1. family and parenting
2. adoption

EXECUTIVE SESSION - 6:30 p.m.
A. Real Estate Negotiations
B. Pending Litigation
AGENDA
REGULAR MEETING OF THE BOARD OF DIRECTORS
MAY 5, 2015 – 7:00 P.M.
LINCOLN CENTER HEARING ROOM
ONE MEETING AGENDA
1.
2.
3.
4.
5.
6.
7.
8.
MEETING CALLED TO ORDER.
AWARDS AND PRESENTATIONS.
A. Proclamation for Women’s Lung Health Week (May 11 – May 15, 2015)
B. Proclamation for Municipal Clerks Week (May 3 – May 9, 2015)
C. Citation honoring MARC, Inc.
OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE
HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF
DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting)
ADOPTION OF MINUTES OF PREVIOUS MEETING.
A. Minutes, April 7, 2015 – Special Meeting
B. Actions, April 7, 2015 – Regular Meeting
C. Minutes, April 7, 2015 – Regular Meeting
D. Actions, April 14, 2015 – Budget Adoption
E. Minutes, April 14, 2015 – Budget Adoption
F. Minutes, April 28, 2015 – Policy Briefing Meeting
COMMUNICATIONS.
REPORTS.
A. Manager’s Report.
1. CDBG: Review of General Manager’s Recommended Action Plan.
2. Presentation by Library Advisory Committee/New Library Concept Feasibility.
B. Other Reports.
PRESENTATION OF BID WAIVER REQUESTS.
A. Surplus radio equipment to Eighth Utilities District ($13,000).
PUBLIC HEARINGS (formally advertised).
* A. Appropriation to Special Projects as follows:
1. Public Safety – East Central Narcotics Task Force (FY 14/15) ........................ $8,500
to cover all off-site operating expenses and ECN equipment costs to be
financed by the annual contribution from Vernon.
2. Office of Neighborhoods and Families ................................................................. $500
for the Spruce Street Community Garden to be financed by a donation from
Life Song Church which is gratefully acknowledged and accepted.
* B. Appropriations to Education Special Projects as follows:
1. Manchester Head Start (FY 15/16) ................................................................ $813,097
for operation of Head Start program to be financed by a federal
grant for Enfield Head Start.
2. Manchester Head Start (FY 15/16) .................................................................. $11,137
for Training and Technical Assistance to be financed by a federal grant
for Enfield Head Start.
3. Manchester Head Start (period FY 15/16) .................................................. $1,169,102
for operation of Head Start program to be financed by a federal grant.
4. Manchester Head Start (FY15/16) ................................................................... $15,312
for Training and Technical Assistance to be financed by a federal grant.
Board of Directors
Agenda
*
*
*
*
*
*
9.
10.
11.
May 5, 2015
Page 2
C. Appropriation to Fire Reserve
1. Fire Marshal’s Equipment Fund ........................................................................ $2,500
to be funded by a grant from FM Global Foundation for purchase of
computer tablets and software to assist in fire investigations and inspections.
D. Appropriation to Public Works ............................................................................ $100,000
to be funded by General Fund Police operating surplus, for winter 2014/15
expenses.
E. Appropriation to General Fund Reserve ................................................................ $70,000
to be funded by transfer from unallocated reserves, for sidewalk snow removal.
F. Approval of program proposals submitted by community agencies and Town departments
desiring to participate in the 2015 Connecticut Neighborhood Assistance Act program.
G. Appropriation to Alexander and Alice C. Jarvis Book Fund ................................. $85,000
for the purchase of books to be financed by Jarvis Fund Balance.
H. Appropriation to Newton Taggart Library Trust Fund… .............................. ……$85,000
for the purchase of children’s books to be financed by Newton Taggart
Trust Fund Balance.
CONSENT CALENDAR.
ACTION ON ITEMS OF PUBLIC HEARING.
UNFINISHED BUSINESS.
A. Appointments to Boards and Commissions which have members with terms expiring in
November 2014:
Board/Commission
Name
Term Expiring
Board of Assessment Appeals
Alternate member:
Egils Vigants, 28 Reed Rd (U)
November 2017
Housing and Fair Rent Commission
- Nonprofit Agency Member
Property Maintenance Code
Board of Appeals
Annette Carr, 67 Cambridge St
November 2017
Steven Edwards, 329 Kennedy Rd (U)
November 2017
B. Appointment of a member to the Arts Commission (Manchester Community College
Rep.) with a term expiring November 2015 to fill the vacancy left by Sandra Palmer.
C. Appointment of a member to the Advisory Board of Health with a term expiring November
2015, to fill the vacancy left by Dr. H. John Malone (R), deceased.
D. Appointment of a member to the Cheney Brothers National Historic District Commission
with a term expiring November 2015, to fill the vacancy left by Dr. H. John Malone (R),
deceased.
E. Appointment of a member to the Building Committee with a term expiring November
2016 to fill the vacancy left by Amy Watson (D).
F. Appointment of a member to the Ethics Commission with a term expiring November
2017 to fill the vacancy left by Jack Peak (R).
G. Appointment of a member to the Redevelopment Agency with a term expiring November
2015 to fill the vacancy left by Marlene Walsh (D).
12.
NEW BUSINESS.
* A. Appropriation to Special Projects (under $500) as follows:
1. Police Donations Revenue Account - Manchester Police Explorer Post ................ $15
to be funded by dues.
2. Manchester Animal Control ....................................................................................... $5
to be financed by a donation which is gratefully acknowledged and accepted.
* B. Resolution authorizing Scott Shanley as General Manager to sign the Master Municipal
Agreement for Rights of Way Projects with the State of Connecticut Department of
Transportation.
Board of Directors
Agenda
May 5, 2015
Page 3
*
C. Resolution authorizing Scott Shanley as General Manager to sign the Master
State/Municipality Agreement for the Readjustment, Relocation and/or Removal of
Municipal Facilities on Highway Projects with the State of Connecticut Department of
Transportation.
* D. Acceptance of resignation of Yolanda Castillo (D) from the Library Advisory Board with
a term expiring November 2015.
* E. Approval of full and final settlement of the workers compensation claim of Philip Hence
for the amount of $24,900.
* F. Approval of full and final settlement of workers compensation claim of Gerald Hollis in the
amount of $140,000 plus the cost of an annuity to provide health insurance.
G. Authorize MACC utilization of building at 466 Main Street absent an overnight shelter
operation.
H. Appointment of a member to the Library Advisory Board with a term expiring November
2015 to fill the vacancy left by Yolanda Castillo (D).
I. Discussion Nathan Hale concept public meeting (May 13).
J. Approval of a resolution authorizing the General Manager to execute contracts and other
documents related to the award of Department of Public Health Drinking Water State
Revolving Fund grants in the amount of $1,230,000 for the following purposes:
1. Infrastructure Improvements – Replacement of water mains in the Thompson Road,
South Adams Street area - $650,000
2. Globe Hollow Water Treatment Plant (GHWTP) Fuel Tank Replacement - $180,000
3. New State Road Chlorine Conversion - $120,000
4. GHWTP Effluent Pump #3 Replacement - $45,000
5. GHWTP Security Improvement - $130,000
6. GHWTP Siphon Replacement - $80,000
7. GHWTP Particle Counters - $25,000
13.
COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR
FUTURE AGENDA OR OF GENERAL CONCERN.
14.
ADJOURNMENT.
CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a
Director are approved under item #9 of this Agenda.
4.A
TOWN OF MANCHESTER, CONNECTICUT
BOARD OF DIRECTORS
SPECIAL MEETING
Tuesday, April 7, 2015
6:00 p.m.
Hearing Room, Lincoln Center
494 Main Street
BOARD OF DIRECTORS PRESENT: Mayor Moran, Deputy Mayor Devanney, Secretary
Kissmann, Directors Eckbreth, Galligan, Gates, Greene, Hackett, and O’Neill
STAFF PRESENT: General Manager Scott Shanley, Dede Moore, and Brian Wolverton.
ALSO PRESENT: Matthew Geary, Superintendent, Board of Education; Pat Brooks, Assistant
to the Superintendent, Finance and Management; Shelley Matfess, Assistant Superintendent,
Pupil and Personnel Services; Amy Radikas, Assistant Superintendent for Curriculum and
Instruction; Christopher Pattacini, Chairman, Board of Education; Mary Jane Pazda, Board of
Education Member; and Stephanie Knybel, Board of Education Member.
The meeting was called to order at 6:00 p.m.
AGENDA
1.
Follow-up Budget Workshop
The meeting was adjourned at 7:07 p.m.
APPROVED:
ATTEST:
____________________________________
Secretary, Manchester Board of Directors
4.B
ACTIONS
REGULAR MEETING OF THE BOARD OF DIRECTORS
APRIL 7, 2015 – 7:00 P.M.
LINCOLN CENTER HEARING ROOM
ONE MEETING AGENDA
PRESENT:
Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors O’Neill,
Gates, Hackett, Eckbreth, Greene and Galligan
ALSO:
General Manager Shanley and Town Attorney Barry
1.
MEETING CALLED TO ORDER.
The meeting was called to order at 7:07 p.m. All in attendance participated in the Pledge of
Allegiance to the Flag, led by Mayor Moran.
#094-15
ADOPTED – Motion to suspend the rules and address item 12.H, Discussion: Board
members to provide thoughts on annual budget, at this time.
Devanney/Eckbreth
4.
#095-15
#096-15
#097-15
#098-15
#099-15
#100-15
#101-15
#102-15
#103-15
#104-15
ADOPTION OF MINUTES OF PREVIOUS MEETING.
A. ADOPTED – Minutes, March 3, 2015 – Special Meeting
B. ADOPTED - Actions, March 3, 2015 – Regular Meeting
C. ADOPTED - Minutes, March 3, 2015 – Regular Meeting
D. ADOPTED - Minutes, March 4, 2015 – Special Meeting, Budget Workshop #1
E. ADOPTED - Minutes, March 12, 2015 – Special Meeting, Budget Workshop #2
F. ADOPTED - Minutes, March 18, 2015 – Special Meeting, Budget Workshop #3
G. ADOPTED - Minutes, March 18, 2015 – Public Hearing on the Budget
H. ADOPTED - Minutes, March 19, 2015 – Special Meeting, Budget Workshop #4
I. ADOPTED - Minutes, March 24, 2015 – Policy Briefing Meeting
J. ADOPTED - Minutes, March 25, 2015 – Special Meeting, Budget Workshop #5
O’Neill/Galligan
6.
#105-15
#106-15
Nine Voted in Favor
REPORTS.
A. Manager’s Report.
1. APPROVED - Approval of Golf Course Lease Oversight Committee/Greens Fees
Recommendation.
O’Neill/Galligan
9.
Nine Voted in Favor
Nine Voted in Favor
ADOPTED - CONSENT CALENDAR (with Items 8.G, 8.H, and 8.I added)
8A.
Appropriation to Special Projects as follows:
1. Federal Asset Forfeiture Account .................................................................... $28,140
for continuing narcotics investigations, equipment, and/or training to be
financed by proceeds from narcotics investigations.
Board of Directors
Actions
April 7, 2015
Page 2 of 4
2. Office of Neighborhood and Families ................................................................. $1,770
for Spruce Street Community Garden ($50) to be funded by a donation
which is gratefully acknowledged and accepted and funds from the Youth
Commission Mini-Grant Program to support Summer Entrepreneurial
Camp ($1,000) and Young Writers and Illustrators for Literacy ($720).
#108-15
3. State Asset Forfeiture Account ............................................................................. $588
for continuing narcotics investigations, equipment, and/or training to be
financed by proceeds from narcotics investigations.
#109‐15 4. Downtown Parking Improvements & Pedestrian Enhancements .................. $750,000
to be funded by an Urban Act Grant from the Department of Economic
and Community Development.
8B. Appropriations to Education Special Projects as follows:
#110-15
1. Hartford Foundation for Public Giving Grant Number 20141773 (FY 14/15) ..... $713,520
to strengthen work in the area of family and community engagement.
#111-15
2. Nellie Mae Education Foundation, Inc. Grant (FY 14-16) ............................ $275,000
to support activities that will boost the achievement of all students while
having the potential to dramatically reduce gaps in achievement.
#112-15
3. Increase to Manchester Head Start State Day Care Program (FY14/15)......... $80,000
to be financed by parent fees and State day care payments, bringing
the total appropriation to $690,000.
#113-15
4. Increase to Washington Media Arts Magnet School After School Program ... $60,000
to be financed by parent fees, bringing the total FY 14/15 appropriation to
$491,800.
#114-15 8C.
