VILLAGE OF MENOMONEE FALLS
NOTICE OF PUBLIC MEETING
www.menomonee-falls.org
UTILITIES AND PUBLIC WORKS COMMITTEE
Menomonee Falls Village Hall, Room 3344
W156N8480 Pilgrim Road, Menomonee Falls, WI
Monday, April 6, 2015, 5:45 p.m.
Note: Committee Chairpersons are asked to enter the date in which each item is to go
before the Village Board (V.B.) when applicable.
Discussion regarding the possible refund of Impact Fees for the Property located at
1.
W204 N8560 Lannon Road.
V.B. Action _________
V.B. Report _________
Hold in Committee 2.
Consideration of Award of Contract for Pershing Avenue Street Reconstruction from
Appleton Ave to Grand Ave, Project No. 41188.
V.B. Action: 04/06/2015
V.B. Report: ________
Hold in Committee Consideration of Award of Contract for 2015 Road Maintenance Program, Black Boiler
3.
Slag Aggregate – Project No. 15-1.
V.B. Action: 04/06/2015
V.B. Report: _________
Hold in Committee Walz (Chairperson), Kress, Smolik
THIS AGENDA IS SUBJECT TO REVISION
Members of other Village committees, boards, commissions and authorities may attend and participate at this
meeting, but will not take official action unless the notice so provides.
No qualified individual with a disability shall, by reason of that disability, be excluded from participation in or be
denied benefits of the services, programs, or activities of the Village of Menomonee Falls, or be subject to
discrimination by the Village. If you are disabled and require special accommodation, please advise the Village
Clerk's Office at (262) 532-4200 no later than 5 days before the scheduled meeting or activity.
2 Utilities and Public Works Committee
Meeting Date:
Topic:
From:
Department:
Date of Committee
Action (if required):
Date of Village Board
Action (if required):
1.
04/06/2015
Sewer & Water Impact Fee Forgiveness - Troy & Nicole Dykstra Tom Hoffman, Director of Engineering Services Engineering Services
04/06/2015 04/20/2015 Information
Subject:
Discussion regarding the possible refund of Impact Fees for the Property located at W204 N8560 Lannon
Road.
Background Information:
.
Key Issues for Consideration:
Action By Committee or Village Board:
Attachments
Impact Fee Forgiveness - Dykstra - 03/27/15
Memorandum
Tom Hoffman, Director of Engineering Services
To:
Mark Fitzgerald, Village Manager
ec:
Arlyn Johnson, Assistant Village Manager/ Director of Public Works
From:
Matt Carran, Director of Community Development
Date:
March 27, 2015
Re:
Sewer and Water Impact Fee Forgiveness for Troy and Nicole Dykstra
BACKGROUND
Embassy Construction applied for a Building Permit to construct a new home for Troy and Nicole
at W204N8560 Lannon Road, approximately 1, 000 feet north of Menomonee Avenue on February 23, 2015.
Dykstra -
On March 19, 2015 Village staff contacted Embassy Construction to inform them the Building
Permit
was
ready to be
picked
up,
and would
be issued
once all
fees
were paid.
These fees
included the following impact fees:
Sewer Impact Fee in the amount of $2, 520. 00
Water Impact Fee in the amount of $2, 706. 00
Park Impact Fee in the amount of $2, 136. 00
Fire Impact Fee in the
amount of $ 1,
547. 00
On March 20, 2015 the Dykstra' s contacted Village Staff and questioned the imposition of the
Sewer
and
Water Impact Fees. Village Staff informed the Dykstra' s, that per the municipal code,
the building permit could not be issued until all impact fees were paid.
On March 22, 2015 the Dykstra' s sent an email to Trustees Raymonds and Helm requesting the
consider waiving the sewer and water fees. In this request, the Dykstra' s stated they paid
over $ 23, 000 for a mound system and well, and " were under the assumption that we would not
Village
have to pay these two fees as they are not applicable for our situation".
