March Pre Conference Assembly
Sheraton Red Deer
March 20-22, 2015
AREA 78
PRE CONFERENCE ASSEMBLY
March 20, 21, 22, 2015
SHERATON HOTEL 3310 – 50 Avenue
Red Deer, Alberta 1-800-662-7197
[email protected]
SHERATON PRICES:
Deluxe Twin Queen $134 + taxes per night
Single King $134 + taxes per night
Prices Confirmed to February 19, 2015
REGISTERING FOR HOTEL ACCOMMODATIONS - Tell Sheraton you are with Area 78
- Hotel Eateries include: Barbero’s Restaurant, Joe’s Deli,
Garden Terrace Lounge
- Check in is at 3pm – Checkout is at 12 Noon
For More Info Contact [email protected]
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March Pre Conference Assembly
Sheraton Red Deer
OTHER RED DEER ACCOMMODATIONS NEAR SHERATON HOTEL
Aladdin Motor Inn
Sandman
7444 Gaetz Avenue (50th)
403-343-2711
403-343-7400
2818 Gaetz Avenue
Super 8 City Centre 403- 358-7722
Black Knight Inn
Super 8
Travelodge
403-343-6666
403-343-1102
4217 Gaetz Avenue
2929 Gaetz Avenue
7474 Gaetz Avenue
403-346-2011
Holiday Inn Express 403-343-2112
2807 Gaetz Avenue
2803 Gaetz Avenue
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March 20-22, 2015
March Pre Conference Assembly
Sheraton Red Deer
March 20-22, 2015
AREA 78 PRE CONFERENCE ASSEMBLY
IF YOU ARE UNABLE TO ATTEND PLEASE PASS THIS INFORMATION
ON TO YOUR ALTERNATE OR SUCCESSOR
ASSEMBLY REGISTRATION
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Please encourage all members of the fellowship to attend
Registration Desk open 5:00 pm – 9:00 pm Friday;
again 8:00 am Saturday
Registration $15.00
For all Area Committee Officers, DCMs, GSRs and Alternates
Visitors (AA members only) no Registration fee, however they are
welcome to pay. If visitors would like a hard copy of the Minutes,
Registration fee is required
Coffee and other refreshments available in Hallway Concession
outside Santano Room Friday, Saturday & Sunday
Please bring – Your Service Manual, Area 78 Minutes and this
Agenda Package
BANQUET
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Tickets $40 each – only 85 available
Saturday March 21, 2015 6:00 PM
Roast Beef/Chicken Pasta and all the trimmings
The banquet is a great way to “continue the fellowshipping”
SPEAKER MEETING
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Saturday evening Open Meeting 8:00 PM
7th Tradition will be honoured
Speaker is Tracy O., Group Services Assignment, General Service Office,
Secretary for AA World Service Technology Communication Services,
Member of Western Canada Regional Correspondent and Liaison to the
Intergroups and Central Offices.
BIDS TO HOST UPCOMING AREA COMMITTEE MEETINGS FOR 2016:
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Criteria for Hosting an Area Committee Meeting attached
2016 ACM Dates: January 22, 23, 2016; May 27-28, 2016
Districts wishing to make a bid to host will have an opportunity to present
their proposal on Saturday afternoon of the Assembly
Following bid presentations, Assembly will vote on ACM sites for 2016
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March Pre Conference Assembly
Sheraton Red Deer
March 20-22, 2015
NOTICES OF MOTION
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All Notices of Motion will be read at this Assembly, but not voted upon until
September 2015 Assembly
AREA 78 WORKSHOP/SHARING SESSION QUESTIONS
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To be held Saturday afternoon of Assembly
Sharing Session Questions (attached) are from those to be presented at
2015 General Service Conference
Sharing Session Questions are mailed out separately – and available on the
www.area78.org website so that you may share these for discussion with
members of your group
UPCOMING EVENTS
Feb.27-Mar.1,2015
- Western Regional Alcoholics Anonymous Service Assembly
(WRAASA)
Pineridge Community Centre,
6024 Rundlehorn Dr.NE, Calgary
May 22-23, 2015
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May Area Committee Meeting
Sunnybrook United Church, 12 Stanton Street
Red Deer, Alberta
July 2-5, 2015
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AA International Convention
Atlanta, Georgia
Sept. 11-13, 2015
- Special Forum, Whitehorse, Yukon
September 18-20 2015 -
Election Assembly Sheraton Red Deer
3310 – 50 Avenue, Red Deer
January 15, 16, 2016
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Area Committee Meeting
Location To Be Announced
March 18-20, 2016
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Pre Conference Assembly
Sheraton Red Deer, 3310 – 50 Ave, Red Deer
May 27, 28, 2016
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May Area Committee Meeting
Location To Be Announced
August 26-28, 2016
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Regional Forum, Area 79 - Kamloops, B.C.
