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FY 2016 Budget Work Session
April 6, 2015
Presented by:
Mary Welch, Interim Director
Kathy Mount, Operations Director
MISSION STATEMENT
Deliver high quality and timely human resource
services in partnership with County agencies,
departments and special districts to enable our
customers to reach their organizational goals
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HUMAN RESOURCE SERVICES
Programs/Services
Employee & Labor Relations
Training and Education
Personnel Services
Disability Programs
Information Systems
Employee Benefits
Temporary Assignment Pool
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MANDATED SERVICES
• Civil Service examinations, classification, certification, salary
administration, and disciplinary appeals
• Labor Negotiations
• Unemployment Insurance
• Employee Benefits Administration
• Countywide Policy Development
• Layoff Administration and Support Services
• Disability Programs Management
• Temporary Assignment Pool (TAP) Program
• Step-Up Program
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DISCRETIONARY SERVICES
• Training and Workforce Development
• Re-Entry Program
• Human Resources IT Support
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ACCOMPLISHMENTS
FISCAL YEAR 2014 – 2015
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ACCOMPLISHMENTS
PERSONNEL SERVICES
• Expanded the Computer-Based Testing Center for improved
timeliness and reduced expenses.
• Explored the feasibility of online testing for selected positions.
• Increased outreach efforts by launching an Alameda County
Showcase page highlighting why employees love working for the
County.
• Uploaded 90 career ladders on the HR website to provide career
information for employees and applicants.
• Developed an electronic Position Description Questionnaire for
employees wishing to participate in a classification study.
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ACCOMPLISHMENTS
EMPLOYEE/LABOR RELATIONS
• Developed a Countywide Mutual Respect Policy.
• Developed a Nepotism Policy and began the meet and confer with
the employee organizations.
• Implemented a program to train Departmental Personnel Officers.
TRAINING AND EDUCATION
• Identified the requirements to upgrade audio-visual systems.
• Developed, implemented and marketed expanded e-learning for
continuous learning.
• Developed training programs to support sustainable practices in
with the Climate Action Teams.
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ACCOMPLISHMENTS
EMPLOYEE BENEFITS
• Improved the UnitedHealth Care and Kaiser Wellness programs in
coordination with Risk Management.
• Researched a third party administrator to administer benefits for the
DCAP, FSA, COBRA and Adoption Assistance programs.
• Researched and recommended changes to the plan design of the
County Allowance Credit in light of IRS Notice 54.
• Increased employee participation in the County Commuter Benefit
Plan with the Climate Action Teams.
• In partnership with GSA, the Auditor and County Counsel, researched
and received approval of a Mortgage Loan Program.
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ACCOMPLISHMENTS
DISABILITY PROGRAMS
• Expanded the centralization of disability management, which now
includes: SSA, CDA, ITD, Library, Probation and HCSA.
• Helped plan and conducted a training session at the 2014 Disability
Employment Conference.
• Conducted 12 briefings on “Disability Law & Leaves” for all
managers & supervisors in the Social Services Agency.
• Worked with staff in HRS and GSA to expand the Disability
Programs office space.
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ACCOMPLISHMENTS
TAP
• Completed the expansion of the Computer-Based Testing Center to
accommodate an increased number of candidates.
• Implemented online self-scheduling for candidate assessments
through JobAps which eliminated numerous calls and manual
scheduling.
• Reviewed and evaluated the efficiency of the onboarding process
to eliminate duplicate efforts.
• Revise and updated the TAP Employee Handbook to clarify and
reflect updated operations.
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ACCOMPLISHMENTS
INFORMATION SYSTEM
•In partnership with ITD and the CAO, designed, tested and
implemented County’s Position Management system (PREQ) upgrade.
•Created and delivered PREQ and HRMS training to countywide users.
•Worked in collaboration with the CAO and ITD to implement new EEO
reporting requirements.
•Assisted the Personnel Services Division in the development of the
career ladders on the Human Resource Services website.
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ACCOMPLISHMENTS
COUNTYWIDE
• In partnership with ITD and the Auditor, planned the upgrade of
HRMS 9.2.
• Developed a plan and timeline for the implementation of Electronic
Personnel and Medical Files.
• Worked with disability advocates in the community to strengthen
our partnership on the Step-Up Program.
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GOALS AND CHALLENGES
Fiscal Year 2015-2016
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GOALS AND CHALLENGES
PERSONNEL SERVICES
• Explore implementing mobile technology with our online application
system to increase accessibility.
• Expand the use of Social Media to increase the visibility of job
opportunities.
• Work with the Millennial Career Development Task Force to plan and
implement enhancements to the job specifications.
• Work with departments to incorporate the Supervision/Management
Certificate as a substitution pattern in departmental classes.
• Streamline and revise the process for creating specialty designations.
