR packaged unit (Single compressor)
b.11TR packaged unit (Single compressor)
Air Distribution
Air Distribution
System:
System:
Supply fabrication , installation and testing of GSS metal duct (site
Supply fabrication , installation and testing of GI metal duct branded
fabricated) in accordance with approved drawings and as required
make like TATA/JINDAL,etc (site fabricated) in accordance with
by specifications
approved drawings and as required by specifications
a.24 Gauge
a.24 Gauge
b.22 Gauge
b.22 Gauge
c.20 Gauge
c.20 Gauge
Insulation for duct:
Insulation for duct:
a. Supply installing and testing of acoustic insulation of ducts with 9 a. Supply installing and testing of acoustic insulation of ducts with 9 mm
mm one side open cell nitrile rubber insulation.
one side open cell nitrile rubber CLASS O insulation.
BOM for A/c Work in Component Screening project
Supply and installation of copper refrigerant piping with supports,
Supply and installation of copper refrigerant piping 18 gauge with
elbows , coupling and paints as per industrial colour coding.
supports, elbows , coupling and paints as per industrial colour coding.
a.22TR Packaged Unit
a.22TR Packaged Unit
( double compressor)
( double compressor)
b.11TR Packaged unit
b.11TR Packaged unit
(Single compressor)
(Single compressor)
Supply installing and testing of acoustic insulation of ducts with 9
Supply installing and testing of acoustic insulation of ducts with 9 mm one
mm one side open cell nitrile rubber insulation
side open cell nitrile rubber CLASS O insulation
Supply required materials, fabrication and commissioning of
Supply required materials for thermal ceiling (ISOWALL), fabrication
thermal ceiling in the area (above false ceiling)
and commissioning of thermal ceiling (ISOWALL) in the area (above
false ceiling)
ITI LIMITED :: KANJIKODE WEST :: PALAKKAD 678 623 : INDIA
Phone: +91 491 2566180; Fax: +91 491 2566009
Enquiry ref: P X194L010
Date: 25.03.2015
Sir,
Sub: Request For Quotation – DUCTABLE A/C SYSTEM
ITI Limited, Palakkad, inviting competitive quotation on a Two Bid System, from experienced /
reputed companies for the Design, Supply, Installation, Testing a nd Commissioning of Packaged
and Ductable Split Air-Conditioning system of 44 TR, 99 TR & 77 TR Capacities respectively in
Phased manner as per the specifications, terms & conditions specified in this RFQ.
The RFQ document consists of:
1.
2.
3.
4.
5.
6.
This Covering Letter
Section - A – General Terms & Conditions
Section - B – Specification & Requirement
Section - C – Questionnaire / Compliance / Eligib ility – Evaluation Format
Section - D – Performance Bank Guarantee Format
Section - E – Price Bid Format .
Time Schedule
1.
RFQ Release date
2.
Last date for site visit
3.
Reply to clarification
4.
Last date for submission of quotation
5.
Tender opening (Eligibility bid)
: 25.03.201 5
: 04-04.2015
: 10.04 .2015
: 17.04 .2015 at 12.30 hrs
: 17.04 .2015 at 14.30 hrs
Please submit your quotation before the due date and time.
Note: PLEASE SEND YOUR QUOTE IN A SEALED ENVELOPE INDICATING THE
PURCHASE ENQUIREY REFERENCE AND DUE DATE ON THE TOP OF THE
ENVELOPE .
For all terms and conditions please visit our web site
https://itipalakkad.in./public/tenderterms.htm
Thanking you
Yours faithfully
For ITI Limited
Deputy General Manager-MM & IT
ITI Limited
Kanjikode West, Palakkad 678 623, Kerala, India
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SECTION A
GENERAL TERMS & CONDITIONS
1.
Definitions
1.1. “The Purchaser” means ITI Limited, Kanjikode West, Pal ad, Kerala, India (hereafter
referred to as ITI).
1.2. “The Bidder” means the individual or the firm who participates in the tender and submits
the bid.
1.3. “The Supplier” means the individual or the firm who is the successful bidder supplying
and commissioning of the tendered items / service.
1.4. “Letter of Intent” means a letter issued by the Purchaser indicating his intention to place
Purchase Order on the successful bidder.
1.5. “The Purchase Order” means the order placed by the Pur haser on the Supplier for the
supply and commissioning and fulfilling other conditions as required in the tender for the
specific items / service required by the Purchaser. This shall be deemed as “Co act”.
1.6. “The commissioning” means the acceptance of the systems by the Purchaser in writing.
