Attorney-General’s Department Ministry for the Arts INDIGENOUS LANGUAGES AND ARTS (PROJECTS) l PROGRAM GUIDELINES Ministry for the Arts CLOSING DATE Applications close at 5pm AEST on 17 July 2015. Please note that late applications will not be accepted. Applications must be submitted by email to [email protected]. Image: Moorambilla Voices Youth Choir. The regional choir performing at the Canberra International Music Festival 2015. Source: Michelle Leonard CONTACT DETAILS If you have any questions regarding the Indigenous Visual Arts Industry Support Program, or if you require a hard copy of these guidelines, please: • visitwww.arts.gov.au/indigenous/ila • [email protected], or • phone1800 006 992. ISBN: 978-1-925290-06-6 — Print ISBN: 978-1-925290-07-3 — Online © Commonwealth of Australia 2015 All material presented in this publication is provided under a Creative Commons Attribution 4.0 International licence (www.creativecommons.org/licenses). For the avoidance of doubt, this means this licence only applies to material as set out in this document. The details of the relevant licence conditions are available on the Creative Commons website as is the full legal code for the CC BY 4.0 licence (www.creativecommons.org/licenses). Use of the Coat of Arms The terms under which the Coat of Arms can be used are detailed on the It’s an Honour website (www.itsanhonour.gov.au). Contact us Enquiries regarding the licence and any use of this document are welcome at: Commercial and Administrative Law Branch Attorney-General’s Department 3–5 National Cct BARTON ACT 2600 Email: [email protected] Aboriginal and Torres Strait Islander peoples should be aware that this publication may contain images of people who have since passed away. CONTENTS PART 1 GENERAL INFORMATION 1 Context 2 We have made some changes 3 Indigenous Languages and Arts Program PAGE NO. 2 2 3 PART 2 INDIGENOUS LANGUAGES AND ARTS (PROJECTS) 4 Indigenous Languages and Arts (Projects) 5 Eligibility criteria 6 Selection criteria 7 Application and assessment process 4 4 7 8 PART 3 FUNDING ARRANGEMENTS 8 Funding conditions 9 Terms and conditions of funding 10 Complaints process 10 11 PART 1 GENERAL INFORMATION 1CONTEXT The Ministry for the Arts administers Australian Government Programs and policies that encourage excellence in art, support cultural heritage and provide access to arts and culture. This enables artists and organisations to shape Australia’s cultural landscape, increase cultural diversity, and inspire, educate and entertain audiences nationally and internationally. We provide targeted funding to support Indigenous art and languages. This results in outcomes that align closely with the Australian Government’s priorities of improving the lives of Aboriginal and Torres Strait Islander peoples. 2 WE HAVE MADE SOME CHANGES We have consolidated the Indigenous Visual Arts Industry Support (IVAIS), Indigenous Culture Support (ICS), Indigenous Languages Support (ILS) and the Indigenous Employment Initiative (IEI), into two Programs: • Indigenous Languages and Arts (ILA) Program • Indigenous Visual Arts Industry Support (IVAIS) Program. In 2015-16, the Australian Government will provide approximately $40 million through the ILA and IVAIS Programs. Our Indigenous Programs promote the sharing of language and culture between generations and the ongoing viability of Indigenous-owned enterprises. They enrich the social, cultural and economic life of Indigenous communities and provide opportunities for Aboriginal and Torres Strait Islander peoples to generate income, gain employment and develop professional skills, while maintaining a continued connection to country and culture. Image: Moorambilla Voices Youth Choir. Young girls from the regional choir performing at the Canberra International Music Festival 2015. Source: Michelle Leonard 2 INDIGENOUS LANGUAGES AND ARTS (PROJECTS) I PROGRAM GUIDELINES 3INDIGENOUS LANGUAGES AND ARTS PROGRAM Language and art are essential to the wellbeing, culture and identity of Aboriginal and Torres Strait Islander peoples and play an integral role in maintaining the sustainability, vitality and strength of Indigenous communities. The Indigenous Languages and Arts Program (ILA) supports Aboriginal and Torres Strait Islander people to keep cultural identity strong by providing funding to: • revive and maintain Australia’s Indigenous languages • support employment and career pathways for Aboriginal and Torres Strait Islander language workers • support communities to deliver diverse arts projects that showcase, protect and encourage participation in traditional and contemporary Indigenous artistic expression. In 2015-16, the Australian Government will provide approximately $22 million through the Indigenous Languages and Arts Program. The Indigenous Languages and Arts Program is delivered through two affiliated funding streams: Indigenous Languages and Arts (Languages) The Indigenous Languages and Arts (Languages) stream provides operational funding to organisations that support the revival and maintenance of Indigenous languages. This funding will include support for language centres to provide employment opportunities for Aboriginal and Torres Strait Islander language workers in funded organisations. 