On March 24, 2015 Embassy Construction submitted a check from Troy and Nicole Dykstra for
all applicable fees, and picked up the building permit for the home.
ORDINANCE
Section 42- 156 of the municipal code states " Any developer or property owner upon whom an
impact fee has been imposed may contest the amount, collection or use of the impact fee by
filing a notice of appeal to the village board." According to subsection ( c) of this same section, the
appropriate department head shall submit a written report and recommendation to the village
manager. The village manager " shall review this report and make a written recommendation to
the village board", and within 45 days of the village managers recommendation, the village board
shall " adopt a resolution denying, approving or approving in part the appeal"
ANALYSIS
Although the proposed home would be approximately 1 mile from the nearest sewer and water
mains, the subject home is located in the Fox River Basin, and these utilities are located in the
Lake Michigan Basin.
The extension of these utilities into the Fox River Basin would require
approval of all the State and Provinces abutting the Great Lakes.
The nearest water main within the Fox River Basin is approximately 3. 25 miles away, and the
nearest sewer main in the Fox River Basin is approximately 1 mile away in the Village of Lannon.
It is unlikely municipal sewer or water utilities will be able to serve this property within 10 years.
RECOMMENDATION
Per our meeting with Mark Fitzgerald on March 27, 2015, it was determined this item would
be placed on the April 6, 2015 Utilities and Public Works Committee agenda for discussion.
I recommend, at the discretion of Mark Fitzgerald, one of us draft the required " written report
and
recommendation
to the
village
manager"
taking into account the discussion with the
Utilities Public Works Committee. This report can be submitted to the Village Manager shortly
after
the April
6t"
Committee meeting,
allowing time for the Village Manager to prepare a
recommendation for the Utilities and Public Works Committee and Village Board of Trustees
to
consider at
their meeting on April 20, 2015.
Utilities and Public Works Committee
Meeting Date:
Topic:
From:
Department:
Date of Committee
Action (if required):
Date of Village Board
Action (if required):
2.
04/06/2015
Award of Contract for Pershing Avenue Road Reconstruction – Project No. 41188
Tom Hoffman, Director of Engineering Services Engineering Services
04/06/2015 04/06/2015 Information
Subject:
Consideration of Award of Contract for Pershing Avenue Street Reconstruction from Appleton Ave to
Grand Ave, Project No. 41188.
Background Information:
Key Issues for Consideration:
Action By Committee or Village Board:
Attachments
Pershing Ave - PNo. 41188 - Memo
Pershing Ave - PNo. 41188 - Bid Tabs
IN
IN
Village of Menomonee Falls
i
W156 N8480 Pilgrim Road
Menomonee Falls, WI 53051- 3140
MORE THAN A VILLAGE
Telephone: ( 262) 532- 4200
MEMO
To:
From:
Mark Fitzgerald, Village Manager
Thomas M. Hoffman, PE,
41K
Director of Engineering Service-
Arlyn Johnson, Asst. Village Manager/Director of Public Works
Cc:
Jason Kaczmerek, Director of Financial Services
Andy Bolda, Inspections Coordinator
Date:
April 1, 2015
Re:
Bid Recommendation Memo of the Award of Contract
Pershing Avenue Street Reconstruction
Project #41188
Bids for the Pershing Avenue Street Reconstruction were let on March 12, 2015 and were opened on
Thursday, March 26, 2015 with two contractors submitting bids. The Reconstruction will consist of the
removal and replacement of all the existing asphalt pavement, concrete curb, gutter and concrete
driveway approaches from approximately Appleton Avenue to Grand Avenue.
The condition of Pershing Avenue has reached a level in which routine maintenance was no longer an
option in providing a structurally sound roadway.
A copy of the bid tabulation is attached to this memo.
FISCAL NOTE
The Engineering Department has reviewed the submitted bids and the low bid was submitted by Stark
Asphalt, Inc. for the Total Base Bid in the
amount of $219,434. 35.
The Engineers Estimate for this
project was $ 225, 000 for the Total Base Bid.