2.
Scope of work (As per scheduled at Section B)
2.1 Supply of 44 TR Split A/C Systems - 1 U.
2.2 Supply of 99 TR Split A/C Systems - 1 U.
2.3. Supply of 77 TR Split A/C Systems - 1 U.
(Execution of 77TR only after the site readiness)
3. Earnest Money Deposit (EMD)
3.1 The bidder shall submit a Demand Draft for an amount of Rs . 1,8 0,000 ( Rupees One
Lac eighty thousand only) drawn in favour of ITI Limited, payable at Palakkad, from any
Nationalized / Scheduled Bank towards Earnest Money Deposit.
4. Submission of Bid Documents
4.1 The bid will be processed on a TWO BID SYSTEM.
4.2 The bidder shall submit the following documents along with the bid. The documents shall
be submitted in two sealed covers superscribing RFQ re erence and due date and separately
marked as following:
(a) Eligibility and Techno-commercial Bid
(b) Price Bid
The cover marked Eligibility and Techno Commercial Bid shall have the following
documents:
i.
The duly filled questionnaire/ eligibility/ evaluation format (Annexure – C )
ii.
Earnest Money Deposit as per Clause 3, Section A.
iii.
Clause-wise compliance to General Terms and Conditions (Section A), Technical
Specifications / Requirements and Conditions (Section B), the technical clarifications
issued by the Purchaser after the release of the tender, if any.
iv.
Design / Drawing of the three A/C Systems
The cover mar ked The Price Bid shall have the following documents:
(i)
Schedule of requirements with the price as per the format at Annexure- E.
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Both the sealed bids (Eligibility and Techno-commercial Bid and Price bid) shall be
submitted in an outer cover and sealed. The outer cover shall bear the details of RFQ
ref. and due date.
4.3 The bidder is expected to examine all requirements, terms and conditions of the tender.
Failure to furnish required information in every aspect or non-submission of necessary
proof and relevant document or non-submission of EMD may lead to rejection of the bid.
4.4 The bid documents shall be addressed and submitted to
e following address:
Deputy General Manager (MM&IT)
ITI Limited
Kanjikode West
Palakkad, Kerala, India - PIN 678 623
Phone: +91 491 2566180, FAX: +91 491 2566009
E-mail: [email protected],
4.5 The Purchaser assumes no responsibility of bids delivered to any other address other than
that mentioned above at clause 4.4 above. It will be the bidder’s responsibility to ensure
that the bids are submitted at the correct delivery address and before the bid closing time.
5 .00 Clarification on Bid Documents and Site visit
5.01 A prospective bidder, requiring any site visit or clarification on the Bid Documents shall
notify the Purchaser in writing or by e-mail at the Purchaser’s mailing address indicated
in the invitation of Bid on or before the stipulated date. The site visit will be permitted
only on working days between 10 am to 4 pm. Site visit will not be permitted after the
stipulated date. The purchaser will respond in writing to any request for the clarification
of the Bid Documents received within the schedule. Copies of the query (without
identifying the source) and clarifications by the Purc er will be sent to all the
prospective bidders who have asked for the clarifications. Clarifications shall be made
available as a corrigendum in the Purchaser’s web site (itiltd-india.com) and National
Portal (tenders.gov.in) also.
5.02 Any clarification issued by the Purchaser in response to queries raised by prospective
bidders shall form an integral part of bid documents and it may amount to an amendment
of relevant clauses of the bid documents.
5.03 Notwithstanding the above, prior to the date of submission of the bids, the Purchaser may,
for any reason, modify the tender documents. These ame ments shall be put on the
Purchaser’s web site and National Portal also. In order to afford prospective bidders a
reasonable time to prepare the bid, the Purchaser may, at its discretion, extend the date
for bid submission. Prospective bidders are therefore equested to check the Purchaser’s
website prior to submission of the bids.
6.00 Discharge of Earnest Money Deposit
6.01 The EMD of bidders those who are not qualified after e aluating the eligibility criteria in
the techno-commercial and eligibility bid will be returned as ear
s possible within 30
days from the date of bid opening.
6.02 The EMD of successful bidder shall be discharged withi 30 days after the bidder’s
acceptance of Purchase Order and submission of Performance Bank Gu antee.
6.03 The EMD of all other unsuccessful bidders shall be discharged within 60 days from the
date of price bid opening.
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6.04 The EMD will be forfeited if the bidder withdraws the d during the validity of the bid,
or, in the case of a successful bidder, the bidder fails to accept the Purchase order or fails
to submit the Performance Bank Guarantee.