3.1 What is new in the ILA Program? In summary from 2015-16 the Indigenous Languages and Arts Program will: • continue to provide operational funds to Indigenous language centres and other organisations involved in the revival or maintenance of Indigenous languages • provide funding for Indigenous language centres and other organisations to employ Aboriginal and Torres Strait Islander language workers • provide funding to support Indigenous arts projects that maintain and continue to develop Indigenous artistic and cultural expression at the community level • be delivered through one funding agreement to reduce reporting and enable recipient organisations to liaise with one Program management team in the Ministry for the Arts • primarily deliver Indigenous Languages and Arts (Languages) stream funding through a direct offer of funding process where we will directly approach an existing grant funding recipient to continue or expand their current language activities and/or undertake new language activities. In these cases, we will assess the grant funding recipient’s current performance and capacity to deliver an expanded service, or capability to deliver a new activity • deliver Indigenous Languages and Arts (Projects) stream through an open competitive grants round. Indigenous Languages and Arts (Projects) The Indigenous Languages and Arts (Projects) stream will provide funding of up to $100,000 (GST exclusive) per project per year for the development, production, presentation, exhibition or performance of Indigenous arts projects that showcase Australia’s traditional and contemporary Indigenous cultural and artistic expressions, increase audience engagement with Indigenous arts and contribute to a strong sense of cultural identity and pride. These guidelines are for organisations that may be eligible to receive Indigenous Languages and Arts (Languages) stream funding. For information on the Indigenous Visual Arts Industry Support Program and the Indigenous Languages and Arts (Projects) stream, including Program guidelines, please visit www.arts.gov.au/indigenous. INDIGENOUS LANGUAGES AND ARTS (PROJECTS) I PROGRAM GUIDELINES 3 PART 2 INDIGENOUS LANGUAGES AND ARTS (PROJECTS) 4INDIGENOUS LANGUAGES AND ARTS (PROJECTS) 4.1 Outcomes • Vibrant, diverse and engaging Indigenous artistic and cultural landscape • A strong sense of cultural identity and wellbeing • Sustainable, vital and strong Indigenous communities 4.2 Objectives We will achieve these outcomes by funding projects that: • develop, produce, present, exhibit or perform Indigenous arts projects that showcase Australia’s traditional and contemporary Indigenous cultural and artistic expressions • support new forms of Indigenous cultural expression through art • support Aboriginal and Torres Strait Islander people’s engagement in artistic activities • increase audience engagement with a diverse range of Indigenous art forms • contribute to a strong sense of cultural identity and pride in Aboriginal and Torres Strait Islander communities • support the transmission and development of Indigenous languages through arts projects. 4.3 Outcome indicators for this Program The following indicators will help us to assess whether the ILA (Projects) stream is successfully achieving its outcomes: • number of Indigenous arts projects supported • number of Aboriginal and Torres Strait Islander people engaged in artistic activity • number of audience members for the projects supported. 5 ELIGIBILITY CRITERIA All applicants, projects and applications must meet the following eligibility criteria. Incomplete applications and applications that do not meet the eligibility criteria and fully address the selection criteria will not progress in the assessment process. 5.1 Who we will fund? Organisations that deliver projects that achieve the objectives outlined above may submit applications for project funding. To be eligible you must: • have a demonstrated history of good governance, good financial management over an extended period, effective business planning and high-quality performance against funding objectives • have the capacity to deliver quality Indigenous arts engagement projects • be a separate legal entity, such as an incorporated association or a company • have an Australian Business Number (ABN) • be registered for the Goods and Services Tax (GST), if required by the Australian Tax Office • have no outstanding reports, acquittals or serious breaches relating to any Australian Government funding. A serious breach is one that has resulted in, or warrants, termination of a funding agreement. • Not be bankrupt or subject to insolvency proceedings (as relevant to the entity type). The following organisations are not eligible for ILA (Projects) funding: • State or Territory governments or government bodies • Schools • Individuals. Where applicable, funding recipients are encouraged to register under the Corporations (Aboriginal and Torres Strait Islander) Act 2006. For further information, contact the Office for the Registrar of Indigenous Corporations, or visit: www.oric.gov.au These eligibility criteria are subject to change, based on Australian Government policy. Funding recipients will be advised of any changes to the ILA Program. 