AREA 78 PRE CONFERENCE ASSEMBLY
March Pre Conference Assembly Sheraton Red Deer March 20-22, 2015 AREA 78 PRE CONFERENCE ASSEMBLY March 20, 21, 22, 2015 SHERATON HOTEL 3310 – 50 Avenue Red Deer, Alberta 1-800-662-7197 [email protected] SHERATON PRICES: Deluxe Twin Queen $134 + taxes per night Single King $134 + taxes per night Prices Confirmed to February 19, 2015 REGISTERING FOR HOTEL ACCOMMODATIONS - Tell Sheraton you are with Area 78 - Hotel Eateries include: Barbero’s Restaurant, Joe’s Deli, Garden Terrace Lounge - Check in is at 3pm – Checkout is at 12 Noon For More Info Contact [email protected] 1 March Pre Conference Assembly Sheraton Red Deer OTHER RED DEER ACCOMMODATIONS NEAR SHERATON HOTEL Aladdin Motor Inn Sandman 7444 Gaetz Avenue (50th) 403-343-2711 403-343-7400 2818 Gaetz Avenue Super 8 City Centre 403- 358-7722 Black Knight Inn Super 8 Travelodge 403-343-6666 403-343-1102 4217 Gaetz Avenue 2929 Gaetz Avenue 7474 Gaetz Avenue 403-346-2011 Holiday Inn Express 403-343-2112 2807 Gaetz Avenue 2803 Gaetz Avenue 2 March 20-22, 2015 March Pre Conference Assembly Sheraton Red Deer March 20-22, 2015 AREA 78 PRE CONFERENCE ASSEMBLY IF YOU ARE UNABLE TO ATTEND PLEASE PASS THIS INFORMATION ON TO YOUR ALTERNATE OR SUCCESSOR ASSEMBLY REGISTRATION Please encourage all members of the fellowship to attend Registration Desk open 5:00 pm – 9:00 pm Friday; again 8:00 am Saturday Registration $15.00 For all Area Committee Officers, DCMs, GSRs and Alternates Visitors (AA members only) no Registration fee, however they are welcome to pay. If visitors would like a hard copy of the Minutes, Registration fee is required Coffee and other refreshments available in Hallway Concession outside Santano Room Friday, Saturday & Sunday Please bring – Your Service Manual, Area 78 Minutes and this Agenda Package BANQUET Tickets $40 each – only 85 available Saturday March 21, 2015 6:00 PM Roast Beef/Chicken Pasta and all the trimmings The banquet is a great way to “continue the fellowshipping” SPEAKER MEETING Saturday evening Open Meeting 8:00 PM 7th Tradition will be honoured Speaker is Tracy O., Group Services Assignment, General Service Office, Secretary for AA World Service Technology Communication Services, Member of Western Canada Regional Correspondent and Liaison to the Intergroups and Central Offices. BIDS TO HOST UPCOMING AREA COMMITTEE MEETINGS FOR 2016: Criteria for Hosting an Area Committee Meeting attached 2016 ACM Dates: January 22, 23, 2016; May 27-28, 2016 Districts wishing to make a bid to host will have an opportunity to present their proposal on Saturday afternoon of the Assembly Following bid presentations, Assembly will vote on ACM sites for 2016 3 March Pre Conference Assembly Sheraton Red Deer March 20-22, 2015 NOTICES OF MOTION All Notices of Motion will be read at this Assembly, but not voted upon until September 2015 Assembly AREA 78 WORKSHOP/SHARING SESSION QUESTIONS To be held Saturday afternoon of Assembly Sharing Session Questions (attached) are from those to be presented at 2015 General Service Conference Sharing Session Questions are mailed out separately – and available on the www.area78.org website so that you may share these for discussion with members of your group UPCOMING EVENTS Feb.27-Mar.1,2015 - Western Regional Alcoholics Anonymous Service Assembly (WRAASA) Pineridge Community Centre, 6024 Rundlehorn Dr.NE, Calgary May 22-23, 2015 - May Area Committee Meeting Sunnybrook United Church, 12 Stanton Street Red Deer, Alberta July 2-5, 2015 - AA International Convention Atlanta, Georgia Sept. 11-13, 2015 - Special Forum, Whitehorse, Yukon September 18-20 2015 - Election Assembly Sheraton Red Deer 3310 – 50 Avenue, Red Deer January 15, 16, 2016 - Area Committee Meeting Location To Be Announced March 18-20, 2016 - Pre Conference Assembly Sheraton Red Deer, 3310 – 50 Ave, Red Deer May 27, 28, 2016 - May Area Committee Meeting Location To Be Announced August 26-28, 2016 - Regional Forum, Area 79 - Kamloops, B.C. 4 March Pre Conference Assembly Sheraton Red Deer March 20-22, 2015 AGENDA FRIDAY, MARCH 20, 2015 