7.00
Bid Submission and Period of Validity of Bids
7.01 The bids shall be submitted before 12.30 Hrs on due date. If this day is declared as
holiday on account of any reason, the bid submission period is extended up to 12.30 Hrs
on the next working day of the Purchaser.
7.02 Bids shall remain valid for 120 days from the due date for submission of bids.
8 .00 Bid Prices
8.01 The price bid format is given in Annexure E. The
r shall be in Indian Rupees. Terms
of price shall be ‘Delivery at the Purchaser’s location’ (at Kanjikode West, Palakkad, in
Kerala State, India).
9.00 Bid opening and Evaluation
9.01 The bids will be opened on the due date at 14:30 hours. The Purchaser shall open the
bids in the presence of the bidders or their authorized representatives who chose to attend
the tender opening. If the day of the bid opening is declared as holiday on account of any
reason, the bid opening will be fixed at 14:30 Hrs on e next working day.
9.0 2 On the day of the bid opening as specified at clause 9.1, the covers containing Eligibility
and Techno-commercial bids only will be opened. The Purchaser will evaluate the
technical bids of those who have been found eligible. The Price bids shall be opened only
of those qualified after technical evaluation. Price bid opening date will be informed to
the qualified bidders separately by the Purchaser.
10.00 Placement of Purchase Order (PO)
Order will be placed only on technically qualified L1 bidder.
11.00 Performance Bank Guarantee (PBG)
11.01 On receipt of the Purchase Order, the Supplier shall submit a Performance Bank
Guarantee for an amount of 10% of the P.O. value, valid for 30 months from the date
of P.O., drawn from any Nationalized / Scheduled Bank.
11.02 The proceeds of the performance bank guarantee shall be payable to the Purchaser as
compensation for any loss resulting from the Supplier’s failure to complete his
obligations under the contract.
11.03 The Performance Bank Guarantee shall issued by Nationalized/ Scheduled Bank and in
the form provided in this Bid Document (Annexure – D).
11.04 The P BG will be discharged by the Purchaser after completion of the Supplier’s
performance obligations including warranty obligations under the contract.
12.00 Delivery and Commissioning
12.01 The items as per the Purchase Order shall be delivered and unloaded at the Purchaser’s
location (at Kanjikode West, Palakkad, Kerala, India), wit in 8 to 10 weeks from the
date of P.O.
12.02 The installation and commissioning of the Ductable Split A/C shall be completed
within 10 to 16 weeks from the date of P.O. in a phased manner.
4 of 24
12.03 Delay by the Supplier in the performance of its delivery or
ing obligations
shall render the Supplier liable to any or all of the ollowing sanctions: forfeiture of
EMD, imposition of liquidated damages and /or termination of the contract for default.
In the case of liquidated damages, the penalty shall be as per the details given in clause
on liquidated damages at 14 below.
13.00 Payment Terms
13.01 The payment for the supply of goods shall be made as p r the terms and
conditions given below:
13.1.1 70% payment 30 days credits from the date of Delivery subject to acceptance..
13.1.2 20% payment by immediately after commissioning and acceptance
13.1.3 Balance 10% after 3 months from the date of commissioning & acc ptance.
13.02 The following documents shall be submitted to enab e the first installment of 70%
payment
13.2.1 Invoice & Packing list
13.2.2 Delivery Note
13.03 The payment for the Installation and Commission ng shall be made as per the terms &
conditions given below.
13.03.1 90% payment 30days after the completion of Installation & Commissioning
13.03.2 10% payment 90 days from the date of completion of Installation & commissioning.
13.04 The 2nd and 3rd installment of payment will be released as per clauses 13.1.2 and 13.1.3
above on submission of commissioning certificate from the Ordering Authority of the Purchaser.
14.00
Liquidated Damages
Should the Supplier fails to deliver the system as per the delivery schedule or any
extension thereof, the Purchaser shall be entitled to ecover from the Supplier a penalty
equivalent to 0.5 % of the value of the Purchase Order of the full system per week for the
first four weeks or part thereof and 0.7% per week there after for such delay or part thereof
or cancel the purchase order and purchase elsewhere at e risk of the Supplier.
15.00 Language
The language used in all communication, bid documents, technical manuals,
commercial papers etc. shall be English only.