Appropriation to Fire Reserve/Capital Outlay (CERT Team) ............................... $500
to be funded by a donation from Cruisin’ on Main which is gratefully
acknowledged and accepted.
8D.
Appropriations to General Fund:
#115-15
1. Public Safety – Police ...................................................................................... $37,500
for reimbursement of overtime expenses related to the Federal Highway
Safety Distracted Driving High Visibility Enforcement Program for the
period April 1, 2015 through September 30, 2015 to be financed by a
grant from the State of Connecticut.
#116-15 8E.
Appropriation from Designated Fund Balance to pay retroactive salaries to
Paraeducators and Tutors under the contract settlement................................ $348,770
#117-15 8F.
Appropriation to Public Works 2013 Bonds – Road ..................................... $186,500
for public improvements along New State Road in the vicinity of 325 New
State Road to be paid for by Evergreen Crossing, LLC.
#118-15 8G.
Approval of an amendment to the Code of Ordinances, Chapter 307, Vehicles
and Traffic, Section 307-7, to increase the penalties for overtime parking violations
and same zone parking violations.
#119‐15 8H.
Authorization to acquire an easement of approximately 654 square feet on property
known as 24 Oak Street, owned by Victor Santos. The easement is to be used for
sidewalk purposes in connection with the Downtown Manchester Special Services
District Parking Lot Improvements Project, Phase I. The appraised value of the
easement is $2,975 and is to be acquired through a negotiated acquisition with the
property owner or by eminent domain if negotiations are unsuccessful.
#120‐15 8I.
Authorization to acquire an easement of approximately 500 square feet on property
known as 262 Spencer Street, owned by Myron L. Kaufman and Harold Basser.
The easement is to be used for sidewalk purposes in connection with the Spencer Street
and Hillstown Road Roadway and Pedestrian Improvements Project. The appraised
#107-15
Board of Directors
Actions
#121-15
#122-15
#123-15
#124-15
#125-15
#126-15
April 7, 2015
Page 3 of 4
value of the easement is $2,000 and is to be acquired through a negotiated acquisition
with the property owners or by eminent domain if negotiations are unsuccessful. 12A. Appropriation to Special Projects (under $500) as follows:
1. Police Donations Revenue Account - Manchester Police Explorer Post .............. $320
to be funded by dues ($115) and donations ($205) which are gratefully
acknowledged and accepted.
2. Police Donations Revenue Account..... ...................................................................$25
to be funded by a donation for a child safety seat installation which is
gratefully acknowledged and accepted.
12B. Acceptance of resignation of Amy Watson (D) from the Building Committee with
a term expiring November 2016.
12C.
Acceptance of resignation of Jack Peak (R) from the Ethics Commission with a term
expiring November 2017.
12D. Acceptance of Longview Drive and public improvement conveyances in the
Manchester West subdivision.
12J.
Acceptance of resignation of Marlene Walsh (D) from the Redevelopment Agency
with a term expiring November 2015.
O’Neill/Galligan
11.
Nine Voted in Favor
UNFINISHED BUSINESS.
A. Appointments to Boards and Commissions which have members with terms expiring in
November 2014*T represents appointments that were tabled; *R Represents reappointments; *A represents newly appointed
members to the Boards and Commissions:
Board of Assessment Appeals
Alternate member:
#127-15
Devanney/Eckbreth
Housing and Fair Rent Commission
- Nonprofit Agency Member
#128-15
T - Egils Vigants, 28 Reed Rd (U)
Nine Voted in Favor
T - Annette Carr, 67 Cambridge St
Devanney/Greene
Property Maintenance Code
Board of Appeals
November 2017
November 2017
Nine Voted in Favor
T - Steven Edwards, 329 Kennedy Rd (U)
November 2017
#129-15
Devanney/Galligan
#130-15
B. TABLED - Appointment of a member to the Arts Commission (Manchester Community
College Rep.) with a term expiring November 2015 to fill the vacancy left by Sandra
Palmer.
Gates/O’Neill
#131-15
Nine Voted in Favor
C. TABLED - Appointment of a member to the Advisory Board of Health with a term
expiring November 2015, to fill the vacancy left by Dr. H. John Malone (R), deceased.
Devanney/Galligan
#132-15
Nine Voted in Favor
Nine Voted in Favor
D. TABLED - Appointment of a member to the Cheney Brothers National Historic
District Commission . with a term expiring November 2015, to fill the vacancy left by
Dr. H. John Malone (R), deceased.
Board of Directors
Actions
April 7, 2015
Page 4 of 4
Devanney/Galligan
12.
#133-15
Nine Voted in Favor
NEW BUSINESS
E. TABLED - Appointment of a member to the Building Committee with a term expiring
November 2016 to fill the vacancy left by Amy Watson (D).
Gates/Eckbreth
#134-15
Nine Voted in Favor
F. TABLED - Appointment of a member to the Ethics Commission with a term expiring
November 2017 to fill the vacancy left by Jack Peak (R).
Devanney/Eckbreth
#135-15
Nine Voted in Favor
I. ADOPTED - Approval of 2015 Downtown Art and Culture mini grants.
O’Neill/Gates
#136-15
Nine Voted in Favor
K. TABLED - Appointment of a member to the Redevelopment Agency with a term expiring
November 2015 to fill the vacancy left by Marlene Walsh (D).
Gates/Galligan
Nine Voted in Favor
14.
ADJOURNMENT.
The meeting was adjourned until the May 5, 2015 Regular Meeting of the Board of
Directors at 7:00 p.m. in the Lincoln Center Hearing Room.
#137-15
Galligan/Devanney
Nine Voted in Favor
Adjournment: 9:27 p.m.
cm
APPROVED:
ATTEST:
____________________________________
Secretary, Manchester Board of Directors
4.C
MINUTES
REGULAR MEETING OF THE BOARD OF DIRECTORS
APRIL 7, 2015 – 7:00 P.M.
LINCOLN CENTER HEARING ROOM
ONE MEETING AGENDA
PRESENT:
Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors O’Neill,
Gates, Hackett, Eckbreth, Greene and Galligan
ALSO:
General Manager Shanley and Town Attorney Barry
1.
MEETING CALLED TO ORDER.
The meeting was called to order at 7:07 p.m. All in attendance participated in the Pledge of
Allegiance to the Flag, led by Mayor Moran.
2.
AWARDS AND PRESENTATIONS
Mayor Moran presented a proclamation to Maryann Cherniak-Lexius, Director of Health,
recognizing April 6 thru April 12, 2015 as National Public Health Week. Ms. Cherniak-Lexius
thanked the Board of Directors, the Mayor, and the General Manager and stated that today,
April 7th, is World Health Day. She went on to explain various wellness programs the Town of
Manchester offers to its residents.
John Garapollo, of the Manchester Lions Club, presented two trophies to Deputy Mayor
Devanney and Town Clerk Joseph Camposeo, as well as Chief Montminy and Chief Billings
from the Lions Club bowling tournament to benefit Fidelco Guide Dog Foundation. Mr.
Garapollo stated what wonderful work Fidelco does in the community and how it benefits so
many citizens. He also mentioned the wonderful work the Lions Club does in the town. He
congratulated both teams on their wins and said the trophies will be displayed for at least a
year in the Town.
ADOPTED – Motion to suspend the rules and address item 12.H, Discussion: Board
members to provide thoughts on annual budget, at this time.
Deputy Mayor Devanney/ Director Eckbreth
12H.
Nine Voted in Favor
Discussion: Board members to provide thoughts on annual budget.
Mayor Moran explained that the Board of Directors has been asked by several members of
the community that this discussion take place before next Tuesday’s vote on the budget. This
is an opportunity for Board Members to share their thoughts on the recommended budget.
Director Gates believes the Board of Education budget request is fair and is impressed with
their presentation, as well as transparency, and is planning to support it in full. He stated that
he would not support the money being put into Case Mountain Cabin at this time. He felt the
money would be better spent on the next phase of the proposed athletic facility that has been
discussed. There is tremendous support from the community on this facility.
Board of Directors
Minutes
April 7, 2015
Page 2 of 15
Director Eckbreth stated she is in support of the Board of Education curriculum changes, but
stills sees some possible cost reductions in other items. The Board needs to look at sports
level funding; if the money is not in the budget, it can’t happen. There is a need for a field
house that can be multi-purpose, such as accommodating graduation, track team practice, and
hockey team practice just to name a few. Any sports would benefit from having a facility such
as the proposed field house. Some plans were proposed that specified the location of the field
house on the school property, however this location seemed cramped. There could be major
economic benefits from having the field house centrally located within the town, as well as
managed by the town. With the funding that was allocated to Case Mountain Cabin, there is a
window where we can put the money towards the field house, which is a bigger priority and
addresses more needs in our community. There is a need to address repairs and modifications
due to safety issues at the Case Mountain Cabin for which part of the allocated money can be
used, as well as demolishing another structure on that site which had been talked about before.
Now is the time to explore various options with regard to the proposed field house. As far as
the budget this year, there may be marginal cuts made, but nothing significant. The staff has
been doing a wonderful job in containing costs. The town is in good condition to move
forward with smaller projects and a fair budget.
Deputy Mayor Devanney stated that many residents are upset that the budget is increasing;
however, it is a modest increase. He thanked the General Manager for keeping the taxpayers in
mind. Every line item is being looked at by the Board. He agrees that spending a large
amount of money on the Case Mountain Cabin at this point is not a good idea; however,
something has to be done to address the safety issues that exist there. He reminded the
residents that Board members can be contacted either via phone or email to hear their thoughts
on the budget. The Board of Education did a good job with its budget, and there will be no
cuts to the Board of Education Budget. A discussion will resume on the requested increase to
the Board of Education budget. The town holds much potential and the proposed field house
will be discussed in more detail by the Board of Directors in the future.
Director O’Neill stated this is a “hold no harm” budget. It is a bare minimum budget and she
appreciates the efforts from the General Manager, as well as the town staff, and the effort to
keep the enterprise funds solvent so as to not have any sharp increases in the future. For
instance, with the Water and Sewer Department, plans were in place to handle the entire
infrastructure so that increases would be steady at approximately 3%. Keeping a plan and
following that plan keeps our tax increases to a minimum. With regard to the Case Mountain
Cabin, a field trip for the Board of Directors to look at the issues would be advisable so we can
see what steps need to be taken. There are other priorities at hand, such as the field house,
which is something that probably should be handled next year. Robertson School would be a
good consideration for a field house location as Charter Oak Park has an issue with limited
parking.
Director Hackett appreciates this agenda item and thought it was important that Board
members get a chance to discuss their views on the budget. She supports the field house idea
and feels it will provide a great resource for our student athletes and the community at large. It
has many economic benefits to Manchester businesses. She supports the idea of a field trip to
the Case Mountain Cabin to ensure the right decision is made. Perhaps private donations can
be raised to assist with shoring up or rehab of the structure. There is much in the budget that is
being accomplished with zero impact, such as the realignment of the Department of Leisure
Board of Directors
Minutes
April 7, 2015
Page 3 of 15
and Families. The Board needs to explore the list of priority projects facing the town. They
commended the work the General Manager and his staff did on the budget in sharing both
current needs and future needs.
Mayor Moran reminded the public of the process the Board goes through from the initial
presentation of the budget by the General Manager and all the budget workshops. There’s a lot
of information they take in from not only the General Manager, but from Department Heads as
well. The Board asks many questions at those meetings and there are many follow-up
questions after the meetings. This discussion was added to tonight’s agenda so the public can
hear the discussion and provide feedback. The Board is being more transparent than ever. He
urged the public to please contact any of the Board members via email or phone (contact
information available on the web site).
Mayor Moran went on to say that the public has been loud and clear regarding the Case
Mountain Cabin. The Board understands the concerns and agrees that not too money should be
invested until a solid plan is in place. Being an Athletic Director at a college, he believes the
field house is a wonderful idea; however, we are early in the discussion. He would like to take
some of the money set aside for the Case Mountain Cabin and put it towards the planning
stages of the potential field house and accomplish this before another community close by does
this as well. As far as the budget itself, it is a very modest increase of 1.99%, with the Board
of Education being at 2.48%, also modest. Both caucuses agree on most issues, and there is a
tremendous amount of respect between them and their ability to work together.
3.
OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE
HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF
DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting)
Gloria Wayland, 73 New Bolton Road, stated that in June of 2014, she was going down East
Middle Turnpike near Walker Street and ripped a hole in her tire. She put a claim into the
town and got no answers in six months. No one will tell her who’s responsible – the contractor
or the Town, and she’s frustrated with the run-around she appears to be getting. General
Manager Shanley told her to call his office.