5:00 – 9:00pm 6:00 – 7:45 Registration Santano Room (Registrar, Peter K.) General Service Representative Meeting (GSR) In Savona Room Nikki M., Chair (Panel 49 Delegate) Open to all visitors and GSRs To learn more about what happens at this Assembly 6:00 – 7:45 - District Committee Members’ Meeting (DCM) In Boardroom #2 Todd H. District 60, Chair Purpose is for DCMs to: share, discuss group, district and area issues with other DCMs; to choose a DCM to Host the next DCM meeting at May 2015 ACM; and to choose topics for May’s Sharing Session Questions 6:00 – 7:45 Area Committee Officers’ Meeting (ACO) Becky P., Chair – Sorrento All Table Officers & Committee Chairs Attend 8:00pm Pre Conference Assembly in Santano Room - Assembly called to order – Becky P, Area 78 Chair - Declaration of Unity: “This we owe to AA’s future; to place our common welfare first; to keep our fellowship united. For on AA unity depend our lives and the lives of those to come.” AA Service Manual - Reading of the 12 Concepts of World Service (Short Form) - Housekeeping Matters – Becky P., Chair - Introductions - Welcome: Larry M., Panel 64 Alternate Delegate - Bridging the Gap Presentation: Rob E. Chair, Treatment/Special NeedsAccessibilities - District Committee Members (DCMs) Oral Report o 2 to 5 minutes maximum, please o All those submitting reports to Area Secretary (Jan M.) please email your report to [email protected]. Otherwise please give a typed copy to the Area Secretary at the meeting. 5 March Pre Conference Assembly Sheraton Red Deer March 20-22, 2015 9:00 pm Area Committee Meetings (Delegate’s Comments) - Each Area 78 Committee will examine in detail specific items from the General Service Conference 2015 Agenda, so Delegate may receive a sense of the Area 78 Fellowship A. B. C. D. E. F. G. H. I. J. Table Officers/Finance (Becky P. Chair) Boardroom #1 Group Records/Registration (Peter K. Chair) Santano Public Information (Arthur F. Chair) Boardroom #3 Cooperation With the Professional Community (Lyn P. Chair) Savona Treatment/Special Needs-Accessibilities Committee (Rob E. Chair) Sorrento Corrections (Brad F. Chair) San Remo Room Grapevine (Charlene D. Chair) Santano Room Archives (David R. Chair) Santano Room Remote Communities (Rita P. Chair) Boardroom #2 Literature (Gerry M. Chair) Santano Room SATURDAY, MARCH 21, 2015 8:00 Registration Santano Room (Peter K., Registrar) 8:00 Pre Conference Assembly – Santano Room - Call to Order – Becky P., Area 78 Chair - Responsibility Pledge: “I am responsible…when anyone, anywhere, reaches out for help, I want the hand of AA always to be there. And for that I am responsible.” AA Service Manual - Reading of the Twelve Traditions (Short Form) - Housekeeping Matters – Becky P., Area 78 Chair - Meet & Greet new General Service Reps and District Committee Chairs - District Committee Members (DCMs) Oral Reports (Continued):2-5 minutes maximum. Submit report to Jan M. or email to [email protected] immediately - Table Officers Reports o Chair – Becky P. o Secretary – Jan M. o Treasurer – David M. o Alternate Delegate – Larry M. o Past Delegate – Walter S. o Delegate – Michelle D-K. 10:00am Coffee Break 6 March Pre Conference Assembly Sheraton Red Deer March 20-22, 2015 10:15am -12:00 – Area Committee Meetings Please note, some rooms have changed from Friday’s meetings A. B. C. D. E. F. G. H. I. J. Finance (Becky P Chair) Boardroom #1 Group Records/Registration (Peter K Chair) Santano Public Information (Arthur F Chair) Boardroom #3 Cooperation With the Professional Communities (Lyn P. Chair) Marseille Room Treatment/Special Needs-Accessibilities (Rob E. Chair) Sorrento Corrections (Brad F. Chair) San Remo Grapevine (Charlene D. Chair) Santano Archives (David R. Chair) Santano Remote Communities (Rita P. Chair) Boardroom #2 Literature (Gerry M. Chair) Santano 12 Noon – 1:00PM LUNCH BREAK 1:15 Meeting Called to Order - Preamble – Walter S. Panel 62 Area 78 Delegate - Table Officer Reports (Continued) OLD & NEW BUSINESS - Site Selection for 2016 January and May Area Committee Meetings - Reading of the Notices