RfP for hiring of an ESCO for carrying out Performance

REQUEST FOR PROPOSAL (RfP)
FOR
HIRING OF AN ESCO FOR CARRYING OUT PERFORMANCE
ENHANCEMENT OF
VINIYAMAK BHAVAN, DELHI ELECTRICITY REGULATORY
COMMISSION (DERC) BUILDING, NEW DELHI
&
R. K. KHANNA TENNIS COMPLEX BUILDINGS, DELHI LAWN TENNIS
ASSOCIATION, NEW DELHI
Prepared by
Bureau of Energy Efficiency
4th Floor, Sewa Bhawan, R. K. Puram
New Delhi - 110066
March, 2015
RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
TABLE OF CONTENTS
1.0 Letter of Invitation .................................................................................................................... 4
2.0 BACKGROUND INFORMATION........................................................................................ 5
2.1 The Energy Conservation Act, 2001...................................................................................... 5
2.2 Functions of BEE .................................................................................................................... 5
2.3 PRESENT STATUS ............................................................................................................... 6
3.0 Definitions ............................................................................................................................... 8
4.0 Introduction ............................................................................................................................... 9
5.0 Clarification and Amendment of RFP Documents ................................................................... 9
6.0 Proposal Validity................................................................................................................... 10
7.0 Preparation of Proposal ......................................................................................................... 10
8.0 Pre-Bid Conference ............................................................................................................... 10
9.0 Evaluation Criteria of Proposal ............................................................................................. 11
10.0 Bid Processing Fee............................................................................................................... 13
11.0 Award of Contract .............................................................................................................. 15
12.0 Timelines for Completion of the project and Termination ................................................. 15
13.0 Liquidated Damage (LD) ................................................................................................... 15
14.0 Confidentiality .................................................................................................................... 16
15.0 FORCE MAJEURE ............................................................................................................ 16
16.0 Documents comprising the proposal................................................................................... 17
16.1 Envelope A: ........................................................................................................................ 17
16.2 Envelope B:......................................................................................................................... 17
17.0 Instructions to ESCO .......................................................................................................... 18
18.0 Forms for submission of proposal ...................................................................................... 20
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
19.0 Terms of Reference ............................................................................................................. 36
19.1 Scope of Work .................................................................................................................... 36
19.2 Deliverables in the Detail Project Report (DPR) & Implementation plan.......................... 40
20
Release of payment ............................................................................................................ 40
21.0 Data for DERC and R. K. Khanna Tennis Complex buildings, New Delhi ...................... 42
22.0 Evaluation criteria for Technical Proposal ........................................................................ 47
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Section-I
1.0 Letter of Invitation
1.1
Advertisement
This Request for Proposal (RfP) is for Energy Service Companies (ESCOs) empanelled with
BEE for carrying out performance enhancement of Viniyamak Bhavan, DERC New Delhi and R.
K. Khanna Tennis Complex buildings, New Delhi. In order to promote implementation of energy
efficiency measures in the existing buildings, the Government of India has approved a scheme to
provide assistance for conducting Investment Grade Energy Audits (IGEA) for government
buildings at central as well as state level.
Interested ESCOs may download the RfP document from the website http://www.beeindia.nic.in . The submission of the RfP document must be accompanied with the payment of
the bid processing fees of Rs.5,000/- (INR Five Thousand only). The payment will be accepted
in the form of crossed demand draft on any scheduled bank, payable at par in New Delhi in
favour of Bureau of Energy Efficiency, New Delhi.
Last Date for Submission of RfP: 15:00 hrs (IST) on 22nd April, 2015. In case of any
clarifications, ESCOs may contact Shri. Sanjay Seth, Energy Economist, BEE Tel:(+91)-112617-9658, Fax: (+91)-11-2617-8352, Email: [email protected] .
Secretary,
Bureau of Energy Efficiency
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Section 2
Instructions to ESCO
2.0 BACKGROUND INFORMATION
2.1 The Energy Conservation Act, 2001
The Energy Conservation Act, 2001 (ECA) forms the core of the legal framework put in place by
India to promote energy efficiency and conservation. ECA came into force with effect from
March 1, 2002. Some important sections of ECA relevant to BEE are:
 Section 1 – Short title, extent and commencement
 Section 2 – Definitions
 Section 3 – Bureau of Energy Efficiency-creation, administration
 Section 12 – Transfer of Assets and Liabilities of Energy Management Center to BEE
 Section 13 – Powers and functions of the BEE
 Section 14 – Power of Central Government to Facilitate and Enforce Efficient use of Energy
and its Conservation
 Section 15 -Power of State Government to Facilitate and Enforce Efficient use of Energy and
its Conservation
 Section 16 – Constitution of State Energy Conservation Fund
 Section 17 – Power of Inspection
 Section 18 – Power of Central Government to issue directions
 Section 26 – Penalties and Adjudication
 Section 52 – Power to obtain Information
 Section 56 – Power of Central Government to make rules
 Section 57 – Power of State Government to make rules
 Section 58 – Power of BEE to make regulations
 Section 62 – Power to remove difficulties
2.2 Functions of BEE
The mission of Bureau of Energy Efficiency (BEE) is to develop policy and strategies with a
thrust on self-regulation and market principles, within the overall framework of the Energy
Conservation Act (EC Act), 2001 with the primary objective of reducing energy intensity of the
Indian economy. This will be achieved with active participation of all stakeholders, resulting in
accelerated and sustained adoption of energy efficiency in all sectors.
The setting up of Bureau of Energy Efficiency (BEE) provides a legal framework for energy
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
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efficiency initiatives in the country. The Act empowers the Central Government and in some
instances the State Governments to:

Notify energy intensive industries, other establishments, and commercial buildings as
designated consumers.

Establish and prescribe energy consumption norms and standards for designated
consumers.

Direct designated consumers to designate or appoint certified energy manager in charge of
activities for efficient use of energy and its conservation.

Get an energy audit conducted by an accredited energy auditor in the specified manner and
intervals of time.

Furnish information with regard to energy consumed and action taken on the
recommendation of the accredited energy auditor to the designated agency.

Comply with energy consumption norms and standards, and if not so, to prepare and
implement schemes for efficient use of energy and its conservation.

Prescribe energy conservation building codes for efficient use of energy and its
conservation in commercial buildings State Governments to amend the energy
conservation building codes to suit regional and local climatic conditions.

Direct owners or occupiers of commercial buildings to comply with the provisions of
energy conservation building codes.

Direct mandatory display of label on notified equipment and appliances.

Specify energy consumption standards for notified equipment and appliance.
2.3 PRESENT STATUS
Overview
There is a huge potential of energy savings in existing buildings. Energy Audit studies conducted
in several office buildings, hotels and hospitals indicate energy saving potential of 23% to 46%
in end uses such as lighting, cooling ventilation, refrigeration etc. Energy efficiency measures
bring about energy savings due to reduced energy consumptions. Energy savings are determined
by comparing energy baseline with energy consumed after implementation of EE measures.
Energy cost savings resulting from EE measures directly benefit building owners and occupants
over the life cycle of the building.
