SPONSORSHIP & EXHIBITION PROSPECTUS
Visit the website for more information www.3IISWC.com
CLICK HERE to register your interest, and receive regular updates
CONTENTS
INVITATION FROM THE CONVENOR
INVITATION FROM THE
CONVENOR. . . . . . . . . . . 2
“Recognising, Reclaiming and Celebrating
Indigenous Heritage”
ABOUT . . . . . . . . . . . . . 3
VENUE . . . . . . . . . . . . . . 3
CONFERENCE DETAILS . . . 4
SPONSORSHIP AND
EXHIBITION BENEFITS . . . 4
SPONSORSHIP
OPPORTUNITIES . . . . . . . 5
DIAMOND SPONSOR . . . . 5
PLATINUM SPONSOR . . . . 6
GOLD SPONSOR
. . . . . . .7
SILVER SPONSOR
BRONZE SPONSOR
. . . . . .7
. . . . .8
ADDITIONAL SPONSORSHIP
OPPORTUNITIES . . . . . . . 9
INDUSTRY EXHIBITION . 11
FLOORPLAN . . . . . . . . . 12
SPONSORSHIP AND
EXHIBITION GENERAL
INFORMATION . . . . . . . 12
CONTACT DETAILS . . . . 12
The 3rd International Indigenous
Social Work Conference (3IISWC)
brings together Indigenous social
workers from around the world to
share solutions to issues that affect
Indigenous peoples.
Featuring internationally renowned
Indigenous leadership, this gathering
will develop positive relationships
and understanding between peoples,
governments and community for the
betterment of all through Indigenous
well-being, productivity and
immense socio-economic growth.
With 500 - 750 attendees expected,
this unique gathering provides
significant marketing opportunities
for sponsors and partners to connect
with Indigenous people world wide.
The aim of 3rd International
Indigenous Social Work Conference
is to develop and deliver a successful
international conference that offers
opportunities for Indigenous social
workers from around the world to
meet, exchange ideas, experiences,
and knowledge around developing
theories, research, education,
practices and to network.
Sponsors and exhibitors are an
essential part of this event and their
input cannot be understated. The
energy, support and commitment
they bring represent a significant
contribution.
There are a variety of levels of
involvement outlined in a selection
of packages contained within this
document. However, if there are
other ways in which you would
like to participate, our Conference
Managers would be more than happy
to consider your suggestions.
On behalf of the IISCW, we look
forward to seeing you in Darwin
Christine King & Dr Michael Adams
2015 Conference Chairs
TERMS AND CONDITIONS 13
BOOKING FORM . . . . . . 14
2
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
ABOUT
VENUE
THE NATIONAL COALITION OF ABORIGINAL
AND TORRES STRAIT ISLANDER SOCIAL
WORKERS ASSOCIATION INC
DOUBLETREE BY HILTON HOTEL
ESPLANADE, DARWIN
The National Coalition of Aboriginal and Torres Strait Islander
Social Workers Association Inc., (NCATSISWA) has been working
on the ground with individuals, families and communities for
ten years having incorporated in 2003 after undertaken national
consultations about whether there was a need and community
support for such an organisation. The overwhelming response was
in the affirmative and the NCATSISWA was formally incorporated.
The Association was born as a response to the need of Aboriginal
and Torres Strait Islander individuals and communities, who were
not receiving the assistance and support they needed from the
professional social work body in Australia (the AASW).
The NCATSISWA is comprised of Aboriginal and Torres Strait
Islander social workers including people who attended the South
Australian Institute of Technology, Aboriginal Task Force, in the
1970’s and 1980’s who received an Associate Diploma or Certificate
in social work, or Community development and/or administration,
who then went on to successfully engage in grassroots social
work and community development that assisted in changing the
landscape of Australian politics, policies and practices. A number
of these graduates then went on to undertake further study as social
workers, lawyers, psychologists and educators. Others went straight
to work in the community as politicians and community developers
or activists, becoming leaders in their communities.
116 The Esplanade, Darwin, Northern Territory, 0800 Australia
T: +61-8-8980 0800
W: www.doubletree.com
DARWIN
Situated on the edge of a harbour bigger than Sydney’s, Darwin is a
beautiful, fascinating tropical city. It is the homeland of the Larrakia
people and has become a melting pot of people and cultures that
prides itself in its unique and friendly laid-back lifestyle.
While a sophisticated, modern city in its own right, it is also one
steeped in history, one that has endured many hardships on its way
to establishing itself as the gateway to Asia. It is the home of NT
commerce and business and with its world-class natural and cultural
attractions it is also a thriving hub of activity in terms of tourism,
nightlife and retail.
