BUREAU OF INDIAN STANDARDS
(Southern Regional Office)
INVITING TENDER FOR DISPOSAL OF
STEEL SCRAP
Bureau of Indian Standards is Statutory Body functioning under the Ministry of
Consumer Affairs and Food & Public Distribution. Sealed tenders are being invited for
lifting of our steel scrap. Tender documents can be obtained from BUREAU OF
INDIAN STANDARDS SOUTHER REGIONAL OFFICE, C.I.T Campus, Fourth
Cross road, Taramani, Chennai – 600 113 on any working day except Saturday, Sunday
& Holidays ( Between 9.30 hrs – 1630 hrs ). Tender document can also be downloaded
from our website www.bis.org.in
Phone No.2254 1442, 2254 2519, 2254 1584, 2254 1216, 2254 1260
Fax: 044 2254 1087 , 044 2254 2158
website: www.bis.org.in
E-mail [email protected], [email protected]
Tender Document cost
:
NIL
Earnest Money Deposit:
:
Rs.100000/- (Rupees One lakh only)
(Payment only through DD or NEFT )
Issuing of Tender Document
:
18.03.2015. ( Between 9.30 Hrs – 1630 hrs )
Last Date for issue of Tender
:
09.04.2015
(15.00 hrs)
Last Date for submission of Tender :
10.04.2015
( 15.00 hrs)
Date and time of opening of Tender : 10.04.2015 ( 15.30 hrs)
The Bureau reserves the right to accept / reject any Tender(s) Without assigning any
reason whatsoever:
DEPUTY DIRECTOR
(ADMINISTRATION & FINANCE)
Our Ref :SRO/Admn/Steel.
Dt: 16.03.2015.
TENDER NOTICE
FOR DISPOSAL OF STEEL SCRAP
1. Competitive offers in sealed covers superscribed with the statement “Bids for Disposal of
Steel Scrap.” are invited from interested parties for disposal on “AS IS WHERE IS” basis
with the condition that before lifting the material, the bidder should cut the HSD bars
into pieces of half metre by any suitable method at the site itself, in the presence of BIS
officials. The arrangement of cutting and cost of cutting shall be borne by the bidder.
2. The Tender Notice containing detailed terms and conditions are also available on our
website www.bis.org.in and CPP Portal www.eprocure.gov.in Interested parties can
download the Tender Document and submit their offer. The terms and conditions of the
tender is brought out at Annexure-B
3. The scrap material can be inspected at M/s Jerry Poly Plast, D-10 (B) SIDCO
Industrial Estate, Kappalur, Madurai, 625 008 between 10:00 hrs to 16:30 hrs up to
08.04.2015 on any day (Except Saturdays, Sundays and Holidays). Any clarification, if
required, may be obtained from Deputy Director (Administration & Finance ), Bureau
of Indian Standards, (BIS) Southern Regional Office (SRO) Chennai, on his contact
number 94454 37310. The Steel scrap are 8mm, 10mm, 12mm and 20mm dia HSD bars of
length 6.00 metres (approximately). The total weight of the scrap steel is around 175.00
Metric Ton.
4. You are accordingly requested to quote your highest rates per metric ton basis for lifting the
HSD Steel Bar Scrap cut in the presence of BIS Official(s). The proposal should be
submitted in the Proforma enclosed at Annexure-A, C and D respectively. Filled in
Annexure- A, C and D should be forwarded in sealed envelope “super scribed with the
statement “Bids for Disposal of Steel Scrap”. The sealed cover should be addressed to the
Deputy Director (Administration & Finance ), Bureau of Indian Standards, (BIS)
Southern Regional Office (SRO), IV Cross Road, CIT Campus, Taramani Post,
Chennai 600 113 and should reach on or before 15.00 hrs of 10 April 2015 The
‘Declaration Form” at Annexure-A forming part of the inquiry should be signed and
submitted along with the offer in token of acceptance of terms and conditions of the Tender.
The bid would be opened on the same day at 15.30 hrs.( 10 April 2015 ) The bidders may
depute their personnel for the bid opening event, if they so desire.
5. The offer shall accompany an Earnest Money Deposit (EMD) of Rs. 100000.00 (Rupees
One lakhs only). The EMD should be submitted in the form of Demand Draft drawn in favor
of Bureau of Indian Standards payable at Chennai or through ECS. (A/c Details: Bureau of
Indian Standards, A/c No 3063667866, Central Bank of India, Adyar Branch Chennai,
IFS Code: CBIN0281293 ) Tenders without EMD will be summarily rejected. No other
modes of payments is accepted.