Don Palmer, 97 Overlook Drive, said there needs to be more cooperation between the Board
of Directors, the Board of Education, and Planning and Zoning. He stated the need for a
consistent set of goals and priorities to save money. On one hand, the Town is trying to
preserve Case Mountain Cabin for $250,000. On the other hand, the Town wants to fix
Washington School. The Town closed Nathan Hale School due to the cost of a new boiler and
still operates programs in that school with no idea what to do with it, although there have been
talks of making it a community center or apartments. Either way, the Town still has to fix the
boiler. Now the town is creating the Cheney/Bennet Academy and spending more money on
that than what it would have cost to fix Nathan Hale, and keep classroom sizes small and
maintain the neighborhood school. It doesn’t make sense to him to save money by closing a
school and to spend money by opening a school. Mr. Palmer stated the Planning and Zoning
Commission has a direct impact on student enrollment and school costs. For every 10
houses/apartments built in Manchester, there will be 7 children in the school system at a cost of
$12 - $14 thousand per student. He questioned why Planning and Zoning is allowing so many
houses/apartments to be built. Manchester High School’s track and field needs to be repaired,
and if not repaired, the town will lose accreditation. The cost is approximately $300/square
Board of Directors
Minutes
April 7, 2015
Page 4 of 15
foot to replace the red mat on the track which is excessive. He mentioned that the new
Cheney/Bennet Academy will cost $80 million. He believes it would make more sense to put a
brand new building on the Carter Chevrolet lot which was just recently sold to CVS which
would make more sense than to try to fit a school into the smaller Cheney Building. The
building plan should be evaluated. Mr. Palmer thanked the Directors for their dedication and
efforts, and requested they spend his money wisely.
General Manager Shanley clarified that the cost of the 5th grade academy is actually $17
million. The $80 million cost includes expanding and making like new Verplanck and
Waddell as well as the 5th Grade Academy. Secondly, $280,000 for the Case Mountain Cabin
is the likely amount necessary for any number of treatments which would secure the building
but not include renovation. Complete renovation of the cabin was in excess of $750,000. If
the building were to be removed, the cost would be significantly lower than $280,000.
Paul Koutsopoulos, 22 Cambridge Street, on behalf of New Seasons and Journey Found,
organizations which serve people with disabilities in Manchester, thanked the Board of
Directors and the RDA for the use of the parkade for the September fundraiser they are
planning.
Dan Moran, 145-A1 Chestnut Street, agreed with Mr. Palmer’s statements. He would like the
Town to concentrate on fixing the roads and not on special projects. The Case Mountain Cabin
needs to be demolished, and the Board needs to concentrate on doing what would benefit the
whole town, not just special projects such as the field house. The roads in this town need to be
repaired. The calcium chloride is eating up the roads and cars, and the potholes need to be
repaired. The overlay they are currently doing doesn’t work and the catch basins need to be
extended up. He complimented the General Manager on the job he is doing. Regarding the
field house, get a permanent fixture and not a blowup structure which tends to collapse in the
heavy snow.
Pat Levitt, Student at Manchester High School, a track captain, was there to support the field
house proposal. He feels it would be a benefit to the Town and the students to have it located
at the high school. Having to travel to practice did not allow students to stay after school for
extra help or other extracurricular activities. It would also allow more practice time which in
turn would make them more competitive.
Andrew Hurd, a senior Manchester High School student and captain of indoor and outdoor
track teams, agrees with Mr. Levitt that it would be beneficial to have the field house located at
the high school. It would allow having afterschool help without missing practice days. It
would also help East Catholic and Cheney Tech due to the fact that currently they share the
outdoor track, and with all three schools practicing at the same time, it can be a dangerous
situation. He also said the potential economic benefits of having a field house that could host
various sporting events is that there could be an admission charge as well as a charge for usage
from sports clubs. It would also provide an economic benefit to Manchester businesses such
as restaurants.
Board of Directors
Minutes
April 7, 2015
Page 5 of 15
Anna Maloney, Manchester High School student, runs cross country and feels a field house
would be a great idea. She noted that since the students were not allowed to practice in the
halls anymore, membership has declined significantly. Track and field sports are underrated
and there are many standout athletes. With a field house, sporting programs would be able to
grow and expand.
Jason Matthews, Manchester High School student and senior Captain for the Boys Outdoor
Track and Field team, supports the field house. When he was on indoor track, his team had to
share the gymnasium with the wrestling team. Because of this, the team was unable to have
effective workouts. With a field house, both the indoor and outdoor track and field teams
could expand and bring in more state championships.
Philip Guaye, Manchester High School student, was on the indoor track team this year and
had to practice in the cafeteria. He feels a field house would be beneficial to both the students
and the community at large.
Tom Stringfellow, 183 Hillstown Road, mentioned that the Town is doing a good job in
education, feels it is a good thing to hold off on the Case Mountain Cabin expenditure, and
supports a field house.
Mayor Moran wanted to thank everyone that spoke, especially the students, and wanted to
clarify that the budget being addressed next Tuesday does not include anything on the
proposed field house.
4.
ADOPTION OF MINUTES OF PREVIOUS MEETING.
A. ADOPTED – Minutes, March 3, 2015 – Special Meeting
B. ADOPTED - Actions, March 3, 2015 – Regular Meeting
C. ADOPTED - Minutes, March 3, 2015 – Regular Meeting
D. ADOPTED - Minutes, March 4, 2015 – Special Meeting, Budget Workshop #1
E. ADOPTED - Minutes, March 12, 2015 – Special Meeting, Budget Workshop #2
F. ADOPTED - Minutes, March 18, 2015 – Special Meeting, Budget Workshop #3
G. ADOPTED - Minutes, March 18, 2015 – Public Hearing on the Budget
H. ADOPTED - Minutes, March 19, 2015 – Special Meeting, Budget Workshop #4
I. ADOPTED - Minutes, March 24, 2015 – Policy Briefing Meeting
J. ADOPTED - Minutes, March 25, 2015 – Special Meeting, Budget Workshop #5
O’Neill/Galligan
5.
Nine Voted in Favor
COMMUNICATIONS
Director Gates read a letter of support for the proposed field house from a former Manchester
High School Alumni, Josh Miller. He is currently the technical director for the Hartford
Marathon Foundation.
Mayor Moran stated that numerous letters of support have been received from nonresidents
and residents, as well as coaches. There is nothing like this currently in our region which
would also make it a benefit for the town.
Board of Directors
Minutes
April 7, 2015
Page 6 of 15
Director Eckbreth received emails of concern on Senate Bill 1, which is an issue of car
taxation. The Town of Wethersfield voted against this happening in their town. Director
Eckbreth questioned what the budget impact would be for Manchester. She requested more
information on this issue which seems to be heating up in the legislature, and if passed, would
have a huge impact on the Town’s budget.
General Manager Shanley stated that this Bill would not have an impact in Manchester at
first because there would be a state wide mill rate which is pretty close to what Manchester
currently has. The big concern about Senate Bill 1as it relates to motor vehicle taxes is that the
tax payments would go directly to the State and they would appropriate the money to the
towns. There’s a general feeling among most town leaders that historically this is not good,
and its process is the concerning part.
Director Eckbreth requested information from Senator Cassano on this Bill.
Mayor Moran agreed the impact on Manchester won’t hurt Manchester at first, but the Board
doesn’t know what the future holds when it comes to this process.
Deputy Mayor Devanney also requested more information from the General Manager on
Senate Bill 1. He reiterated that the Board will be going over every line item on this budget.
Mayor Moran said that discussions on the state group homes is still ongoing. There is a
possibility of a State Task Force looking at group homes with possibly some representation
from Manchester.
6.
REPORTS.
A. Manager’s Report.
1. APPROVED - Approval of Golf Course Lease Oversight Committee/Greens Fees
Recommendation.
General Manager Shanley stated that the fees will be increasing about fifty cents. The
agreement with the Country Club is that the Board of Directors has the final approval on these
fees.
Director O’Neill questioned if this needs to be approved tonight.
Scott Sprague, Director of Parks and Recreation, stated Tom Crockett was unable to attend
tonight’s meeting. The lease requires that the Country Club provide the Board of Directors
with a Greens Fee Schedule in March. The schedule in tonight’s agenda was adopted by their
Board and unanimously endorsed by the Golf Course Lease Oversight Committee.
Director Hackett asked if the fee increase was on non-residents only.
Mr. Sprague answered affirmatively.
O’Neill/Galligan
Nine Voted in Favor
Board of Directors
Minutes
April 7, 2015
Page 7 of 15
B. Other Reports – None.
7.
PRESENTATION OF BID WAIVER REQUESTS – None
8.
PUBLIC HEARINGS (formally advertised).
A. Appropriation to Special Projects as follows:
1. Federal Asset Forfeiture Account .................................................................... $28,140
for continuing narcotics investigations, equipment, and/or training to be
financed by proceeds from narcotics investigations.
2. Office of Neighborhood and Families ................................................................. $1,770
for Spruce Street Community Garden ($50) to be funded by a donation
which is gratefully acknowledged and accepted and funds from the Youth
Commission Mini-Grant Program to support Summer Entrepreneurial
Camp ($1,000) and Young Writers and Illustrators for Literacy ($720).
3. State Asset Forfeiture Account ............................................................................. $588
for continuing narcotics investigations, equipment, and/or training to be
financed by proceeds from narcotics investigations.
4. Downtown Parking Improvements & Pedestrian Enhancements .................. $750,000
to be funded by an Urban Act Grant from the Department of Economic
and Community Development.
General Manager Shanley explained Item 8.A.4. is the state money for the Purnell Parking
Lot which is about to go out to bid.
Mayor Moran opened the floor for public comment at this time.
Tom Stringfellow, 183 Hillstown Road, supports the Federal Asset Forfeiture, especially due
to the increase with abuse of pharmaceutical drugs, the Downtown Parking Improvement for
upgrade purposes, and the Spruce Street Community Garden to support young writers.
B. Appropriations to Education Special Projects as follows:
1. Hartford Foundation for Public Giving Grant Number 20141773 (FY 14/15) ..... $713,520
to strengthen work in the area of family and community engagement.
2. Nellie Mae Education Foundation, Inc. Grant (FY 14-16) ............................ $275,000
to support activities that will boost the achievement of all students while
having the potential to dramatically reduce gaps in achievement.
3. Increase to Manchester Head Start State Day Care Program (FY14/15)......... $80,000
to be financed by parent fees and State day care payments, bringing
the total appropriation to $690,000.
4. Increase to Washington Media Arts Magnet School After School Program ... $60,000
to be financed by parent fees, bringing the total FY 14/15 appropriation to
$491,800.
General Manager Shanley stated the Hartford Foundation for Public Giving Grant is the
Community Engagement Grant, and we will be hosting their office in a coordination effort
with both the Board of Education and our Office of Neighborhoods and Families at the Spruce
Street Firehouse. This grant will allow the optimization of these two organizations to assist
the community at large.
Board of Directors
Minutes
April 7, 2015
Page 8 of 15
Mayor Moran opened the floor for public comment at this time.
Tom Stringfellow, 183 Hillstown Road, supports all items. It is important for families to
achieve even if the odds are against them. There is still an achievement gap, but work is being
done to turn it around. Head Start is still a vital program to our community. The new principal
at Washington School seems to really be turning things around which hopefully will keep the
kids in school and out of trouble.
C. Appropriation to Fire Reserve/Capital Outlay (CERT Team) .......................................... $500
to be funded by a donation from Cruisin’ on Main which is gratefully
acknowledged and accepted.
Mayor Moran opened the floor for public comment at this time. There being no public
comment, the hearing on this item was closed.
D. Appropriations to General Fund:
1. Public Safety – Police ...................................................................................... $37,500
for reimbursement of overtime expenses related to the Federal Highway
Safety Distracted Driving High Visibility Enforcement Program for the
period April 1, 2015 through September 30, 2015 to be financed by a
grant from the State of Connecticut.
Mayor Moran opened the floor for public comment at this time.
Tom Stringfellow, 183 Hillstown Road, supports the appropriation for Public Safety- Police.
E. Appropriation from Designated Fund Balance to pay retroactive salaries to
Paraeducators and Tutors under the contract settlement............................................ $348,770
Mayor Moran opened the floor for public comment at this time.
Tom Stringfellow, 183 Hillstown Road, supports the retroactive pay appropriation. He has been a
union member for many years and feels these paraeducators and tutors work hard and need to be
compensated.
F. Appropriation to Public Works 2013 Bonds – Road ................................................. $186,500
for public improvements along New State Road in the vicinity of 325 New
State Road to be paid for by Evergreen Crossing, LLC.
General Manager Shanley stated the Town is asking for cash in lieu of requiring the
Contractor doing the work so that the whole job can be done at once.