The Association membership also includes representation of
traditional owners, community groups, family groups, Elders,
cross disciplinary leaders, allied groups and non-indigenous allies
(individuals and organisations). The membership provides extensive
networks that assist the Association to achieve our vision and
objectives. However, there are no paid positions in the Association,
and no government funding has been sought for the everyday
running of the Association as this independence aligns with the goal
of self-determination and self-funding, which is the ideology that
guides the Association. This does not prevent the Association from
sourcing and using Government and other funding sources for the
purposes of holding conferences and to meet other specific goals
that align with the objectives of the Association from time to time.
While the Association is independent it works closely with the
Australian Association of Social Work (AASW), and encourages
social workers who are members of the NCATSISWA to also join
the AASW, to ensure that they are insured as practitioners. We
also encourage our members to join other organisations such as
Indigenous Allied Health Australia (IAHA).
For more information please visit atsisw.org/vision.htm
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
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CONFERENCE DETAILS
FAST FACTS
PROGRAM
• Monday 14 – Friday 17 September 2015
• DoubleTree by Hilton Hotel Esplanade, Darwin
• 500-750 delegates from around the world
Please note this program is subject to change—visit the website for the
latest program.
DELEGATE PROFILE
Who attends
IISWC is relevent to all Indigenous social workers and welfare
workers. Allied health workers and others who work with
Indigenous people through legislation, policy development and the
implementation of services to communities make up the dominant.
DAY
PROGRAM ELEMENTS
Monday 14 September 2015
Exhibition set-up
Welcome Reception
Tuesday 15 September 2015
Plenary and concurrent sessions
Exhibition
Wednesday 16 September 2015
Plenary and concurrent sessions
Community Dinner
Thursday 17 September 2015
Plenary and concurrent sessions
Exhibition
Optional Closing Dinner
SPONSORSHIP AND EXHIBITION BENEFITS
REASONS TO SPONSOR
Confirm early – maximise your exposure
Early confirmation of your participation will ensure a higher
level of exposure. An extensive promotional campaign including
advertisements, email broadcasts and web presence will be
implemented in the lead up to the 3IISWC.
Benefits of sponsoring and/or exhibiting
With an expected attendance of between 500-750 delegates all over
the world, 3IISWC is an excellent opportunity to increase awareness
of your organisation, demonstrate your support and involvement in
the industry, promote your services and to maintain a high profile
within the sector; before, during and after the event.
Raise your profile by showing your support
Reinforce your credentials as a key player in the community
Reach delegates in a variety of community based roles
Publicise your activities that positively impact the
indigenous social workers industry
Reinforce relationships with existing clients and develop
new contacts
Discover the current trends and challenges and how your
organisation can meet them
4
SPONSORSHIP OPPORTUNITIES
Sponsors will receive acknowledgements, benefits and entitlements
according to the level of sponsorship contribution they choose.
Flexibility is a key benefit of the sponsorship opportunities offered
for 3IISWC. We will work with you to tailor the best package to
complement your overall marketing objectives and budget.
Please note:
• all prices are in Australian dollars and are inclusive of 10% GST
• sponsorship opportunities are subject to availability at the time
of advice
• the sponsor is responsible for supplying artwork and text for
printed/ published materials
Please refer to page 13 for the full terms and conditions of sponsorship.
PACKAGES
• Fulltime delegate registration includes: session attendance,
industry exhibition admission, morning/afternoon teas and
lunches, community dinner, conference satchel and handbook
with program, and security nametag.
• Exhibitor staff registrations include: All daily catering and
admission to the industry exhibition .
• Industry exhibition booth location/s: The Diamond Sponsor will
be given prime position, followed by the Platinum Sponsor, Gold
Sponsor, Silver Sponsor and Bronze Sponsor.
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
DIAMOND SPONSOR – $50,000 (one opportunity available)
Thought Leadership
Registration
• Two opportunities to supply an executive of the organisation
to deliver a two minute introduction to the entire delegation
at a plenary session of your choice and demonstrate your
organisations thoughts on the topic.
• Three (4) x fulltime delegate registrations
• Opportunity to influence topic (subject to organising committee
approval)
Exhibition
On-site engagement
• Sponsor may supply 3 x retractable/freestanding banner no larger
than 1m (width) x 2m (height). Location will be at discretion of
the conference managers, and banners are to be delivered to the
registration desk upon arrival at the conference.