4 INDIGENOUS LANGUAGES AND ARTS (PROJECTS) I PROGRAM GUIDELINES 5.2 What we will fund You may apply for funding of up to $100,000 (GST exclusive) per project for projects that develop, produce, present, exhibit or perform Indigenous arts projects that showcase Australia’s traditional and contemporary Indigenous cultural and artistic expressions. All projects must deliver an Indigenous arts outcome that is accessible to the local community as a minimum. Examples of eligible projects include, but are not limited to: • multi-media projects that engage young Aboriginal and Torres Strait Islander people • traditional Indigenous arts and craft production • the development of new Indigenous dance or theatre pieces • film or other screen based works • contemporary or traditional music production or performance • traditional storytelling, writing, poetry and/or contemporary narrative pieces • multi-art projects involving installations, projections, recorded interviews or other art forms • photography • workshops • arts projects, including dance, literature, music, theatre that promote the use of Indigenous languages. A maximum of 30 per cent of your total project budget may be used for project administration. Funds cannot be used for ongoing salary costs, but creative consultants and artists fees are eligible. • You may submit applications for more than one project. If you wish to apply for funding for more than one project, a separate application form must be completed for each project. • Projects may involve the whole community or sections of the community such as women, men, children, youth at risk, Stolen Generation members, and Elders. You are encouraged to consider projects that involve new and imaginative forms of Indigenous artistic and cultural expression. Activities should support community, foster a strong sense of identity, enhance skills and where possible, build on existing community projects and sound organisational infrastructure. • Projects that involve Aboriginal or Torres Strait Islander people in the planning and delivery, and projects that use language, and promote the sharing of language in their delivery will be viewed favourably. 5.3 Additional eligibility criteria for multi-year funding A small number of projects may be funded over two or three years. Multi-year projects may be funded to a maximum of $100,000 (GST exclusive) per year for a maximum of three years. Payments will be made on the delivery of milestones agreed in the funding agreement. To be eligible for multi-year funding, you must: • have received funding from the Ministry for the Arts Indigenous arts, language and culture Programs in the past five years • have a demonstrated history of quality performance against funding objectives • be financially and administratively stable • be delivering a project that is reliant on or would clearly benefit from support over multiple years • demonstrate a clear need for multi-year funding. If you wish to apply for multi-year funding, you must first contact the ILA (Projects) team by emailing [email protected] or phoning 1800 006 992. We will assess your eligibility for multi-year funding and send you a multi-year funding application form if your project meets the eligibility criteria. INDIGENOUS LANGUAGES AND ARTS (PROJECTS) I PROGRAM GUIDELINES 5 5.4 What we will not fund ILA (Projects) is not available for: • the conservation, exhibition or interpretation of museum artefacts • cultural camps that do not deliver an arts outcome • language activities that do not deliver an arts outcome • the staging and production of festivals • operational funding or ongoing administration costs of an organisation associated with a project • infrastructure projects and projects including the purchase of non-arts assets • ongoing support for wages. Additionally, ILA (Projects) funding cannot be used for activities that: • have already occurred • are to be undertaken by an individual • are the responsibility of other Australian Government Programs • are part of the National Aborigines and Islanders Day Observance Committee (NAIDOC) celebrations • occur outside Australia • are the core business of schools, for example, teacher salaries, curriculum or resource development that have been developed exclusively for use in schools • include re-granting of funds to other groups or organisations without prior agreement from the Ministry. • fall within the scope of the Indigenous Advancement Strategy (IAS) managed by the Department of the Prime Minister and Cabinet (PM&C). Further information on the IAS is available on the PM&C website www.dpmc.gov.au. Projects that do not directly support the objectives of outcomes of the ILA Program will not progress in the assessment process. 5.5 Timeframe A single grants round will be administered in mid-2015 for projects to be delivered in the 2015-16 financial year. Funded activities must be delivered between the date of the executed funding agreement and the end of the project period, which is 30 June 2016 for single-year projects. Image: Dylan Goolagong and Uncle Ralph Naiden. Smoking ceremony to cleanse carving by local art group to be presented to the Kalgoorlie community leading up to the Regional Arts Conference in Dubbo NSW 2016. Source: Melissa Ryan 6 INDIGENOUS LANGUAGES AND ARTS (PROJECTS) I PROGRAM GUIDELINES 6 SELECTION CRITERIA All eligible applications will be competitively assessed against the following assessment criteria. Each of the four assessment criteria will carry equal weighting. 