Funding for this project was included in the 2015 Capital Budget Approved on March 16, 2015. Since the
borrowing for the 2015 Capital Budget has not taken place, it is the Village' s intent to reimburse itself
from funds to be secured as part of a future borrowing to fund this Project. This budget amount includes
the actual cost of construction of the project, as well as estimated project administration, inspection and
contingency costs.
RECOMMENDATION
The Engineering Department recommends that the Village award the project to Stark Asphalt, Inc.
in the amount of $219, 434. 35 with funds to come from the 2015 Capital Budget that was approved
by
the Village Board
with a
Declaration
of
Intent to Reimburse
on
file.
PROJECT
N O.
41167
PERSHING AVENUE STREET RECONSTRUCTION PROJECT - NO. 41188
BIDS ACCEPTED UNTIL: March 26th, 2015 @ 2:00pm
BID OPENING : March 26th, 2015 @ 2:15pm
MENOMONEE FALLS VILLAGE ENGINEERING CONFERENCE ROOM
BID BOND
TOTAL BASE BID
ITEM DESCRIPTION
A
PERSHING AVE - ROADWAY RECONSTRUCTION
1
Pavement Removal
Common Excavation 14-inch minimum Depth. Including Off-site transport & Disposal,
including Curb Removal
Subgrade Repair (12-INCH Depth of 3-Inch Crushed Stone Backfill) Includes Undercutting
& Placing of the Stone
Shaping & Grading of Roadway Base
7” Thickness of 1 ¼” Crushed Limestone Base Coarse or Approved Recycled Concrete
Aggregate, including Curb Base
2” Thickness of 3/4” Crushed Limestone Base Coarse or Approved Recycled Concrete
Aggregate
Asphalt Pavement Sawcutting
Concrete Driveway Approach, Carriage Walk and Sidewalk Sawcutting
Install 30-inch Vertical Face Reinforced Concrete Curb & Gutter w/2 - #5 Epoxy Coated
Bars
Install 30-inch Vertical Face Concrete Curb & Gutter (SE Corner of Grand Ave & Pershing
Ave.)
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
UNIT
Bidder #1
Bidder #2
Stark Asphalt
11710 W. Hampton
Milwaukee, WI 53225
Payne & Dolan, Inc.
N3W23650 Badinger Rd
Waukesha, WI 53188
5%
$219,434.35
5%
$228,650.00
ESTIMATED
QUANTITY
SY
3,267
CY
1,525
CY
1,000
SY
3,267
SY
3,967
SY
2,940
LF
LF
135
150
LF
2,060
LF
18
Remove & Replace 8-inch thick Reinforced Concrete Commercial Driveway Approach
SF
545
Remove & Replace 6-inch thick Residential Concrete Driveway Approach
Remove & Replace 4-inch thick Concrete Sidewalk and Carriage Walks
Remove Temporary Asphalt Sidewalk & Install 4-inch thick Concrete Sidewalk
Remove & Replace 5-inch thick Concrete Handicap Ramps
Install 5-inch thick Concrete Handicap Ramp
SF
SF
SF
SF
SF
2,040
235
125
505
100
Replace 5-inch thick Concrete Handicap Ramp (SE Corner of Grand Ave & Pershing Ave.)
SF
75
Materials & Installation of Cast Iron Detectable Warning Plate (2 ft. x 4 ft.)
