VISION We are a progressive and sustainable Council who respects and listens to the people. The Way We Will Work We will be engaged and have regular opportunities to listen. We will have strong policy and budgets to ensure our programs and services are progressive and sustainable. Respect is shown in everything we do and we have acceptance of all cultures in the Barkly Region and their practices. We are a responsible Council that meets all of its regulatory and social responsibilities. We will be a responsive Council. SUPPLEMENTARY AGENDA ORDINARY COUNCIL MEETING FRIDAY, 22 MAY 2015 ALI CURUNG The Ordinary Council Meeting of the Barkly Regional Council will be held in Friday, 22 May 2015 at 12:00pm. Edwina Marks Chief Executive Officer Supplementary Agenda – Ordrinary Council Meeting – 22.05.2015 Page 1 of 7 on AGENDA ITEM 9 SUBJECT PAGE NO GENERAL BUSINESS AND MATTERS FOR NOTING REPORTS 9.11 9.12 9.13 9.14 Purkiss Reserve Change Rooms ..................................................................................... 3 Authorisation for planning permission - Ali Curung and Elliott ......................................... 4 Annual Business Plan and Budget 2015 - 2016 ............................................................... 5 Deputy President Position - February / June 2015 ........................................................... 7 Supplementary Agenda – Ordrinary Council Meeting – 22.05.2015 Page 2 of 7 Ordinary Council Meeting 22 May 2015 GENERAL BUSINESS AND MATTERS FOR NOTING ITEM NUMBER TITLE REFERENCE 9.11 Purkiss Reserve Change Rooms 141474 AUTHOR Hilton Logan, A/Director Operations RECOMMENDATION That Council a) Endorse the additional expenditure of $100,554.85 to upgrade the swimming pool complex change rooms and replacement light poles for the Tennant Creek swimming pool as part of the Purkiss Reserve Upgrade project. b) Put a submission forward to the Department of Local Government and Regions to vary the Special Purpose Grant of $100,554.85 accordingly. SUMMARY: Director of Infrastructure would like to vary a SPG for installation of a house in Ampilatwatja Community to fund the swimming pool complex change rooms. The change rooms are substandard and will make the complex unprofessional on completion. At this time the house in the community is not a priority. BACKGROUND 1. In 2014 Council submitted an application for staff housing at Ampilatwatja Community. This was approved in early 2015 for $100,554.85. Since 2014 there have been a number of changes to Ampilatwatja Community that has now raised questions on the benefit of installing the house in this community. There has been a reduction in staff numbers. There has also been a negotiation over Section 19 leases. The S19 lease is now for a period of 12 months. Council has been asked to contribute to the house installation including connecting services, site preparation, insurances and certification costs. 2. Barkly Regional Council are constructing a new swimming pool complex at Purkiss Reserve in Tennant Creek to the value of $3,500,000. The funding did not cover a new change room at the complex, which will make the new portion look dislocated and unprofessional. The block work in the change rooms are in reasonable condition and can be repainted but there are structural issues including: wood rot in the roofing purlins, damaged roofing sheets causing water damage, rusted door frames, floor surface is rough and cracked, kerbing around change rooms showing signs of concrete cancer and poses a tripping hazard, no disabled toilet and requirement to install protection to the new urinal sensors. ISSUE/OPTIONS/CONSEQUENCES Some of the issues have already been pointed out. A variation to this SPG will solve the issues we have at the swimming pool complex. The need for housing in Ampilatwatja Community has changed its focus over the last few months. CONSULTATION & TIMING The resolution will be timely as the Contractor at the swimming pool will have enough time to source material and prepare a plan to construct within the contract time frame. Council will have to prepare designs and estimates for the upgrade to be achieved. ATTACHMENTS: There are no attachments for this report. Supplementary Agenda – Ordrinary Council Meeting – 22.05.2015 Page 3 of 7 Ordinary Council Meeting 22 May 2015 GENERAL BUSINESS AND MATTERS FOR NOTING ITEM NUMBER TITLE REFERENCE 9.12 Authorisation for planning permission - Ali Curung and Elliott 141478 AUTHOR Edwina Marks, Chief Executive Officer RECOMMENDATION That Council a) Endorse the application from Julalikari Council Aboriginal Corporation to construct transportable dwellings on land contained within the Lot locating the service centres at both Ali Curung and Elliott. SUMMARY: Julalikari Coucil has received previous permission from Barkly Regional Council to build a transportable dwelling on a parcel of Council land at Elliott and Ali Curung. The purpose of these buildings is for case workers to interview participants on RJCP activities and overnight if required. At the time permission was granted in 2013 Julalikari Council Aboriginal Corporation (JCAC) did not require a development plan, however this is now required and formal authorisation needs to be received from the Council. (See attachment) BACKGROUND