• Verbal recognition in opening and closing session
• Logo on ‘thank you sponsors’ PowerPoint slide in all sessions
• Recognition as a sponsor within the sponsor’s chosen category in
the conference handbook
• Logo on front cover and inside of the conference handbook
subject to print deadlines
• 200 word promotional paragraph and contact details inside the
conference handbook
• 1 x full A4 page colour portrait advertisement* in the conference
handbook
• Electronic version of delegate list 28 and 14 days prior to the
conference
• Hard copy of the delegate list available at the conference (delegate
name, organisation, state, country of origin only)
• Electronic version of delegate list after the conference (delegate
name, organisation, state, country of origin, email address only)
• Two (2) x exhibitor staff registrations
• Five (4) Conference satchels
• Two 3m x 2m booths of floor space and ability to choose your
prime position in the industry exhibition.
Conference Satchel
• Sponsor logo printed on the delegate satchel
• Inclusion of up to 2 x organisational pamphlets (not exceeding
four double sided A4 pages for each pamphlet) in the conference
satchel
• Sponsor may supply 2 x novelty items to be included in the
conference satchel.
Pre-Conference Marketing
• Logo hyperlinked to sponsor’s website until October 2015. Note:
Sponsor must provide a reciprocal link to receive this entitlement
• 200 word promotional paragraph on the conference website
• Recognition as a sponsor within the sponsor’s chosen category in
the email alerts
• Logo hyperlinked to sponsor’s website
• Logo on Conference promotional material (subject to date of
application and print deadlines)
• Ability to align company to Conference using “Sponsor of the
3IISWC.” (Sponsor may use this wording in corporate media
releases, stationery etc. until October 2015. This entitlement is
subject to approval by Conference managers.)
Photographic image courtesy of Tourism NT
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
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PLATINUM SPONSOR – $25,000 (four opportunities available)
Thought Leadership
Registration
• One opportunity to supply an executive of the organisation
to deliver a two minute introduction to the entire delegation
at a plenary session of your choice and demonstrate your
organisations thoughts on the topic.
• Three (3) x fulltime delegate registrations
• Opportunity to influence topic (subject to organising
committee approval)
Exhibition
On-site engagement
• Sponsor may supply 2 x retractable/freestanding banner no larger
than 1m (width) x 2m (height). Location will be at discretion of
the conference managers, and banners are to be delivered to the
registration desk upon arrival at the conference.
• Verbal recognition in opening and closing session
• Logo on ‘thank you sponsors’ PowerPoint slide in all sessions
• Recognition as a sponsor within the sponsor’s chosen category in
the conference handbook
• Logo on front cover and inside of the conference handbook
subject to print deadlines
• 200 word promotional paragraph and contact details inside the
conference handbook
• 1 x full A4 page colour portrait advertisement* in the
conference handbook
• Electronic version of delegate list 28 and 14 days prior to the
conference
• Hard copy of the delegate list available at the conference (delegate
name, organisation, state, country of origin only)
• Electronic version of delegate list after the conference (delegate
name, organisation, state, country of origin, email address only)
• One (1) x exhibitor staff registrations
• Three (3) Conference satchels
• One 3m x 2m booths of floor space and ability to choose your
prime position in the industry exhibition.
Conference Satchel
• Inclusion of up to 2 x organisational pamphlets (not exceeding four
double sided A4 pages for each pamphlet) in the conference satchel
• Sponsor may supply 1 x novelty item to be included in the
conference satchel.
Pre-Conference Marketing
• Logo hyperlinked to sponsor’s website until October 2015. Note:
Sponsor must provide a reciprocal link to receive this entitlement
• 200 word promotional paragraph on the conference website
• Recognition as a sponsor within the sponsor’s chosen category in
the email alerts
• Logo hyperlinked to sponsor’s website
• Logo on Conference promotional material (subject to date of
application and print deadlines)
• Ability to align company to Conference using “Sponsor of the
3IISWC.” (Sponsor may use this wording in corporate media
releases, stationery etc. until October 2015. This entitlement is
subject to approval by Conference managers.)
Photographic image courtesy of Tourism NT
6
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
GOLD SPONSOR – $15,000
Thought Leadership
Registration
• One opportunity to supply an executive of the organisation to
deliver a two minute introduction of a concurrent session of your
choice and demonstrate your organisations thoughts on the topic.
• Two (2) x fulltime delegate registrations
• One (1) x exhibitor staff registrations
• Two (2) Conference satchels
• Opportunity to influence topic (subject to organising committee
approval)
Exhibition
On-site engagement
• Sponsor may supply 1 x retractable/freestanding banner no larger
than 1m (width) x 2m (height). Location will be at discretion of
the conference managers, and banners are to be delivered to the
registration desk upon arrival at the conference.