Mayor Moran opened the floor for public comment at this time.
Tom Stringfellow, 183 Hillstown Road, supports this appropriation and notes that
improvements are needed along this stretch of road.
Board of Directors
Minutes
April 7, 2015
Page 9 of 15
G. Approval of an amendment to the Code of Ordinances, Chapter 307, Vehicles and Traffic,
Section 307-7, to increase the penalties for overtime parking violations and same zone
parking violations.
General Manager Shanley said the locations for signage have been identified, and once the
signage is up, this ordinance will be enforced.
Mayor Moran opened the floor for public comment at this time. There being no public
comment, the hearing on this item was closed.
Mayor Moran thanked General Manager Shanley, the Chief of Police, and the Downtown
Special Services District.
H. Authorization to acquire an easement of approximately 654 square feet on property known
as 24 Oak Street, owned by Victor Santos. The easement is to be used for sidewalk
purposes in connection with the Downtown Manchester Special Services District Parking
Lot Improvements Project, Phase I. The appraised value of the easement is $2,975 and is
to be acquired through a negotiated acquisition with the property owner or by eminent
domain if negotiations are unsuccessful.
Mayor Moran opened the floor for public comment at this time. There being no public
comment, the hearing on this item was closed.
General Manager Shanley stated that both Items 8.H and 8.I are cleaning up the final pieces
before we can execute Phase 1 of the improvements. We are currently negotiating these items
and failure to accomplish the negotiations would result in the taking of these easements.
Director Gates is not a big fan of eminent domain. He wanted to know if there would be a
“Plan B” if they didn’t negotiate and we didn’t take the property.
Jeff LaMalva, Town Engineer, stated the easement for the 24 Oak Street property is for the
sidewalk that is being proposed for the alley-way connection between Oak Street and Maple
Street. With this easement, the sidewalk could not be put on that side of the road. As far as
putting it on the west side of the road, the sidewalk could not be put there due to a negotiated
easement with Heritage Properties, which was a long negotiation due to the fact that Heritage
Properties did not want to lose parking spaces. To put the sidewalk on the west side would
result in a significant loss in parking spaces. Also, the easement at 24 Oak Street realigns the
opening on Oak Street to make it easier to get in and out of.
Director Gates asked if the alternative would be to get the easement on the parking lot side
versus the other side.
Jeff LaMalva, Town Engineer, said the town is getting an easement on the other side, which
will result in only 4 parking spaces which was part of the negotiations.
Director Eckbreth asked at what point the individual stopped the conversation with the Town
regarding this project.
Board of Directors
Minutes
April 7, 2015
Page 10 of 15
Jeff LaMalva, Town Engineer, said the Town met with Mr. Santos three times during the
project last fall. The last meeting was in his attorney’s office where he expressed some
concerns which we were able to alleviate with regard to landscaping and parking. Since that
time, we have sent out numerous requests that consent be signed and we have not heard back
from him in approximately two and a half months. Also, Mr. LaMalva clarified that the two
items (8.H and 8.I) are not related.
Director Eckbreth reiterated that an offer of approximately $3,000 was made for the
easement. The easement is being used as a sidewalk adjacent to this property which would
result in a loss of some parking spaces, but a gain of additional parking spaces within the lot
along with the upgrades to the property, resulting in an increase in property value. She hopes
that this doesn’t become an eminent domain issue. The project is ready to go out to bid so this
needs to be resolved.
Director Hackett understands this is a critical component of the project, encourages the
continuation of negotiations, and wishes both sides come to a prudent agreement.
General Manager Shanley clarified that the Town is ready to bid this project, so should it
take another two and a half months, this project would not be completed this summer.
Mayor Moran asked General Manager Shanley to explain eminent domain.
General Manager Shanley stated the Town would take the easement and pay $2,975 so the
same objective is accomplished either way.
Secretary Kissmann sees a public safety issue here. With a sidewalk put in along the side of
the building, it will protect the building as well as people walking along that side. During
snow removal, it will protect the building from any damage from plow trucks. He agrees this
is a good plan.
I. Authorization to acquire an easement of approximately 500 square feet on property known
as 262 Spencer Street, owned by Myron L. Kaufman and Harold Basser. The easement is
to be used for sidewalk purposes in connection with the Spencer Street and Hillstown Road
Roadway and Pedestrian Improvements Project. The appraised value of the easement is
$2,000 and is to be acquired through a negotiated acquisition with the property owners or
by eminent domain if negotiations are unsuccessful. Mayor Moran opened the floor for public comment at this time.
Tom Stringfellow, 183 Hillstown Road, lives in that area and when Walmart opens up there
will be an increase in traffic. He is hopeful that this will be resolved.
Board of Directors
Minutes
9.
April 7, 2015
Page 11 of 15
CONSENT CALENDAR (with Items 8.G, 8.H, and 8.I)
8A. Appropriation to Special Projects as follows:
1. Federal Asset Forfeiture Account .................................................................... $28,140
for continuing narcotics investigations, equipment, and/or training to be
financed by proceeds from narcotics investigations.
2. Office of Neighborhood and Families ................................................................. $1,770
for Spruce Street Community Garden ($50) to be funded by a donation
which is gratefully acknowledged and accepted and funds from the Youth
Commission Mini-Grant Program to support Summer Entrepreneurial
Camp ($1,000) and Young Writers and Illustrators for Literacy ($720).
3. State Asset Forfeiture Account ............................................................................. $588
for continuing narcotics investigations, equipment, and/or training to be
financed by proceeds from narcotics investigations.
4. Downtown Parking Improvements & Pedestrian Enhancements .................. $750,000
to be funded by an Urban Act Grant from the Department of Economic
and Community Development.
8B. Appropriations to Education Special Projects as follows:
1. Hartford Foundation for Public Giving Grant Number 20141773 (FY 14/15) ..... $713,520
to strengthen work in the area of family and community engagement.
2. Nellie Mae Education Foundation, Inc. Grant (FY 14-16) ............................ $275,000
to support activities that will boost the achievement of all students while
having the potential to dramatically reduce gaps in achievement.
3. Increase to Manchester Head Start State Day Care Program (FY14/15)......... $80,000
to be financed by parent fees and State day care payments, bringing
the total appropriation to $690,000.
4. Increase to Washington Media Arts Magnet School After School Program ... $60,000
to be financed by parent fees, bringing the total FY 14/15 appropriation to
$491,800.
8C. Appropriation to Fire Reserve/Capital Outlay (CERT Team) .................................... $500
to be funded by a donation from Cruisin’ on Main which is gratefully
acknowledged and accepted.
8D. Appropriations to General Fund:
1. Public Safety – Police ...................................................................................... $37,500
for reimbursement of overtime expenses related to the Federal Highway
Safety Distracted Driving High Visibility Enforcement Program for the
period April 1, 2015 through September 30, 2015 to be financed by a
grant from the State of Connecticut.
8E. Appropriation from Designated Fund Balance to pay retroactive salaries to
Paraeducators and Tutors under the contract settlement...................................... $348,770
8F. Appropriation to Public Works 2013 Bonds – Road ........................................... $186,500
for public improvements along New State Road in the vicinity of 325 New
State Road to be paid for by Evergreen Crossing, LLC.
8G. Approval of an amendment to the Code of Ordinances, Chapter 307, Vehicles and Traffic,
Section 307-7, to increase the penalties for overtime parking violations and same zone
parking violations.
Board of Directors
Minutes
April 7, 2015
Page 12 of 15
8H. Authorization to acquire an easement of approximately 654 square feet on property
known as 24 Oak Street, owned by Victor Santos. The easement is to be used for
sidewalk purposes in connection with the Downtown Manchester Special Services
District Parking Lot Improvements Project, Phase I. The appraised value of the
easement is $2,975 and is to be acquired through a negotiated acquisition with
the property owner or by eminent domain if negotiations are unsuccessful.
8I. Authorization to acquire an easement of approximately 500 square feet on property known
as 262 Spencer Street, owned by Myron L. Kaufman and Harold Basser. The easement is
to be used for sidewalk purposes in connection with the Spencer Street and Hillstown Road
Roadway and Pedestrian Improvements Project. The appraised value of the easement is
$2,000 and is to be acquired through a negotiated acquisition with the property owners or
by eminent domain if negotiations are unsuccessful. 12A. Appropriation to Special Projects (under $500) as follows:
1. Police Donations Revenue Account - Manchester Police Explorer Post .............. $320
to be funded by dues ($115) and donations ($205) which are gratefully
acknowledged and accepted.
2. Police Donations Revenue Account..... ...................................................................$25
to be funded by a donation for a child safety seat installation which is
gratefully acknowledged and accepted.
12B. Acceptance of resignation of Amy Watson (D) from the Building Committee with
a term expiring November 2016.
12C. Acceptance of resignation of Jack Peak (R) from the Ethics Commission with a term
expiring November 2017.
12D. Acceptance of Longview Drive and public improvement conveyances in the Manchester
West subdivision.
12J. Acceptance of resignation of Marlene Walsh (D) from the Redevelopment Agency with
a term expiring November 2015.
O’Neill/Galligan
Nine Voted in Favor
10.
ACTION ON ITEMS OF PUBLIC HEARING – None.
11.
UNFINISHED BUSINESS.
A. Appointments to Boards and Commissions which have members with terms expiring in
November 2014:
Board/Commission
Name
Term Expiring
Board of Assessment Appeals
Alternate member:
T - Egils Vigants, 28 Reed Rd (U)
November 2017
Devanney/Eckbreth
Housing and Fair Rent Commission
- Nonprofit Agency Member
Nine Voted in Favor
T - Annette Carr, 67 Cambridge St
Devanney/Greene
Property Maintenance Code
Board of Appeals
Devanney/Galligan
November 2017
Nine Voted in Favor
T - Steven Edwards, 329 Kennedy Rd (U)
November 2017
Nine Voted in Favor
Board of Directors
Minutes
April 7, 2015
Page 13 of 15
B. TABLED - Appointment of a member to the Arts Commission (Manchester
Community College Rep.) with a term expiring November 2015 to fill the
vacancy left by Sandra Palmer.
Gates/O’Neill
Nine Voted in Favor
C. TABLED - Appointment of a member to the Advisory Board of Health with a term
expiring November 2015, to fill the vacancy left by Dr. H. John Malone (R), deceased.
Devanney/Galligan
Nine Voted in Favor
D. TABLED - Appointment of a member to the Cheney Brothers National Historic District
Commission with a term expiring November 2015, to fill the vacancy left by Dr. H. John
Malone (R), deceased.
Devanney/Galligan
12.
Nine Voted in Favor
NEW BUSINESS.
E. TABLED - Appointment of a member to the Building Committee with a term expiring
November 2016 to fill the vacancy left by Amy Watson (D).
Gates/Eckbreth
Nine Voted in Favor
F. TABLED - Appointment of a member to the Ethics Commission with a term expiring
November 2017 to fill the vacancy left by Jack Peak (R).
Devanney/Eckbreth
Nine Voted in Favor
G. Discussion: Policy regarding events on Broad Street properties.
General Manager Shanley stated there currently is an extensive policy on the use
of Town facilities and parks. Any activities on Broad Street should be approved by the
Redevelopment Agency, then the Board of Directors, to ensure appropriate usage of the
property.
Mayor Moran stated a draft policy needs to be in place.
Director Eckbreth would like the Board of Directors to have guidelines as to what
events could take place at that site. As the site is not completely finished, the Board
should have a discussion before any agreements are made and address concerns about
insurance liabilities. We need to have an overall policy as to what events
are held there.
Mayor Moran stated the Board has not yet received input from the Redevelopment
Agency. A policy needs to be in place no matter how good the intent was.
Board of Directors
Minutes
April 7, 2015
Page 14 of 15
I. APPROVED - Approval of 2015 Downtown Arts and Culture mini grants.
Mayor Moran stated this was the first time this was done and, hopefully more money will
be added next year.
Director Hackett worked with Secretary Kissmann and Directors Galligan and Greene and
together they studied the proposals and feel the choices made will improve Downtown
Manchester. She is looking forward to implementation and thanked the General Manager
and his administrative staff.
Director Galligan said it was a great process and the applications were a good
representation of activities and programs which will benefit Downtown Manchester.
Secretary Kissmann enjoyed the process and wished there was more money. He felt the
chosen applicants were the best for Downtown Manchester. It’s a good idea to have more
money available for next year.
Director Gates stated the Board Members are big fans of Downtown Manchester. He
thanked the committee members for their hard work and added that he is thrilled that there
will be more money earmarked for this endeavor next year. He inquired as to what is next
with regard to communication to the applicants.
