sponsorship & exhibition prospectus
SPONSORSHIP & EXHIBITION PROSPECTUS Visit the website for more information www.3IISWC.com CLICK HERE to register your interest, and receive regular updates CONTENTS INVITATION FROM THE CONVENOR INVITATION FROM THE CONVENOR. . . . . . . . . . . 2 “Recognising, Reclaiming and Celebrating Indigenous Heritage” ABOUT . . . . . . . . . . . . . 3 VENUE . . . . . . . . . . . . . . 3 CONFERENCE DETAILS . . . 4 SPONSORSHIP AND EXHIBITION BENEFITS . . . 4 SPONSORSHIP OPPORTUNITIES . . . . . . . 5 DIAMOND SPONSOR . . . . 5 PLATINUM SPONSOR . . . . 6 GOLD SPONSOR . . . . . . .7 SILVER SPONSOR BRONZE SPONSOR . . . . . .7 . . . . .8 ADDITIONAL SPONSORSHIP OPPORTUNITIES . . . . . . . 9 INDUSTRY EXHIBITION . 11 FLOORPLAN . . . . . . . . . 12 SPONSORSHIP AND EXHIBITION GENERAL INFORMATION . . . . . . . 12 CONTACT DETAILS . . . . 12 The 3rd International Indigenous Social Work Conference (3IISWC) brings together Indigenous social workers from around the world to share solutions to issues that affect Indigenous peoples. Featuring internationally renowned Indigenous leadership, this gathering will develop positive relationships and understanding between peoples, governments and community for the betterment of all through Indigenous well-being, productivity and immense socio-economic growth. With 500 - 750 attendees expected, this unique gathering provides significant marketing opportunities for sponsors and partners to connect with Indigenous people world wide. The aim of 3rd International Indigenous Social Work Conference is to develop and deliver a successful international conference that offers opportunities for Indigenous social workers from around the world to meet, exchange ideas, experiences, and knowledge around developing theories, research, education, practices and to network. Sponsors and exhibitors are an essential part of this event and their input cannot be understated. The energy, support and commitment they bring represent a significant contribution. There are a variety of levels of involvement outlined in a selection of packages contained within this document. However, if there are other ways in which you would like to participate, our Conference Managers would be more than happy to consider your suggestions. On behalf of the IISCW, we look forward to seeing you in Darwin Christine King & Dr Michael Adams 2015 Conference Chairs TERMS AND CONDITIONS 13 BOOKING FORM . . . . . . 14 2 The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus ABOUT VENUE THE NATIONAL COALITION OF ABORIGINAL AND TORRES STRAIT ISLANDER SOCIAL WORKERS ASSOCIATION INC DOUBLETREE BY HILTON HOTEL ESPLANADE, DARWIN The National Coalition of Aboriginal and Torres Strait Islander Social Workers Association Inc., (NCATSISWA) has been working on the ground with individuals, families and communities for ten years having incorporated in 2003 after undertaken national consultations about whether there was a need and community support for such an organisation. The overwhelming response was in the affirmative and the NCATSISWA was formally incorporated. The Association was born as a response to the need of Aboriginal and Torres Strait Islander individuals and communities, who were not receiving the assistance and support they needed from the professional social work body in Australia (the AASW). The NCATSISWA is comprised of Aboriginal and Torres Strait Islander social workers including people who attended the South Australian Institute of Technology, Aboriginal Task Force, in the 1970’s and 1980’s who received an Associate Diploma or Certificate in social work, or Community development and/or administration, who then went on to successfully engage in grassroots social work and community development that assisted in changing the landscape of Australian politics, policies and practices. A number of these graduates then went on to undertake further study as social workers, lawyers, psychologists and educators. Others went straight to work in the community as politicians and community developers or activists, becoming leaders in their communities. 116 The Esplanade, Darwin, Northern Territory, 0800 Australia T: +61-8-8980 0800 W: www.doubletree.com DARWIN Situated on the edge of a harbour bigger than Sydney’s, Darwin is a beautiful, fascinating tropical city. It is the homeland of the Larrakia people and has become a melting pot of people and cultures that prides itself in its unique and friendly laid-back lifestyle. While a sophisticated, modern city in its own right, it is also one steeped in history, one that has endured many hardships on its way to establishing itself as the gateway to Asia. It is the home of NT commerce and business and with its world-class natural and cultural attractions it is also a thriving hub of activity in terms of tourism, nightlife and retail. The Association membership also includes representation of traditional owners, community groups, family groups, Elders, cross disciplinary leaders, allied groups and non-indigenous allies (individuals and organisations). The membership provides extensive networks that assist the Association to achieve our vision and