ESCO is an organization engaged in a performance-based contract with a client firm to
implement measures, which reduce energy consumption and costs in a technically and
financially viable manner. There are various models of ESCO in energy efficiency business for
example, (a) ESCO may only provide energy audit and consultancy for implementation of
energy efficiency measures, (b) ESCO may provide energy audit and operation and maintenance
of retrofitted equipment with performance guarantee and (c) ESCO may provide audit, finance
and implement the measures under performance contract with shared savings.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
In order to promote implementation of energy efficiency measures in the existing buildings, the
Government of India has approved a scheme to provide assistance for preparation of Investment
Grade Energy Audits (IGEA) for government buildings at central as well as state level. In
addition, the State Designated Agencies (SDAs) /other Government agencies are being
encouraged to take up implementation of energy efficiency measures in their government
buildings.
The approved scheme provides funding of IGEA for buildings being arranged by the
SDAs/Other Government agency. It is therefore, necessary, to co-ordinate with the Central and
State Governments/ Agencies for taking up energy efficiency improvements in their existing
buildings/facilities.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Part I
Standards
3.0 Definitions
(a) “Employer” means BEE who has invited the bids for the services and with which the
selected ESCO to sign the Contract for the Services and to which the selected ESCO
shall provide services as per the terms and conditions and TOR of the contract.
(b) Energy Service Company (ESCO) means BEE accredited ESCOs, who may provide or
provides the Services to the Employer under the Contract.
(c) “Project specific information” means such part of the Instructions used to reflect specific
project and assignment conditions.
(d) “Day” means calendar day.
(e) “Government” means the Government of India.
(f) “Instructions to ESCO” (Section 2 of the RFP) means the document which provides
Service providers with all information needed to prepare their Proposal.
(g) “LOI” (Section 1 of the RFP) means the Letter of Intent being sent by the Employer to the
short-listed service providers.
(h) “Personnel” means professionals and support staff provided by the ESCO assigned to
perform the Services or any part thereof; “Foreign Personnel” means such professionals
and support staff who at the time of being so provided had their domicile outside the
Government’s country; “Domestic Personnel” means such professionals and support
staff who at the time of being so provided had their domicile in India.
(i) “Proposal” means the Technical and Financial Proposal.
(j) “RFP” means the Request for Proposal prepared by the Employer for the selection of
ESCO.
(k) “Assignment / job” means the work to be performed by the ESCO pursuant to the
Contract.
(l) “Terms of Reference” (TOR) means the document included in the RFP as Section 4
which explains the objectives, scope of work, activities, tasks to be performed, respective
responsibilities of the Employer and the ESCO, and expected results and deliverables of
the Assignment/job.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Present proposal:
This RFP calls proposal from ESCOs for carrying out performance enhancement of Viniyamak
Bhavan, DERC and R. K. Khanna Tennis Complex building, New Delhi
4.0 Introduction
4.1
4.2
4.3
4.4
4.5
4.6
4.7
The Employer named in the Part II Data Sheet will select service
providers/organizations (the ESCO) from those to whom the RFP has been addressed, in
accordance with the method of selection specified in the Part II Data Sheet.
Detailed scope of the assignment/ job has been described under the Terms of Reference in
Section 4.
The date, time and address for submission of the Proposal have been given in Part II Data
Sheet.
The empanelled ESCOs are invited to submit their Proposal, for Assignment/job
named in the Part II Data Sheet. The Proposal will be the basis for contract negotiations
and ultimately for a signed Contract with the selected ESCO.
ESCO should familiarize themselves with Local conditions and take them into
account in preparing their Proposal. To obtain the first hand information on the
assignment/job and local conditions, the ESCOs are encouraged to meet the employer’s
representative named in Part II Data sheet before submitting the proposal.
The proposal in complete would be submitted to the organizations representative as
mentioned in Part II of the Data Sheet.
ESCO shall bear all costs associated with the preparation and submission of their
Proposal and contract negotiation. The Employer is not bound to accept any proposal,
and reserves the right to annul the selection process at any time prior to Contract
award, without thereby incurring any liability to the ESCO.
5.0 Clarification and Amendment of RFP Documents
5.1
5.2
ESCO may request a clarification on any clause of the RFP documents up to the
number of days indicated in the Part II Data Sheet before the proposal submission date.
Any request for clarification must be sent in writing, or by standard electronic means to the
Employer’s address indicated in the Part II Data Sheet. The Employer will respond in
writing, or by standard electronic means and will send written copies of the response
(including an explanation of the query but without identifying the source of inquiry) to all
ESCO.
At any time before the submission of Proposal, the Employer may amend the RFP by
issuing an addendum in writing or by standard electronic means. The addendum shall be sent
to all Consulting agencies and will be binding on them. Consulting agencies shall
acknowledge receipt of all amendments. To give ESCO reasonable time in which to take
an amendment into account in their Proposal the Employer may, if the amendment\ is
substantial, extend the deadline for the submission of Proposal.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
5.3
A pre-bid conference is organized for any clarifications on the RFP on the date and time as
mentioned in the Part II Data Sheet.
6.0 Proposal Validity
The Part II Data Sheet to ESCO indicates how long ESCO’s Proposal must remain valid
after the submission date. During this period, ESCO shall maintain the availability of
Professional staff nominated, services offered in the Proposal and also the financial proposal
unchanged. The Employer will make its best effort to complete negotiations within this period.
Should the need arise however the Employer may request ESCO to extend the validity period
of their Proposal. ESCO who agree to such extension shall confirm that they maintain the
availability of the Professional staff nominated, services offered in the Proposal and their financial
proposal remain unchanged, or in their confirmation of extension of validity of the Proposal,
ESCO could submit new staff in replacement, who would be considered in the final evaluation
for contract award. ESCO who do not agree have the right to refuse to extend the validity of their
Proposal; under such circumstance the Employer shall not consider such proposal for further
evaluation.
7.0 Preparation of Proposal
This RFP is for selecting an ESCO for carrying out performance enhancement of Viniyamak
Bhavan, DERC and R. K. Khanna Tennis Complex buildings, New Delhi for baseline
identification and energy assessment. Consequent to energy assessment of the building, ESCO
firm will submit detailed implementation plan for retrofit based on performance contracting
mode. Implementation plan would be evaluated by an Evaluation Committee constituted by the
building owner and comprising of representation from BEE, administrative and financial officers
of building owner and other representatives nominated by building owner.
 Building owner may hire an independent consultant for evaluation of the implementation
plan proposal and for verification of energy saving achieved after & during retrofitting.
 Interested ESCOs shall submit one single proposal constituting technical as well as
financial bids in separate envelopes.
 The Proposal as well as all related correspondence exchanged by the ESCO and the
Employer shall be written in English language.
 In preparing their Proposal, ESCO are expected to examine in detail the documents
comprising the RFP. Material deficiencies in providing the information requested may
result in rejection of a Proposal.
8.0 Pre-Bid Conference
A pre bid conference for bidders shall take place on 13/04/2015 in BEE conference room at
11:00 hrs to clarify any doubts/queries pertaining to the RFP.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
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The ESCO can visit the building; examine all relevant system structures and equipment,
familiarize themselves with the existing conditions and limitations, and review any additional
information made available by the customer during visit to building.
9.0 Evaluation Criteria of Proposal
9.1 Pre-Qualification Criteria
The ESCO interested in being considered for this project must fulfil the following criteria
and submit the documents in support thereof as mentioned below. RfP submitted without
supporting documents shall be considered as non-responsive and the proposal shall not be
evaluated:
SN
a
b
c
d
e
f
PRE-QUALIFICATION CRITERIA
The ESCO should be enlisted in the list of empanelled
ESCOs of Bureau of energy efficiency
The ESCO should have carried out at least five energy
audits in govt. buildings/commercial complexes with a
minimum load of 700 kW in last 03 years.