Adjust Sanitary Manhole
Install Internal / External Frame – Chimney Seal by: Adapter Inc. (414) 764-6733
Sanitary Manhole Frame & Lid – Replacement (R-1661 w/1660-5000 Lid
EA
EA
EA
EA
9
3
3
1
$2.30
$7,514.10
$2.70
$8,820.90
$12.00
$18,300.00
$18.70
$28,517.50
$29.50
$1.00
$29,500.00
$3,267.00
$28.50
$0.85
$28,500.00
$2,776.95
$4.00
$15,868.00
$4.75
$18,843.25
$2.60
$2.50
$3.50
$7,644.00
$337.50
$525.00
$2.75
$1.35
$2.50
$8,085.00
$182.25
$375.00
$15.80
$32,548.00
$15.59
$32,115.40
$50.00
$900.00
$35.00
$630.00
$8.75
$6.75
$7.00
$7.00
$7.00
$6.00
$4,768.75
$13,770.00
$1,645.00
$875.00
$3,535.00
$600.00
$7.37
$6.33
$6.00
$6.21
$5.47
$7.10
$4,016.65
$12,913.20
$1,410.00
$776.25
$2,762.35
$710.00
$7.00
$300.00
$620.00
$620.00
$500.00
$525.00
$2,700.00
$1,860.00
$1,860.00
$500.00
$7.10
$275.00
$620.00
$620.00
$500.00
$532.50
$2,475.00
$1,860.00
$1,860.00
$500.00
22
23
24
25
26
27
28
29
30
31
32
33
Sanitary Manhole Frame & Lid – Replacement (R-1661-A w/1660-5000 Lid
Water Valve Box – Replace Top Section and Adjust (Tyler #69 Screw or Slip Type
Adjustable risers)
Water Valve Box – Adjustment (No Top Section Replacement)
Install & Remove Erosion Control Devices Type “C” or “D”
EA
1
EA
4
EA
EA
6
2
2-inch Depth of Surface Type E-1, PG 64⁰C - 22⁰ C (12.5 mm Super Pavement in Place)
Tons
400
3-inch Depth of Binder Type E-1, PG 64⁰C - 22⁰ C (19 mm Super Pavement in Place)
Tons
590
Install Existing Brick Pavers w/Base
Remove & Reset Brick Pavers w/Base
Fine Grading of the Terrace Area
Grass Restoration (4” Topsoil, Hydro-Seed)
Grass Restoration Watering
Traffic Control
SF
25
SF
16
SY
875
SY
875
GAL.
15,000
LS
1
PERSHING AVE - ROADWAY RECONSTRUCTION SUB-TOTAL
TOTAL BASE BID
$500.00
$500.00
$500.00
$500.00
$500.00
$175.00
$80.00
$2,000.00
$1,050.00
$160.00
$500.00
$175.00
$100.00
$2,000.00
$1,050.00
$200.00
$57.50
$23,000.00
$63.00
$25,200.00
$54.30
$15.00
$20.00
$2.00
$6.80
$0.05
$2,500.00
$32,037.00
$375.00
$320.00
$1,750.00
$5,950.00
$750.00
$2,500.00
$219,434.35
$219,434.35
$55.00
$19.00
$19.00
$1.25
$5.70
$0.10
$227.55
$32,450.00
$475.00
$304.00
$1,093.75
$4,987.50
$1,500.00
$227.55
$228,650.00
$228,650.00
Utilities and Public Works Committee
Meeting Date:
Topic:
3.
04/06/2015
Award of Contract for 2015 Road Maintenance Program, Black Boiler Slag
Aggregate – Project No. 15-1 Tom Hoffman, Director of Engineering Services Engineering Services
04/06/2015 From:
Department:
Date of Committee
Action (if required):
Date of Village Board 04/06/2015 Action (if required):
Information
Subject:
Consideration of Award of Contract for 2015 Road Maintenance Program, Black Boiler Slag Aggregate –
Project No. 15-1.
Background Information:
Key Issues for Consideration:
Action By Committee or Village Board:
Attachments
Black Boiler Slag - PNo. 15-1 - Memo
Black Boiler Slag - PNo. 15-1 - Bid Tabs
Village of Menomonee Falls
W156 N8480 Pilgrim Road
Menomonee Falls, WI 53051- 3140
MORE THAN A VILLAGE
Telephone: ( 262) 532- 4200
MEMO
To:
Mark Fitzgerald, Village Manager
From:
Thomas M. Hoffman, PE,
Director
Cc:
of
I
l
Engineering Services'
Arlyn Johnson, Asst. Village Manager/ Director of Public Works
Jason Kaczmerek, Director of Financial Services
Andy Bolda, Inspections Coordinator
Date:
April 1, 2015
Re:
Bid Recommendation Memo of the Award of Contract
2015 Road Maintenance Program —Black
Boiler Slag
Project # 15- 1
Bids for the 2015 Road Maintenance Program were let on March 12, 2015 and were opened on Thursday,
March 26, 2015
the
with
outer
two
8 feet
milling
of
part of
the 2014 Curb &
contractors
of
submitting bids.