objectives. However, there are no paid positions in the Association, and no government funding has been sought for the everyday running of the Association as this independence aligns with the goal of self-determination and self-funding, which is the ideology that guides the Association. This does not prevent the Association from sourcing and using Government and other funding sources for the purposes of holding conferences and to meet other specific goals that align with the objectives of the Association from time to time. While the Association is independent it works closely with the Australian Association of Social Work (AASW), and encourages social workers who are members of the NCATSISWA to also join the AASW, to ensure that they are insured as practitioners. We also encourage our members to join other organisations such as Indigenous Allied Health Australia (IAHA). For more information please visit atsisw.org/vision.htm The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus 3 CONFERENCE DETAILS FAST FACTS PROGRAM • Monday 14 – Friday 17 September 2015 • DoubleTree by Hilton Hotel Esplanade, Darwin • 500-750 delegates from around the world Please note this program is subject to change—visit the website for the latest program. DELEGATE PROFILE Who attends IISWC is relevent to all Indigenous social workers and welfare workers. Allied health workers and others who work with Indigenous people through legislation, policy development and the implementation of services to communities make up the dominant. DAY PROGRAM ELEMENTS Monday 14 September 2015 Exhibition set-up Welcome Reception Tuesday 15 September 2015 Plenary and concurrent sessions Exhibition Wednesday 16 September 2015 Plenary and concurrent sessions Community Dinner Thursday 17 September 2015 Plenary and concurrent sessions Exhibition Optional Closing Dinner SPONSORSHIP AND EXHIBITION BENEFITS REASONS TO SPONSOR Confirm early – maximise your exposure Early confirmation of your participation will ensure a higher level of exposure. An extensive promotional campaign including advertisements, email broadcasts and web presence will be implemented in the lead up to the 3IISWC. Benefits of sponsoring and/or exhibiting With an expected attendance of between 500-750 delegates all over the world, 3IISWC is an excellent opportunity to increase awareness of your organisation, demonstrate your support and involvement in the industry, promote your services and to maintain a high profile within the sector; before, during and after the event. Raise your profile by showing your support Reinforce your credentials as a key player in the community Reach delegates in a variety of community based roles Publicise your activities that positively impact the indigenous social workers industry Reinforce relationships with existing clients and develop new contacts Discover the current trends and challenges and how your organisation can meet them 4 SPONSORSHIP OPPORTUNITIES Sponsors will receive acknowledgements, benefits and entitlements according to the level of sponsorship contribution they choose. Flexibility is a key benefit of the sponsorship opportunities offered for 3IISWC. We will work with you to tailor the best package to complement your overall marketing objectives and budget. Please note: • all prices are in Australian dollars and are inclusive of 10% GST • sponsorship opportunities are subject to availability at the time of advice • the sponsor is responsible for supplying artwork and text for printed/ published materials Please refer to page 13 for the full terms and conditions of sponsorship. PACKAGES • Fulltime delegate registration includes: session attendance, industry exhibition admission, morning/afternoon teas and lunches, community dinner, conference satchel and handbook with program, and security nametag. • Exhibitor staff registrations include: All daily catering and admission to the industry exhibition . • Industry exhibition booth location/s: The Diamond Sponsor will be given prime position, followed by the Platinum Sponsor, Gold Sponsor, Silver Sponsor and Bronze Sponsor. The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus DIAMOND SPONSOR – $50,000 (one opportunity available) Thought Leadership Registration • Two opportunities to supply an executive of the organisation to deliver a two minute introduction to the entire delegation at a plenary session of your choice and demonstrate your organisations thoughts on the topic. • Three (4) x fulltime delegate registrations • Opportunity to influence topic (subject to organising committee approval) Exhibition On-site engagement • Sponsor may supply 3 x retractable/freestanding banner no larger than 1m (width) x 2m (height). Location will be at discretion of the conference managers, and banners are to be delivered to the registration desk upon arrival at the conference. • Verbal recognition in opening and closing session • Logo on ‘thank you sponsors’ PowerPoint slide in all sessions • Recognition as a sponsor within the sponsor’s chosen category in the conference handbook • Logo on front cover and inside of the conference handbook subject to print deadlines • 200 word