General Manager Shanley stated most of the successful candidates were informed that
they were recommended. Letters will be sent out to the applicants who did not receive the
Mini Grant. The committee decided that there were a number of applicants not receiving
the grant that the Town should reach out to to see how else we can engage their skills and
talents. There is a process they need to go through to further define their projects. The
committee will make visits as well as receive a post project budget submittal.
Director Eckbreth thanked the committee and was impressed with the level of diversity in
the programming. The largest appropriation went to the CAST Theatre which is such a
gem in the community. The opportunity to have a couple of their shows in the park could
help peak interest in the theatre; this is good for everyone all around. Both the music
festival, as well as the arts programs, are a benefit to the Town of Manchester.
Mayor Moran feels these programs are a wonderful addition and will lead residents back
to Downtown Manchester.
O’Neill/Gates
Nine Voted in Favor
K. TABLED - Appointment of a member to the Redevelopment Agency with a term
expiring November 2015 to fill the vacancy left by Marlene Walsh (D).
Gates/Galligan
Nine Voted in Favor
Board of Directors
Minutes
13.
April 7, 2015
Page 15 of 15
COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR
FUTURE AGENDA OR OF GENERAL CONCERN.
Director Hackett attended the Economic Development Summit and heard about the
trends and data in Manchester in terms of economic vitality and potential. She asked if
a status report could be given as to where the town is in the plan, what has been
accomplished, what’s been implemented, and whether the Town is on track.
Mayor Moran stated he would like to get an update at a future meeting.
General Manager Shanley will send out an email to the Board regarding restructuring
of funds from the Case Mountain Cabin project.
14.
ADJOURNMENT.
Galligan/Devanney
Nine Voted in Favor
Adjournment: 9:27 p.m.
cm
APPROVED:
ATTEST:
____________________________________
Secretary, Manchester Board of Directors
4.D
ACTIONS
BOARD OF DIRECTORS
BUDGET ADOPTION
APRIL 14, 2015 – 7:00 P.M.
LINCOLN CENTER HEARING ROOM
PRESENT:
Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann,
Directors Eckbreth, Galligan, Gates, Greene, Hackett, and O’Neill
ABSENT:
ALSO PRESENT:
General Manager Shanley and Budget and Research Officer Wolverton
The meeting was called to order at 7:00 p.m. All in attendance participated in the Pledge of
Allegiance to the Flag, led by Mayor Moran.
BUDGET RESOLUTION
APRIL 14, 2015
GENERAL FUND
BE IT RESOLVED, by the Board of Directors of the Town of Manchester, Connecticut that the
following be and hereby is adopted as the General Fund Budget of the Town of Manchester for
the fiscal year commencing July 1, 2015, and ending June 30, 2016.
EXPENDITURES
General Government
$5,927,922
Public Works
$14,298,574
Public Safety
$19,744,661
Human Services
$3,035,898
Leisure Services
$5,807,397
Education
Board of Education
Manchester Regional Academy
Health-Welfare Private Schools
Transitional Living Center
Total Education
$109,147,246
$800,000
$450,676
$183,321
$110,581,243
1
BUDGET RESOLUTION
APRIL 14, 2015
GENERAL FUND
Retiree and Pension Benefits
$2,897,582
Debt Service
$10,369,891
Miscellaneous
Interfund Transfers
TOTAL GENERAL FUND EXPENDITURES
$324,045
$6,764,436
$179,751,649
REVENUES
General Related
Property Taxes, Interest and Lien Fees
Permits, Charges for Services and Other Income
State and Federal Sources
$137,021,467
$3,864,685
$35,914,402
Interfund Transfers
$1,771,095
Appropriation of Designated Fund Balance
$1,180,000
TOTAL GENERAL FUND REVENUES
$179,751,649
BE IT FURTHER RESOLVED that the full-time positions of Parks and Recreation Facilities
Manager and Director of Leisure, Families and Recreation are hereby established as authorized
positions, to substitute for two existing positions, in accordance with the associated job
descriptions and salary ranges.
#138-15
Gates/O’Neill
Nine Voted in Favor
2
BUDGET RESOLUTION
APRIL 14, 2015
SANITATION FUND
BE IT FURTHER RESOLVED that the following be and hereby is adopted as the budget for the
Sanitation Fund for the fiscal year commencing July 1, 2015, and ending June 30, 2016.
EXPENDITURES
Operating Expenses
$6,222,173
Interfund Transfers
$426,360
Other Non-Operating Expenses
$130,000
Total Sanitation Fund Expenses
$6,778,533
REVENUES
Tipping Fees
Other Revenue
Appropriation from Net Assets
Total Sanitation Fund Revenue and Use of Net Assets
#139-15
Greene/O’Neill
$6,647,500
$735,750
$0
$7,383,250
Nine Voted in Favor
3
BUDGET RESOLUTION
APRIL 14, 2015
WATER FUND
BE IT FURTHER RESOLVED that the following be and hereby is adopted as the budget for the
Water Fund for the fiscal year commencing July 1, 2015, and ending June 30, 2016.
EXPENDITURES
Operating Expenses
$5,165,215
Debt Service
$2,398,501
Interfund Transfers
$1,372,386
Other Non-Operating Expenses
Total Water Fund Expenses
$85,000
$9,021,102
REVENUES
Sale of Water
$6,859,806
Other Revenue
$1,926,375
Appropriation from Net Assets
Total Water Fund Revenue and Use of Net Assets
#140-15
Hackett/Galligan
$234,921
$9,021,102
Nine Voted in Favor
4
BUDGET RESOLUTION
APRIL 14, 2015
SEWER FUND
BE IT FURTHER RESOLVED that the following be and hereby is adopted as the budget for the
Sewer Fund for the fiscal year commencing July 1, 2015, and ending June 30, 2016.
EXPENDITURES
Operating Expenses
$4,755,730
Debt Service
$3,683,694
Interfund Transfers
Other Non-Operating Expenses
Total Sewer Fund Expenses
$919,315
$85,000
$9,443,739
REVENUES
Sewer Service
$8,495,825
Other Revenue
$217,000
Appropriation from Net Assets
$730,914
Total Sewer Fund Revenue and Use of Net Assets
#141-15
Galligan/Eckbreth
$9,443,739
Nine Voted in Favor
5
BUDGET RESOLUTION
APRIL 14, 2015
FIRE DISTRICT SPECIAL FUND
BE IT FURTHER RESOLVED that the following be and hereby is adopted as the budget for the
Fire District Special Fund for the fiscal year commencing July 1, 2015, and ending June 30,
2016.
EXPENDITURES
Operating Expenses
Debt Service
Interfund Transfers
Other Non-Operating Expenditures
Total Fire Fund Expenditures
$13,817,580
$153,325
$1,237,391
$20,000
$15,228,296
REVENUES
Property Taxes, Interest and Lien Fees
State and Federal Sources
Other Revenue
Appropriation of Fund Balance
Total Fire Fund Revenue and Use of Fund Balance
#142-15
Eckbreth/Greene
$12,357,501
$121,232
$2,674,563
$75,000
$15,228,296
Nine Voted in Favor
6
BUDGET RESOLUTION
APRIL 14, 2015
INFORMATION SYSTEMS FUND
BE IT FURTHER RESOLVED that the following be and hereby is adopted as the budget for the
Information Systems Fund for the fiscal year commencing July 1, 2015, and ending June 30,
2016.
EXPENDITURES
Operating Expenses
$1,733,973
Transfer to Capital Improvement Reserve Fund
$190,220
Total Information Systems Fund Expenditures
$1,924,193
REVENUES
User Charges
$1,674,193
Use of Net Assets
$250,000
Total Information Systems Fund Revenue and Use of Fund Balance
#143-15
Devanney/Galligan
$1,924,193
Nine Voted in Favor
7
MILL RATE CALCULATIONS
FY 2015/16
GENERAL FUND
A.
Adjusted Net Taxable Assessment
$3,925,021,970
THEREFORE, 1 MILL = $3,925,022
B.
Tax Dollars Required
$133,121,467
C.
To allow for approximately 97.8% collection
rate, mill rate should be calculated on a higher
requirement; divide Item B by 97.8%
$136,116,019
D.
Item C Amount, $136,116,019, divided by
$3,925,022
FIRE DISTRICT SPECIAL FUND
A.
Adjusted Net Taxable Assessment
34.68 mills
$2,595,982,860
THEREFORE, 1 MILL = $2,595,983
B.
Tax Dollars Required
C.
Item B Amount, $12,257,501, divided by
$2,595,983
SPECIAL TAXING DISTRICT
A.
Net Taxable Assessment
$12,257,501
4.72 mills
$24,910,400
THEREFORE, 1 MILL = $24,910
B.
Tax Dollars Required
$144,500
C.
Item B Amount, $144,500, divided by $24,910
5.80 mills
8
BUDGET RESOLUTION
APRIL 14, 2015
RESOLVED, that in accordance with the applicable provisions of State Statutes, 1958 Revision,
and amendments thereto, the Town Charter as amended, and the Town Ordinances establishing a
Fire Department Taxing District and a Special Services District, a rate of 34.68 mills on the
dollar is hereby levied on the ratable estate of the Town of Manchester as of October 1, 2014,
according to the respective assessments thereon last made and completed, for maintenance and
support of school, principal and interest on outstanding indebtedness and current expenses of the
Town, excluding those for the two Special Districts, for the fiscal year commencing July 1, 2015,
and ending on June 30, 2016; an additional tax rate of 4.72 mills on the dollar is hereby levied on
the ratable estate of the Fire Department Taxing District of the Town of Manchester as of
October 1, 2014 according to the respective assessments thereon last made and completed, for
payment of current expenses of the Town Fire Department for the fiscal year commencing July
1, 2015, and ending on June 30, 2016; and an additional tax rate of 5.80 mills on the dollar is
hereby levied on the ratable estate of the Special Services District of the Town of Manchester as
of October 1, 2014, according to the respective assessments thereon last made and completed, for
payment of current expenses of the District for the fiscal year commencing July 1, 2015, and
ending on June 30, 2016; each of such taxes to be due and payable, one-half on the first day of
July 2015, and one-half on the first day of January 2016, provided, however, that any tax on real
estate amounting to not more than four hundred dollars ($400.00) shall be due and payable in
one (1) installment on July 1, 2015; further provided that any personal property tax amounting to
not more than four hundred dollars ($400.00) and any motor vehicle tax of any amount shall also
be due and payable in one (1) installment on July 1, 2015.
#144-15
Kissmann/Eckbreth
Nine Voted in Favor
9
ADOPTED SCHEDULE OF ALLOCATIONS TO CAPITAL ACCOUNTS
AND TRANSFERS TO NON-LAPSING ACCOUNTS AND SOURCES
OF ALLOCATIONS AND TRANSFERS FOR FY 2015/16
Capital Improvement Reserve Fund
Uses
RR 005 Vehicle and Equipment Replacement
RR 004 Facilities Maintenance Program
RR 002 Recreation Court Upgrades
RR 002 Pools Maintenance Program
GR 112 Probate Capital Reserve
RR 009 Park Upgrades
GR087 Dredge Center Springs Pond Forebay
GR NEW Bike Path Resurfacing- Buckland Hills
GR NEW Kennedy Road Parking & Landscape
GR 076 Demolish Former YSB Building
GR NEW Cheney Trail Improvements
GR NEW Police Security Fencing
GR 128 Plan of Conservation & Development
GR NEW Athletic Field House Analysis
GR 132 Case Mountain Cabin Deck & Hut Removal
GR 132 Other Case Mountain Improvements
GR NEW Enhance Downtown Parking Connections
Sources
General Fund-Fixed/Miscellaneous
General Fund-Probate
Use of LoCIP
Amount
$707,500
$415,000
$355,000
$42,000
$8,000
$335,000
$30,000
$75,000
$33,000
$35,000
$35,000
$50,000
$25,000
$125,000
$75,000
$40,000
$40,000
$1,837,500
$8,000
$580,000
10
ADOPTED SCHEDULE OF ALLOCATIONS TO CAPITAL ACCOUNTS
AND TRANSFERS TO NON-LAPSING ACCOUNTS AND SOURCES
OF ALLOCATIONS AND TRANSFERS FOR FY 2015/16
Fire Reserve Fund
Uses
FR 454 Automatic CPR Device
FR 449 Prior Year Apparatus Purchases
FR 452 Apparatus Reserve
$14,000
$470,000
$100,000
Sources
Fire Fund- Capital
Fire Fund-Administration
$14,000
$570,000
Special Grant Fund
Uses
SG 022 Dial-A-Ride Operations
SG 049 Town Clerk Historic Preservation
Sources
General Fund-Fixed/Miscellaneous
Amount
$140,000
$7,500
$147,500
Information Systems Reserve Fund
Uses
Amount
IR 619 Information Tech. Replacement/Upgrades Program
$190,220
Sources
Information Systems Fund Transfer to Reserve
$190,220
11
ADOPTED SCHEDULE OF ALLOCATIONS TO CAPITAL ACCOUNTS
AND TRANSFERS TO NON-LAPSING ACCOUNTS AND SOURCES
OF ALLOCATIONS AND TRANSFERS FOR FY 2015/16
Water Reserve Fund
Uses
WR 291 Meter Replacement Program
WR 392 Pump Replacement & Well Development
WR 329 Replace Motor Vehicles
WR 390 Globe Hollow Siphon Replacements
WR 388 Tank Painting
WR 413 Filter Media Replacement
WR NEW New State Road Influent Meters
WR NEW Emergency Power Transfer Switch
WR NEW Globe Hollow Manganese Removal Investigation
WR NEW Ozone System Alarm Upgrades
Amount
$50,000
$40,000
$72,500
$80,000
$75,000
$45,000
$15,000
$24,000
$30,000
$30,000
Sources
Water Fund Transfer to Reserve
$461,500
Sewer Reserve Fund
Uses
SR 374 Motor Vehicles
WR 291 Meter Replacement- Sewer Fund contribution
Amount
$160,000
$50,000
Sources
Sewer Fund Transfer to Reserve
$210,000
12
ADOPTED SCHEDULE OF ALLOCATIONS TO CAPITAL ACCOUNTS
AND TRANSFERS TO NON-LAPSING ACCOUNTS AND SOURCES
OF ALLOCATIONS AND TRANSFERS FOR FY 2015/16
Other Post Employment Benefits (OPEB) Fund
Uses
Amount
OPEB Trust Fund
$5,803,633
Sources
General Fund Fixed/Miscellaneous– Retiree Medical Insurance
Fire Fund- Retirees Medical Insurance
Water Fund- Retirees Medical Insurance
Sewer Fund- Retirees Medical Insurance
Sanitation Fund- Retirees Medical Insurance
TOMIFF- Implicit Rate Subsidy
$2,604,530
$748,921
$260,076
$173,244
$16,862
$2,000,000
The Schedule of Allocations to Capital Accounts and Transfers to Non-Lapsing Accounts
and Sources of Allocations and Transfers is Incorporated by Reference.