• Verbal recognition in opening and closing session
• Logo on ‘thank you sponsors’ PowerPoint slide in all sessions
• Recognition as a sponsor within the sponsor’s chosen category in
the conference handbook
• 150 word promotional paragraph and contact details inside the
conference handbook
• 1/2 A4 page colour portrait advertisement* in the conference
handbook
• Electronic version of delegate list 28 and 14 days prior to the conference
• Hard copy of the delegate list available at the conference (delegate
name, organisation, state, country of origin only)
• Electronic version of delegate list after the conference (delegate
name, organisation, state, country of origin, email address only)
• One 3m x 2m booths of floor space and ability to choose your
prime position in the industry exhibition.
• Conference Satchel
• Inclusion of up to 1 x organisational pamphlets (not exceeding
four double sided A4 pages for each pamphlet) in the conference
satchel
Pre-Conference Marketing
• Logo hyperlinked to sponsor’s website until October 2015. Note:
Sponsor must provide a reciprocal link to receive this entitlement
• 150 word promotional paragraph on the conference website
• Recognition as a sponsor within the sponsor’s chosen category in
the email alerts
• Logo hyperlinked to sponsor’s website
• Logo on Conference promotional material (subject to date of
application and print deadlines)
• Ability to align company to Conference using “Sponsor of the
3IISWC.” (Sponsor may use this wording in corporate media
releases, stationery etc. until October 2015. This entitlement is
subject to approval by Conference managers.)
SILVER SPONSOR – $10,000
On-site engagement
Exhibition
• Verbal recognition in opening and closing session
• One 3m x 2m booths of floor space and ability to choose your
prime position in the industry exhibition.
• Logo on ‘thank you sponsors’ PowerPoint slide in all sessions
• Recognition as a sponsor within the sponsor’s chosen category in
the conference handbook
• 100 word promotional paragraph and contact details inside the
conference handbook
• 1/2 A4 page colour portrait advertisement* in the conference
handbook
• Electronic version of delegate list 28 and 14 days prior to the conference
• Hard copy of the delegate list available at the conference (delegate
name, organisation, state, country of origin only)
• Electronic version of delegate list after the conference (delegate
name, organisation, state, country of origin, email address only)
Registration
• Two (2) x fulltime delegate registrations
• One (1) x exhibitor staff registrations
• One (1) Conference satchels
Conference Satchel
• Inclusion of up to 1 x organisational pamphlets (not exceeding four
double sided A4 pages for each pamphlet) in the conference satchel.
Pre-Conference Marketing
• Logo hyperlinked to sponsor’s website until October 2015. Note:
Sponsor must provide a reciprocal link to receive this entitlement
• 100 word promotional paragraph on the conference website
• Recognition as a sponsor within the sponsor’s chosen category in
the email alerts
• Logo hyperlinked to sponsor’s website
• Logo on Conference promotional material (subject to date of
application and print deadlines)
• Ability to align company to Conference using “Sponsor of the
3IISWC.” (Sponsor may use this wording in corporate media
releases, stationery etc. until October 2015. This entitlement is
subject to approval by Conference managers.)
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
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BRONZE SPONSOR – $5,000
On-site engagement
Conference Satchel
• Verbal recognition in opening and closing session
• Inclusion of up to 1 x organisational pamphlets (not exceeding
four double sided A4 pages for each pamphlet) in the conference
satchel
• Logo on ‘thank you sponsors’ PowerPoint slide in all sessions
• Recognition as a sponsor within the sponsor’s chosen category in
the conference handbook
• 100 word promotional paragraph and contact details inside the
conference handbook
• 1/4 A4 page colour portrait advertisement* in the conference
handbook
• Electronic version of delegate list 28 and 14 days prior to the
conference
• Hard copy of the delegate list available at the conference (delegate
name, organisation, state, country of origin only)
• Electronic version of delegate list after the conference (delegate
name, organisation, state, country of origin, email address only)
Registration
• One (1) x fulltime delegate registrations
• One (1) Conference satchels
Pre-Conference Marketing
• Logo hyperlinked to sponsor’s website until October 2015. Note:
Sponsor must provide a reciprocal link to receive this entitlement
• 100 word promotional paragraph on the conference website
• Recognition as a sponsor within the sponsor’s chosen category in
the email alerts
• Logo hyperlinked to sponsor’s website
• Logo on Conference promotional material (subject to date of
application and print deadlines)
• Ability to align company to Conference using “Sponsor of the
3IISWC.” (Sponsor may use this wording in corporate media
releases, stationery etc. until October 2015. This entitlement is
subject to approval by Conference managers.)
^Maximum 4 pages unless otherwise agreed. Conference Managers
will contact the sponsor’s organisation closer to the event to advise
insert numbers and delivery details.
*Sponsor to provide, at sponsor’s expense.
Photographic image courtesy of Tourism NT
8
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
ADDITIONAL SPONSORSHIP OPPORTUNITIES
DELEGATE EXPERIENCE
COFFEE LOUNGE SPONSOR:
$15,000 1 available
Located in the industry exhibition and available for use
during the opening hours of the exhibition. Includes 350 cups
per day. Additional cups will be at the expense of the sponsor.