6.1 Program objectives You must: • describe your project and its objectives • demonstrate how your project meets the ILA (Projects) objectives, as outlined in Part 1. • Artistic and cultural merit 6.2 You must: • describe the artistic outcomes your project will achieve. • describe the cultural transmission and use of language your project will achieve. • demonstrate the skills of the artist/s involved in the project. 6.3 Community engagement, participation and access Your application must: • clearly describe how you plan to engage Aboriginal and Torres Strait Islander people in the project. This may include consultation with, and support from, the local community or engagement between artists and the community • outline who will participate in the project • describe the communication and marketing activities associated with promoting the project • demonstrate community support and need for the project. The artistic outcome of your project must be accessible to the public. At a minimum, this must include the local Indigenous community, but engagement with audiences outside the local Indigenous community will be viewed favourably. Your application should describe who will access the artistic outcome of the project and anticipated audience numbers. 6.4 Organisation and project viability Your application must: • show adequate planning and capacity to manage the project including a methodology that demonstrates how outcomes will be achieved • include a draft timeline for the delivery of your project, demonstrating that the delivery of your project from the start through to completion has been carefully considered and planned • demonstrate that all key personnel have the experience and expertise to deliver the project • include a realistic budget that demonstrates value for money and includes: – income and expenditure for the project – financial support, either cash or in-kind, from all project partners – an adequate provision for artist, creative fees, insurance and other liabilities – a maximum of 10 per cent allocated to project administration. Image: Moorambilla Voices Youth Choir. The regional choir traveling to the Canberra International Music Festival 2015. Source: Michelle Leonard INDIGENOUS LANGUAGES AND ARTS (PROJECTS) I PROGRAM GUIDELINES 7 7APPLICATION AND ASSESSMENT PROCESS 7.1 Guidelines Please ensure you read these guidelines carefully before submitting your application. 7.2 Application and assessment process The application form is available for download from www.arts.gov.au/ila. The application form should be completed and submitted electronically. CLOSING DATE Complete applications must be submitted by 5pm AEST on 17 July 2015. Applications should be submitted by email to [email protected]. In exceptional circumstances only, applications may be posted to: Indigenous Languages and Arts (Projects) team Ministry for the Arts 4-6 National Cct Barton ACT 2600 Please make sure you keep a copy of your application for your records. 7.3 Supporting material You should ensure the following support material is attached to your application: • CVs for key personnel and artists • a clear comprehensive budget for the project that includes all expected income sources and all expenditure • signed letters of support from individuals, and/or organisations that will be involved in or benefit from the project • a comprehensive project timeline. 7.4 Assessment process Funding available through the ILA (Projects) is limited and, as we anticipate a strong demand for the funds, the application process will be very competitive. Your application will be assessed in competition with other applications based on the responses you provide to the selection criteria in addressing the Program objectives. Key stages in the assessment process are: • Assessment of the eligibility of each application. Eligible applications will proceed to the assessment stage. • Assessment of applications against the selection criteria. • Applications ranked comparatively with other applications received, based on the application’s assessment score. • Funding recommendations will be provided to the Minister for the Arts, or the Minister’s delegate, who will be the final decision maker. LATE APPLICATIONS Applications lodged after the closing date may be accepted for assessment in cases where the delay in submission is due to exceptional and unanticipated circumstances. The decision to accept late applications will be at the discretion of the Director, Indigenous Program Strategy and Implementation in the Ministry for the Arts. 8 INDIGENOUS LANGUAGES AND ARTS (PROJECTS) I PROGRAM GUIDELINES 7.5 Value for Money We will consider whether each grant application represents value for money and will look at expected results, funding requested and the contribution the applicant organisation will make. You must contribute to achieving value with public money by: • considering how best to deliver the grant funding strategy to target groups or individuals. This may involve using existing processes and technologies or professional standards, or it may involve innovation and performance improvement by the provider or agency staff; • having in place an effective risk management approach that will minimise risk and ensure that the grant funding is achieving the outcomes, objectives and performance indicators; • ongoing monitoring and management of the grant as appropriate. This may involve the effective use of organisational processes, procedures and systems to produce the required reporting information, or it may involve adjusting activities to ensure they are meeting the objectives and performance indicators; • contributing to Government priorities through collaborative delivery of grant funding strategies; and • participating in evaluations of Grant Funding. 