16.00 Force Majeure
If, at any time, during the continuance of this contract till the date of commissioning,
the performance in whole or in part by either party of
obligation under this contract is
prevented or delayed by reasons of any war or hostility, acts of the public enemy, civil
commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes,
lockouts or act of God (hereinafter referred to as events) provided notice of happenings of
any such eventuality is given by either party to the other within 21 days from the date of
occurrence thereof, neither party shall by reason of s
ent be entitled to terminate this
contract nor shall either party have any claim for damages against other in respect of such
non-performance or delay in performance, and deliveries under he contract shall be
resumed as soon as practicable after such an event come to an end or cease to exist, and
the decision of the Purchaser as to whether the deliveries have been so resumed or not shall
be final and conclusive. Further that if the performan e in whole or part of any obligation
under this contract is prevented or delayed by reasons of any such event for a period
exceeding 60 days, either party may, at its option, te minate the contract, without any
obligations.
5 of 24
Force Majeure clause shall be applicable during the tenure of Warranty and Annual
Maintenance Contract and the decisions during this period shall be based on mutual
agreements.
17.00 Arbitration
17.01
All disputes for differences of any kind, whatsoever, arising out of or in co nection
with this contract or in discharge of any obligation arising out of this contract, the parties
to this contract shall endeavor to settle such disputes and or difference amicably. If both
the parties fail to reach such amicable settlement, either arty may, within 30 days of such
failure, give a written notice to the other party clea ly setting out there in the specific
dispute and or differences, which require to be arbitrated upon. Such disputes and / or
differences shall be referred to a sole arbitrator mut ally agreed upon. In the absence of
consensus about the single arbitrator, the dispute may be referred to joint arbitrator, one to
be nominated by each party and the said arbitrators shall nominate a presiding arbitrator,
before commencing the arbitrator proceedings.
17.02 Arbitration proceedings shall be held at Palakkad, in erala State, India. The
arbitration shall be covered by the provision of the A bitration and Conciliation Act, 1996
or any statutory modifications or re-enactment thereof and rules framed there under from
time to time.
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Section
- B
1.Each unit of specified capacity shall be High Sensi/Tropico type having
high flow and high static and shall be fitted with multiple scroll
compressors (as per OEM standard), air cooled condenser, evaporator,
expansion/metering device, AC drive, Prefilters (washable, made of
synthetic media as per OEM standard), inter- connecting copper piping,
power and control cabling, programmable micro processor ba d
controller with inbuilt safety features like LP &HP cutouts, oil safety,
single phase preventer etc., for automatic control and safe operation of
the system. The units shall be provided with charging valves, full
charge of refrigerant (R410/R22/R134a) & oil and necessary insulation
work etc. for their efficient functioning of the units at ITI Limited,
Kanjikode west, Palakkad . The condenser and evaporator coils shall be
made of copper tubes.
2. The supplier shall provide ceiling suspended ducting and thermal
insulation ceiling below truss of the roof at 5.5 metre height in the
existing Battery plant hanger (proposed for component
reening
project) area.
3.
Supplier/vendor shall provide supply, installation, testing and
commissioning of Packaged and Ductable split air-conditioning system
of total capacity of 99 TR including suitable ducting in Phase-II
building.
4.The overall dimension of the exist ing Battery plant nger (proposed for
component screening project) area to be air-conditioned is 36 metre
long and 18 metre wide 5.5 metre height at truss of the roof. The
hanger roof is made of aluminium sheet with slanting towards width
wise. The height at centre from floor is 8.66 metre; height of roof at
wall is 5.5 metre.
5. The machine load in the existing Battery plant hanger (proposed for
component screening project) area shall be maximum 50 W, 30
occupants and 400 lumens lighting intensity.
7 of 24
6. The thermal ceiling in the exist ing Battery plant hanger (proposed for
component screening project) area shall be 50mm INSU b
ing
in the frames at a height of 5.5 metre below the truss work.
ITI LTD will be providing the particle board ceiling at a height of 4 metre.
7. The supplier shall provide heater banks with necessary capacity with
humidistat at 3 stages. The heaters are arranged so that the first heater
start at pre set humidity say 55 % RH, the second heater also start at
pre set humidity say 58% and the third one start at 60% RH .
8. The supplier / vendor shall visit the site for taki g measurements and
different site conditions before designin g the air-conditioning systems.
9.
Supplier/vendor shall provide supply, installation, testing and
commissioning of Packaged and Ductable split air-conditioning system
of total capacity of 44TR in R&D building 2 nd floor. The indoor unit
shall be connected to the existing main duct of the ex sting airconditioning system through a manually operator damper. Also to be
provided an additional manually operated damper at existing main duct
after the air delivery of existing AHU.