• Logo recognition in the handbook
• One (1) fulltime delegates registrations
• Includes provision of one espresso coffee cart, barista/service
staff and complete coffee/tea service during exhibition hours
• Opportunity to display corporate signage or two (2) pull-up
banners at the tea and coffee stations*
• Opportunity to provide branded take away cups/serviettes*
• Opportunity to supply a branded t-shirt/apron for the barista/
service staff to wear*
SMART PHONE APP SPONSOR:
$10,000 1 available
$2,000 per banner ad
CHARGEBAR SPONSORSHIP:
2 x for $6,600
The recharge station includes a free standing mobile phone
charger that can charge up to 18 phones at once (covering
95% of phones on the market), and an electronic screen for
the sponsor’s adverts to be displayed on at specific times
throughout the conference.
• Logo recognition in the handbook
• One (1) fulltime delegates registration
• Opportunity to display an advertisement for the chargebar
screen
• Opportunity to display corporate signage or one (1) pull-up
banners next to the chargebar station
• Opportunity to supply one (1) satchel inserts in Conference
Satchel.1 x for $4,400
LANYARD SPONSOR:
$5,000 1 available
Naming rights to the Conference SmartPhone App (accessible
by all smart phones).
Acknowledgement as the Lanyard Sponsor.
• Logo recognition in the handbook
• Logo recognition in the handbook
• One (1) fulltime delegates registration
• Company logo prominently embedded in the app skin design
• Two (2) pop-up notifications to prompt delegates to visit your
stand (Conference Managers to approve any notifications
distributed)
• Logo on the Conference website hyperlinked to the company’s
website
• Opportunity to supply one (1) satchel inserts in the
Conference satchel
Alternatively, purchase a banner on the SmartPhone App. This
will be available prior to and post Conference, with clickthrough to your website. Please note this option will be subject
to the app being sponsored.
• Opportunity to provide branded lanyards for all delegate name
tags at own expense
• One (1) fulltime delegates registration
• Opportunity to supply one (1) satchel inserts in Conference
Satchel.
DAILY CATERING SPONSOR:
$2,200 PER DAY 3 available
Become a Conference Daily Catering Sponsor for one or all
of the Conference days. Delegates will enjoy your hospitality
within the industry exhibition, where catering will be served.
• Logo recognition in the handbook
• Opportunity to display corporate signage or four (4) pull-up
banners to be positioned at the catering stations throughout
the industry exhibition on the sponsored day*
• Opportunity to provide branded serviettes*
• Opportunity to supply one (1) satchel inserts in Conference
Satchel.
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
9
NETWORKING
WELCOME RECEPTION SPONSOR:
$7,500 1 available
The Welcome Reception is the official opening reception
of 3IISWC and will be held at Crocosaurus Cove, a must
see Darwin attraction which allows visitors a unique, up
close and personal view of some of the largest Saltwater
Crocodiles in Australia & boasts the World’s largest display
of Australian reptiles.
• Opportunity to nominate two people to enter the Cage of
Death, Australia’s only crocodile dive. Every dive includes 15
minutes in the enclosure with one of these massive reptiles.
Regular feeding by our crocodile handlers when people
are inside the cage encourages more movement from the
crocodiles and ensures an up close and personal, face to face
encounter that must be seen to be believed!
• Opportunity to provide branded serviettes*
• Acknowledgement as the exclusive host of the 3IISWC
Welcome Reception
• Four (4) tickets to the welcome reception
ADVERTISING
CONFERENCE SATCHEL INSERT^:
$1,100
• One (1) item to be placed in each Conference satchel*
• Print material is limited to a maximum of four (4) A4 pages
CONFERENCE HANDBOOK
ADVERTISING:
$500 Full page colour
$300 Half page colour
• One (1) full page colour advert OR half page colour advert in
the electronic Conference handbook****
^Maximum 4 pages unless otherwise agreed. A4 or smaller.
Conference Managers will contact the sponsor’s organisation closer to
the event to advise insert numbers and delivery details. Satchel inserts
are to be approved by the Organising Committee.
• One (1) fulltime delegates registration
*Sponsor to provide, at sponsor’s expense.
• Opportunity to provide two (2) pull-up banners to be
positioned in a prominent location at the Welcome Reception
**Sponsorship of keynote speaker will be dependent on approval from
the keynote speaker
• Logo recognition in the handbook
**** Sponsor to provide, at sponsor’s expense. Location of
advertisement will be determined by Conference Manager
• Logo on the Conference website hyperlinked to the
company’s website
• Opportunity to supply one (1) satchel inserts in the
Conference satchel^
Photographic image courtesy of Tourism NT
10
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
INDUSTRY EXHIBITION
WHY EXHIBIT?