The ESCO should have at least three years of experience
in preparation of Investment Grade Energy Audit Reports
of govt. buildings/commercial complexes
The ESCO should not be involved in any major litigation
that may have an impact of affecting or compromising
the delivery of services as required under this contract
The ESCO must not be blacklisted by any central/state
government/ Public sector undertaking in India
Consortium of bidders is not allowed
The ESCO is desired to have experience in implementation of
govt. buildings/commercial complexes
SUPPORTING
DOCUMENTs
BEE LETTER
Summary sheet of
IGEA
mentioning
connected load
Completion certificate
from SDA, BEE,
Building owner
Self-undertaking
Self-undertaking
Self-undertaking
energy efficiency projects in
9.2 Preliminary Scrutiny
Preliminary scrutiny of the proposal will be made to determine whether they are Complete,
whether required process fee has been furnished, whether the documents have been properly
signed, and whether the bids are generally in order. Proposal not conforming to such preliminary
requirements will be prima-facie rejected.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
9.3 Evaluation of Proposal
Bid Evaluation Methodology Single Stage – Two Envelope Procedure: Bidders should submit,
one soft and one signed hard copy of the RFP, in two sealed envelopes simultaneously, the first
named ENVELOPE (A) containing the Technical Proposal and the other named ENVELOPE
(B) containing the Financial Proposal, along with a cross demand draft as a bid processing
fee. All these enclosed together in an outer single envelope initially, only the Technical Proposal
will be opened at the date and time advised in the Bidding Document. The Price Proposal would
remain sealed and held in custody by BEE. The Technical Proposal would be evaluated by the
bid evaluation committee.
No amendments or changes to the Technical Proposal are permitted. Following the approval of
the technical evaluation, and at an address, date and time advised by the BEE, the financial
Proposal will be opened.
The financial proposal would be opened for the technically pre-qualified bidders and lowest (L1)
bidder would be awarded the work. In the event of any difference between the soft copy and the
submitted hardcopy, hardcopy will be considered as final. Alternate bids will not be allowed.
Preliminary Evaluation: The technical proposal will be reviewed for deviations, acceptance of
terms and conditions, adherence to scope of work, formats required, etc., In case of noncompliance on any of the above, bids will be considered as technically non-responsive.
Technical Evaluation: The technical evaluation will be based on the Technical Proposal
submitted by the Bidders with Bid document in ENVELOPE (A) in respect of technical
approach and methodology, Site Specific Approach, risk analysis and mitigation plan and
Measurement and Verification experience and plan. Technical proposal submitted by ESCO shall
duly evaluated based on the guidelines provided in Annexure B. ESCOs are requested to go
through the details of it before submitting their proposals.
The details of the scoring weight for these criteria are depicted below.
Characteristic
Proposed Approach
Approach
to
carry
out
energy
audits/measurements
of
government
buildings
Approach to do Baseline Estimation
Approach to Implementation
Approach for M&V of Government
Buildings
Understanding of Buildings /Site in
consideration
Work Plan/Staffing
Marks
50
15
15
10
5
5
20
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
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Team
Work Schedule
Experience of firm
Experience of firm in performance
contracting in Buildings
Experience in M&V of Buildings and
designing of M&V protocols
Risk
/Mitigation
Plan
for
auditing/implementation in Govt. Buildings
10
10
20
10
10
10
The project experience, CV credentials of the team, approach to energy auditing, experience in
performance contracting etc, would be evaluated and scores would be given (out of 100). The
Proposal with score of less than 70% in Technical evaluation will be rejected straight away
and be considered as technically disqualified.
Financial Proposal Evaluation: The Financial Proposal should be prepared using the
attached Standard Form 1 and Form 2 of Envelope B. It shall list all costs associated with the
Assignment/job
Financial Proposal of only such firms will be considered whose offers have been declared
technically qualified. The financial Proposal of technically qualified Bidders will then be
considered for further evaluation.
Financial proposal should be un-conditional, failing which the bid shall be summarily rejected.
Work shall be awarded only to the lowest (L1) bidder after technical evaluation
Note: Each evelope containing Technical and Financial proposal should be written with i.e
“Bid submission for the RfP of performance enhancement of Viniyamak Bhavan, DERC and
R. K. Khanna Tennis Complex buildings, New Delhi” and “Not to be opened before the
22/04/2015 at 15:00 hrs”
10.0
Bid Processing Fee and Earnest Money Deposit (EMD)
All RFPs must be accompanied by a bid processing fee of INR 5000 (INR Five Thousand only)
in the form of a crossed demand draft drawn on any nationalized/ scheduled bank payable at par
in Delhi, in favour of “Bureau of Energy Efficiency”, payable at Delhi. All bidders are required
to deposit a demand draft of Rs.50,000/- (Rupees Fifty Thousand only) as EMD in favour of
“Bureau of Energy EFficiency” alongwith the proposal. EMD of unsuccessful bidders will be
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
returned after the award of work and BEE will keep only EMD of successful bidder for the
contract period.The Demand draft should be submitted separately in an outer envelope
apart from Envelope A and Envelope B.
10.1 Submission, Receipt, and Opening of Proposal
a. The Financial Proposal shall contain no interlineations or overwriting, except as
necessary to correct errors made by the ESCO themselves. The person who signed
the proposal must initial such corrections. Submission letters for Financial
Proposal should be in the format FIN.
b. An authorized representative of the ESCO shall initial all pages of the original
Financial Proposal. The authorization shall be in the form of a written power of
attorney accompanying the Proposal or in any other form demonstrating that the
representative has been dully authorized to sign. The signed Financial Proposal
shall be marked “ORIGINAL”.
c. The original Financial Proposal shall be placed in a sealed envelope clearly
marked “FINANCIAL PROPOSAL” followed by the name of the
Assignment/job. This outer envelope shall bear the submission address and
reference number. The Employer shall not be responsible for misplacement,
losing or premature opening if the outer envelope is not sealed and/or marked as
stipulated. This circumstance may be case for Proposal rejection. If the
financial proposal is not submitted in a separate sealed envelope duly
marked as indicated above, it will be straight away rejected and shall be
considered as disqualified.
d. The Proposal must be sent to the address/addresses indicated in the Data
sheet and received by the Employer no later than the time and the date indicated
in the Data sheet, or any extension to this date in accordance with Para 4 above.
Any proposal received by the Employer after the deadline for submission shall be
returned unopened.
e. Date and time for opening of Financial bids of technically qualified bidders would
be be intimated subsequently
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10.2 Proposal Evaluation
From the time the Proposal is opened to the time the Contract is awarded, the ESCO
should not contact the Employer on any matter related to its Financial Proposal.
10.3 Public opening & evaluation of the Financial Proposal
o
Financial Proposal shall be opened publicly on the date & time specified in the Data
sheet, in the presence of the ESCO’s representatives who choose to attend.
o
Financial bids of technically pre-qualified bidders would be opened and work shall be
awarded to the lowest (L1) bidder.
11.0 Award of Contract
11.1
The Employer shall issue a Letter of Intent to the selected ESCO and promptly
notify all other Consulting agencies who have submitted Proposal about the
decision taken.
11.2
The ESCO will sign the contract after fulfilling all the formalities/pre-conditions
within 15 days of issuance of the letter of intent.
11.3
The ESCO is expected to commence the Assignment/job on the date and at the
location specified in the Part II Data Sheet.