10. The initial start up time of the air-conditioning system shall be
maximum 6 hours. The system will maintain the environment
condition 20 degree C, 50% relative humidity within the 6 hours of
continuous working after an initial start up. The system shall be
programmable for starting t ime, stopping t ime and other environment
conditions. The system shall work automatically withou an operator
invol vement.
11. The supplier / vendor shall visit the site for taking measurements and
different site conditions before design ing the air-conditioning systems.
The complete design of the system including technical
wing of the
site with ducting, indoor unit, outdoor unit and other details shall be
furnished with technical bid.
12. Supplier/vendor shall provide detailed drawing of
g, electrical
drawing and mechanical drawing of air-conditioning system with
technical bid.
13. Provide approximate lengths of the refrigerant piping, insulation, power
cables, ducting acoustic insulation, drain, etc. However final payment
will be made on the unit rate basis for actual installation based on the
joint measurement sheet measurement of piping will be rried out
including all fittings. No separate counting of the fittings
be
carried out.
8 of 24
14. The isolation dampers at the discharge of each unit shall be of
Aluminium heavy duty dampers (manually operated) with lockable
arrangement and the canvas connections shall be rubber impregnated /
coated.
15. The units shall be fitted with high efficiency (Eff-1) motors suitable for
3 phase 415 Volts, 50 Hz power supply and shall be suitable for load
characteristics and the operational duty of the equipment.
16. The units shall deliver the specified capacity 20 degree Celsius, 50 %
RH at 45 deg C ambient temperature. The environment condition
inside the conditioned area will be 22 ± 2 deg C, and H 55 ± 5 %.
III Insulation
Insulation on refrigerant and drain pipes shall be closed cell elastomeric Nitrile Rubber, pipe sections of adequate thickness as per
OEM’s specifications/ recommendations.
IV Acoustic Insulation
The portion of supply air duct at the discharge of unit shall be acoustically
treated with 9mm one side open cell nitrile rubber insulation. This
shall be securely fixed to avoid dislocation of the insulation.
V Refrigerant Plumbing
Refrigerant piping, fitting shall be copper hard drawn and shall be of
appropriate size for safe and trouble free operation & maintenance as
per manufacturer’s standards to ensure circulation of adequate
refrigerant at all loads. Charging valves to be provided for ease of
maintenance/gas charging. The entire piping from indoor to outdoor
units shall be properly supported and laid in GI/Aluminium trays. The
piping shall be tested for leakages before charging with refrigerant.
VI Micro Processor Controller
1. The system / units shall be complete with a Programmable
microprocessor based interactive control console in a locked enclosure
factory mounted, pre-wired with all operating and safety controls and
instruments. It will provide start, stop, safeties, interlocks, capacity
control and indications for operation of the units. It should be possible
to view cause of shut down and to change set points. The System /
units shall have in built feature for min. 4 starts and stops
automatically at preset time in a day through microprocessor
controller. Safety shutdowns shall include high compressor discharge
pressure, low evaporator pressure, single phasing and overload etc.
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2. The vendor is required to provide detailed write-up (manual/drawings) of
the microcontroller system.
3. All the instruments and controls connected to each unit and the
microprocessor controller shall be OEM standards. Bidder to furnish
details.
VII Operation and Control
1. The operation of multiple compressors shall be such that each
compressor can be operated independently. When the complete unit is
in operation the standby Compressor will come into line automatically
to maintain the required temperature.
2. The control display will indicate set values and the current values of
temperature, voltage, ampere and the fault/trip signal etc. as per OEM
standards.
3. In case of power failures or the supply is switched off, the Units shall
restart automatically to meet the preset conditions after resumption of
electric power.
4 . ITI LTD, will provide power at one point for each unit/ system (indoor
and outdoor constitute one unit) where in-door/package unit is to be
installed. Further distribution of power and control cables to indoor &
outdoor units as well as interconnection between indoor & outdoor will
be done by the vendor/contractor, including aluminium cable trays (as
required), terminations (at the incoming power side and equipment
side), glands, supports, earthing etc .
VIII Warrantee
The vendor/supplier shall submit a written warrantee for a period of two
years from the date of commissioning for successful / trouble free
running o f the units/ system. Any breakd own during warrantee period
shall be attended by the vendor/supplier free of cost within 24 hours of
information including free replacement of the parts and consumables
etc.