of Motion Area Committee Reports and Recommendations 3:00 – 3:15 Coffee Break 3:15 Area Committee Reports & Recommendations – Continued 4:30 – 5:30pm - Workshop/Sharing Session Questions Discussion – attached Workshop Rooms To Be Announced 6:00 – 8:00pm Banquet in Palermo/Savona Room – bring your tickets 8:00pm Open A.A. Speaker Meeting Santano Room Speaker – Tracy O., Group Services, General Service Office 7th Tradition will be honoured 7 March Pre Conference Assembly Sheraton Red Deer March 20-22, 2015 SUNDAY, MARCH 22, 2015 08:00 Meeting Called to Order – Becky P., Chair - Declaration of Unity: “This we owe to AA’s future; to place our common welfare first; to keep our Fellowship united. For on AA unity depend our lives and the lives of those to come.” AA Service Manual Area Committee Reports & Recommendations (Continued) Remaining Area Committee Reports & Recommendations 10:00 – 10:15 COFFEE BREAK 10:15 Presentation by Tracy O., Group Services, General Service Office - Report from Friday’s General Service Rep. Meeting (Nikki M., Chair) - Report from Friday’s District Committee Members Meeting (Todd H., Chair) - Report from Friday’s Area Committee Officers’ Meeting (Becky P. Chair) - What’s On Your Mind/Ask It Basket 12 Noon Adjournment with Serenity Prayer 8 March Pre Conference Assembly Sheraton Red Deer March 20-22, 2015 NOTE BID PRESENTATIONS FOR SITE SELECTIONS FOR THE JANUARY 22 & 23, 2016 AND MAY 27 & 28, 2016 AREA COMMITTEE MEETINGS WILL BE VOTED ON AT THE MARCH 20 & 21, 2015 PRE-CONFERENCE ASSEMBLY PLEASE HAVE YOUR PRESENTATIONS READY (“Bid” presentations will be right after lunch on the Saturday of the Pre-Conference Assembly) Criteria for Hosting January and May Area 78 Committee Meetings The requirements for these meetings are as follows: All venues for closed and open meetings must take in to account wheel chair accessibility (Motion September 2011 Assembly) At least 50 hotel rooms need to be available for Committee Officers and District Committee Members For Friday evening and Saturday until 5:00 pm, a meeting room is needed that will hold approximately 60 persons, equipped with a microphone, head table and eight to ten additional tables for displays. This meeting room does not have to be in a hotel; it can be located (for example) in a community centre, school, local auditorium, recreation center, church For Friday evening and Saturday until 5:00 pm an additional meeting room is required that will seat 20 people, boardroom style if possible Coffee and meal facilities (provide meals or supply locations of eating establishments) Please come prepared with costs for the facility rental, hotel room rates, etc. You might wish to make a verbal presentation or perform a skit, song, or anything else that you think will persuade us! However, please keep the presentation to approximately 10 minutes (MAXIMUM) Area 78 budgets approximately $700 per year for each Area Committee Meeting to cover appropriate expenditures for facility rental, equipment, food, and coffee. There is no expectation or requirement for a district to incur expenses for hosting the Area Committee Meeting. There is a session on Saturday afternoon to answer the “Sharing Session” question for the purpose of involving local Alcoholics Anonymous members in the process of service. Please ensure that the members in your District know that they are welcome to attend this session without registration cost. 9 March Pre Conference Assembly Sheraton Red Deer March 20-22, 2015 Sharing Session Questions (March 2015) 65th Annual General Service Conference The theme of the 65th General Service Conference, April 26 – May 2, 2015, is “Celebrating 80 Years of Recovery, Unity and Service – The Foundation for our Future” 1. How is our group/district/area attracting alcoholics from different backgrounds? 2. How does your group handle an uncomfortable encounter with another member? 3. Are we careful to preserve the anonymity of our group members and other AAs outside the meeting rooms? What about social media? 10
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