12.0 Timelines for Completion of the project and Termination
The agency is expected to carry out performance enhancement of Viniyamak Bhavan, DERC and
R. K. Khanna Tennis Complex, buildings New Delhi work within 90 days from the date of
signing of the contract. Timeline for the second stage work of retrofitting on performance
contract mode would depend on the approval of time line Implementation Plan by the evaluation
committee/ competent authority appointed by building owner.
13.0 Liquidated Damage (LD)
In case of default of adhering to the time schedule, Liquidation Damages (LD) to the extent of
½% of the total contract value per week subject to a maximum of 5% of the total contract value
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
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would be levied. For any delay beyond 3 months, BEE reserves the right to terminate the
contract without assigning any reason(s) & have right to carry out the pending assignment at the
ESCOs risk & cost.
14.0 Confidentiality
Information relating to evaluation of Proposal and recommendations concerning awards shall
not be disclosed to the ESCO who submitted the Proposal or to other persons not officially
concerned with the process, until the publication of the Award of Contract. The undue use by any
ESCO of confidential information related to the process may result in the rejection of its
Proposal and may be subject to the provisions of the Employer’s antifraud and corruption policy.
15.0 FORCE MAJEURE
FORCE MAJEURE shall mean and be limited to the following:
a) War/hostilities
b) Riot or Civil commotion
c) Earthquake, flood, tempest, lightening or other natural physical disaster.
d) Restrictions imposed by the Government or other statutory bodies which prevents or delays
the execution of the Contract by Bidder.
In the event of any force majeure cause, the bidder or the employer shall not be liable for delays
in performing their obligations under this order and the completion dates may be extended, for a
period not exceeding the period of delay attributable to the causes of Force Majeure. Neither
employer nor Bidder shall be liable to pay extra costs provided it is mutually established that
Force Majeure Conditions did actually exist.
The Bidder shall at all times, Indemnify and keep indemnified, the employer and its officer’s
servants and agents, from and against all/any claims whatsoever, arising as a consequence of, or
in the course of execution of the work (including but not limited to property loss and damage,
personal accident, injury or death of or to property or person, of the ESCO or any JV partner or
subcontractor, and / or the servants or agents of the ESCO, or any other JV partner or any sub
contractor and / or of the firm/department).
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16.0 Documents comprising the proposal
16.1 Envelope A:
The Technical proposal prepared by the firm shall comprise the following components:
Form 1: Letter of Proposal Submission (refer Para 18.1 in Section 3)
Form 2: Organizational Profile (refer Para 18.2 in Section 3)
Form 3: Prior Experience (refer Para 18.3 in Section 3)
Form 4: Comments and Suggestions (refer Para 18.4 in Section 3)
Form 5: Approach and methodology for performing the assignment
(refer Para 18.5 in Section 3)
Form 6: Composition of the team personnel and task(s) of each team
Para 18.6 in Section 3)
member (refer
Form 7: Format of curriculum vitae (CV) for proposed professional staff
(refer Para 18.7 in Section 3)
Form 8: Work Schedule (refer Para 18.8 in Section 3)
Form 9: Performance Contracting and Measurement and Verification experience of the
ESCO (refer Para 18.9 in Section 3)
Form 10: Risk Analysis and Mitigation Plan (refer Para 18.10 in Section 3)
16.2 Envelope B:
The Financial proposal prepared by the firm shall comprise the following components:
Form 1: Financial Proposal Submission Form (refer Para 18.11 in Section 3)
Form 2: Financial Cost Split (refer Para 18.12 in Section 3)
Outer enevelope comprising
Enevelope A
Enevelope B
Form 3: Declaration Letter (refer Para 18.13 in Section 3)
Supporting documents for pre-qualification criteria (Refer para 9.1)
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Bid processing fee of INR 5000.
Registered Power of Attorney executed by the firm in favor of the Principal Officer or the duly
Authorized Representative, certifying him/her as an authorized signatory for the purpose of this
proposal
17.0 Instructions to ESCO
Part II
Data Sheet
Sr.No Clause Subject
Particulars
1
2.2
Name of Employer and BEE
Project
Hiring of an ESCO for carrying out performance
enhancement of Viniyamak Bhavan, DERC and R.
K. Khanna Tennis Complex buildings, New Delhi
2
2.3
Last Date/ Time and 22/04/2015
15:00 Hrs
Venue for submission Address: BEE office, 4th floor, Sewa Bhawan, R K
of bids
Puram, New Delhi
3
2.5
4
2.6
Nodal
officer
for Shri Sanjay Seth
issuing clarifications
Energy Economist
BEE office, 4th floor, Sewa Bhawan,
R K Puram, New Delhi
Tel-011-26179658
email:[email protected]
Contact person for Shri Girja Shankar
submission of the bids Asstt.Energy Economist
BEE office, 4th floor, Sewa Bhawan,
R K Puram, New Delhi
Tel-011-26179699
email:[email protected]
5.
3.1
Last date for seeking 13/04/2015 in writing or by email to persons and
clarifications
address mentioned in 3 above.
6.
3.3
Pre-bid Conference
7.
11.1
8.
4.1
A Pre-bid conference will be organized on
13/04/2015 in BEE conference room at 11:00 hrs
Financial bid opening
Date and time for opening of Financial bids of
technically qualified bidders would be be intimated
subsequently
Validity
of
the The Proposal must remain valid till 120 days from
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Sr.No Clause Subject
Particulars
Proposal
the date of submission of bids.
Original financial bids (sealed in envelope) to be
submitted.
Financial bids of technically pre-qualified bidders
would be opened and work shall be awarded to the
lowest (L1) bidder.
ESCO will sign the contract after fulfilling all the
formalities/pre-conditions within 15 days of issuance
of the letter of intent.
The agency is expected to complete the project
within 90 days after the signing of the contract.
9.
7.3
Submission of bids
10.
11.2
Method of selection
11.
12
12.
13.1
Expected date and
place
of
commencement
Expected
date
of
completion of the
project
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Section 3
Standard Form
18.0 Forms for submission of proposal
Detailed technical and financial proposal is to be submitted in the following format along with
the necessary documents as listed. The bidders are expected to examine all terms and instructions
included in the RfP document. Failure to provide all requested information will be at the bidders
risk and may result in rejection of their proposal.
18.1 Form1
LETTER OF PROPOSAL SUBMISSION
[Location, Date]
To
Shri ---------,
Secretary, BEE
Address
Dear Sir,
Sub: Hiring of an ESCO for carrying out performance enhancement of Viniyamak
Bhavan, DERC and R. K. Khanna Tennis Complex buildings, New Delhi
1. The undersigned Bidders, having read and examined in detail all the RfP documents in
respect of appointment of an ESCO for cayying out performance enhancement of
Viniyamak Bhavan, DERC and R. K. Khanna Tennis Complex buildings, New Delhi, do
hereby submit their proposal to provide services as specified in the scope of work.
2. Correspondence Details: Our correspondence details are:
1
Name of the Bidder
2
Address of the Bidder
3
Name of the contact person to whom all
references shall be made regarding this tender
4
Designation of the person to whom all references
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
shall be made regarding this tender
5
Address of the person to whom all references
shall be made regarding this tender
6
Telephone (with STD code)
7
E-Mail of the contact person
8
Fax No. (with STD code)
3. Document forming part of proposal
Envelope (A)- Technical Proposal
Form 1: Letter of Proposal Submission
Form 2: Organizational Profile
Form 3: Prior Experience of the firm in energy efficiencyExperience in IGEA of Govt.
