I
INDEX
S.NO.
DESCRIPTION
PAGE NUMBER
1.
INTRODUCTION
3
2.
GETTING STARTED
4
2.1
GETTING LOGGED IN
5
2.2
LOG-IN SCREEN
6
2.3
IF USER IS A FIRST TIME USER
7
2.4
MAIN MENU SCREEN
8
3.
REGISTRATION
9
4.
INDIVIDUALS
10
4.1
GENERAL CATEGORY
11
4.1.1
LICENSEE PARTICULARS
12
4.1.2
LICENCE DETAILS (LOCAL AUTHORITY)
14
4.1.3
LICENCE DETAILS (OUTSIDE AUTHORITY)
15
4.1.4
WEAPON(S) ENDORSED
16
4.1.5
GENERAL CATEGORY (MODIFY)
17
4.1.6
INDIVIDUAL PARTICULARS (MODIFY)
17
4.1.7
LICENCE DETAILS LOCAL AUTHORITY (MODIFY)
19
4.1.8
WEAPON (S) ENDORSED (MODIFY)
20
4.1.9
WEAPON DELETION
22
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4.2
SPORTS PERSONS
23
4.2.1
LICENSEE PARTICULARS
23
4.2.2
LICENCE DETAILS
24
4.2.3
WEAPON(S) ENDORSED
25
5.
INSTITUTIONS
26
5.1
LICENSEE PARTICULARS
27
5.2
LICENCE DETAILS
28
5.3
ADD RETAINER(S)
29
5.4
WEAPON(S) ENDORSED
30
6.
REPORTS
31
6.1
FIXED FORMAT REPORT
32
6.2
DYNAMIC REPORT
32
6.3
PENDING FORM REPORT
34
7.
UNIQUE CASE FILE
35
8.
CHANGE PASSWORD
37
9.
LOG-OUT
38
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Introduction
National Database of Arms Licences (NDAL)
The Government of India in the Ministry of Home Affairs has decided to create a National Data Base of
Arms Licences for all categories of licences across the country. Rule 57 of the Arms Rules, 1962 has been
amended to provide for creation of Unique Number for all the existing and new licensees. No licence
shall be considered valid after 1.10.2015 without the said Unique Number.
Important Features of NDAL - Phase I
 Licence Holder Database for NPB Licences
Arms & Ammunition Manufacturers’ Database
 Arms & Ammunition Dealers’ Database
 Generation of all types of licences provided for under the Arms Rules
 Workflow automation of the licensing authorities
 Police verification and interfacing with criminal database of NCRB
 Issuance of Arms Licences in a secure form with security features to minimize duplication
Functional Scope of the System - Phase I
 Issuance of new licences to individuals/Institutions/Sports Person(s)










Renewal of licences
Registration of outside licences
Addition/Deletion of weapons
Sale/transfer/gift of weapons
Endorsement of weapons
Extension of Area validity of licence
Issuance of duplicate licence book
Change of Address and other vital details of licensees
Retainer Entries
Unique Number Generation
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GETTING STARTED
Accessing- NDAL Central Server
Open the web browser and type - http://10.24.245.133/armscode
 On clicking NEXT we move to the second screen
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NDAL - Getting Logged In
This screen is for Registration of FORM III Licenses. Click on the login on the bottom right.
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NDAL - Log-in Screen
The form allows the user to Log-in to the Central Server -
 Enter the username, the password. and code
 Click on Sign In.
 The Main Menu Screen will get displayed
(Provided the entered Username , the Password and code are correctly fed in)
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If User is a First Time USER
The form allows the user to change the password first time when the user log-in to the Central Server –
 Enter the old password, then new password. and and confirm new password
 Click on Change Password.
 The change password Please follow displayed Instructions
(Provided the correct pattern to create new password)
After this screen user is ready to login with click on the Button ‘Click To Log In’
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NDAL - Main Menu Screen
This screen gives a list of options for the user. It has five sub-modules:


Registration
Reports


Unique Case File
Change Password

Log Out
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REGISTRATION
Registration tab has two categories –
Individuals: In this category, the data of Individual licencees falling in the General and
Category is required to be registered by the licensing authorities.
Institutions: Separate Registration is required for the arms licencees held by the Institutions like
banks, companies, other institutions or organizations.
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sports
INDIVIDUALS
It has two sub categories:
-
Individual - General Category
-
Sports Person
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Individual - General Category
User has to feed the data of the existing licensees under the following three heads:

Licensee Particulars

Licence Details


Issued/Renewed by local Authority

Issued by Outside Authority
Weapons Endorsed
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Licensee Particulars
On selecting this tab, the following from will appear and the user has to fill in the existing licence
holder’s particulars as per their record:
 On filling up the form, click on Save and Next tab at the end.
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The screen will pop up with the message of Data Saved and Applicant ID will be generated in the following
form:
Now the user has to select the Licence Details and he has two options for the same.
As per the details on the Licence, one of the following options may be selected:
-
Issued/ last renewed by the local authority
Issued/last renewed by an outside authority
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Licence Details
Issued/Renewed by Local Authority (Licence Details)
The user has to fill in the applicant's Licence details.
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Issued by Outside Authority
The user has to fill in the following form where the licence has been issued by an authority other than the local
licensing authority -
After clicking on submit, the data is saved and user is asked to fill up the weapons details -
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Weapon(s) Endorsed
In General Category, a licensee is permitted to have maximum three (3) weapons. The form given
hereunder is to be filled in to feed the information pertaining to weapons endorsed on the licence. The
information is common irrespective of the fact whether the licence was issued/ last renewed by local authority
or issued by an outside authority.
On feeding the requisite weapon details, click on “Save All Records”
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General Category (Modify)
The user can Modify the details of individuals as follows,
Licensee Particulars (Modify)
The licensee particulars can be modified as follows,
The applicant ID of the applicant whose particulars need to be modified has to be entered. On clicking on Submit, the
user is directed to the following page.
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The updated details of the applicant have to be entered and on clicking on Save(Modify) the details are updated.
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Licence Details Local Authority (Modify)
The licence details can be modified as follows,
The applicant ID of the applicant whose details need to be modified has to be entered. On clicking on Submit, the user
is directed to the following page.
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Weapon(s) Endorsed (Modify)
The weapon details can be modified as follows,
The applicant ID of the applicant whose details need to be modified has to be entered. On clicking on Submit, the user
is directed to the following page.
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The user has to select the weapon to be modified. On clicking on modify with the corresponding weapon the user is
directed to the following page,
The updated details of the applicant have to be entered and on clicking on Modify the details are updated.
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Weapon(s) Deletion
The weapons can be deleted as follows,
The applicant ID of the applicant whose weapons need to be deleted has to be entered. On clicking on Submit, the user
is directed to the following page.
The user has to select the weapon to be deleted and then click on delete and the corresponding weapon is deleted.
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Sports Person
Separate module is designed for Sports Person(s). This category similarly has three tabs:


Licensee Particulars
Licence Details

Weapon(s) Endorsed
Licensee Particulars
The user has to fill in the Sports Person's details as required -
 Click on Submit button to save the data. The next Form will appear for filling up the Lic ence details on
clicking the button Click here for Licence Details
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Licence Details
The following form is to be filled up for entering the Licence details -
Click on Submit button to save the data. The next Form will appear for filling up the Weapon (s)
Details on clicking the button Click here for Weapon(s) Details
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Weapon(s) Endorsed
The following form is to be filled in to save the Weapon (s) details –
 Click on Save All Records to save the information filled in.
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INSTITUTIONS
In this category, the user has to fill up the details of the Institution and of the retainer It also
has three similar tabs:

Licensee Particulars

Licence Details

Add Retainer

Weapon(s) Endorsed
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Licensee Particulars

 After clicking on the Submit button, the data is saved.
 Next link appears to move to the next form pertaining to Licence Details.
 The record is saved and an Applicant ID is self generated for future reference purpose(s).
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Licence Details
 The following form is to be filled in for capturing Licence Details of the Institutional Licences -
 After clicking on submit, the data is saved and the link for Weapon(s) details appears -
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Add Retainer(s)
Retainer(s) details are to be entered on this form –
After clicking on submit the data of the retainer is saved.
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Weapon(s) Endorsed
Weapon(s) details endorsed on the Institutional Licence are to be entered in the following form -
 After clicking on submit and the data is saved under the Applicant ID is generated for future reference. -
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REPORTS
The Reports are generated in the PDF format and printouts may be obtained. Applicant ID requires to be entered
to generate the reports. Three types of reports have been provided:

Fixed Format Report ( Licensee Holder Master Report)

Dynamic Report

Pending Details
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Fixed Format Report (License Holder Master Report)
The report for a particular Applicant Id may be generated here -
 After entering the Applicant Id, click on submit
 A ‘pdf file’ gets generated to enable the user to verify the relevant particulars of the said licensee
Dynamic Report
The user has been provided the facility to generate a dynamic report as per the requirements, wherein any of the
following fields of the database may be selected in any combination to get the relevant report in the desired
format 









State
District
Police Station
Weapon Type
Occupation
License No.
Licensee Name
Validity Period
Licence Issue Date
Date of Birth
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
Select the desired fields and click on the "submit" button.

A pdf file will be generated and printout may be obtained.
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Pending Form Report
Display the list of pending status of forms -
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UNIQUE CASE FILE
The mandatory Unique Case File is generated from the Main Menu.
The saved Applicant ID is to be copied to get the system generated Unique Case File for the licensee
 On entering the Applicant Id, click on submit button.
 The screen is displayed with the applicant details and asks for confirmation to create Unique Id.

 Select 'Click Here' for creating the Unique ID.
 The following message will be displayed -
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If UNIQUE CASE FILE is not allocated -
If UNIQUE CASE FILE is already allocated -
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CHANGE PASSWORD
In this option provided in the main menu, the user may change the password.
The user has to enter the old and the new password and re-enter the new password. Finally, the User has to click on
Change Password to save the new password.
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LOG OUT
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