IX . OEM’s Support
The vendor /supplier shall guarantee OEM support for the system installed
and shall submit a letter from OEM of the equipments ensuring the
after sales support along with Technical offer.
X .Time Period
Design, Supply, installation, testing and commissioning of the entire work
shall be completed within 4 months from the date of release of
Purchase Order.
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XI . Eligibility Criteri a
The party should have completed at least one project o
, Installation,
Testing and commissioning of Package / Ductable units of unit
capacity not less than 100 TR (combined capacity) of installation (in a
single project) in last one year. Necessary papers in support of the
eligibility criterion to be provided along with offer.
XII. Acceptance Criteri a
All the Package/Ductable units will be operated and te
jointly for their
performance for at least one week before their final acceptance. In case
any Fault / shortcoming is observed during the above testing, the me
will be rectified by the party and the unit will again be tested for one
week from the date of rectification.
XIII. General Conditions
1) All necessary drawin gs and other details shall be prov
by the
vendor/supplier and the units to be adequately isolated against
transmission of vibrations to the building structure. Necessary
foundation bolts, nuts, levelling-screws vibration pads and stand for
outdoor units, supports and supporting channels etc. wherever
required, shall be provided by the supplier/vendor as per
manufacturer’s drawings/recommendations.
2) All Civil works like making foundations for outdoor / indoor units,
shelter for outdoor units, rooms for outdoor units, cutting of walls,
making holes, making opening for taking out pipes, cables and cable
trays etc. for installation of units, piping and ducting shall be covered
under the scope of the vendor/supplier.
3) The package unit system
(i) 77TR will be installed at the ground floor of the buildi ,
(ii) 99 TR will be installed at the ground floor of the building and the
a/c system,
(iii) 44 TR will be installed at the first floor of the building.
4) The supplier shall provide suitable rooms for outdoor unit at
inside/outside the building to be proposed for air-conditioning works.
The room shall be provided enough space to facilitate
repair/maintenance.
5) Vendor/supplier shall supply the a/c systems with complete charge of
refrigerant and oil.
11 of 24
6) Manufacturer/supplier shall guarantee availability of spare parts for at
least 5 years of operation of the units. In case the system become
obsolete, supplier /vendor shall intimate in advance
purchase spare
parts as LBO (Last Buy Order).
7) Technical leaflets and General layout of units and ducting showing its
overall dimensions to be provided by manufacturer/supplier along with
the technical bid.
8) Complete drawing of the unit showing schematic diagrams of
refrigeration circuit, electrical
& electronic
circuit
and
operation/maintenance manual with list/details of recommended
spares, service centers in India to be provided by manufacturer/supplier
at the time of supply of the unit.
9) The vendor/supplier shall provide complete training for operation,
maintenance and working of units to 10 -12 concerned ITI personnel
free of cost.
10) Vendor/supplier to provide certificate indicating the date of
manufacture of the machines and certifying that the machines being
supplied are brand new and not a used / old / second hand, refurbished
machines.
11) The party may visit the site before submitting the offer on any working
day between 10.00 am and 04.00 pm.
12 of 24
1
SECTION - C
QUESTIONNAIRE / COMPLIANCE / ELIGIBILITY – EVALUATION SHEET
(To be filled by the bidder)
Name and address of the Bidder
:
2
Details of Earnest Money Deposit (DD no. / date /
value etc.)
:
3
Validity of Bid document (120 days from the due
date of bid submission)
:
Yes / No
4
Whether Clause-wise compliance for Section A,
:
Section B, Clarifications given by the Purchaser, if
any, enclosed to the Eligibility cum Technocommercial bid
Yes / No
5WhWhether detailed design for drawing of 3 A/c :
system are; enclosed
Yes/No
We undertake that we fulfill the Minimum Eligibility Criteria, as per Clause 3 of RFQ. We
agree to abide by this bid, for the bid validity perio and it shall remain binding upon us and
may be accepted at any time before the expiry of that period. Until a formal contract is prepared
and executed, this bid, together with your written acceptance thereof and your notification of the
award shall constitute a binding contract between us.
Dated this…………………day of………………..2015.
…………………………………
(Signature in the capacity of duly authorized to sign
n behalf of)
13 of 24
SECTION - D
PERFORMANCE BANK GUARANTEE FORMAT
In consideration of ITI Limited, Kanjikode West, Pala kad, Kerala, India (herein after called as
Company) we, …………………. …….………………………Bank executed this erformance
Guarantee Bond as surety to the cost of ………………………………….. supplied by
…………………………………… (hereinafter called as the Supplier) as r the Letter of Intent
no. ……………………. dated, …………. of the Company.