• Manage the SSA Eligibility Technician Classification Study.
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GOALS AND CHALLENGES
EMPLOYEE/LABOR RELATIONS
• Complete the meet and confer process for the countywide
Mutual Respect Policy.
• Revise the countywide Smoking Policy to include e-cigarettes.
• Monitor and evaluate the program to train Departmental
Personnel Officers in 3 departments.
• Develop an FY 2015-16 negotiation strategy.
• Open and complete labor negotiations with multiple labor
groups.
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GOALS AND CHALLENGES
TRAINING AND EDUCATION
• Increase access to online learning.
• Plan and conduct “Career and Education Fair” for employees.
• Develop and implement a Training Consortium with interested
public agencies in Alameda County.
• Implement recommendations from the Millennial Career
Development/Mobility Task Force, such as a possible:
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•
•
•
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Manager as Coach training program
Countywide Tuition Reimbursement program
Countywide Mentoring Program
Management Talent Exchange Program,
Brown Bag networking and career forums
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GOALS AND CHALLENGES
EMPLOYEE BENEFITS
• In partnership with the Auditor and ITD, implement the new Health
Care Tax reporting requirement established by the Federal
Government.
• Implement a third party administrator to administer the DCAP, FSA
and COBRA and Adoption Assistance plans.
• Implement the Mortgage Loan Program.
• Expand employee discount program offerings.
• Explore the feasibility of digitally imaging employee benefit files to
increase sustainability.
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GOALS AND CHALLENGES
DISABILITY PROGRAMS
• Explore expanding the centralization of the disability management
function.
• Update the Disability Programs Internet and Intranet sites.
• Explore updated technology to track Family and Medical Leaves.
• Explore options for converting paper medical files to electronic
medical files.
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GOALS AND CHALLENGES
INFORMATION SYSTEM
• Automate specialty designations and submission of the electric
Position Description Questionnaire.
• Evaluate implementing the HRMS Performance Management
functionality to pilot department(s).
• Explore implementing job data transactions in HRMS utilizing
SmartERP to be more efficient and timely.
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GOALS AND CHALLENGES
TAP
• Schedule site visits where TAP employees are assigned to gain a
better understanding of departmental needs.
• Explore options to convert paper-based skill assessments to
computer based testing to reduce paper usage and increase the
efficiency.
• Explore the feasibility of e-signatures for job order processing.
• Work with the Personnel Services to maximize the use and
capability of JobAps as a database.
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HRS MAINTENANCE OF EFFORT
Budget
Fiscal year 2015-2016
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FY2016 MOE OVERVIEW
Program
2014-2015
Approved
Budget
2015-2016
Recommended
MOE
Difference
% Change
$12,549,102
$13,180,213
$631,111
5.03%
Revenue
$2,916,558
$2,915,604
-$954
-0.03%
Net County Cost
$9,632,544
$10,264,609
$632,065
6.56%
76.706
78.71
2.004
2.61%
Appropriations
Total FTE
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FY 2016 MOE BY PROGRAM
Program
Appropriation
Revenue
Net County
Cost
FTE
Position
Personnel Services
$7,682,256 $2,222,829
$5,459,427
46.87
Employee & Labor Relations
$1,392,527
N/A
$1,392,527
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Training & Education
$1,712,421
$303,835
$1,408,586
8.67
$128,343
$93,276
$35,067
1
$2,264,666
$295,664
$1,969,002
14.17
$13,180,213 $2,915,604 $10,264,609
78.71
Unemployment Insurance
Employee Benefits
Total Human Resource
Services
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FY 2016 APPROPRIATIONS BY PROGRAM
Employee Benefits
$2,264,666
Unemployment
17.18%
Insurance
$128,343
0.97%
Training & Education
$1,712,421
12.99%
Employee & Labor
Relations
$1,392,527
10.57%
Personnel Services
$7,682,256
58.29%
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FY 2016 REVENUE BY PROGRAM
Unemployment
Insurance
$93,276
3.20%
Employee Benefits
$295,664
10.14%
Training & Education
$303,835
10.42%
Personnel Services
$2,222,829
76.24%
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FY2016 MOE BY MAJOR OBJECT
Major Object
2014-2015
Approved
Budget
2015-2016
Recommended
MOE
Difference
% Change
Salary & Employee
Benefits
$10,175,842
$10,790,041
$614,199
6.04%
Services & Supplies
$4,342,893
$4,591,453
$248,560
5.72%
$6,000
$6,000
0
0%
Fixed Assets
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FY2016 MOE APPROPRIATION BY MAJOR OBJECT
Fixed Assets
$6,000
0.04%
Services & Supplies
$4,591,453
29.84%
Salary & Employee
Benefits
$10,790,041
70.12%
Intra Fund Transfer $-2,207,281
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QUESTIONS ?
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Thank You For Your Support
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