Dept. of Lands, Planning and the Environment have requested a Development Plan for this project. I am seeking authorisation from the land owner to proceed. This matter has been in hand for sometime since 2013, however at the time the building permits were submitted JCAC did not require a development plan because it was unzoned land. Permission to utilise these parcels of land in Elliott and Ali Curung is required to progress this matter. ISSUE/OPTIONS/CONSEQUENCES The lot is not intended to be subdivided therefore any lease agreement must reflect a formula for utilities CONSULTATION & TIMING Local Boards and Authorities consulted during 2013 and 2014 and approval was minuted. Supplementary Agenda – Ordrinary Council Meeting – 22.05.2015 Page 4 of 7 Ordinary Council Meeting 22 May 2015 GENERAL BUSINESS AND MATTERS FOR NOTING ITEM NUMBER TITLE REFERENCE 9.13 Annual Business Plan and Budget 2015 - 2016 141480 AUTHOR Edwina Marks, Chief Executive Officer RECOMMENDATION That Council a) Endorse the following draft 2015-16 business plan and budget as the working draft for exhibition on June 8 2015 b) Place draft 2015- 16 business plan and budget on exhibition for 28 days from June 8 2015 c) Ensure that the business plan and budget is discussed with Local Authorities during that period and that it is available for public comment in all of Councils service centres and Councils website d) Report submissions and consultations back to Council by the required period with a view to further endorsement on or before 31 July 2015 SUMMARY: As part of Councils annual strategic planning processes, Council is required to ensure that its annual budget and business plan are endorsed before July 31 2015. BACKGROUND As part of Councils annual strategic planning processes, Council is required to ensure that its annual budget and business plan are endorsed before July 31 2015. The Departments financial calendar is attached. Detail in relation to annual planning can be found at the following link:http://www.dlgcs.nt.gov.au/__data/assets/pdf_file/0014/150503/Annual-Planning-for-LocalGovernment.pdf ISSUE/OPTIONS/CONSEQUENCES Councils 2015 – 2016 budget requires significant savings to be achieved across the organization. These will be implemented as a series of austerity cuts to existing expenditure together with a defined payroll strategy in order to achieve a balanced budget and meet the expectations of the community. CONSULTATION & TIMING This budget will be workshopped at Councils strategic planning session on 23 and 24 May 2015. In addition this budget and annual business plan will go out for further comment on 8 June 2015 for public consultation across the region with a view to all submissions being considered and any changes made reviewed and adopted by July 31 2015. ATTACHMENTS: 1 Local-Government-Financial-Year-Planner.pdf Supplementary Agenda – Ordrinary Council Meeting – 22.05.2015 Page 5 of 7 Attachment 1 Local-Government-Financial-Year-Planner.pdf Attachment 1 Page 6 of 7 Ordinary Council Meeting 22 May 2015 GENERAL BUSINESS AND MATTERS FOR NOTING ITEM NUMBER TITLE REFERENCE 9.14 Deputy President Position - February / June 2015 141488 AUTHOR Courtney Barber, Executive Assistant to the CEO RECOMMENDATION That Council a) Receive and note that the new Deputy President, Cr. Joyce Taylor for the 1 July to 31 October 2015 period as per the four (4) month rotating roster. b) Elected Members nominate to be on the Deputy President Schedule from 1 March 2016 through to 31 July 2017. BACKGROUND At the 19 March 2015 meeting Council endorsed that Cr. Tony Boulter carry out the role of Deputy President for the period of February through to 30 June 2015. As per the below table Cr. Taylor is due to act as Deputy President from 1 July 2015 through to 31 October 2015. Elected Member Period Cr. Bob Bagnall Cr. Noel Hayes Cr. Pat Braun Cr. Joyce Taylor Cr. Tim Price Cr. Tony Boulter Cr. Narelle Bremner Cr. Lucy Jackson Cr. Ray Aylett Cr. Jennifer Mahoney Cr. Eileen Bonney Cr. Noel Hayes Cr. Pat Braun Cr. Bob Bagnall Cr. Tony Boulter Cr. Joyce Taylor Cr. Narelle Bremner TBA TBA TBA TBA TBA April/August 2012 Completed August/December 2012 Completed December 2012/April 2013 Completed April/August 2013 Completed August/December 2013 Withdrew from the position August/September 2013 Completed (withdrew after 1 month) September 2013 / February 2014 Completed February / June 2014 Withdrew from the position February / June 2014 Completed June / October 2014 Leave of absence not appilable to hold June / October 2014 Resigned from Office June / October 2014 Completed October 2014 / February 2015 Withdrew from the position October 2014 / February 2015 Completed February / 30 June 2015 Completed 1 July 2015 / 31 October 2015 1 November 2015/28 February 2016 1 March 2016 / 31 March 2016 1 April 2016 / 31 July 2016 1 August 2016 / 30 November 2016 1 December 2016 / 31 March 2017 1 April 2017 / 31 July 2017 (August 2017 election) Due to the Election being postponed to August 2017, Elected Members are to nominate themselves to be a part of the Deputy President Schedule from 1 March 2016 through to 31 July 2017. Supplementary Agenda – Ordrinary Council Meeting – 22.05.2015 Page 7 of 7
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