7.6 Advice to applicants All applicants will be advised in writing of the outcome of their grant application. Information about successful applications will be published on the Department’s website. This will include the grant recipient’s name, location, funding amount and project description. 7.8 Evaluation If successful, we will assess the performance of your project to ensure it is achieving its stated outcomes. In evaluating your performance we may ask you to nominate one or more key outcome indicators, against which you will be assessed over the course of the project. In addition we may source a range of data and information on outcomes to inform our judgment. Where projects are not delivering outcomes, we may consider reducing or redirecting grant funding, or ceasing the grant funding. Image: Basket weavings. Bukku Larrngay Mulka’s artist sitting with some of her basket weaving. Source: Sophie – Bukku Larrngay Mulka Inc. INDIGENOUS LANGUAGES AND ARTS (PROJECTS) I PROGRAM GUIDELINES 9 PART 3 FUNDING ARRANGEMENTS 8 FUNDING CONDITIONS 8.1 Funding agreements Successful organisations will be required to enter into a funding agreement with the Commonwealth. The funding agreement sets out the nature of the relationship between the Australian Government and the funding recipient. The funding agreement will specify, among other things, the terms and conditions of the funding agreement, the objectives, milestones, key performance indicators, timeframe, budget, reporting and audit requirements. All funding will be subject to the terms and conditions set out in the funding agreement, including conditions relating to the deposit of funds, auditing and unspent Program funds. Breach of an organisation’s funding agreement may result in a requirement to repay funding to the Australian Government. 8.2 Payments All funding recipients will be required to establish a separate bank account, specifically for the purpose of depositing and withdrawing ILA funds. Payments will be made against the agreed schedule, set out in the funding agreement, following execution of the funding agreement by the Ministry and on the provision of details of a bank account into which grant monies are to be paid. Payments against the schedule are subject to the Ministry’s acceptance of performance and financial reports, set out in the funding agreement, and the demonstrated need for approved funds to continue the activity. The Ministry must receive and accept reports, plans and budgets as set out in the funding agreement before subsequent milestone payments will be made. Payments will not be processed where the recipient has a breach, overdue report or acquittal relating to previous funding. All funds provided by the Ministry must be appropriately expended in accordance with the approved budget prior to the end of the funding period identified in the funding agreement. Standard terms and conditions of Australian Government funding, as well as draft funding agreements, including detailed reporting requirements, are available at, http://arts.gov.au/ topics/indigenous-arts-languages-and-culture/ indigenous-languages-and-arts. Please note: • Funds will not be paid unless the funding agreement has been signed by both parties • Activities must not begin before the funding agreement is signed by both parties • Funding is not available for activities that have already occurred. 10 INDIGENOUS LANGUAGES AND ARTS (PROJECTS) I PROGRAM GUIDELINES 9TERMS AND CONDITIONS OF FUNDING 9.1 Reporting requirements Reporting on Australian Government funded activities ensures that funding is used for the intended purpose and that funds can be fully accounted for. Reporting also provides valuable data that can inform further development of policy. Funding recipients will be required to provide plans, reports and budgets to the Ministry, as specified in the funding agreement including: • progress of the activity against the agreed objectives • progress of the activity against the approved budget. At the end of each financial year or at the end of the funding period, funding recipients will be required to acquit all funding. This may include independently audited financial statements or other financial information, as outlined in the funding agreement. The acquittal is normally required within 60 business days of the conclusion of the activity. Funding recipients will be provided with templates as required. Funding recipients may also be required to provide information for inclusion in government publications and on government websites including the Ministry’s website. 