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Information Technology Department
FY 2015/2016 BUDGET PRESENTATION
TIM DUPUIS, CIO/REGISTRAR OF VOTERS
APRIL 2015
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Mission Statement
 Provide Alameda County with Technology Services focused on:
 Strategic Planning and Consulting
 Infrastructure and Cloud Services
 Application Services
 Radio and Telephony Services
 Web/Mobile Technologies
 Project/Portfolio Management
 Open Data
 Citizen Engagement
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Mandated Services
 The Information Technology Department provides support
services to departments in carrying out their mandated services.
 All services are discretionary.
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2014-2015 Accomplishments
2014 Merit Award Recipient
2014 Achievement Award
2014 Innovation Award
2014 Integrator Award
2014 Achievement Awards
Stone Soup - Best Recipe Award
Socrata Magazine
7th Place
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2014-2015 Accomplishments
EDP
Apps Challenge 2014
Dublin High School
Mini-Hackathons
Refreshed Data Portal
Rethink AC 2014
Office of Emergency Services
8 Community Apps
Portfolio of Ideas
New Open Budget Website
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2014-2015 Accomplishments
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2014-2015 Accomplishments
 Modernization of Core Systems:
 Completed exemptions, exclusion and input modules of of the
Assessor’s IMPROVE.NET.
 Completed the Event Phase of the eCRIMS Modernization Project.
 Modernized the legacy Position Requisition Application System.
.
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2014-2015 Accomplishments
 Re-engineered Inefficient Processes:
 Implemented the Assessor Canvassing App resulting in a 50%
increase of properties canvassed in one-half the time.
 In partnership with the Auditor-Controller, implemented an
automated invoicing system reducing verification time by 80% and
reducing scanning/storage costs by $500k annually.
 Automated the DUI, Ramey and Stegald warrants
process, reducing approval time by 95% and allowing
approvals anywhere/anytime.
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2014-2015 Accomplishments
 Implemented the County’s Technology Efficiency Initiative:
 Implemented a Tech Reuse program to ensure data loss prevention and
enhance lifespan of existing technology investments.
 Implemented DocuSign, an enterprise eSignature and eForms solution
as a tool to reduce paper and streamline business processes.
 Captured aerial photography of Alameda County and integrated images
with GIS.
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2014-2015 Accomplishments
 Implemented and Expanded Collaboration Tools:
 Consolidated Microsoft Office 365 (Enterprise Agreement)
Licensing.
 Deployed LYNC Countywide for employee collaboration.
 Promoted the use of video conferencing supporting the
Climate Initiative.
 Increased the use of SharePoint 2013 providing new
avenues for collaboration, team building,
and sharing of documents within the county.
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2014-2015 Accomplishments
 Expanded and supported a secure, reliable infrastructure for
Alameda County:
 Migrated the County’s disaster recovery site to Sonoma County.
 Enhanced the wireless network services of many County facilities.
.
 Upgraded Lawnet Infrastructure.
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2014-2015 Accomplishments
 Enhanced Telephony and Radio Services:
 Enhanced monitoring and alert notifications for the Public Radio
System.
 Assessed viability of implementing soft radio interoperability with
EBRCSA.
 Upgraded the Tactical Interoperable Communication Kits.
 Implemented new telephony call center system to enhance customer
service.
 Continued to deploy Voice over IP (VoIP).
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2014-2015 Accomplishments
Students
Training
Apps
Infrastructure
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2015-2016 Goals
 Improve Alameda County Services and Information Delivery:
 Implement a new Salesforce Constituent Tracking System for the Board
of Supervisors.
 Partner with Human Resource Services to design and build an
automated onboarding solution that will eliminate paper and automate
approval workflow.
 Partner with the District Attorney to design and implement a Human
Trafficking Mobile/Web application that will be used to enforce SB1193
compliance.
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2015-2016 Goals
 Implement the Countywide Efficiency Initiative:
 Continue to modernize legacy systems:
 Implement the Docket Phase of the eCRIMS Modernization Project.
 Proceed with the ALCOLINK Financials and HRMS 9.2 Upgrade.
 Support the Courts new Case Management System and the Sheriffs
new Jail Management System.
 Develop Office 365 OneDrive for County agencies/departments.
 Continue building new imaging applications to reduce paper and
improve workflow.
 Complete the transfer of the SSA technical staff to the Information
Technology Department.
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2015-2016 Goals
 Continue focus on the Alameda County Data Sharing Initiative and
Citizen Engagement:
 Coordinate both internal (Rethink AC) and external hackathons (Apps
Challenges) to promote open data, transparency and collaboration.
 Continue to use Social Media for two-way communication.
 Build and or refresh County Websites for easy access to County
information.
 Continue to develop mobile web applications to support internal
business practices and meet the needs of citizens doing business with
the County.
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Changes to Policy and Human Impact
 The Information Technology Department:
 Is an Internal Services Fund.
 Depends on budget from department revenues.
 Performs Technology Services for departments and agencies to
improve efficiencies.
 Provides indirect support for the public.
 Reductions in department IT funding will impact our ability to
provide technology solutions that benefit the employees and
constituents of Alameda County.
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Financial Summary 2015-2016 MOE OVERVIEW
ITD
2014-2015
Approved
Budget
2015-2016
Maintenance
Of Effort
Change from 2014-2015 Budget
Amount
%
Appropriations
$51,852,813
$57,254,629
$5,401,816
10.42%
Intra Fund Transfer
-$1,590,500
$0
$1,590,500
-100.00%
Net Appropriations
$50,262,313
$57,254,629
$6,992,316
13.91%
Revenue
$50,262,313
$57,254,629
$6,992,316
13.91%
$0
$0
$0
0.00%
121.83
128.59
6.76
5.55%
67.92
65.92
-2.00
-2.94%
189.75
194.51
4.76
2.51%
Net
FTE – Mgmt
FTE – Non Mgmt
Total FTE
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FY 2015-2016 Appropriation $57,254,629
Salaries & Employee Benefits
$32.2M
(56.2%)
Discretionary
Services & Supplies
$18.7M
(32.7%)
Contingency Fund
$0.6M
(1.1%)
Depreciation & Indirect Cost
$3.4M
(6.0%)
Non-Discretionary
Services & Supplies
$2.3M
(4.0%)
Intra Fund Transfers - $0
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Major Components Net County Cost Change
Component
Net Change
Increased Salary & Employee Benefits
$1,556,066
Increased Discretionary Services & Supplies
$2,807,203
Increased Non-Discretionary Services & Supplies
$30,325
Increased Other Charges (Indirect Cost & Depreciation)
$1,008,222
Decreased Intra Fund Transfer
$1,590,500
TOTAL APPROPRIATION CHANGE
$6,992,316
Increased Charges for Services, Sales of Goods, Sales of Services
$6,992,316
TOTAL REVENUE CHANGE
$6,992,316
NET COUNTY COST
$0.00
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Financial Summary 2015-2016 MOE Overview
CORPUS
Appropriations
2014-2015
Approved
Budget
2015-2016
Maintenance
Of Effort
Change from 2014-2015 Budget
Amount
%
$4,636,097
$3,397,454
-$1,238,643
-26.72%
FTE – Mgmt
1.00
1.00
0.00
0.00%
FTE – Non Mgmt
0.00
0.00
0.00
0.00%
Total FTE
1.00
1.00
0.00
0.00%
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ITD FY 2015/2016 Budget Presentation
Questions?
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