1. At the instance of failure by the Supplier to perform o the satisfaction of the Company, up
to…………….. or before the expiry of this guarantee, or within the
reed period
whichever is earlier, we……………….………..Bank hereby undertake to pay to ……..
(The
Purchaser’s name
and
address) an
amount
not
exceeding Rs.
………………………..(10% of total purchase order value).
2. We……………………..Bank agrees to pay for the value up to a l it of Rs.
…………………. and interest thereon from the date of notice ill the date of payment at …..
% per annum without any demur, merely on a demand notice from the Company stating that
the Company has suffered loss due to non-performance of the equipment supplied by the
Supplier. Any such demand made on the bank shall be conclusive as regards the amount due
and payable by the bank under this guarantee.
3. We undertake to pay to the Company any money as demand notwithstanding any dispute
or disputes raised by the Supplier in any suit or proc edings pending before any court or
tribunal relating thereto our liability under this guarantee being a lute and unequivocable.
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Supplier shall have no claim against us for making such
payment.
4. We……………… Bank, further agree with the Company that the Company shall have the
fullest liberty without our consent and without affect
in any manner, our obligation
hereunder to vary any of the terms and conditions of the said agreement or to extend time of
performance by the said Supplier from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Company against the Supplier and to forbear or
enforce of the terms and conditions relating to the said Purchase Order and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the
said suppler or for any forbearance act or omission on the part of the Company or any
indulgence by the Company to the Supplier or by any such manner or thing whatsoever,
which, under the law relating to sureties would, but f r this provision, have effect of so
relieving us.
5. This guarantee will not be discharged due to the change in the constitution of the Bank or the
Supplier.
6. We……………Bank, further agrees that the guarantee herein contained shall remain in force
14 of 24
till…………….. We………………Bank undertake not to revoke this
currency except with the previous consent of the Company by writing.
arantee during its
Dated the………….day…………
Witnesses
for Bank
1.
2.
15 of 24
SECTION- E
PRICE BID FORMAT
Sl.
No
Item / Description
1
Supply of 44 TR AC
SYSTEM(as per BOM for AC
work in CSC Area ) placed in
Annexure-I
2
3
Unit
Qty.
U
1
Supply of 99 TR AC SYSTEM
(as per BOM for AC work in
Phase II hanger) placed in
Annexure-I
U
1
Supply of 77 TR AC SYSTEM(as
per BOM for A/C work in
Component Screening Project)
placed at Annexure - II
U
1
Rate
Duties
& Taxes
Value
TOTAL
4
5
6
Installation and Commissioning
of 44 TR AC SYSTEM as per
BOM for AC work in CSC Area
Installation and Commissioning
of 99 TR AC SYSTEM(as per
BOM for AC work in Phase- II
Hanger
Installation and Commissioning
of 77 TR AC SYSTEM(as per
BOM
for
AC
work
in
Component Screening Project
U
1
U
1
U
1
TOTAL
………………………………………………..
(Authorized signatory of the bidder with date and seal)
BOM for A/c Work in CSC and Phase II hanger
16 of 24
Annexure -1
A) Design, Supply, installation, testing and commissioning of Packaged
and Ductable Split Air-conditioning Systems:
Sl .
No
Description
Unit
Qty.
Supply
Unit Rate
(Rs)
1
Amount
(Rs)
Installation,
Testing and
Commissioning
Unit Rate
(Rs)
Supply of packaged
Air-conditioning
each complete with
scroll compressor,
air cooled condenser
, GSS casing, filters ,
cooling coils, fan
motors, refrigerant,
controls and
accessories,
including MICROPROCESSOR
CONTROL with
indication lamps, for
the operation of the
system with
thermostat fixed in
the respective rooms
to adjust the
temperature
according to the
equipments
requirements with
micro-processor
control panel for
each machine.
Installation testing
and commissioning
of packaged air
conditioners with
first charged gas,
indoor and outdoor
structural work.
17 of 24
Amount
Rs
(ii)In Phase-II
Building:
a.22TR Packaged Unit
( double compressor)
b.11TR Packaged unit
(Single compressor)
nd
(iii) In R&D 2 floor
Building:
a.22TR
packaged
Unit
(double
compressor)
2
Copper Piping for
Packaged units:
Supply
and
installation
of
copper refrigerant
piping
with
supports, elbows ,
coupling and paints
as per industrial
colour coding
a.22TR Packaged Unit
(double
compressor)
b.11TR packaged
unit (Single
compressor)
3
4
5
Supply and installation
of manually operated
volume control
dampers(for
connecting to
existing ducting and
supply duct from
existing AHU for
A/c System in CSC
area )
Supply, installation
of heater banks with
necessary capacity
with humidistats.