promotional paragraph and contact details inside the conference handbook • 1 x full A4 page colour portrait advertisement* in the conference handbook • Electronic version of delegate list 28 and 14 days prior to the conference • Hard copy of the delegate list available at the conference (delegate name, organisation, state, country of origin only) • Electronic version of delegate list after the conference (delegate name, organisation, state, country of origin, email address only) • Two (2) x exhibitor staff registrations • Five (4) Conference satchels • Two 3m x 2m booths of floor space and ability to choose your prime position in the industry exhibition. Conference Satchel • Sponsor logo printed on the delegate satchel • Inclusion of up to 2 x organisational pamphlets (not exceeding four double sided A4 pages for each pamphlet) in the conference satchel • Sponsor may supply 2 x novelty items to be included in the conference satchel. Pre-Conference Marketing • Logo hyperlinked to sponsor’s website until October 2015. Note: Sponsor must provide a reciprocal link to receive this entitlement • 200 word promotional paragraph on the conference website • Recognition as a sponsor within the sponsor’s chosen category in the email alerts • Logo hyperlinked to sponsor’s website • Logo on Conference promotional material (subject to date of application and print deadlines) • Ability to align company to Conference using “Sponsor of the 3IISWC.” (Sponsor may use this wording in corporate media releases, stationery etc. until October 2015. This entitlement is subject to approval by Conference managers.) Photographic image courtesy of Tourism NT The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus 5 PLATINUM SPONSOR – $25,000 (four opportunities available) Thought Leadership Registration • One opportunity to supply an executive of the organisation to deliver a two minute introduction to the entire delegation at a plenary session of your choice and demonstrate your organisations thoughts on the topic. • Three (3) x fulltime delegate registrations • Opportunity to influence topic (subject to organising committee approval) Exhibition On-site engagement • Sponsor may supply 2 x retractable/freestanding banner no larger than 1m (width) x 2m (height). Location will be at discretion of the conference managers, and banners are to be delivered to the registration desk upon arrival at the conference. • Verbal recognition in opening and closing session • Logo on ‘thank you sponsors’ PowerPoint slide in all sessions • Recognition as a sponsor within the sponsor’s chosen category in the conference handbook • Logo on front cover and inside of the conference handbook subject to print deadlines • 200 word promotional paragraph and contact details inside the conference handbook • 1 x full A4 page colour portrait advertisement* in the conference handbook • Electronic version of delegate list 28 and 14 days prior to the conference • Hard copy of the delegate list available at the conference (delegate name, organisation, state, country of origin only) • Electronic version of delegate list after the conference (delegate name, organisation, state, country of origin, email address only) • One (1) x exhibitor staff registrations • Three (3) Conference satchels • One 3m x 2m booths of floor space and ability to choose your prime position in the industry exhibition. Conference Satchel • Inclusion of up to 2 x organisational pamphlets (not exceeding four double sided A4 pages for each pamphlet) in the conference satchel • Sponsor may supply 1 x novelty item to be included in the conference satchel. Pre-Conference Marketing • Logo hyperlinked to sponsor’s website until October 2015. Note: Sponsor must provide a reciprocal link to receive this entitlement • 200 word promotional paragraph on the conference website • Recognition as a sponsor within the sponsor’s chosen category in the email alerts • Logo hyperlinked to sponsor’s website • Logo on Conference promotional material (subject to date of application and print deadlines) • Ability to align company to Conference using “Sponsor of the 3IISWC.” (Sponsor may use this wording in corporate media releases, stationery etc. until October 2015. This entitlement is subject to approval by Conference managers.) Photographic image courtesy of Tourism NT 6 The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus GOLD SPONSOR – $15,000 Thought Leadership Registration • One opportunity to supply an executive of the organisation to deliver a two minute introduction of a concurrent session of your choice and demonstrate your organisations thoughts on the topic. • Two (2) x fulltime delegate registrations • One (1) x exhibitor staff registrations • Two (2) Conference satchels • Opportunity to influence topic (subject to organising committee approval) Exhibition On-site engagement • Sponsor may supply 1 x retractable/freestanding banner no larger than 1m (width) x 2m (height). Location will be at discretion of the conference managers, and banners are to be delivered to the registration desk upon arrival at the conference. • Verbal recognition in opening and closing session • Logo on ‘thank