Buildings/ performance enhancement
Form 4: Comments and Suggestions
Form 5: Approach and methodology for performing the assignment
Form 6: Composition of the team personnel and task(s) of each team member
Form 7: Format of curriculum vitae (CV) for proposed professional staff
Form 8: Work Schedule
Form 9: Performance Contracting and Measurement and Verification experience of the
ESCO
Form 10: Risk Analysis and Mitigation Plan
Envelope (B)- Financial Proposal
Form 1: Financial Proposal Submission Form
Form 2: Financial Cost Split
Form 3: Declaration Letter
EMD in the form of Demand Draft of Rs.50,000/- (Rupees Fifty Thousand only) and
Bid processing fee of INR 5000/- in form of DD drawn in favor of BEE.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Registered Power of Attorney executed by the Bidder in favor of the Principal Officer or
the duly Authorized Representative, certifying him/her as an authorized signatory for the
purpose of this proposal
We hereby declare that our proposal is made in good faith and the information contained
is true and correct to the best of our knowledge and belief.
Thanking you,
Yours faithfully
(Signature of the Bidder)
Name
:
Designation
:
Seal
:
Date
:
Place
:
Business Address:
Witness:
Bidder:
Signature
Signature
Name
Name
Address
Designation
Company
Date
Date
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
18.2 Form2
Organizational Profile
Sr.No
Details of the Company/Firm
1.1
Name of the Company / Firm
1.2
Year of Registration / Incorporation in India*
1.2
Type
of
Organization
/Manufacturer/Consultants etc.)
1.3
Present ESCO Grading
1.4
Number of Permanent Employees
1.5
Number of key Personnel working with the
company since last two years
1.6
Number of employees working in areas of
Energy audit / Performance Contracting
1.7
Organization’s number of years of experience as
an ESCO
1.8
Organization’s number of years of experience in
energy auditing for government/commercial
buildings
1.9
Mailing address
1.10
Telephone No.
1.11
Fax No.
1.12
Email
1.13
Annual Turnover **
FY
2010-11
FY 2011-12
FY 2012-13
1.14
Annual Profits**
FY
2010-11
FY 2011-12
FY 2011-12
(Service
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Grade as per BEE empanelment:
*Enclose a copy of Registration document
**Enclose a copy of Audited Financial Statement with respect to information furnished in
1.13 and 1.14
Witness:
Bidder:
Signature
Signature
Name
Name
Address
Designation
Company
Date
Date
18.3 Form3
Prior Experience of the Organization
In this, the bidder needs to provide following documents to support their
experience.
1) One page
giving details of at least five energy audit carried out in govt.
Buildings/commercial complexes having connected load of 700 kW or more.
2) Credentials to support experience in preparation of Investment Grade Energy Audit
Reports thereafter in the last 3 years.
3) Completion certificates from above mentioned establishments would be desirable.
4) Experience in energy efficiency.
5) For more clarification kindly refer to Para. 9.1, Section 2 (part I)
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
18.4 Form4
Comments and suggestions
[Suggest and justify here any modifications or improvement to the scope of work, tasks
to be performed, timeline, deliverables, payment terms etc. to improve performance in
carrying out the Assignment. Such suggestions should be concise and to the point.]
(Maximum One page)
18.5 Form5
Approach and methodology for performing the assignment
a) Approach to carry out energy audits/measurements of government buildings: In
this, the ESCO shall outline their approach and methodology to identify energy
consuming operations of buildings, existing status and performance of operations, which
includes measurements, saving potential and ways to achieve the savings and cost benefit
analysis of different options. This portion would highlight ESCOs past experience in
working for government buildings.
b) Approach to do Baseline Estimation: An accurate estimation of Baseline consumption
plays a vital role in implementation of energy audit reports. Explain your approach to
ensure that an accurate estimation of baseline consumption is presented in the final
report. ESCO need to mention various factors, which are key for estimating baseline
energy consumption and approach to capture these parameters.
c) Approach to Implementation: This activity shall result in implementation of proposed
measures in these buildings. ESCOs shall mention what are the critical parameters, which
are important to be addressed in Investment Grade Audit report, which shall give true
implementation potential and can be directly adopted for implementation. This shall also
discuss operational as well as administrative parameters. ESCO shall discuss their
approach in capturing these parameters keeping implementation in mind.
d) Approach for M&V of Government Buildings: Monitoring and Verification is key
when going for implementation through Performance contracting mode. ESCO shall
mention key requirements to be addressed in IGEA regarding M&V aspects in the
government buildings and approach to capture these requirements.
e) Understanding of Buildings /Site in consideration: ESCOs should bid after having
understanding about the site/buildings in question. Explain your understanding of the
state of affairs at the site in consideration including the aspects pertaining to various
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
agencies involved in operation and maintenance of different facets of the building and
their roles and responsibilities.
(Maximum ten pages)
18.6 Form6
Composition of the team personnel and task(s) of each team member
1. Key Professionals
Sl.
Position
Name
No.
Details of Tasks
Assigned
1.
Team Leader
2.
3.
1. Team Members
Sl.
Position
Name
No.
Details of Tasks
Assigned
1.
2.
3.
4.
5.
6.
2. Certified Energy Managers/Auditors in the key team members
Sl. No

Name
Year of Registration
The bidders should propose separate teams for different buildings.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
18.7 Form7
Format of curriculum vitae (CV) for proposed professional staff
Proposed Position: ______________________________________
Name of Firm: _________________________________________
Name of Staff: _________________________________________
Profession: ___________________________________________
Date of Birth: __________________________________________
Years with Firm/Entity: ____________ Nationality: _____________
Membership in Professional Societies: _________________________
____________________________________________________
Detailed Tasks Assigned: ___________________________________
_____________________________________________________
Key Qualifications:
[Given an outline of staff member’s experience and training most pertinent to tasks on
assignment. Describe degree of responsibility held by staff member on relevant previous
assignments and give dates and locations. Use about half a page.]
______________________________________________________________________
Education:
[Summarize college/university and other specialized education of staff member, giving names of
schools, dates attended, and degree obtained. Use about one quarter of a page.]
__________________________________________________________
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Employment Record:
[Starting with the present position, list in reverse order every employment held. List all positions
held by staff member since graduation, giving dates, names of employing organizations, titles of
position held, and locations of assignments. For experience in last ten years, also give types of
activities
performed
and
client
references,
where
appropriate.]
________________________________________________________
Relevant experience:
[No. of similar assignments (preparation of bankable IGEAs for government buildings);
duration, value & scope of similar assignment; brief tasks undertaken in such
assignments_____________________________________________
Languages:
[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading and
writing]
__________________________________________________________
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly
describe me, my qualifications, and my experience.
_______________________________________ Date: ______________
[Signature of staff member and authorized representative of the Firm] Day/ Month/
Year]
Full name of staff member: __________________________________
Full name of authorized representative: _______________________________
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Note: Detailed CVs of Key Professionals are required to be submitted as per Form 7. CVs
of Team Members shall need to be submitted separately in the same format.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis Complex Building, New Delhi
18.8 Form8
Work Schedule
Sl. Name Activity
No.
Total Number of Weeks
1 2 3 4 5 6 7 8 9 10
11
12
1.
(1) Sub-total
2.
(2) Sub-total
3.
(3) Sub-total
4.
(4) Sub-total
1. Indicate all main activities of the assignment/job, including delivery of reports and other benchmarks
Signature: ____________________
(Authorized Representative)
Full Name: ___________________
Title: _______________________ Address: _____________________
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
18.9 Form9
Performance Contracting and Measurement and Verification experience of the ESCO
Using the format below, provide information on each performance contracting and monitoring
and Verification assignment of energy efficiency projects for which your firm, and each
associate for this assignment, was legally contracted either individually as a corporate entity or
as one of the major companies within an association, for carrying out ESCO services in
government/commercial buildings similar to the one under this assignment. The Bidder should
give information about minimum of one previous project of similar nature and scale as under this
assignment.