#145-15
Gates/Eckbreth
Nine Voted in Favor
The meeting was adjourned at 7:36 p.m.
#146-15
Devanney/Hackett
APPROVED:
Nine Voted in Favor
ATTEST:
___________________________________
Secretary, Manchester Board of Directors
13
4.E
MINUTES
BOARD OF DIRECTORS
BUDGET ADOPTION
APRIL 14, 2015 – 7:00 P.M.
LINCOLN CENTER HEARING ROOM
PRESENT:
Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors
Eckbreth, Galligan, Gates, Greene, Hackett, and O’Neill.
ALSO PRESENT:
General Manager Shanley and Budget and Research Officer Wolverton
The meeting was called to order at 7:00 p.m. All in attendance participated in the Pledge of
Allegiance to the Flag, led by Mayor Moran.
BUDGET RESOLUTION
APRIL 14, 2015
GENERAL FUND
BE IT RESOLVED, by the Board of Directors of the Town of Manchester, Connecticut that the
following be and hereby is adopted as the General Fund Budget of the Town of Manchester for
the fiscal year commencing July 1, 2015, and ending June 30, 2016.
EXPENDITURES
General Government
$5,927,922
Public Works
$14,298,574
Public Safety
$19,744,661
Human Services
$3,035,898
Leisure Services
$5,807,397
Education
Board of Education
Manchester Regional Academy
Health-Welfare Private Schools
Transitional Living Center
Total Education
$109,147,246
$800,000
$450,676
$183,321
$110,581,243
Retiree and Pension Benefits
$2,897,582
Debt Service
$10,369,891
Miscellaneous
Interfund Transfers
TOTAL GENERAL FUND EXPENDITURES
$324,045
$6,764,436
$179,751,649
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 2 of 19
BUDGET RESOLUTION
APRIL 14, 2015
GENERAL FUND
REVENUES
General Related
Property Taxes, Interest and Lien Fees
Permits, Charges for Services and Other Income
State and Federal Sources
$137,021,467
$3,864,685
$35,914,402
Interfund Transfers
$1,771,095
Appropriation of Designated Fund Balance
$1,180,000
TOTAL GENERAL FUND REVENUES
$179,751,649
BE IT FURTHER RESOLVED that the full-time positions of Parks and Recreation Facilities
Manager and Director of Leisure, Families and Recreation are hereby established as authorized
positions, to substitute for two existing positions, in accordance with the associated job
descriptions and salary ranges.
Gates/O’Neill
Nine Voted in Favor
Director Greene – 2015 BUDGET ADDRESS
I would like to start by thanking all who participated in the budget process this year. This is a
long and arduous process and many hours go into finalizing what we are going to vote on
tonight. The work of the department heads, town staff, General Manager’s office, and fellow
Board Members is much appreciated.
We as a Board are tasked to fund and maintain the top level of services that our citizens are
accustomed to while also carrying out fiduciary responsibility to the taxpayers in an efficient and
cost effective manner that does not drastically increase their tax burden. Throughout this process,
I have heard from many citizens asking that we keep taxes down. Although most economists say
we are in a recovery, there are still many struggling to make ends meet, especially those retirees
on fixed incomes. To those people I would like to say, I have heard you, and my caucus and I
went through this budget looking at each individual line item.
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 3 of 19
Although this budget that we will be voting on tonight has an increase which is less than most
surrounding communities and less than years past, I and others in my caucus had proposed some
other reductions in this year’s increase to help further minimize this year’s budget, items that
would have helped lessen the tax burden without causing a disruption in services. As with any
negotiation there is give and take and unfortunately the budget I would have ultimately preferred
was not brought forward to tonight’s adoption. I still feel comfortable that this budget is in line
with the increase of the cost of living and will make sure our town’s departments and services
are properly funded. My hope is that next year’s Board be able to do even more scrutinizing and
due diligence and find even further cost savings after receiving the original proposed budget
instead of just passing it as is.
Nobody wins when there are major draconian cuts, however finding many small cost savings
while maintaining a fully functioning town government is the way in which we are going to
minimize the town’s overall budget which is predominantly funded by our citizens’ tax dollars.
In closing, I will vote to pass this year’s proposed budget as I see it as a budget that is closely in
line with the increased cost of living. I wish the town staff luck as they carry out their job
functions this fiscal year and appreciate the work that they do to make this a community that I’m
proud to be a part of.
Director Galligan – 2015 BUDGET ADDRESS
Since taking a seat on the Board of Directors, it has never strayed from my mind that the actions
I take have real consequences for Manchester families and that we must always act in a fiscally
responsible manner. I am never pleased with any tax increase or by taking for granted the
public’s ability to pay, and I am positive my colleagues would agree. Before demanding a single
penny more, it’s important to comb through a funding request to be certain we are meeting
anticipated expenses in the strictest sense. While the proposed Manager’s budget includes many
items that I would rather eliminate than reduce, I am satisfied that we will be preserving the
safety of our public, the quality of life in our neighborhoods, and the level of services for our
seniors by moving forward with adoption. My colleagues and I have put thorough analysis into
this budget and while I detest treating budget increases as simply a matter of course, I am not
under the delusion that operating a town such as the size of Manchester does not take a
substantial funding pool.
Many have called the Manager’s budget a “reasonable” increase over last fiscal year. I contend
that it is never wise to speak to what’s reasonable for the many families and seniors who had
trouble covering last year’s property taxes, let alone the bills that are yet to come. What we are
dealing with is a tax increase of 1.99%. We are being asked to cover salaries, benefits, capital
improvements, program funding, education spending, and other line items for 1.99% more than
last year. I am not proud that budget negotiations proved fruitless to lower that number.
Specifically, I would have eliminated, rather than shuffled around, the $280,000 allocated to the
Case Mountain cabin renovation. I would have kept the Downtown Mini Grant Program level at
$20,000 since the first year of the program has yet to be completed and the end results are TBD.
I would have also asked the Superintendent of Schools to seriously sharpen his pencil regarding
some of the non-curriculum and instruction expenses included in his budget. By passing this
budget tonight, we are committing to at least a $109M education budget for FY 16/17 a year in
advance, so each budget must be sharpened to a fine point. These items do not add up to an
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 4 of 19
enormous budget reduction, but they do total real dollars that matter greatly to the wallets and
purses of our residents.
I support moving my hometown forward and I am happy that Manchester has weathered the
storms of recent economic uncertainty. Prior policies, including those of past administrations
like that of Mayor Lou Spadaccini and the Republican Majority of 2007 pushed fiscally prudent
and conservative oversight into the budget process. We see the fruits of those labors in the lower
recent budgets that could have easily hiked taxes 4% or 5% without any tough questions being
asked of town departments. In the end, Manchester will continue to progress and our community
will continue to thrive. I offer my gratitude to my colleagues for their frank discussions and to
every town employee for the hours of dedication they put into running a town as wonderful as
ours. Thank you.
Director Eckbreth – 2015 BUDGET ADDRESS
When the Board adopts a budget, we make a determination as to the community’s ability to pay
just as our citizens do with their household budgets.
These following are the measures the Republican minority has had a direct role in affecting to
help to balance the budget during difficult times and now towards a stronger recovery:
*The 2015 fiscal year budget avoids raiding reserves and will have no negative effect on the
Town’s bond ratings. Through the adherence of guiding conservative policy, our recent fiscal
analysis shows an increase in the percentage of revenues which has a direct and favorable impact
on our bonding rates, something that is crucial at a time when bonded projects are slated to begin
and the refinancing of past projects is underway.
*Policies that addressed seriously delinquent taxes has generated enough new grand list revenue
to offset a recent contract renegotiation necessary for competitive recruiting and stabilization of
our future police department and employee retirement benefits.
* A keen eye on increasing health care costs and a restructuring of many union co-pays and
health care benefits has left us fortunate enough to experience no increase in health care costs for
all school, town and retired employees and to foresee some future cost savings with additional
changes recently agreed upon in contractual terms; terms that continue to provide just
compensation for our town-wide employees that keep the taxpayer’s contribution in mind.
*After years of demanding we hold the line on the use of reserves, this budget includes no use of
Designated Fund Balance consistent with our planned multi-year drawdown of Assigned Fund
Balance that helped mitigate the impacts of revaluation after the recent economic downturn.
*In response to a redirection of funds suggested by the minority, a restructuring of the Recreation
Department to address the service and program needs of today’s citizens and a feasibility study
of a field house will be fully funded with the goal of solving the gaps present in our youth’s
sports practice and game facilities.
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 5 of 19
A final note of concern:
*The minority party envisions the need for future maneuvering in response to challenging
external factors, such as changes to local economic conditions brought on by the State of
Connecticut’s diminishing financial capacity and our over-reliance on subsidized state
educational funding. Such fiscal concerns are the driving factor in Republicans’ desire to
tighten spending that would have no noticeable effect on essential services and seeks to retain
employees, improvements in education curriculum and maintenance and capital repairs to
facilities. Overall, we are disappointed but not dismayed that our Democratic colleagues didn’t
join us tightening the belt another $250K on these items. However, we are pleased overall that
the budget’s mill rate has remained under 2% delivering a modest increase of $80 to the average
homeowner in Manchester; a feat that seemed unthinkable a decade ago when I joined initially
the Board.
Special thanks to town staff and the Board of Education administration that remained transparent
and diligent throughout this budget process.
Director Gates – 2015 BUDGET ADDRESS
Thank you to the chair for his leadership throughout budget season. From joining me at the first
BOE budget workshop in January right through the many phone calls over the last few days.
Thank you.
From a process perspective I like that we added additional public discussion time and additional
public comment opportunity. This process should be as open and transparent as we can possibly
make it.
I’d like to thank General Manager Shanley, Superintendent Geary and their respective staffs for
the good work in preparing the budget recommendation.
As I mentioned last week, I support the education budget in full. I looked closely at the nearly
$1 million allocated for capital repairs and capital projects. But after detailed review and
listening to the superintendent answer our questions, I have a higher level of confidence that this
money is properly allocated and will be well spent. We have to insure that sufficient funds are
allocated to maintain our school facilities. There have been millions in critical repairs approved
by the voters over the past few years. We have to get ahead of it. My one area of concern is the
accuracy of the cost estimates for the repairs and projects.
On the town side, I’m relieved that we are not committing to explore Case Mountain cabin
options which could cost several hundreds of thousands.