you sponsors’ PowerPoint slide in all sessions • Recognition as a sponsor within the sponsor’s chosen category in the conference handbook • 150 word promotional paragraph and contact details inside the conference handbook • 1/2 A4 page colour portrait advertisement* in the conference handbook • Electronic version of delegate list 28 and 14 days prior to the conference • Hard copy of the delegate list available at the conference (delegate name, organisation, state, country of origin only) • Electronic version of delegate list after the conference (delegate name, organisation, state, country of origin, email address only) • One 3m x 2m booths of floor space and ability to choose your prime position in the industry exhibition. • Conference Satchel • Inclusion of up to 1 x organisational pamphlets (not exceeding four double sided A4 pages for each pamphlet) in the conference satchel Pre-Conference Marketing • Logo hyperlinked to sponsor’s website until October 2015. Note: Sponsor must provide a reciprocal link to receive this entitlement • 150 word promotional paragraph on the conference website • Recognition as a sponsor within the sponsor’s chosen category in the email alerts • Logo hyperlinked to sponsor’s website • Logo on Conference promotional material (subject to date of application and print deadlines) • Ability to align company to Conference using “Sponsor of the 3IISWC.” (Sponsor may use this wording in corporate media releases, stationery etc. until October 2015. This entitlement is subject to approval by Conference managers.) SILVER SPONSOR – $10,000 On-site engagement Exhibition • Verbal recognition in opening and closing session • One 3m x 2m booths of floor space and ability to choose your prime position in the industry exhibition. • Logo on ‘thank you sponsors’ PowerPoint slide in all sessions • Recognition as a sponsor within the sponsor’s chosen category in the conference handbook • 100 word promotional paragraph and contact details inside the conference handbook • 1/2 A4 page colour portrait advertisement* in the conference handbook • Electronic version of delegate list 28 and 14 days prior to the conference • Hard copy of the delegate list available at the conference (delegate name, organisation, state, country of origin only) • Electronic version of delegate list after the conference (delegate name, organisation, state, country of origin, email address only) Registration • Two (2) x fulltime delegate registrations • One (1) x exhibitor staff registrations • One (1) Conference satchels Conference Satchel • Inclusion of up to 1 x organisational pamphlets (not exceeding four double sided A4 pages for each pamphlet) in the conference satchel. Pre-Conference Marketing • Logo hyperlinked to sponsor’s website until October 2015. Note: Sponsor must provide a reciprocal link to receive this entitlement • 100 word promotional paragraph on the conference website • Recognition as a sponsor within the sponsor’s chosen category in the email alerts • Logo hyperlinked to sponsor’s website • Logo on Conference promotional material (subject to date of application and print deadlines) • Ability to align company to Conference using “Sponsor of the 3IISWC.” (Sponsor may use this wording in corporate media releases, stationery etc. until October 2015. This entitlement is subject to approval by Conference managers.) The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus 7 BRONZE SPONSOR – $5,000 On-site engagement Conference Satchel • Verbal recognition in opening and closing session • Inclusion of up to 1 x organisational pamphlets (not exceeding four double sided A4 pages for each pamphlet) in the conference satchel • Logo on ‘thank you sponsors’ PowerPoint slide in all sessions • Recognition as a sponsor within the sponsor’s chosen category in the conference handbook • 100 word promotional paragraph and contact details inside the conference handbook • 1/4 A4 page colour portrait advertisement* in the conference handbook • Electronic version of delegate list 28 and 14 days prior to the conference • Hard copy of the delegate list available at the conference (delegate name, organisation, state, country of origin only) • Electronic version of delegate list after the conference (delegate name, organisation, state, country of origin, email address only) Registration • One (1) x fulltime delegate registrations • One (1) Conference satchels Pre-Conference Marketing • Logo hyperlinked to sponsor’s website until October 2015. Note: Sponsor must provide a reciprocal link to receive this entitlement • 100 word promotional paragraph on the conference website • Recognition as a sponsor within the sponsor’s chosen category in the email alerts • Logo hyperlinked to sponsor’s website • Logo on Conference promotional material (subject to date of application and print deadlines) • Ability to align company to Conference using “Sponsor of the 3IISWC.” (Sponsor may use this wording in corporate media releases, stationery etc. until October 2015. This entitlement is subject to approval by Conference managers.) ^Maximum 4 pages unless otherwise agreed. Conference Managers will contact the sponsor’s