6. BIS reserves the right to accept/reject any/all offer(s) without assigning any reason
whatsoever.
Deputy Director (Administration & Finance)
Annexure- A
DECLARATION
I/We have read the Terms & Conditions to Bidders and accepted the same. I/We have made my
/our offer keeping in view of all these conditions forming part of the tender inquiry.
I/We have remitted an EMD of Rs. 100000/- (Rupees One lakh only)
(i) Vide DD No. ________ dated ___________
drawn on ______________________________Bank, _______________________ Branch.
(ii) ECS as per detail given below
Date of Transaction :
UTR No :
(Note : strike off which is not applicable)
A copy of the Tender Document with each page duly signed (by the signatory signing this
Declaration and the Bid Proforma) is enclosed.
PAN No. of the Bidder:
(Mandatory)
Mobile No. :
Telephone No.:
Place:
Date:
Signature, Name and Address of the
Bidder with Seal
Annexure- B
TERMS AND CONDITIONS
1. The sale shall be on “AS IS WHERE IS” basis with the condition that before lifting the
material, the bidder should cut the HSD bars into pieces of half metre by any suitable
method at the site itself, in the presence of BIS officials. The arrangement of cutting and cost
of cutting shall be borne by the bidder
2. The scrap materials shall be picked from the following location/area:M/s Jerry Poly Plast,
D-10 (B) SIDCO Industrial Estate,
Kappalur,
Madurai- 625 008
3. Quotation is to be submitted in sealed cover and should be submitted within the last date and
time specified in the tender document.
4. The bid value should be quoted as single lot only and no bifurcations should be made and it
should be quoted in figures and words in the Price Format at Annexure-D, forming part of
the Tender Inquiry.
5. Tenders shall be accompanied by the EMD of Rs.100000/- (Rupees One lakh only) in the
form of Demand Draft drawn in favour of Bureau of Indian Standards payable at Chennai.
Under no circumstance, amounts that are due or likely to be due from BIS will be adjusted
against the EMD. No mode of payment other than the above will be accepted. EMD amount
will not carry any interest. Tenders without EMD will be summarily rejected.
6. The successful Bidder shall be required to deposit within a week of awarding contract a sum
of Rs.200000/-(Rs Two lakhs only) as Caution Deposit for performance/obligation arising
out of the contract. Failure to deposit the Caution Deposit by the due date will lead to
cancellation of the contract and forfeiture of the EMD. Caution Deposit amount will not be
adjusted with the earlier deposited EMD amount.
7. The tender shall be valid for acceptance for a period of 120 days from the date of opening
the bids or date of awarding the contract whichever is earlier. In case of withdrawal of tender
within this period, the EMD remitted by the bidder will be forfeited.
8. The tender shall be written legibly and free from erasing and over-writing. Corrections, if
any, should be duly countersigned by the authorized signatory. Rates should be written both
in words and in figures. In case of difference in the rates indicated in figures and words, the
rates indicated in words would be treated as valid
9. The bidders are required to indicate their PAN Number in their offer since it has been made
mandatory by I.T. Department.
10. All labour, tools and equipment for cutting/removing/loading etc the scrap from the abovementioned site shall be organized by the bidder at their own cost. The personnel employed
for shifting the items shall strictly obey the safety rules in-force and BIS will not be
responsible for breach of any rules by the personnel of the bidder in any way whatsoever.
The job shall be done without damaging the premises/ roads/ drains/ etc. in the compound.
In case of any damage to the property and / or the premises, the cost of repair/replacement
shall be borne by the bidder.
11. The contract shall be governed by the Indian Contract Act, 1872 and subsequent revisions/
amendments thereto. All payments due from the bidder under the contract shall be made in
Indian currency.
12. The Tender Notice and connected all Annexures shall form part of the contract.
13. The scrap items to be sold can be inspected on any working day as per schedule given in the
Tender Notice.