Explain in detail the Measurement and Verification approach adopted and challenges faced in
M&V in each of these assignments.
Name of Bidder/Firm:
Assignment/job name:
Nature of Assignment:
[Mention the major areas/industry covered in
the assignment]
Description of Project
[Should mention the objective, scope &
nature of the final deliverable in the
assignment]
Approx. value of Energy Savings
Achieved (in Rupees, percentage
and Kwh):
Country:
Location within country:
Duration
(months)
of
Assignment/job
Name of Employer:
Address and contact details:
Total No of staff-months of the
Assignment/job:
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Start date (month/year):
Completion date (month/year):
Name of associated Bidders, if
any:
No of professional staff-months
provided by associated Bidders:
Name of senior professional staff
of your firm involved and
functions performed.
Description
of
actual [Should mention the exact roles,
Assignment/job provided by responsibilities, deliverables and impacts]
your
staff
within
the
Assignment/job:
Note: Please attach Letter of Intent or Purchase Order or certificate of successful completion for
each project, from the respective Client(s).
Witness:
Bidder:
Signature
Signature
Name
Name
Address
Designation
Company
Date
Date
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
18.10 Form10
Risks Foreseen in conducting the Energy Audit/Implementation and proposed mitigation
plan
Explain your understanding of the risks foreseen/barriers in doing Investment grade energy audit
and doing implementation in government buildings from technical point of view to operation and
administration point of view and proposed mitigation strategy for carrying out the activities and
obtaining the expected output. This will show ESCOs past experience in working in government
buildings.
(Maximum two pages)
Envelope B
18.11 Form1
FINANCIAL PROPOSAL SUBMISSION FORM
[Location, Date]
To:
[Name and address of Employer]
Dear Sirs,
We, the undersigned, offer to provide the Assignment/job for conducting energy Audits in
Viniyamak Bhavan, DERC and R. K. Khanna Tennis Complex buildings , New Delhi in
accordance with your Request for Proposal dated [Insert Date]. Our attached Financial
Proposal is for the sum of [Insert amount(s) in words and figures, for cluster]. This amount is
inclusive of all taxes. We hereby confirm that the financial proposal is unconditional and we
acknowledge that any condition attached to financial proposal shall result in reject of our
financial proposal.
Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract
negotiations, up to expiration of the validity period of the Proposal, i.e. before the date indicated
in clause 4.1 of the Part II Data Sheet.
Commissions and gratuities paid or to be paid by us to agents relating to this Proposal and
Contract execution, if we are awarded the Contract, are listed below:
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Name and Address
of Agents
Amount and Purpose of Commission Gratuity
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours Sincerely
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
18.12 Form2
Financial Cost Split
SUMMARY OF COSTS
S.No.
Particulars
1
Remuneration* (carrying out Performance
enhancement of Viniyamak Bhavan, DERC
and R. K. Khanna Tennis Complex
buildings, New Delhi)
2
Total
Amount
Rupees
in Amount
words
in
* Cost includes the work of conducting investment grade energy audit of the building for
baseline identification, energy assessment and designing of detailed implementation plan for
retrofitting
Authorized Signature Name: ...........................................................................................
Designation .......................................................................................................................
Name of firm:
Address:
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
18.13 Form3
Declaration letter
Declaration Letter on official letter head stating the following:
We are not involved in any major litigation that may have an impact of affecting or
compromising the delivery of services as required under this contract
We are not black-listed by any Central / State Government / Public Sector Undertaking in
India
Witness:
Bidder:
Signature
Signature
Name
Name
Address
Designation
Company
Date
Date
Section 4
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
19.0 Terms of Reference
Part I
Objective and Scope of Work
19.1 Scope of Work
The scope of work would include conducting investment grade energy audit of the
building for baseline identification, energy assessment and designing of detailed
implementation plan for retrofitting.
 Review of present electricity, fuel oil & estimation of energy consumption in various load
centers like lighting, Air-Conditioning, Water Pumping etc. for defining of baseline,
static factors and independent variables etc.
 A detail study for energy conservation options of various energy sources like Electricity
and Fuel oil in the building and recommend actions for reducing the same.
 Following are the indicative list of systems for performance evaluation, but not limited
to,
a) Electrical Distribution System
a. Review of present electrical distribution like Single Line Diagram (SLD),
transformer loading, cable loading, normal & emergency loads, electricity
distribution in various areas / floors etc.
b. Study of Reactive Power Management and option for power factor improvement.
c. Study of power quality issues like Harmonics, current unbalance, voltage
unbalance etc.
d. Exploring the Energy Conservation Options (ENCON) in electrical distribution
system.
b) Lighting System
a. Review of present lighting system, lighting inventories etc.
b. Estimation of lighting load at various locations like different floors, outside
(campus) light, pump house and other important locations.
c. Detail lux level survey at various locations and comparison with acceptable
standards.
d. Study of present lighting control system and recommend for improvement.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
e. Analysis of lighting performance indices like Lux/m2, lux/watt, lux/watt/m2 and
its comparison with norms.
f. Exploring the Energy Conservation Options (ENCON) in lighting system.
c) Heating, Ventilation & Air-Conditioning System (HVAC system)
a. Review of present HVAC system like central AC, window AC, split AC;
package AC, Water Coolers, and Air Heaters etc.
b. Performance assessment of window AC, Split AC and Package AC system.
c. Performance Assessment of Chillers, Cooling Towers, Air Handling Units
(AHUs) and cold insulation system of central AC.
d. Analysis of HVAC Performance like estimation of Energy Efficiency Ratio (EER
i.e. KW/TR), Specific Energy Consumption (SEC) of Chilled Water Pumps,
Condenser Water Pumps, AHUs etc and comparison of the operating data with
the design data.
e. Exploring the Energy Conservation Options (ENCON) in HVAC system.
d) Diesel Generator (DG) Sets
a. Review of DG set operation
b. Performance Assessment of DG sets in terms of Specific Fuel Consumption (SFC
i.e. KWH/Liter),
c. Exploring the Energy Conservation Options (ENCON) in DG Sets.
e) Water Pumping System
a. Review of water pumping, storage and distribution systems.
b. Performance assessment of all major water pumps i.e. power consumption vs.
flow delivered, estimation of pump efficiency etc.
c. Exploring the Energy Conservation Options (ENCON) in Water Pumping
System.
f) Thermic Fluid Heaters / Boilers
a. Performance assessment of hot water generators or thermic fluid heaters like
estimation of efficiency etc.
b. Exploring the ENCON options in this systems
g) Motor Load Survey
a. Conducting the motor load survey of all drives to estimate the % loading.
b. Exploring the ENCON options in electric drive system.
h) Energy Monitoring & Accounting System
a. Detail review of present energy monitoring & accounting system in terms of
metering, record keeping, data logging, periodic performance analysis etc.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
b. Recommend for effective energy monitoring & accounting system.
i) Others
a. Performance analysis of building envelope components and suggestion for
improvement in these
b. Review of present maintenance practice, replacement policies and building safety
practices as applicable to high rising buildings and recommend for
improvements.






Cost-Benefit Analysis of each ENCON options indicating simple payback period, return on
investment (ROI), internal rate of return (IRR).