organisation closer to the event to advise insert numbers and delivery details. *Sponsor to provide, at sponsor’s expense. Photographic image courtesy of Tourism NT 8 The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus ADDITIONAL SPONSORSHIP OPPORTUNITIES DELEGATE EXPERIENCE COFFEE LOUNGE SPONSOR: $15,000 1 available Located in the industry exhibition and available for use during the opening hours of the exhibition. Includes 350 cups per day. Additional cups will be at the expense of the sponsor. • Logo recognition in the handbook • One (1) fulltime delegates registrations • Includes provision of one espresso coffee cart, barista/service staff and complete coffee/tea service during exhibition hours • Opportunity to display corporate signage or two (2) pull-up banners at the tea and coffee stations* • Opportunity to provide branded take away cups/serviettes* • Opportunity to supply a branded t-shirt/apron for the barista/ service staff to wear* SMART PHONE APP SPONSOR: $10,000 1 available $2,000 per banner ad CHARGEBAR SPONSORSHIP: 2 x for $6,600 The recharge station includes a free standing mobile phone charger that can charge up to 18 phones at once (covering 95% of phones on the market), and an electronic screen for the sponsor’s adverts to be displayed on at specific times throughout the conference. • Logo recognition in the handbook • One (1) fulltime delegates registration • Opportunity to display an advertisement for the chargebar screen • Opportunity to display corporate signage or one (1) pull-up banners next to the chargebar station • Opportunity to supply one (1) satchel inserts in Conference Satchel.1 x for $4,400 LANYARD SPONSOR: $5,000 1 available Naming rights to the Conference SmartPhone App (accessible by all smart phones). Acknowledgement as the Lanyard Sponsor. • Logo recognition in the handbook • Logo recognition in the handbook • One (1) fulltime delegates registration • Company logo prominently embedded in the app skin design • Two (2) pop-up notifications to prompt delegates to visit your stand (Conference Managers to approve any notifications distributed) • Logo on the Conference website hyperlinked to the company’s website • Opportunity to supply one (1) satchel inserts in the Conference satchel Alternatively, purchase a banner on the SmartPhone App. This will be available prior to and post Conference, with clickthrough to your website. Please note this option will be subject to the app being sponsored. • Opportunity to provide branded lanyards for all delegate name tags at own expense • One (1) fulltime delegates registration • Opportunity to supply one (1) satchel inserts in Conference Satchel. DAILY CATERING SPONSOR: $2,200 PER DAY 3 available Become a Conference Daily Catering Sponsor for one or all of the Conference days. Delegates will enjoy your hospitality within the industry exhibition, where catering will be served. • Logo recognition in the handbook • Opportunity to display corporate signage or four (4) pull-up banners to be positioned at the catering stations throughout the industry exhibition on the sponsored day* • Opportunity to provide branded serviettes* • Opportunity to supply one (1) satchel inserts in Conference Satchel. The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus 9 NETWORKING WELCOME RECEPTION SPONSOR: $7,500 1 available The Welcome Reception is the official opening reception of 3IISWC and will be held at Crocosaurus Cove, a must see Darwin attraction which allows visitors a unique, up close and personal view of some of the largest Saltwater Crocodiles in Australia & boasts the World’s largest display of Australian reptiles. • Opportunity to nominate two people to enter the Cage of Death, Australia’s only crocodile dive. Every dive includes 15 minutes in the enclosure with one of these massive reptiles. Regular feeding by our crocodile handlers when people are inside the cage encourages more movement from the crocodiles and ensures an up close and personal, face to face encounter that must be seen to be believed! • Opportunity to provide branded serviettes* • Acknowledgement as the exclusive host of the 3IISWC Welcome Reception • Four (4) tickets to the welcome reception ADVERTISING CONFERENCE SATCHEL INSERT^: $1,100 • One (1) item to be placed in each Conference satchel* • Print material is limited to a maximum of four (4) A4 pages CONFERENCE HANDBOOK ADVERTISING: $500 Full page colour $300 Half page colour • One (1) full page colour advert OR half page colour advert in the electronic Conference handbook**** ^Maximum 4 pages unless otherwise agreed. A4 or smaller. Conference Managers will contact the sponsor’s organisation closer to the event to advise insert numbers and delivery details. Satchel inserts are to be approved by the Organising Committee. • One (1) fulltime delegates registration *Sponsor to provide, at sponsor’s expense. • Opportunity to provide two (2) pull-up banners to be positioned in a prominent location at the Welcome Reception **Sponsorship of keynote speaker will be dependent on approval from the keynote speaker • Logo recognition in the handbook **** Sponsor to provide, at sponsor’s expense. Location