EXHIBITION BOOTH TYPES AND RATES
The industry exhibition will be the hub of the event, hosting all
daily catering breaks and providing a prime networking arena for
delegates and exhibitors. The exhibition will facilitate networking
to allow your representatives the opportunity to update Conference
participants with their knowledge and understanding of your
services in an environment where they are open to listen and learn.
The Conference will provide the opportunity for your organisation
to showcase its latest products and services.
Booth type
Shell scheme booth
(3m x 2m = 6m2)
Floor space only
(minimum 6m2)
Earlybird
Standard
Application and payment
received up to and
including 31 March 2015
Application and payment
received on or after
1 April 2015
$4,050per booth
$4,500 per booth
$3,600/6m2
$4,050/6m2
EXHIBITION INCLUSIONS
Item
Description
Staff on site
2 x exhibitor registrations
1 x Conference satchel
3m x 2m
shell scheme booth
3m x 2m
floor space
✔
✔
Walls
2.4m high matt anodised aluminium frame with white
laminated infill walls (1 x back and 2 x side walls for
middle booths; 1 x back and 1 x side wall for corner booths)
✔
✔
Fascia panel
Exhibitor company name on fascia panel (as indicated
on the application form)
✔
✔
Lights
2 x 150w spots mounted on light track inside fascia
✔
✔
Power
1 x single power point with a maximum of 4amps
✔
✔
Additional equipment
Available for hire from exhibition supplier at
exhibitor’s own expense
✔
✔
✔
✔
• Listing on industry exhibition page of website
Promotion
• 50-word company profile and contact details printed
in the electronic handbook (i.e. contact name,
number, email and website)
STAFFING EXHIBITOR BOOTHS
TIMETABLE
All exhibition booths must be staffed by organisation representatives
and all representatives are required to register for the Conference.
Set-up times are subject to change and will be reconfirmed with all
exhibitors in the exhibitor manual closer to the event. Should your
custom-made stand require additional time to set-up, please contact
the Conference Managers to discuss.
Additional personnel required to staff the exhibition stand must
purchase additional exhibitor registrations. An online registration
form will be forwarded to sponsors and exhibitors for completion.
Additional exhibitor registrations are available for the following fee:
• $500—3-day exhibitor
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
11
FLOORPLAN
CONTACT DETAILS
When finalised, the floorplan will be published on the Conference
website. For floor space only, a custom designed exhibition booth
must be erected on the floorspace. A CAD drawing, engineering
specifications and an artist’s impression will be required and is
subject to approval by the Brisbane Convention and Exhibition
Centre and the Conference Managers.
For all sponsorship and exhibition queries please contact:
Exhibitor booth locations will be determined by the Conference
Managers and preferences will be provided in order of level of
sponsorship/participation and date payments are received.
MCI Australia – 3IISWC Secretariat
T: +61 7 3858 5502
E: [email protected]
W: www.3IISWC.com
Managed by MCI Australia—designing and delivering spectacularly
successful meetings and events: www.mci-group.com/australia
SPONSORSHIP AND EXHIBITION
GENERAL INFORMATION
Please note:
• All prices are in Australia Dollars and are inclusive of 10% GST
• Sponsorship opportunities are subject to availability at the time
of advice
• All entitlements are subject to availability and print/
production deadlines
• The sponsor is responsible for supplying artwork and text for
printed/published materials
• Please click here for full terms and conditions of sponsorship
and exhibition.
The selection of sponsorship packages featured in this prospectus
varies in commitment levels thus providing marketing solutions for
any size organisation.
In addition to the set packages outlined, sponsorship can be tailored
to meet your specific business objectives. Whatever your business,
3IISWC has a sponsorship package that will show your commitment
to, and position in the industry.
Logos and other printed material may, at our sole discretion, be
reproduced in colour (where possible), OR the nominated Conference
spot colour/s OR mono depending on method of production. The
sponsor must provide suitable material to meet our publication
requirements and deadlines. Please provide all material at 300 DPI
at 100% in jpeg (preferred for website) AND eps (preferred for print)
format including, where possible, RGB or Pantone colour equivalents.
Where applicable, advertisements are to be supplied by the sponsor.
Photographic images courtesy of Tourism NT
12
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
TERMS AND CONDITIONS
The following terms and conditions apply to your application to sponsor and/or exhibit at 3IISWC.
THINGS YOU NEED TO KNOW
• You (Sponsoring /Exhibiting organisation)
by returning a completed, signed and dated
form accepts these Terms and Conditions.