Preparation of a comprehensive Investment Grade Energy Audit Report, baseline report and
submission of the same to BEE / Building owner.
Designing & presentation of detailed implementation plan with break-up of basic
implementation cost, Investment cost calculations, Energy calculations, O&M cost
estimation, M&V estimation & protocol etc. for each measure together complete package.
Evaluation Committee finalised the Implementation Plan and may instruct the ESCO to
amend and revise the proposed plan and select the final proposal for implementation.
Building owner is free to modify the proposal of ESCO and selection process thereafter.
ESCO have to implement the retrofit project and report the saving and achievements to
building owner and BEE.
Flow chart gives the indicative steps of complete assignment.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Performance enhancement of Viniyamak Bhavan, DERC and R. K. Khanna Tennis Complex
Building
BEE Scheme for Existing
Building
X
OptionA: performance enhancement
based on energy assessment &
retrofitting
BEE will pay ESCO for
BEE Invites ESCOs
through bidding process
baseline identification &
EA work
Assistance
PRGF /VCFEE Assistance
Bid Evaluation
ESCO selection for
baseline identification
and energy assessment
Submission of
Implementation plan
along with M&V and
O&M by ESCO
Third Party (M&V)
Measurement &
Verification
Finalisation of
Implementation Plan,
PC & M&V
EE Implementation
through PC
BEE will provide
support for verification
& reporting of savings
achieved
Building owner will
report enhanced
performance of building
NO
Evaluation
Committee
(SDA/ BEE/
BO/ ESCO)
Acceptance
YES
X
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
19.2 Deliverables in the Detail Project Report (DPR) & Implementation plan
The IGEA report should contain the following information:









Methodology adopted for the study.
Present energy scenario & performance of the building.
Detail analysis of the data obtained through field visits, trial measurements by portable
gadgets, discussion with concerned personnel etc.
Data collection, information related to the equipment as per the suggestive template
format provided in Annexure B.
Recommendations for energy saving options in all possible areas with complete costbenefit analysis.
Technical Specifications for all retrofit options.
List of suppliers / manufacturers of energy efficient technologies.
Detailed baseline parameters including assumptions, static factors, independent variables,
inventory of energy consuming gadgets etc.
Detailed Implementation Plan for retrofitting together with break-up of different cost
estimation for basic cost, M&V cost, M&V protocol for EEMs; O&M cost, methodology
for calculation & assumptions for operation of hours, measurements, energy saving
calculation etc.
Information related to Buildings mentioned under viz. area, air condition status, controlling
authority, electricity/fuel consumption is provided in Annexure A
The Investment grade Energy Audit should take into consideration the areas of study in the
formats as per the suggestive templates provided along with this document. The template in
Annexure B is not an exhaustive list but only indicative of the minimum depth of work to be
done.
20.0
Release of payment
20.1 The ESCO shall submit the invoice for the payment when the payment is due as per the
agreed terms. The payment shall be released as per the payment terms indicated under
Para 20.3.
20.2 Once a milestone is completed, the ESCO shall submit the requisite deliverables as
specified in this Contract. The Employer shall release the requisite payment upon
acceptance of the deliverables. However, if the Employer fails to intimate acceptance
of the deliverables or its objections thereto, within 30 days of receipt of it, the
Employer shall release the payment to the ESCO without further delay.
a) Final Payment: The final payment shall be made only after the final report and a
final statement, identified as such, shall have been submitted by the ESCO and
approved as satisfactory by the “Employer”. The Services shall be deemed
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
completed and finally accepted by the “Employer” and
the final
report
and final statement shall be deemed approved by the “Employer” as satisfactory
ninety (90) calendar days after receipt of the final report and final statement by
the “Employer” unless the “Employer”, within such ninety (90) day period, gives
written notice to the Consultancy Agency specifying in detail deficiencies in the
Services, the final report or final statement. The ESCO shall thereupon promptly
make any necessary corrections, and thereafter the foregoing process shall be
repeated. Any amount, which the “Employer” has paid or caused to be paid in
accordance with this Clause in excess of the amounts actually payable in
accordance with the provisions of this Contract, shall be reimbursed by the ESCO
to the “Employer” within thirty (30) days after receipt by the ESCO of notice
thereof. Any such claim by the “Employer” for reimbursement must be made
within twelve (12) calendar months after receipt by the “Employer” of a final
report and a final statement approved by the “Employer” in accordance with the
above.
b) For the purpose of payment under acceptance means acceptance of the
deliverables by the Employer after submission by the ESCO and the ESCO has
made presentation to the Employer (Mention this if presentation is required) with
/without modifications to be communicated in writing by the Employer to the
ESCO.
c) If the deliverables submitted by the ESCO are not acceptable to the
Employer reasons for such non-acceptance should be recorded in writing; the
Employer shall not release the payment due to the ESCO. This is without
prejudice to the Employer’s right to levy any liquidated damages under clause 9.
In such case, the payment will be released to the ESCO only after it re-submits the
deliverable and which is accepted by the Employer.
d) With the exception of the final payment under (a) above, payments do not
constitute acceptance of the Services nor relieve the ESCO of any obligations
hereunder, unless the acceptance has been communicated by the Employer to the
ESCO in writing and the ESCO has made necessary changes as per the comments
/ suggestions of the Employer communicated to the ESCO.
e) In case of early termination of the contract, the payment shall be made to the
ESCO as mentioned here with: (i) Assessment should be made about work done
from the previous milestone, for which the payment is made or to be made till the
date of the termination. The ESCO shall provide the details of persons reasonably
worked during this period with supporting documents
f) ESCO firm then will only receive the cost for IGEA, baseline identification and
Implementation plan for retrofitting work only from BEE. In case building owner
denied to implement the work then building owner have to deposit the IGEA
cost to BEE and ESCO firm would be paid by BEE.
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
g) After selection of ESCO for second stage work for implementation of retrofit
work then BEE would support the cost of third party verification work needed for
verification of energy savings accrued from the retrofit project.
20.3 Payment terms:
The release of payment to the ESCO would be as follows:-
30% Completion of Energy audit work of buildings
70 % on acceptance of the DPR, implementation plan by the building owner/BEE
to the building owner.
Annexure A
21.0 Data for Building-1: DERC building
General Information
Building Name : DERC buildings
Building owned by : Government of India, Planning Commission
Name and Designation of Nodal officer / person for Energy Audit : Mr. Nikhil Kumar, Dy. Director
purpose
(T&D) DERC, New Delhi,
Contact Details of Nodal Officer: Mr. Nikhil Kumar, Dy. Director
Phone No: 09650099346; 011-26673613
Email ID: [email protected]
Building Area Details
Block Total Built-up
No.
area (Sq.
Mtr.)
Conditioned
area (Sq. Mtr.)
Nos. of
floors
1
1209
Two
buildings
with
Ground+2
floor
1349
Conditioning
Nature of
status
Activity (Office /
(FAC/PAC/NAC) Shopping /
parking)
89.6% (FAC)
Office
2
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Conditioning Status
FAC - Fully air conditioned, PAC-Partially air conditioned, NAC-Non air Conditioned
Centralized and Unitary units at
some places
(1) 84.9 Ton
Whether air conditioning is centralized / individual
number of AC plants with plant capacities, Type
(2) Split Package, Split Unitary
and window systems
Number of buildings in the complex and their individual
loads
Number of metering points, their connected load and total
connected load
Total contract demand and contract demand at individual
metering points
Two building
Two metering point, 121 Kw, 21
kVA
Contract Demand-
Installed DG capacities and HSD consumption: NIL
DG No.