of advertisement will be determined by Conference Manager • Logo on the Conference website hyperlinked to the company’s website • Opportunity to supply one (1) satchel inserts in the Conference satchel^ Photographic image courtesy of Tourism NT 10 The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus INDUSTRY EXHIBITION WHY EXHIBIT? EXHIBITION BOOTH TYPES AND RATES The industry exhibition will be the hub of the event, hosting all daily catering breaks and providing a prime networking arena for delegates and exhibitors. The exhibition will facilitate networking to allow your representatives the opportunity to update Conference participants with their knowledge and understanding of your services in an environment where they are open to listen and learn. The Conference will provide the opportunity for your organisation to showcase its latest products and services. Booth type Shell scheme booth (3m x 2m = 6m2) Floor space only (minimum 6m2) Earlybird Standard Application and payment received up to and including 31 March 2015 Application and payment received on or after 1 April 2015 $4,050per booth $4,500 per booth $3,600/6m2 $4,050/6m2 EXHIBITION INCLUSIONS Item Description Staff on site 2 x exhibitor registrations 1 x Conference satchel 3m x 2m shell scheme booth 3m x 2m floor space ✔ ✔ Walls 2.4m high matt anodised aluminium frame with white laminated infill walls (1 x back and 2 x side walls for middle booths; 1 x back and 1 x side wall for corner booths) ✔ ✔ Fascia panel Exhibitor company name on fascia panel (as indicated on the application form) ✔ ✔ Lights 2 x 150w spots mounted on light track inside fascia ✔ ✔ Power 1 x single power point with a maximum of 4amps ✔ ✔ Additional equipment Available for hire from exhibition supplier at exhibitor’s own expense ✔ ✔ ✔ ✔ • Listing on industry exhibition page of website Promotion • 50-word company profile and contact details printed in the electronic handbook (i.e. contact name, number, email and website) STAFFING EXHIBITOR BOOTHS TIMETABLE All exhibition booths must be staffed by organisation representatives and all representatives are required to register for the Conference. Set-up times are subject to change and will be reconfirmed with all exhibitors in the exhibitor manual closer to the event. Should your custom-made stand require additional time to set-up, please contact the Conference Managers to discuss. Additional personnel required to staff the exhibition stand must purchase additional exhibitor registrations. An online registration form will be forwarded to sponsors and exhibitors for completion. Additional exhibitor registrations are available for the following fee: • $500—3-day exhibitor The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus 11 FLOORPLAN CONTACT DETAILS When finalised, the floorplan will be published on the Conference website. For floor space only, a custom designed exhibition booth must be erected on the floorspace. A CAD drawing, engineering specifications and an artist’s impression will be required and is subject to approval by the Brisbane Convention and Exhibition Centre and the Conference Managers. For all sponsorship and exhibition queries please contact: Exhibitor booth locations will be determined by the Conference Managers and preferences will be provided in order of level of sponsorship/participation and date payments are received. MCI Australia – 3IISWC Secretariat T: +61 7 3858 5502 E: [email protected] W: www.3IISWC.com Managed by MCI Australia—designing and delivering spectacularly successful meetings and events: www.mci-group.com/australia SPONSORSHIP AND EXHIBITION GENERAL INFORMATION Please note: • All prices are in Australia Dollars and are inclusive of 10% GST • Sponsorship opportunities are subject to availability at the time of advice • All entitlements are subject to availability and print/ production deadlines • The sponsor is responsible for supplying artwork and text for printed/published materials • Please click here for full terms and conditions of sponsorship and exhibition. The selection of sponsorship packages featured in this prospectus varies in commitment levels thus providing marketing solutions for any size organisation. In addition to the set packages outlined, sponsorship can be tailored to meet your specific business objectives. Whatever your business, 3IISWC has a sponsorship package that will show your commitment to, and position in the industry. Logos and other printed material may, at our sole discretion, be reproduced in colour (where possible), OR the nominated Conference spot colour/s OR mono depending on method of production. The sponsor must provide suitable material to meet our publication requirements and deadlines. Please provide all material at 300 DPI at 100% in jpeg (preferred for website) AND eps (preferred for print) format including, where possible, RGB or Pantone colour equivalents. Where applicable, advertisements are to be supplied by the sponsor. Photographic images courtesy of Tourism NT 12 The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus TERMS AND CONDITIONS The following terms and conditions apply to your application to