• We/Us (MCI ABN 76 108 781 988)
representing the Organising Committee and
the Host body do not accept responsibility
for any errors, omissions or changes.
• Details may change without notice.
Please refer to the website for the latest
information on the event.
FINANCIAL FACTS
• Phone or unpaid bookings will not be
accepted.
• We will issue a tax invoice which is payable
within 14 days. If you miss the payment
date, any time dependent discounts will be
forfeited—i.e. you will be billed at the next
highest level (early rate to standard, etc).
• You will not receive any sponsorship
or exhibition entitlements, including
allocation of booth location (allocated in
order of sponsorship/exhibition level),
until all monies have been paid.
• All prices are quoted in Australian Dollars
and include 10% GST.
• If you pay by electronic funds transfer or
an international cheque you agree to pay
any bank charges and must include these
in the amount you transfer.
• If you pay via credit card, a merchant fee will
be charged as detailed on the application
form. Debits to your credit card, except
for accommodation, will appear as MCI
Australia on your statement.
IF YOU NEED TO CANCEL
• You must notify us in writing if you need
to cancel.
• Cancellations made before 30 November
2014 will be refunded less 20% of the total
purchase price.
• Cancellations made after this date will not
be refunded.
• Your non-payment does not cancel your
contractual obligations to us.
• No exhibitor shall occupy allocation space
until all monies owing to the Organiser by
the Exhibitor are paid in full.
IN THE UNLIKELY CASE THAT
THE EVENT CANCELS
• The extent of refunds will be a matter for
the Host Organisation (the underwriter)
to decide. We have no responsibility for
making refunds and attempts to cancel
cheques or credit card payments will be
rejected by our bank.
YOU AND YOUR STAFF—ONSITE
• Your application to sponsor and/or
exhibit does not constitute an attendee
registration. You will need to do that
separately on the relevant form.
• All exhibition staff must be registered using
the relevant form—i.e. complimentary
exhibitor registration, or by purchasing
additional exhibitor staff registrations.
PRINT ENTITLEMENTS
• Logos and other printed material may,
at our sole discretion, be reproduced in
colour (where possible), OR the nominated
Conference spot colour/s OR mono
depending on method of production.
• The sponsor must provide suitable
material to meet our publication
requirements and deadlines.
• Please provide all material at 300 DPI
at 100% in jpeg (preferred for website)
AND eps (preferred for print) format
including, where possible, RGB or
Pantone colour equivalents.
• Where applicable, advertisements are to be
supplied by the sponsor.
• No print or web recognition will be given
unless payment terms have been met.
SPONSOR NOTES
• If you are entitled to Host an endorsed
private function, you do so at your own
expense and at a time/date the Event
Manager approves.
• Sponsorship of speakers and sessions are
subject to additional terms and conditions.
EXHIBITOR NOTES
• You may not assign, share, sub-let, or grant
licences for the whole or part of the booth
without our prior approval.
• We reserve the right to ask you to remove
any display items we deem as unacceptable.
• You must conduct business only from
within the confines of your booth. You
may not tout, or place any material,
outside your booth/space causing
obstruction of the aisles.
• You will be responsible for any reasonable
costs of repairing the booth or premises
should you paint, mark or damage any
fixtures or fabric.
• Food, beverage or prohibited items are
not permitted at the event unless prior
arrangements are made with us.
• Any supplier you use onsite must
conform to the venue’s OH&S, insurance
and other regulations.
• You are solely responsible for any physical
loss or damage to your own property.
• You must hold a current public liability
insurance policy for a minimum of
AUD10,000,000. Please forward the name
of your insurer, your policy number, the
insured amount and its renewal date to
us at least four weeks prior to the event.
Entry to the venue will be denied if you
have not provided this information. If you
are unable to organise insurance cover as
required, please contact the Conference
Managers to discuss options.
PRIVACY STATEMENT
• Your name and contact information,
including electronic address, may be used
by parties directly related to the event such
as the organisers and approved stakeholders,
for relevant purposes such as promotion,
networking, and administration of this,
and future events of this type. If you do not
consent, please advise us.
• In addition, your name, organisation,
country/state of origin may be published
on the delegate list which is provided to
delegates, exhibitors and sponsors at the
event. If you do not wish your details to be
included in this list, please contact us.
PUBLIC AND PRODUCT LIABILITY INSURANCE
• Australian regulations require all exhibitors
to have adequate Public and Product
Liability Insurance cover based on a limit
of indemnity to the value of $5,000,000 or
above. This refers to damage or injury caused
to a third party/visitor on or in the vicinity of
an exhibition stand. Exhibitors are required
to submit their Public Liability Insurance
Certificate along with their booking form.