I’m also optimistic that the money set aside to address the community shortage of indoor athletic
facility space and, more specifically, the need to provide student athletes at MHS more
opportunity to participate and succeed will result in a board commitment to act with more
urgency.
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 6 of 19
BUDGET RESOLUTION
APRIL 14, 2015
SANITATION FUND
BE IT FURTHER RESOLVED that the following be and hereby is adopted as the budget for the
Sanitation Fund for the fiscal year commencing July 1, 2015, and ending June 30, 2016.
EXPENDITURES
Operating Expenses
$6,222,173
Interfund Transfers
$426,360
Other Non-Operating Expenses
$130,000
Total Sanitation Fund Expenses
$6,778,533
REVENUES
Tipping Fees
Other Revenue
Appropriation from Net Assets
$6,647,500
$735,750
$0
Total Sanitation Fund Revenue and Use of Net Assets
$7,383,250
Greene/O’Neill
Nine Voted in Favor
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 7 of 19
BUDGET RESOLUTION
APRIL 14, 2015
WATER FUND
BE IT FURTHER RESOLVED that the following be and hereby is adopted as the budget for the
Water Fund for the fiscal year commencing July 1, 2015, and ending June 30, 2016.
EXPENDITURES
Operating Expenses
$5,165,215
Debt Service
$2,398,501
Interfund Transfers
$1,372,386
Other Non-Operating Expenses
Total Water Fund Expenses
$85,000
$9,021,102
REVENUES
Sale of Water
$6,859,806
Other Revenue
$1,926,375
Appropriation from Net Assets
Total Water Fund Revenue and Use of Net Assets
Hackett/Galligan
$234,921
$9,021,102
Nine Voted in Favor
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 8 of 19
BUDGET RESOLUTION
APRIL 14, 2015
SEWER FUND
BE IT FURTHER RESOLVED that the following be and hereby is adopted as the budget for the
Sewer Fund for the fiscal year commencing July 1, 2015, and ending June 30, 2016.
EXPENDITURES
Operating Expenses
$4,755,730
Debt Service
$3,683,694
Interfund Transfers
Other Non-Operating Expenses
Total Sewer Fund Expenses
$919,315
$85,000
$9,443,739
REVENUES
Sewer Service
$8,495,825
Other Revenue
$217,000
Appropriation from Net Assets
$730,914
Total Sewer Fund Revenue and Use of Net Assets
Galligan/Eckbreth
$9,443,739
Nine Voted in Favor
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 9 of 19
BUDGET RESOLUTION
APRIL 14, 2015
FIRE DISTRICT SPECIAL FUND
BE IT FURTHER RESOLVED that the following be and hereby is adopted as the budget for the
Fire District Special Fund for the fiscal year commencing July 1, 2015, and ending June 30,
2016.
EXPENDITURES
Operating Expenses
Debt Service
Interfund Transfers
Other Non-Operating Expenditures
Total Fire Fund Expenditures
$13,817,580
$153,325
$1,237,391
$20,000
$15,228,296
REVENUES
Property Taxes, Interest and Lien Fees
State and Federal Sources
Other Revenue
Appropriation of Fund Balance
Total Fire Fund Revenue and Use of Fund Balance
Eckbreth/Greene
$12,357,501
$121,232
$2,674,563
$75,000
$15,228,296
Nine Voted in Favor
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 10 of 19
BUDGET RESOLUTION
APRIL 14, 2015
INFORMATION SYSTEMS FUND
BE IT FURTHER RESOLVED that the following be and hereby is adopted as the budget for the
Information Systems Fund for the fiscal year commencing July 1, 2015, and ending June 30,
2016.
EXPENDITURES
Operating Expenses
Transfer to Capital Improvement Reserve Fund
Total Information Systems Fund Expenditures
$1,733,973
$190,220
$1,924,193
REVENUES
User Charges
Use of Net Assets
$1,674,193
$250,000
Total Information Systems Fund Revenue and Use of Fund Balance
$1,924,193
Devanney/Galligan
Nine Voted in Favor
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 11 of 19
MILL RATE CALCULATIONS
FY 2015/16
GENERAL FUND
A.
Adjusted Net Taxable Assessment
$3,925,021,970
THEREFORE, 1 MILL = $3,925,022
B.
Tax Dollars Required
$133,121,467
C.
To allow for approximately 97.8% collection
rate, mill rate should be calculated on a higher
requirement; divide Item B by 97.8%
$136,116,019
D.
Item C Amount, $136,116,019, divided by
$3,925,022
FIRE DISTRICT SPECIAL FUND
A.
Adjusted Net Taxable Assessment
34.68 mills
$2,595,982,860
THEREFORE, 1 MILL = $2,595,983
B.
Tax Dollars Required
C.
Item B Amount, $12,257,501, divided by
$2,595,983
SPECIAL TAXING DISTRICT
A.
Net Taxable Assessment
$12,257,501
4.72 mills
$24,910,400
THEREFORE, 1 MILL = $24,910
B.
Tax Dollars Required
$144,500
C.
Item B Amount, $144,500, divided by $24,910
5.80 mills
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 12 of 19
BUDGET RESOLUTION
APRIL 14, 2015
RESOLVED, that in accordance with the applicable provisions of State Statutes, 1958 Revision,
and amendments thereto, the Town Charter as amended, and the Town Ordinances establishing a
Fire Department Taxing District and a Special Services District, a rate of 34.68 mills on the
dollar is hereby levied on the ratable estate of the Town of Manchester as of October 1, 2014,
according to the respective assessments thereon last made and completed, for maintenance and
support of school, principal and interest on outstanding indebtedness and current expenses of the
Town, excluding those for the two Special Districts, for the fiscal year commencing July 1, 2015,
and ending on June 30, 2016; an additional tax rate of 4.72 mills on the dollar is hereby levied on
the ratable estate of the Fire Department Taxing District of the Town of Manchester as of
October 1, 2014 according to the respective assessments thereon last made and completed, for
payment of current expenses of the Town Fire Department for the fiscal year commencing July
1, 2015, and ending on June 30, 2016; and an additional tax rate of 5.80 mills on the dollar is
hereby levied on the ratable estate of the Special Services District of the Town of Manchester as
of October 1, 2014, according to the respective assessments thereon last made and completed, for
payment of current expenses of the District for the fiscal year commencing July 1, 2015, and
ending on June 30, 2016; each of such taxes to be due and payable, one-half on the first day of
July 2015, and one-half on the first day of January 2016, provided, however, that any tax on real
estate amounting to not more than four hundred dollars ($400.00) shall be due and payable in
one (1) installment on July 1, 2015; further provided that any personal property tax amounting to
not more than four hundred dollars ($400.00) and any motor vehicle tax of any amount shall also
be due and payable in one (1) installment on July 1, 2015.
Kissmann/Eckbreth
Nine Voted in Favor
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 13 of 19
ADOPTED SCHEDULE OF ALLOCATIONS TO CAPITAL ACCOUNTS
AND TRANSFERS TO NON-LAPSING ACCOUNTS AND SOURCES
OF ALLOCATIONS AND TRANSFERS FOR FY 2015/16
Capital Improvement Reserve Fund
Uses
RR 005 Vehicle and Equipment Replacement
RR 004 Facilities Maintenance Program
RR 002 Recreation Court Upgrades
RR 002 Pools Maintenance Program
GR 112 Probate Capital Reserve
RR 009 Park Upgrades
GR087 Dredge Center Springs Pond Forebay
GR NEW Bike Path Resurfacing- Buckland Hills
GR NEW Kennedy Road Parking & Landscape
GR 076 Demolish Former YSB Building
GR NEW Cheney Trail Improvements
GR NEW Police Security Fencing
GR 128 Plan of Conservation & Development
GR NEW Athletic Field House Analysis
GR 132 Case Mountain Cabin Deck & Hut Removal
GR 132 Other Case Mountain Improvements
GR NEW Enhance Downtown Parking Connections
Sources
General Fund-Fixed/Miscellaneous
General Fund-Probate
Use of LoCIP
Amount
$707,500
$415,000
$355,000
$42,000
$8,000
$335,000
$30,000
$75,000
$33,000
$35,000
$35,000
$50,000
$25,000
$125,000
$75,000
$40,000
$40,000
$1,837,500
$8,000
$580,000
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 14 of 19
ADOPTED SCHEDULE OF ALLOCATIONS TO CAPITAL ACCOUNTS
AND TRANSFERS TO NON-LAPSING ACCOUNTS AND SOURCES
OF ALLOCATIONS AND TRANSFERS FOR FY 2015/16
Fire Reserve Fund
Uses
FR 454 Automatic CPR Device
FR 449 Prior Year Apparatus Purchases
FR 452 Apparatus Reserve
$14,000
$470,000
$100,000
Sources
Fire Fund- Capital
Fire Fund-Administration
$14,000
$570,000
Special Grant Fund
Uses
SG 022 Dial-A-Ride Operations
SG 049 Town Clerk Historic Preservation
Sources
General Fund-Fixed/Miscellaneous
Amount
$140,000
$7,500
$147,500
Information Systems Reserve Fund
Uses
Amount
IR 619 Information Tech. Replacement/Upgrades Program
$190,220
Sources
Information Systems Fund Transfer to Reserve
$190,220
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 15 of 19
ADOPTED SCHEDULE OF ALLOCATIONS TO CAPITAL ACCOUNTS
AND TRANSFERS TO NON-LAPSING ACCOUNTS AND SOURCES
OF ALLOCATIONS AND TRANSFERS FOR FY 2015/16
Water Reserve Fund
Uses
WR 291 Meter Replacement Program
WR 392 Pump Replacement & Well Development
WR 329 Replace Motor Vehicles
WR 390 Globe Hollow Siphon Replacements
WR 388 Tank Painting
WR 413 Filter Media Replacement
WR NEW New State Road Influent Meters
WR NEW Emergency Power Transfer Switch
WR NEW Globe Hollow Manganese Removal Investigation
WR NEW Ozone System Alarm Upgrades
Amount
$50,000
$40,000
$72,500
$80,000
$75,000
$45,000
$15,000
$24,000
$30,000
$30,000
Sources
Water Fund Transfer to Reserve
$461,500
Sewer Reserve Fund
Uses
SR 374 Motor Vehicles
WR 291 Meter Replacement- Sewer Fund contribution
Amount
$160,000
$50,000
Sources
Sewer Fund Transfer to Reserve
$210,000
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 16 of 19
ADOPTED SCHEDULE OF ALLOCATIONS TO CAPITAL ACCOUNTS
AND TRANSFERS TO NON-LAPSING ACCOUNTS AND SOURCES
OF ALLOCATIONS AND TRANSFERS FOR FY 2015/16
Other Post Employment Benefits (OPEB) Fund
Uses
Amount
OPEB Trust Fund
$5,803,633
Sources
General Fund Fixed/Miscellaneous– Retiree Medical Insurance
Fire Fund- Retirees Medical Insurance
Water Fund- Retirees Medical Insurance
Sewer Fund- Retirees Medical Insurance
Sanitation Fund- Retirees Medical Insurance
TOMIFF- Implicit Rate Subsidy
$2,604,530
$748,921
$260,076
$173,244
$16,862
$2,000,000
The Schedule of Allocations to Capital Accounts and Transfers to Non-Lapsing Accounts
and Sources of Allocations and Transfers is Incorporated by Reference.
Gates/Eckbreth
Nine Voted in Favor
Deputy Mayor Devanney – 2015 DEPUTY MAYOR’S ADDRESS
Many people say right now that we have come out of recession. We do not feel that we have
come out and hit that goal yet. We’ve had conversations with many concerned taxpayers
especially over the past couple of months. Times are still very tough for our residents and we
know that. As the Minority party, we could have just given up on the budget. Does it matter
what the Minority thinks? The Majority has the votes. They can just pass their own budget.
We could have said that we want a flat budget and not vote for anything but that, but we did not.
We worked within our means of being the Republican Minority as we have done in the past.
We went through the budget. There are many opportunities where we felt that reductions could
have been made from line items ranging from $5,000 to hundreds of thousands of dollars. These
reductions were all non-essential expenses. What we could have done is hand over the number
of our reductions on increases and tell the Majority that that’s what we’d be voting; we chose not
to do that. We chose to work within the means of being the Minority party. We spoke with the
Majority party on our suggestions. These sparked conversations. These conversations were
open and honest between both parties; conversations that led to shifts in budgeted dollars to
items that will have an impact on the future of our Town. A progression of Manchester;
progressions that include better facilities for our students, safer options for our Town owned
properties, and continued investments in our Downtown. Other progressions written into this
year’s budget previously include a new contract that was passed this past year with the
Manchester Police Department. We thought that this increase was necessary for our department
to become more competitive with the neighboring towns and continue to make Manchester a safe
community.