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March Pre Conference Assembly
Sheraton Red Deer
March 20-22, 2015
AGENDA
FRIDAY, MARCH 20, 2015
5:00 – 9:00pm
6:00 – 7:45
Registration Santano Room (Registrar, Peter K.)
General Service Representative Meeting (GSR)
 In Savona Room
 Nikki M., Chair (Panel 49 Delegate)
 Open to all visitors and GSRs
 To learn more about what happens at this Assembly
6:00 – 7:45
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District Committee Members’ Meeting (DCM)
In Boardroom #2
Todd H. District 60, Chair
Purpose is for DCMs to: share, discuss group, district and area
issues with other DCMs; to choose a DCM to Host the next DCM
meeting at May 2015 ACM; and to choose topics for May’s Sharing
Session Questions
6:00 – 7:45 Area Committee Officers’ Meeting (ACO)
 Becky P., Chair – Sorrento
 All Table Officers & Committee Chairs Attend
8:00pm Pre Conference Assembly in Santano Room
- Assembly called to order – Becky P, Area 78 Chair
- Declaration of Unity: “This we owe to AA’s future; to place our common
welfare first; to keep our fellowship united. For on AA unity depend our
lives and the lives of those to come.” AA Service Manual
- Reading of the 12 Concepts of World Service (Short Form)
- Housekeeping Matters – Becky P., Chair
- Introductions
- Welcome: Larry M., Panel 64 Alternate Delegate
- Bridging the Gap Presentation: Rob E. Chair, Treatment/Special NeedsAccessibilities
- District Committee Members (DCMs) Oral Report
o 2 to 5 minutes maximum, please
o All those submitting reports to Area Secretary (Jan M.) please
email your report to [email protected]. Otherwise please give
a typed copy to the Area Secretary at the meeting.
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March Pre Conference Assembly
Sheraton Red Deer
March 20-22, 2015
9:00 pm
Area Committee Meetings (Delegate’s Comments)
- Each Area 78 Committee will examine in detail specific items from the
General Service Conference 2015 Agenda, so Delegate may receive a
sense of the Area 78 Fellowship
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
Table Officers/Finance (Becky P. Chair) Boardroom #1
Group Records/Registration (Peter K. Chair) Santano
Public Information (Arthur F. Chair) Boardroom #3
Cooperation With the Professional Community (Lyn P. Chair) Savona
Treatment/Special Needs-Accessibilities Committee (Rob E. Chair)
Sorrento
Corrections (Brad F. Chair) San Remo Room
Grapevine (Charlene D. Chair) Santano Room
Archives (David R. Chair) Santano Room
Remote Communities (Rita P. Chair) Boardroom #2
Literature (Gerry M. Chair) Santano Room
SATURDAY, MARCH 21, 2015
8:00
Registration Santano Room (Peter K., Registrar)
8:00 Pre Conference Assembly – Santano Room
- Call to Order – Becky P., Area 78 Chair
- Responsibility Pledge: “I am responsible…when anyone, anywhere,
reaches out for help, I want the hand of AA always to be there. And for
that I am responsible.” AA Service Manual
- Reading of the Twelve Traditions (Short Form)
- Housekeeping Matters – Becky P., Area 78 Chair
- Meet & Greet new General Service Reps and District Committee Chairs
- District Committee Members (DCMs) Oral Reports (Continued):2-5
minutes maximum. Submit report to Jan M. or email to
[email protected] immediately
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Table Officers Reports
o Chair – Becky P.
o Secretary – Jan M.
o Treasurer – David M.
o Alternate Delegate – Larry M.
o Past Delegate – Walter S.
o Delegate – Michelle D-K.