99% of organisations have adequate cover. To
assist you in locating your certificate within
your company - it can usually be found with
the Accounts/Finance Department and can
be referred to as a “Broadform”.
The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus
13
APPLICATION TO SPONSOR
AND/OR EXHIBIT FORM
To apply, complete this form and send to:
IMPORTANT:
Your organisation’s inclusions will be confirmed in writing and will
become effective once agreed payment has been received.
To apply, complete this form and send to:
C/-MCI Australia
6 Allison Street, Bowen Hills QLD 4006 Australia or
E: [email protected]
Sponsor/Exhibitor details
Mr / Mrs / Ms / Miss / Dr / Prof:
Given name:
Family name:
Position:
Industry sector:
Organisation name (for invoicing purposes):
Organisation name (for marketing purposes):
Address:
Suburb:
State:
Country:
Postcode:
Email:
Telephone:
Website:
Mobile:
Onsite contact
Mr / Mrs / Ms / Miss / Dr / Prof:
Given name:
Family name:
Email:
Mobile:
Participation—please indicate your chosen participation level
Participation level
Exhibition options – Please indicate preference for exhibition stand
applicable to sponsorship level
Diamond Sponsor $50,000
(6m x 2m) shell scheme (included)
Platinum Sponsor $25,000
(3m x 2m) shell scheme (included)
Gold Sponsor $15,000
(3m x 2m) shell scheme (included)
Silver Sponsor $10,000
(3m x 2m) shell scheme (included)
Bronze Sponsor $5,000
(3m x 2m) shell scheme (see exhibitor section for prices)
Total $
Exhibitor (see exhibitor section for prices)
Exhibitors—please indicate your chosen participation below
No. of booths
or m2 required
Earlybird
Application and payment received
up to and including 31 March 2015
Standard
Application and payment
received on or after 1 April 2015
Shell scheme booth
x
$4,050 per booth
$4,500 per booth
$
Floorspace only (minimum 6m2)
x
$3,600/6m2
$4,050/6m2
$
Booth type
TOTAL OWING
Total $
$
Exhibition details
If you have more than 1 x booth/floorspace, would you like them located beside each other on the floorplan (if possible)
Location – The conference managers will endeavour to allocate space in line with your request, however this cannot be guaranteed.
I do not wish to be located adjacent to these companies:
I wish to be located adjacent to these companies:
FACIA NAME SIGNAGE (shell scheme booths only). Maximum of 25 characters including spaces
Yes
No
APPLICATION TO SPONSOR
AND/OR EXHIBIT FORM
Additional opportunities—please indicate your chosen additional opportunities
Thought Leadership
Keynote Speaker Sponsor
$2,500
Delegate Experience
Coffee Lounge Sponsor
$15,000
Smart Phone App Sponsor
Banner Advertisement
$10,000
$2,000
Lanyard Sponsor
$5,000
Chargebar Sponsor
1 x chargebar
2 x chargebar
$4,400
$6,600
per day
$2,200
Conference Daily Catering Sponsor
Choose Day:
Tuesday
Wednesday
Networking
Welcome Reception Sponsor
Thursday
$7,500
Advertising
Conference satchel insert
$1,100
Advertising space (conference handbook)
Full page colour
Half page colour
$500
$300
Public liability insurance
For those exhibiting at the event, your organisation must hold public liability
insurance for a minimum of AUD10,000,000 (which must cover your
organisation for the duration of the event).
If you are unable to organise the required insurance cover, please contact the
organisers to discuss options.
Name of your insurer: ________________________________________
Policy number: _____________________________________________
Expiry date: ________________________________________________
Insured amount: ____________________________________________
Payment method details
Electronic funds transfer (EFT) – details of payment will be provided on the invoice
Please ensure that the amount transferred is equal to the total due including any bank charges. This means the total transfer amount must cover your
sponsorship payment as well as any fees charged by your bank. To assist in the prompt allocation of your EFT payment, please email remittance advice (which
must include your name and organisation) to [email protected] mmediately after payment.
Credit card charges as per this form (plus a 5% merchant fee) are to be debited to:
MasterCard
Visa
American Express
Diners Club
Card holder’s name:
Signature:
Credit card number:
Expiry:
Australian cheque (payable to MCI Australia Pty Ltd). International cheques will not be accepted.
Confirmation
My signature below denotes that I accept the points listed in the terms and conditions, agree to be invoiced for the total amount payable, and am authorised to
make the commitment on behalf of my organisation. I have read the sponsorship and exhibition prospectus; I understand and accept the inclusions, and agree to
abide by the terms and conditions of participating in this event.
Name: (please print clearly)
Signature:
Date:
Insert TOTAL amount payable:
(excluding credit card merchant fees)
$
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www.3IISWC.com