Electrical
cabling
for packaged units:
Supply and
18 of 24
installation of
electrical cabling
a.22TR Packaged
Unit ( double
compressor)
b.11TR
Packaged
unit
(Single
compressor)
6
Air
Distribution
System:
Supply fabrication ,
installation
and
testing of
GSS
metal duct (site
fabricated)
in
accordance
with
approved drawings
and as required by
specifications
a.24 Gauge
b.22 Gauge
c.20 Gauge
7
Insulation for duct:
a. Supply installing
and testing of
acoustic insulation of
ducts with 9 mm one
side open cell nitrile
rubber insulation.
8
Grilles and
Diffusers:
Supply and fixing of
grilles and diffusers
as per specification
machine made power
coated and the
design to be
approved material –
aluminium
a. supply / returns air
grilles
19 of 24
9
Supply , installation ,
testing and
commissioning of GI
volume control
dampers
10
Supply , installation
& flexible canvas
connection
11
Supply , installation
of 25mm PVC drain
pipe
12
Wall openings and
civil works
(including Machine
plant room)
13
Supply and
Installation of
normal insulation
for machine plant
room
14
Supply, Fabrication
and installation of
ducts in accordance
with the approved
drawings complete
with all accessories
like
flanges,
suspension
rods,
anchor bolts, GI
bolts & nuts, etc., as
required.
TOTAL
20 of 24
BOM for A/c Work in Component Screening project
Annexure -II
A) Design, Supply, installation, testing and commissioning of Packaged
and Ductable Split Air-conditioning Systems:
Sl.
Description
Unit
Qty
Installation
Testing and
Commissio
ning
Supply
No
Unit Rate
Rs
1
Amount
Rs
Unit Rate
Rs
Supply of packaged Airconditioning each
complet e with scroll
compressor, air cooled
condenser , GSS casing,
filters , cooling coils, fan
motors, refrigerant
controls, and accessories,
including MICROPROCESSOR
CONTROL with
indication lamps, for the
operation of the system
with thermostat fixed in
the respective rooms to
adjust the temperature
according to the
equipments requirements
with micro-processor
control panel for each
machine. Installation
testing and
commissionin g of
packaged air conditioners
with first charged gas,oil,
indoor and outdoor
structural work
77 TR (capacity as per
design) in existing Battery
plant hanger (proposed for
component
screening
project)
21 of 24
Amount
Rs
2
3
4
a.22TR Packaged
Unit
(double
compressor)
b.11TR Packaged
unit (Single
compressor)
Copper
Piping
for
Packaged units:
Supply and installation of
copper refrigerant piping
with supports, elbows ,
coupling and paints as per
industrial colour coding.
a.22TR Packaged Unit
( double compressor)
b.11TR Packaged unit
(Single compressor)
Supply and installation of
heater
banks
with
necessary capacity with
humidistats.
Electrical cabling for
packaged units:
Supply and installation
of electrical cabling
a.22TR Packaged Unit
( double compressor)
b.11TR Packaged unit
(Single compressor)
5
Electrical cabling for
packaged units:
Supply and installation
of electrical cabling
a.22TR Packaged Unit (
double compressor)
b.11TR Packaged unit
(Single compressor)
6
Insulation for
duct:
Supply installing and
testing of acoustic
insulation of ducts with 9
22 of 24
mm one side open cell
nitrile rubber insulation.
7
8
9
10
11
12
13
Grilles
and
Diffusers:
Supply and fixin g of
grilles and diffusers as
per specification
machine made power
coated and the design to
be approved material –
aluminium
a. supply / returns
air grilles
Supply,installation,
Testing and
Commissioning of GI
volume control dampers
Supply , installation &
flexible
canvas
connection
Supply , installation of
25mm PVC drain pipe
Wall openings and civil
works
(including
Machine plant room)
Supply and Installation
of normal insulation for
machine plant room
Supply, Fabrication and
installation of ducts in
accordance with the
approved
drawin gs
complete
with
all
accessories like flanges,
suspension rods, anchor
bolts, GI bolts & nuts,
etc., as required.
23 of 24
14
Supply
required
materials,
fabrication
and commissioning of
thermal ceiling in the
area
(above
false
ceilin g)
24 of 24