Year
Capacity
(KVA)
Working Hours
1
HSD Consumption
Ltrs
...
2
3
4
Total Electricity Consumption per annum (2 years)
Meter No.
Year
Yearly Units
(Kwh)
Yearly Units (Kwh)
Meter 1
Meter 2
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Jan 2013- Dec 2013
224634
10338
Jan 2014- Dec 2014
221276
18506
MM/YYYY-MM/YYYY
Administrative body in-charge of overall controls with
contact details
Controlling Body for operation and maintenance with
contact details
Shri Nikhil Kumar
Dy. Director (T&D)
9650099346
Data for Building-2: R. K. Khanna complex buildings New Delhi
General Information
Building Name : DERC buildings
Building owned by : Delhi Lawn Tennis Association (DLTA)
Name and Designation of Nodal officer / person for Energy Audit : Col. A. K. Bhogal, General
purpose
Secretary, DLTA, New Delhi,
Contact Details of Nodal Officer: Col. A. K. Bhogal,
Phone No: 09711227004; 011-26176280
Email ID: [email protected]
Building Area Details
Block Total BuiltNo.
up area (Sq.
Mtr.)
1
2
3700
3300
Conditioned Nos. of floors
area (Sq.
Mtr.)
Conditioning
Nature of
status
Activity (Office /
(FAC/PAC/NAC) Shopping /
parking)
buildings
Office
Old
with
Ground+First
floor
S. Block G+3
Media G+2
Office
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
3
185
Tennis
G+1
Block
Office
Conditioning Status
FAC - Fully air conditioned, PAC-Partially air conditioned, NAC-Non air Conditioned
Centralized and Unitary units at
some places
(1) 195 Ton x 2 nos. Screw type
water cooled plants
(2) Split Package, Split Unitary
and window systems
Whether air conditioning is centralized / individual
number of AC plants with plant capacities, Type
Number of buildings in the complex and their individual
loads
Number of metering points, their connected load and total
connected load
Total contract demand and contract demand at individual
metering points
Three building (Old Block, New
Block, Tennis block)
Two metering point, 350 Kw,
1000 kW
Gross Contract Demand- 1350 kW
Installed DG capacities and HSD consumption: NIL
DG No.
Year
1
2012-13
2013-14
2012-13
2013-14
2012-13
2013-14
2
3
Capacity
(KVA)
500
Working Hours
500
500
HSD Consumption
Ltrs
1500
1500
1500
1500
1500
1500
4
Total Electricity Consumption per annum (2 years)
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Meter No.
Year
Yearly Units
(Kwh)
Yearly Units (Kwh)
Meter 1
Meter 2
Jan 2013- Dec 2013
977288
671092
Jan 2014- Dec 2014
1095353
688738
MM/YYYY-MM/YYYY
Administrative body in-charge of overall controls
with contact details
Col. A. K. Bhogal, General Secretary,
DLTA, New Delhi, 09711227004
Controlling Body for operation and maintenance
with contact details
Col. A. K. Bhogal, General Secretary,
DLTA, New Delhi, 09711227004
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Annexure B
22.0
Evaluation criteria for Technical Proposal
Technical Proposal Evaluation Criteria
Proposed
Approach
Approach to
carry out energy
audits/measurem
ents of
government
buildings
Approach to do
Baseline
Estimation
Approach to
Implementation
Maximum
Score
Clarity and completeness about preliminary
data collection methodology(Viz by
questionnaire or informal meet with site
personnel's)
Identification of sensitive administrative issues
related to govt buildings
2
Approach in preparation/mapping different
points for energy auditing
Identification of facilities to be addressed for
energy auditing
Measurement techniques proposed for the
building
Approach proposed in identifying energy
intensive areas in buildings
Approach in addressing O&M measures in
different operations
Other important parameters
Maximum Score (15)
List of measuring instruments that would be
used during measurement
Approach on measurement techniques( point
by point or by metering measurement)
Mentioning of various factors that affects
annual energy consumption pattern e
environmental, operational etc.
Reliability/comments about existing data and
statistical tools/models proposed for Baseline
estimation
Maximum Score (15)
Approach in identifying viable/implementable
options in buildings
Approach in engaging facility owners/top
management in designing implementation
options
Approach in identifying administrative
requirements for implementation of measures
2
2
1
1
2
2
3
15
2
3
5
5
15
3
2
2
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
Work
Plan/Staffi
ng
Action plan/schedule for implementation
Maximum Score (10)
Approach for M Approach in Identifying status of facility to
& V for govt
carry out M&V in govt buildings
buildings
Approach in identifying factors which can
affect true M&V
Approach for M&V plan in buildings
Approach in identifying needs /support which
can aid in M&V
Maximum Score (5)
Understanding of Ownership and operation of buildings
buildings/ site
Age/Construction of building
considerations
Current status of building in terms of major
energy consumption equipments( Viz. HVAC,
Lighting)
Maximum Score (5)
Proposed Approach Total Maximum Score
Qualification of Technical Graduate
Team Member
Technical Diploma
Other Graduate
Maximum Score (2)
Experience of
>=10 years of Experience in Energy Sector
Team Leader
>=7to <=9 years of Experience in Energy
Sector
>=3 to <=6 years of Experience in Energy
Sector
<2 years of Experience in Energy Sector
Maximum Score (3)
BEE
Certified Energy Auditor
Certification
Certified Energy Manager
Other
Relevant
Experience in
Energy Audit
Maximum Score (2)
>=5 Energy Audit Experience in Govt.
Buildings ( >Connected Load1000kw) 0r >=10
Energy Audit Experience in Private Buildings (
>Connected Load1000kw)
>=2 to <=4 Energy Audit Experience in Govt.
Buildings ( >Connected Load1000kw) or >=7
Energy Audit Experience in Private Buildings
3
10
1
1
2
1
5
2
1
2
5
50
2
1
0
2
3
2
1
0
3
2
1
2
2
3
2
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RfP for hiring of an ESCO for carrying out Performance enhancement of DERC building and R. K. Khanna Tennis
Complex Building, New Delhi
<2 Energy Audit Experience in Govt.
Buildings ( >Connected Load1000kw) or >=3
to <=6 Energy Audit Experience in Private
Buildings ( >Connected Load1000kw)
Maximum Score (3)
Work schedule Approach in engaging BEE/Building during
various key activities
Submission of progress reports/final
deliverable
Maximum Score (10)
Work Plan/ Staffing Total Maximum Score
Experience Experience of the Firm having done at least one performance
firm in
contracting for buildings gets complete marks (
of Firm
performance
It may be one completed or ongoing project )
contracting of
Firms having no experience in performance
buildings
contracting experience in buildings get no
marks
Maximum Score (10)
Experience in
Firm having done at least one M&V for
M&V of
buildings gets complete marks ( It may be one
Buildings and
completed or ongoing project ) or if
designing of
Organizations having M&V certified
M&V protocols professionals
The firms having no experience in M&V or no
team for M&V gets no marks
Maximum Score (10)
Experience of Firm Total Maximum Score
Risk/Mitig Risk /Mitigation Identifying risks/barriers in identifying energy
Plan for
auditing/implementation in govt buildings
ation Plan
auditing/impleme Mitigation plan to successfully
ntation in Govt. execute/implement the project
Buildings
Risk/ Mitigation Plan Total Maximum Score
Total Score of Technical Proposal
1
3
5
5
10
20
10
0
10
10
0
10
20
5
5
10
100
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