9.2 Evaluation Funding recipients will be required to participate in a broader evaluation of ILA Program funding. The evaluation will seek to identify outcomes arising from the funding and to document the impact of the activities. An evaluation may also include a survey of organisations who have received funding support. 9.3 Acknowledgement of funding Funding recipients will be required to acknowledge the Australian Government’s support for any activities that have been made possible as a result of ILA Program funding through use of the ILA Program logo and/or the below text on relevant material, including but not limited to websites, promotional materials and resources developed with ILA Program funding: 9.4 Record keeping Funding recipients must keep relevant records that can demonstrate the performance of the activity in meeting its objectives and performance indicators. 9.5 Variations Variations to the approved activity or budget require prior written approval from the Ministry. Significant variations to funding will only be considered in exceptional circumstances. 9.6 Tax and government funding Depending on individual circumstances, there may be taxation consequences arising from the receipt of funding from the Ministry. Funding recipients should seek advice about taxation consequences (including income tax and Goods and Services Tax) arising from receipt of funding by consulting their financial adviser or the Australian Taxation Office at www.ato.gov.au or calling 13 28 66. 9.7 Conflict of interest A conflict of interest arises where a person makes a decision or exercises a power in a way that may be, or may be perceived to be, influenced by either material personal interests (financial or non-financial) or material personal associations. Where there is a potential conflict of interest associated with a funded activity, funding recipients must disclose this to the Ministry and provide a statement outlining how the conflict will be managed. Funding recipients must undertake activities in a way that avoids conflict of interest, whether perceived or actual. This applies particularly to the selection of suppliers who should be chosen and engaged through an open and competitive process and in a way that maximises value for money. The Ministry has appropriate internal mechanisms in place for identifying and managing potential or actual conflicts of interest including requiring staff to sign conflict of interest declarations. Supported by the Australian Government’s Indigenous Languages and Arts Program. Program logos can be found at www.arts.gov.au/indigenous/logos INDIGENOUS LANGUAGES AND ARTS (PROJECTS) I PROGRAM GUIDELINES 11 9.8 Privacy The Ministry will collect information about organisations and their proposed activities in order to identify funding priorities through the ILA Program. Contact details of successful organisations will be made available to the Minister for the Arts and other members of parliament. The Ministry is required to publish details of funded activities, including the recipient and the amount of funding received on the Attorney-General’s Department website. The Ministry may also share aggregated information with other Australian Government and state and territory government agencies for reporting purposes. Any personal contact information will be treated as confidential. Funding recipients will be obliged to meet the requirements of the Australian Privacy Principles contained in the Commonwealth Privacy Act 1988. These principles cover the collection, storage, use and disclosure of personal information. Under the principles, organisations should ensure that any personal information collected and held is accurate, relevant to the purpose for which it was collected, up to date and not misleading. In most cases, personal information should not be used or disclosed to another person, body or agency without the individual’s consent. Individuals have the right to access their personal information and to complain if they think their personal information has been mishandled. 10 COMPLAINTS PROCESS The Ministry regards complaints as a way of both assessing and improving our performance and will endeavor, where possible, to ensure that complaints are resolved promptly, fairly, confidentially and satisfactorily and that our procedures are improved as a result. Complaints regarding the ILA Program should first be made in writing to: Assistant Secretary, Creative Industries Attorney-General’s Department 4-6 National Circuit, BARTON ACT 2600 or by email to [email protected]. If you believe that the matter has not been resolved satisfactorily, you can then direct your complaint to the Attorney-General’s Department Compliments and Complaints Officer by: • Email: [email protected] • Phone: (02) 6141 2525 • or by mail: Compliments and Complaints Officer Attorney-General’s Department Robert Garran Offices National Circuit BARTON ACT 2600 Information about the Privacy Act 1988 can be found at www.aoic.gov.au. 9.9 Legal Information Please note that the Ministry does not provide legal advice. Organisations should seek their own independent professional advice on all financial and legal matters, including compliance with any statutory obligations. 12 INDIGENOUS LANGUAGES AND ARTS (PROJECTS) I PROGRAM GUIDELINES Ministry for the Arts www.arts.gov.au 3143 @artsculturegov
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