sponsor and/or exhibit at 3IISWC. THINGS YOU NEED TO KNOW • You (Sponsoring /Exhibiting organisation) by returning a completed, signed and dated form accepts these Terms and Conditions. • We/Us (MCI ABN 76 108 781 988) representing the Organising Committee and the Host body do not accept responsibility for any errors, omissions or changes. • Details may change without notice. Please refer to the website for the latest information on the event. FINANCIAL FACTS • Phone or unpaid bookings will not be accepted. • We will issue a tax invoice which is payable within 14 days. If you miss the payment date, any time dependent discounts will be forfeited—i.e. you will be billed at the next highest level (early rate to standard, etc). • You will not receive any sponsorship or exhibition entitlements, including allocation of booth location (allocated in order of sponsorship/exhibition level), until all monies have been paid. • All prices are quoted in Australian Dollars and include 10% GST. • If you pay by electronic funds transfer or an international cheque you agree to pay any bank charges and must include these in the amount you transfer. • If you pay via credit card, a merchant fee will be charged as detailed on the application form. Debits to your credit card, except for accommodation, will appear as MCI Australia on your statement. IF YOU NEED TO CANCEL • You must notify us in writing if you need to cancel. • Cancellations made before 30 November 2014 will be refunded less 20% of the total purchase price. • Cancellations made after this date will not be refunded. • Your non-payment does not cancel your contractual obligations to us. • No exhibitor shall occupy allocation space until all monies owing to the Organiser by the Exhibitor are paid in full. IN THE UNLIKELY CASE THAT THE EVENT CANCELS • The extent of refunds will be a matter for the Host Organisation (the underwriter) to decide. We have no responsibility for making refunds and attempts to cancel cheques or credit card payments will be rejected by our bank. YOU AND YOUR STAFF—ONSITE • Your application to sponsor and/or exhibit does not constitute an attendee registration. You will need to do that separately on the relevant form. • All exhibition staff must be registered using the relevant form—i.e. complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations. PRINT ENTITLEMENTS • Logos and other printed material may, at our sole discretion, be reproduced in colour (where possible), OR the nominated Conference spot colour/s OR mono depending on method of production. • The sponsor must provide suitable material to meet our publication requirements and deadlines. • Please provide all material at 300 DPI at 100% in jpeg (preferred for website) AND eps (preferred for print) format including, where possible, RGB or Pantone colour equivalents. • Where applicable, advertisements are to be supplied by the sponsor. • No print or web recognition will be given unless payment terms have been met. SPONSOR NOTES • If you are entitled to Host an endorsed private function, you do so at your own expense and at a time/date the Event Manager approves. • Sponsorship of speakers and sessions are subject to additional terms and conditions. EXHIBITOR NOTES • You may not assign, share, sub-let, or grant licences for the whole or part of the booth without our prior approval. • We reserve the right to ask you to remove any display items we deem as unacceptable. • You must conduct business only from within the confines of your booth. You may not tout, or place any material, outside your booth/space causing obstruction of the aisles. • You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric. • Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with us. • Any supplier you use onsite must conform to the venue’s OH&S, insurance and other regulations. • You are solely responsible for any physical loss or damage to your own property. • You must hold a current public liability insurance policy for a minimum of AUD10,000,000. Please forward the name of your insurer, your policy number, the insured amount and its renewal date to us at least four weeks prior to the event. Entry to the venue will be denied if you have not provided this information. If you are unable to organise insurance cover as required, please contact the Conference Managers to discuss options. PRIVACY STATEMENT • Your name and contact information, including electronic address, may be used by parties directly related to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and administration of this, and future events of this type. If you do not consent, please advise us. • In addition, your name, organisation, country/state of origin may be published on the delegate list which is provided to delegates, exhibitors and sponsors at the event. If you do not wish your details to be included in this list, please contact us. PUBLIC AND PRODUCT LIABILITY INSURANCE • Australian regulations require all exhibitors to have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of $5,000,000 or above. This refers to damage or injury caused to a third party/visitor on or in the vicinity of an exhibition