14. The successful bidder would be awarded the contract for removal/lifting the Steel Scrap and
shall remit the sale amount on accepted rate of the scrap item before taking delivery of the
same from BIS kept at above-mentioned address. The successful bidder shall pay the sale
amount in advance in the manner prescribed below.
a. The successful bidder shall lift the entire scrap material within a maximum period of
60 days from the date of award of contract.
b. The successful bidder shall pay the sale amount in maximum of five installments and
each installment shall not be less than (Eighteen) 18 % of the sale amount.
c. The successful bidder shall be allowed to lift the quantity of scrap material
equivalent to the installment amount paid.
d. The successful bidder shall pay first installment within the period of 12 days (Twelve
days) from the date of award of contract. The installment(s) amount shall not be
adjusted with EMD amount.
e. The Caution deposit shall be adjusted with the final installment of payment only.
f. The successful bidder shall be required to submit (i) the schedule of payments (ii)
schedule of lifting the material.
g. The payment schedule and lifting of material schedule submitted by the successful
bidder shall be strictly adhered.
h. If the successful bidder does not lift the entire scrap materials within the stipulated
period of sixty days (60 days) from the date of award of contract; the awarded
contract shall be cancelled and the EMD and caution deposit amount shall be
forfeited and the disposal contract shall be awarded to next highest bidder for the
remaining left-out material at the site.
15. All statutory payments, like minimum wages prescribed, compensation in case of accident
or loss, etc., to the workers employed by the bidder for the removal of the items shall be
borne by the bidder.
16. The sale is subject to all terms and conditions prescribed in the tender document and
resultant sale order.
17. Any clarification, if required, may be obtained from Deputy Director (Administration &
Finance ), Bureau of Indian Standards, (BIS) Southern Regional Office (SRO) Chennai, on
his contact number 94454 37310.
18. BIS reserves the right to cancel this sale at any time without assigning any reason before
issue of the sale order. BIDDERS are not entitled to claim any damage or compensation in
case of such cancellation.
19. The tender is issued subject to the jurisdiction of the local courts at Chennai only. All
disputes arising out of the tender notice and resultant sale order shall have the jurisdiction of
the competent Court at Chennai only.
20. The scrap material will be weighed in the presence of the representative of the BIS for
which necessary arrangement shall be made by the bidder at their cost.
21. The rate quoted by the Bidder shall be final and no change in the same shall be allowed
under any circumstances during the validity of the contract.
22. EMDs submitted by unsuccessful bidders will be refunded after release of order to
successful bidder. The EMD of successful bidder will be refunded after satisfactory
completion of awarded disposal work and it will not be adjusted with the bid value.
23. TCS shall be collected from the successful bidder at the prevailing rate and form ‘C’ & ‘D’
shall not be provided to this effect.
24. The bid value shall be quoted as per Metric Ton basis. However, the total amount shall be
calculated on the basis of the actual weight of the scrap. In case of any difference, the same
would be refunded by BIS or deducted from the EMD / Caution Deposit as the case may be.
25. Tenders submitted without fulfilling the above Term & Conditions and in contravention to
the Tender Notice are liable to be rejected summarily.
Annexure—C
Bidder Details (Mandatory)
1. Name of the Company/Firm/Individual
:
Address & Tel.No.
E-mail ID
2. Date of commencement of Business
:
3. Status of the organization
( i.e. whether proprietorship, partnership,
Pvt. Ltd.,etc.)
4. Name of the CEO/Proprietor with
Contact number
:
5. CST No., if any
Service Tax no. If any
:
6. PAN No. of the Organization
(Furnish photocopies of relevant documents)
7. Details of EMD (for Rs.100000/-)
(i) (enclosed DD)
:
DD No.------------------dated----------
drawn on ----------- Bank in favour of BureauIS, payable At Chennai.
(ii) Through ECS (as per detail given below)
Date of Transaction:
UTR. No.
Declaration: It is certified that the information furnished above is correct to the best of my/our
knowledge & belief. I/We have gone through the Terms and Conditions stipulated in Annexure-B
and confirm to abide by the same. We have seen the scrap material to be lifted from the located site.
A copy of the Terms and Conditions with its all pages signed, in token of acceptance of the same is
enclosed.
Signature
Place… … … …
Name
Date… … … … .
Designation
Annexure- D
Proforma for Bid Value
1.
Name of the Company/Firm/Individual
2.
Address & Tel. No.
E mail ID
3
PAN No
( Bidder without PAN No will be rejected)
Rates offered for per metric ton of scrap.
Rs in Figure
Rs In Words
Note:
a. BIS reserves the right to accept or reject any offer without assigning any reasons
whatsoever.
b. BIS reserves the right to cancel this tender in case no satisfactory proposal is received.
It is certified that the information furnished above is correct to the best of our knowledge &
belief.
Place-----------Date… … … …
Signature… … … … … .
Name… … … … … … ..
Seal of the Organisation
Designation… … … … ..