10:00am Coffee Break
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March Pre Conference Assembly
Sheraton Red Deer
March 20-22, 2015
10:15am -12:00 – Area Committee Meetings
 Please note, some rooms have changed from Friday’s meetings
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
Finance (Becky P Chair) Boardroom #1
Group Records/Registration (Peter K Chair) Santano
Public Information (Arthur F Chair) Boardroom #3
Cooperation With the Professional Communities (Lyn P. Chair) Marseille
Room
Treatment/Special Needs-Accessibilities (Rob E. Chair) Sorrento
Corrections (Brad F. Chair) San Remo
Grapevine (Charlene D. Chair) Santano
Archives (David R. Chair) Santano
Remote Communities (Rita P. Chair) Boardroom #2
Literature (Gerry M. Chair) Santano
12 Noon – 1:00PM LUNCH BREAK
1:15
Meeting Called to Order
- Preamble – Walter S. Panel 62 Area 78 Delegate
- Table Officer Reports (Continued)
OLD & NEW BUSINESS
- Site Selection for 2016 January and May Area Committee
Meetings
- Reading of the Notices of Motion
Area Committee Reports and Recommendations
3:00 – 3:15 Coffee Break
3:15 Area Committee Reports & Recommendations – Continued
4:30 – 5:30pm
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Workshop/Sharing Session Questions Discussion – attached
Workshop Rooms To Be Announced
6:00 – 8:00pm
Banquet in Palermo/Savona Room – bring your tickets
8:00pm
Open A.A. Speaker Meeting
Santano Room Speaker – Tracy O., Group Services, General
Service Office
7th Tradition will be honoured
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March Pre Conference Assembly
Sheraton Red Deer
March 20-22, 2015
SUNDAY, MARCH 22, 2015
08:00 Meeting Called to Order – Becky P., Chair
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Declaration of Unity: “This we owe to AA’s future; to place our common
welfare first; to keep our Fellowship united. For on AA unity depend our
lives and the lives of those to come.” AA Service Manual
Area Committee Reports & Recommendations (Continued)
Remaining Area Committee Reports & Recommendations
10:00 – 10:15
COFFEE BREAK
10:15 Presentation by Tracy O., Group Services, General Service Office
- Report from Friday’s General Service Rep. Meeting (Nikki M., Chair)
- Report from Friday’s District Committee Members Meeting (Todd H.,
Chair)
- Report from Friday’s Area Committee Officers’ Meeting (Becky P. Chair)
- What’s On Your Mind/Ask It Basket
12 Noon
Adjournment with Serenity Prayer
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March Pre Conference Assembly
Sheraton Red Deer
March 20-22, 2015
NOTE
BID PRESENTATIONS FOR SITE SELECTIONS FOR THE
JANUARY 22 & 23, 2016 AND MAY 27 & 28, 2016
AREA COMMITTEE MEETINGS WILL BE VOTED ON AT THE
MARCH 20 & 21, 2015 PRE-CONFERENCE ASSEMBLY
PLEASE HAVE YOUR PRESENTATIONS READY
(“Bid” presentations will be right after lunch on the Saturday of the Pre-Conference Assembly)
Criteria for Hosting January and May Area 78 Committee Meetings
The requirements for these meetings are as follows:
 All venues for closed and open meetings must take in to account wheel chair accessibility
(Motion September 2011 Assembly)
 At least 50 hotel rooms need to be available for Committee Officers and District Committee
Members
 For Friday evening and Saturday until 5:00 pm, a meeting room is needed that will hold
approximately 60 persons, equipped with a microphone, head table and eight to ten additional
tables for displays. This meeting room does not have to be in a hotel; it can be located (for
example) in a community centre, school, local auditorium, recreation center, church
 For Friday evening and Saturday until 5:00 pm an additional meeting room is required that will
seat 20 people, boardroom style if possible
 Coffee and meal facilities (provide meals or supply locations of eating establishments)
Please come prepared with costs for the facility rental, hotel room rates, etc. You might wish to make a
verbal presentation or perform a skit, song, or anything else that you think will persuade us! However,
please keep the presentation to approximately 10 minutes (MAXIMUM)
Area 78 budgets approximately $700 per year for each Area Committee Meeting to cover appropriate
expenditures for facility rental, equipment, food, and coffee. There is no expectation or requirement for
a district to incur expenses for hosting the Area Committee Meeting.
There is a session on Saturday afternoon to answer the “Sharing Session” question for the purpose of
involving local Alcoholics Anonymous members in the process of service. Please ensure that the
members in your District know that they are welcome to attend this session without registration cost.
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March Pre Conference Assembly
Sheraton Red Deer
March 20-22, 2015
Sharing Session Questions
(March 2015)
65th Annual General Service Conference
The theme of the 65th General Service Conference, April 26 – May 2, 2015,
is “Celebrating 80 Years of Recovery, Unity and Service – The Foundation
for our Future”
1. How is our group/district/area attracting alcoholics from different backgrounds?
2. How does your group handle an uncomfortable encounter with another member?
3. Are we careful to preserve the anonymity of our group members and other AAs
outside the meeting rooms? What about social media?
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