stand. Exhibitors are required to submit their Public Liability Insurance Certificate along with their booking form. 99% of organisations have adequate cover. To assist you in locating your certificate within your company - it can usually be found with the Accounts/Finance Department and can be referred to as a “Broadform”. The 3rd International Indigenous Social Work Conference (3IISWC) • Sponsorship and exhibition prospectus 13 APPLICATION TO SPONSOR AND/OR EXHIBIT FORM To apply, complete this form and send to: IMPORTANT: Your organisation’s inclusions will be confirmed in writing and will become effective once agreed payment has been received. To apply, complete this form and send to: C/-MCI Australia 6 Allison Street, Bowen Hills QLD 4006 Australia or E: [email protected] Sponsor/Exhibitor details Mr / Mrs / Ms / Miss / Dr / Prof: Given name: Family name: Position: Industry sector: Organisation name (for invoicing purposes): Organisation name (for marketing purposes): Address: Suburb: State: Country: Postcode: Email: Telephone: Website: Mobile: Onsite contact Mr / Mrs / Ms / Miss / Dr / Prof: Given name: Family name: Email: Mobile: Participation—please indicate your chosen participation level Participation level Exhibition options – Please indicate preference for exhibition stand applicable to sponsorship level Diamond Sponsor $50,000 (6m x 2m) shell scheme (included) Platinum Sponsor $25,000 (3m x 2m) shell scheme (included) Gold Sponsor $15,000 (3m x 2m) shell scheme (included) Silver Sponsor $10,000 (3m x 2m) shell scheme (included) Bronze Sponsor $5,000 (3m x 2m) shell scheme (see exhibitor section for prices) Total $ Exhibitor (see exhibitor section for prices) Exhibitors—please indicate your chosen participation below No. of booths or m2 required Earlybird Application and payment received up to and including 31 March 2015 Standard Application and payment received on or after 1 April 2015 Shell scheme booth x $4,050 per booth $4,500 per booth $ Floorspace only (minimum 6m2) x $3,600/6m2 $4,050/6m2 $ Booth type TOTAL OWING Total $ $ Exhibition details If you have more than 1 x booth/floorspace, would you like them located beside each other on the floorplan (if possible) Location – The conference managers will endeavour to allocate space in line with your request, however this cannot be guaranteed. I do not wish to be located adjacent to these companies: I wish to be located adjacent to these companies: FACIA NAME SIGNAGE (shell scheme booths only). Maximum of 25 characters including spaces Yes No APPLICATION TO SPONSOR AND/OR EXHIBIT FORM Additional opportunities—please indicate your chosen additional opportunities Thought Leadership Keynote Speaker Sponsor $2,500 Delegate Experience Coffee Lounge Sponsor $15,000 Smart Phone App Sponsor Banner Advertisement $10,000 $2,000 Lanyard Sponsor $5,000 Chargebar Sponsor 1 x chargebar 2 x chargebar $4,400 $6,600 per day $2,200 Conference Daily Catering Sponsor Choose Day: Tuesday Wednesday Networking Welcome Reception Sponsor Thursday $7,500 Advertising Conference satchel insert $1,100 Advertising space (conference handbook) Full page colour Half page colour $500 $300 Public liability insurance For those exhibiting at the event, your organisation must hold public liability insurance for a minimum of AUD10,000,000 (which must cover your organisation for the duration of the event). If you are unable to organise the required insurance cover, please contact the organisers to discuss options. Name of your insurer: ________________________________________ Policy number: _____________________________________________ Expiry date: ________________________________________________ Insured amount: ____________________________________________ Payment method details Electronic funds transfer (EFT) – details of payment will be provided on the invoice Please ensure that the amount transferred is equal to the total due including any bank charges. This means the total transfer amount must cover your sponsorship payment as well as any fees charged by your bank. To assist in the prompt allocation of your EFT payment, please email remittance advice (which must include your name and organisation) to [email protected] mmediately after payment. Credit card charges as per this form (plus a 5% merchant fee) are to be debited to: MasterCard Visa American Express Diners Club Card holder’s name: Signature: Credit card number: Expiry: Australian cheque (payable to MCI Australia Pty Ltd). International cheques will not be accepted. Confirmation My signature below denotes that I accept the points listed in the terms and conditions, agree to be invoiced for the total amount payable, and am authorised to make the commitment on behalf of my organisation. I have read the sponsorship and exhibition prospectus; I understand and accept the inclusions, and agree to abide by the terms and conditions of participating in this event. Name: (please print clearly) Signature: Date: Insert TOTAL amount payable: (excluding credit card merchant fees) $ Please tick if you do NOT wish to receive conference updates via email www.3IISWC.com
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