the existing
Gutter Program
This project consists of two parts, the first being the
asphalt pavement
and
replacing
in the
with
3"
areas
that the
curb &
gutter was replaced as
of new asphalt pavement.
Additionally, the
project will also be removing certain sections of asphalt pavement around the Village Hall Campus area too.
The second part is the placing of a Black Boiler Slag Aggregate on existing Village streets to seal the existing
roadway. Black Boiler Slag is applied by using a thin layer of heated oil sprayed over the entire roadway
followed up with small boiler slag aggregate that is rolled into the oil. This is a very economical surface
treatment that prolongs the life of our streets by reducing the pavement deterioration caused by weathering.
Timely and preventative maintenance like this prevents costly street reconstruction projects in the future.
A copy of the bid tabulation is attached to this memo.
FISCAL NOTE
The Engineering Department has reviewed the submitted bids and the low bid was submitted by Stark Asphalt,
Inc. for the Total Base Bid in the amount of $461, 206. 70. The Engineers Estimate for this project was $ 450, 000
for the Total Base Bid.
There is $ 600, 000 allocated in the 2015 DPW Operating Budget for this project and for the 2015 Asphalt Paving
program.
The $ 461, 206. 70 will be paid for from the $ 600, 000 in the 2015 DPW Operating Budget with the
remaining $ 138, 793. 30 being allocated to the 2015 Asphalt Paving Program.
RECOMMENDATION
The Engineering Department recommends that the Village award the project to Stark Asphalt, Inc. in the
amount of $461, 206.70 with funds to come from the Street Maintenance portion of the 2015 Department
of
Public Works
Operating
Budget that
was approved
by
the Village Board.
PROJECT
N O.
41167
2015 ROAD MAINTENANCE PROGRAM BLACK BOILER SLAG AGGREGATE PROJECT 15-1
BIDS ACCEPTED UNTIL: March 26th, 2015 @ 2:15pm
BID OPENING : March 26th, 2015 @ 2:30pm
MENOMONEE FALLS VILLAGE ENGINEERING CONFERENCE ROOM
BID BOND
TOTAL BASE BID
ITEM DESCRIPTION
1
2
3
4
5
6
Bituminous (CRS-2P) Boiler Slag Aggregate complete in place.
Grind to a ± 3-inch depth at various locations.
Grind to a ± 4-inch depth at Village Hall & Library Parking Lot
Grind to a ± 6-inch depth on Pilgrim Road at various locations.
Surface Type E-1, PG 64° C - 22° C (12.5 mm Super Pave) in place.
Binder Type E-1, PG 64° C - 22° C (19 mm Super Pave) in place.
UNIT
SY
SY
SY
SY
Tons
Tons
Bidder #1
Bidder #2
Stark Asphalt
11710 W. Hampton
Milwaukee, WI 53225
Payne & Dolan, Inc.
N3W23650 Badinger Rd
Waukesha, WI 53188
5%
$0.00
5%
$0.00
ESTIMATED
QUANTITY
103,000
15,650
1,500
3,000
518
3,732
SUB-TOTAL
TOTAL BASE BID
$1.68
$2.80
$3.45
$3.80
$64.75
$52.10
$172,834.00
$43,820.00
$5,175.00
$11,400.00
$33,540.50
$194,437.20
$461,206.70
$461,206.70
$1.68
$3.90
$5.20
$5.20
$74.00
$64.00
$173,040.00
$61,035.00
$7,800.00
$15,600.00
$38,332.00
$238,848.00
$534,655.00
$534,655.00