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 17 of 19
The Board of Education budget has been one of the biggest topics of discussion. That would be
due to the fact the Board of Education budget makes up the majority of our overall budget. We
looked at all the non-essential expenses and suggested a lower increase. I spoke of the past
earlier. I feel you should only reflect on the past if it can help have an impact on the future. Last
year, in 2014, we suggested that there were sizable increases in the Board of Education budget.
We suggested, as a Minority party, reduction in that increase of over $1 million. We spoke with
our Majority and we met in the middle at $900,000. I believe that these past actions had an
impact on the lower suggested increase of this year’s budget. Any dollar that dealt with the new
direction that our Superintendent is headed, we did not request a change. We believe in the
direction that our Superintendent is headed in and the direction it is going to take our students
and the curriculum.
The Republican Minority party has disappointments that the opportunities were not taken to
reduce this budget further. However, we believe that the budget was built responsibly and we do
appreciate all the work the town staff has done. We also would like to thank the Majority, led by
our Chairman, for the open discussions and honesty during this whole budget process. We
believe that the impact of many items of this budget will help to move the town of Manchester in
a positive direction in the future.
Mayor Moran – 2015 MAYOR’S BUDGET ADDRESS
I would first like to thank Mr. Shanley, our General Manager, Brian Wolverton, our Budget
Director, town staff, department heads and the Board of Education administration for your input
during our budget workshops. The time and information you put into your presentations was
very helpful in assisting the Board of Directors to understand your budget requests.
I would also like to thank our citizens who have reached out to us through public comments,
emails, and phone calls to give us your input on the town budget. Some of you have even gone
out of your way to approach us after church, in the grocery store and at our local restaurants.
Your input is very valuable to the budget process. And speaking of process, we added a budget
discussion to our agenda last week so that the public could hear the Board’s thoughts on the
budget before adoption tonight. The community has asked us to be more transparent and I
believe we have been.
The job of adopting a budget is never an easy process and one the Board of Directors take
seriously. Some experts say we are out of the recession, however we realize on the local level for
many of our citizens we are still slowly crawling out of the recession. With that in mind, we
understand that any tax increase for many individuals and families can be burdensome. This
budget we just adopted protects vitals services and programs for our citizens with a modest
General Fund Budget increase of 2.94%, which equates to a 1.99% increase in the mill rate. As
Mr. Shanley stated in his budget summary, “in short this budget moves us forward as a
community, in a variety of areas, with a mill rate that approximates inflation.”
This budget supports our public safety initiatives of protecting and serving our town and in
emergency situations. It supports our police with their emphasis of problem solving and our fire
department’s educational programs to prevent emergency situations. This budget provides
overall assistance to our human services department so it can continue to assess and affect the
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 18 of 19
growing needs of our community and enhance the quality of life in Manchester. We understand
the importance of the infrastructure of our community, so this budget supports essential services
of our public works department. Tonight we support the continued success of our leisure
services that includes our popular recreation programs, and our library services for both children
and adults. The water fund and the sewer increases do not deviate from a multiyear plan adopted
by the board last year. And the sanitation fund allows for a plan that will extend the life of our
facility beyond 2025. This budget also supports an information systems plan that keeps us on the
cutting edge of information technology.
Over the last few weeks many citizens approached us and were not happy about investing in the
cabin at Case Mountain. We have listened and have reallocated the $280,000 originally
budgeted for the cabin. We will budget $75,000 to remove for safety reasons the porch and
outbuilding on the cabin site. Many people have contacted us to seriously consider building a
field house in Manchester. Because of this public interest, $125,000 was allocated for an analysis
and a feasibility study for an athletic field house. I have appointed Director Eckbreth and
Director Gates to chair a committee to lead this charge.
And of course like most communities the biggest percentage of our general fund backs a 2.48%
increase to our Board of Education budget. The average increase of the BOE budget over the last
10 years including this year is about 2.4%. This year’s increase is slightly over that average,
however this increase includes significant increases in professional development and testing
necessary to achieve mastery in literacy and numeracy as expressed in the common core. It also
supports an important increase in capital projects and repairs necessary to provide a physical
plant conducive to learning. This is an exciting time for our school system. Our citizens spoke
last fall when we passed a very telling bond referendum for our schools. Our new superintendent,
Matt Geary, has a vision to advance our schools and believes in the Manchester Public School
mission;
“Manchester Public Schools will engage all students in the highest quality 21st century education
preschool through graduation. Through an active partnership with students, school personnel,
families, and community, the Manchester Public Schools will create safe, inclusive schools
where equity is the norm and excellence is the goal. ALL students will be prepared to be lifelong
learners and contributing members of society.”
I believe the 2015-2016 Board of Education budget supports this mission.
In the coming year, the Board also authorizes performance-based merit increases for unaffiliated
employees between 0% and 2% effective July 1, 2015. On the same date, the minimum and
maximum ranges of the unaffiliated salary schedule will also be adjusted by 2%. Where salary
compression or structural issues are identified by the General Manager, he has discretion to
address specific concerns within the budgetary resources.
Again this budget process is never easy and many hours are poured into the process to get to this
point in time of the budget. Again, I want to thank Mr. Shanley and all those involved in the
process. A big thank you to all the Board of Directors who have worked over the last month
attending workshops, asking questions, and reading a lot of material to understand the General
Manager’s recommended budget and come up with the budget we adopted tonight. I am proud of
this board and two caucuses who have come together tonight. We are a board made up of two
Board of Directors
Minutes – Budget Adoption
April 14, 2015
Page 19 of 19
political parties, who come together to do what is best for the community. I personally want to
thank you for your time and dedication and your willingness to work as one board for our great
town. Again, we have adopted a budget that protects vital services and programs with a modest
tax increase.
I’m confident that this board will always be a board that listens, leads and looks out for its
residents.
And yes together we will move Manchester forward. We will continue to make Manchester a
viable place to live, work, play and go to school.
The meeting was adjourned at 7:36 p.m.
Devanney/Hackett
Nine Voted in Favor
cm
APPROVED:
ATTEST:
____________________________________
Secretary, Manchester Board of Directors
4.F
BOARD OF DIRECTORS
Policy Briefing Meeting
Tuesday, April 28, 2015
8:00 a.m.
Manchester Room
Town Hall
41 Center Street
Manchester, CT 06040
BOARD OF DIRECTORS PRESENT: Mayor Moran, Deputy Mayor Devanney, Secretary
Kissmann, Directors Eckbreth, Galligan, Gates, and Greene.
ABSENT: Directors Hackett and O’Neill.
STAFF PRESENT: General Manager Scott Shanley, Dave Billings, Mark Carlino, Patrick
Kearney, Jack McCoy, Doug McDonough, Marc Montminy, Dede Moore, Norma Nevers,
Greg Simmons, and Mike Tupper.
ALSO PRESENT: Representatives from Eversource and Asplundh Tree Services; Peter
Gisolfi and John Evans (Peter Gisolfi Associates); Tana Parseliti, Bill Bayer, and Don
DuBaldo (Downtown Manchester Special Services Division); DonnaMarie Nakos, Library
Advisory Board; and Jesse Leavenworth (Hartford Courant).
AGENDA
1.
Executive Session: Pending Litigation.
Present – Scott Shanley, Dede Moore, and John Sullivan.
No votes taken. Adjourned at 8:11 a.m.
2.
Tree trimming and tree removal
3.
Feasibility study: Forest Street parking lot
The meeting was adjourned at 9:04 a.m.
APPROVED:
ATTEST:
____________________________________
Secretary, Manchester Board of Directors
7.A
8.A.1
TO:
Scott Shanley, General Manager
DATE:
April 1, 2015
SUBJECT:
FY 2014/15 Funds received for East Central Narcotics Task Force
Off-Site Operating and ECN Equipment Accounts
Background:
The East Central Narcotics Task Force, comprised of Officers from Manchester, South
Windsor, Vernon, and Glastonbury has established a special grant account (SG058) within the
Town of Manchester budget system. Each of the member towns will submit an annual amount
for deposit in this account. The funds will then be used to cover all off-site operating expenses
Financial Impact:
One (1) check was received from the Town of Vernon in the amount of $8,500.00 ($6,000.00
for their share of the East Central Narcotics off-site expenditure and $2,500.00 for their share
of the East Central Narcotics equipment costs).
Other Board/Commission Action:
None
Recommendations:
Request that the Board of Directors accept these funds for the stated purpose.
Attachments: Original check(s) forwarded to Accounting.
______________________________
Chief Marc Montminy
Cc:
Accounting
Capt. Christopher Davis, Administrative Services Division Commander
A/Lt. Christopher Hodges
Sgt. Richard Grimaldi
8.A.2
Town of Manchester
Office of Neighborhoods and Families
To:
Scott Shanley, General Manager
From:
Christopher Silver, Director, Office of Neighborhoods and Families
Subject:
Agenda Item – Life Song Church Donation - Spruce St. Community Garden
Date:
April 21, 2015
Background.
The Spruce Street Community Garden is a volunteer based growing garden located at the East Side
Neighborhood Resource Center. The management and maintenance of the garden is a partnership between
the Office of Neighborhoods and Families, MASC and Life Song Church. The raised bed gardens are for
residents to rent and grow their own produce during the growing seasons.
Discussion/Analysis.
Financial Impact.
Other Board/Commission Action.
Recommendations.
I am requesting that an item be placed on the next Board of Directors meeting agenda requesting an
acceptance of a $500 donation Life Song Church to the Office of Neighborhoods and Families for the
Spruce Street Garden. The donation will support additional raised beds, equipment and supplies.
Attachments.
Cc:
Greg Simmons, Director of Finance
Donna Huot, Executive Assistant
8.B.1
8.B.2
8.B.3
8.B.4
8.C
T O W N OF
MANCHESTER FIRE-RESCUE-EMS
DEPARTMENT
To:
Scott Shanley, General Manager
From:
David C. Billings, Fire C h i e ( ^ £ g
Subject:
Appropriation of Donations to Fire Dept. - Fire Marshal's Equipment Fund
Date:
02 A p r i l 2015
Background
On 04/01/15, the T o w n of Manchester Fire-Rescue-EMS Fire Marshal's Office received a Grant
f r o m F M Global Foundation. The monies w i l l be used to purchase computer tablets &
software to assist i n fire investigations and inspections.
Discussion/ Analysis
The total donations received on A p r i l 1 , 2015 was $2,500.00, which was a Grant received f r o m
F M Global Foundation i n order to purchase computer tablets & software for the Fire Marshals
office. Once appropriated, these funds w i l l be used to purchase (2 or 3) Surface Pro Tablets (or
comparable) & software for the Fire Marshal's office. A l l Grants and donations are gratefully
acknowledged and accepted.
Financial Impact
The entire $2,500.00 w i l l be appropriated to the Fire District Special Fund Fire Reserve Account
to be used when needed to make purchases.
Recommendations
Appropriation by the Board of Directors to the Fire District Reserve Fund
Org/ Object Code 3213401-4300 w i t h subsequent allocation to
FR 450 Fire Marshal's Equipment Fund.
$2,500.00
8.D
MEMORANDUM From: Brian Wolverton, Budget & Research Officer To: Scott Shanley, General Manager Re: 3rd Quarter Transfer to Public Works Date: April 30, 2015 _____________________________________________________________________________________ Background The Department of Public Works needs to purchase additional salt for its storage shed, after utilizing a greater amount than anticipated due to the particularly severe winter this year. The anticipated expense for filling the salt barn is $350,000. Field Services still has a balance of $95,000 in their budget allocated for road salt, plus other operating savings within the public works departments to cover most of the expense, but another $100,000 is needed to keep the Public Works departments within their appropriation based on current projections. Recommendation Substantial vacancy savings are projected in the Police Patrol full‐time salaries budget in the current fiscal year. It is therefore recommended that $100,000 in spending authorization should be transferred from the Patrol budget to Field Services in order to cover expenses. Board Actions Motion to authorize the transfer of $100,000 in spending authorization from General Fund Police Patrol full time salaries to General Fund Field Services highway supplies. 8.F
Interoffice Memo
Date:
April 6, 2015
To:
Scott Shanley, General Manager
From: Mary Roche Cronin, Director of Human Services
RE:
Board of Directors Meeting Agenda Item
Background
The Connecticut Neighborhood Assistance Act Tax Credit Program (N.A.A.), administered by the
Connecticut Department of Revenue Services (DRS), is an annual program designed to provide
funding for municipal and non-profit organizations. Businesses may be granted a tax credit, equal to
60% of their approved contribution, or 100% in the case of certain energy conservation programs, for
contributing to programs approved in advance by the Connecticut Department of Revenue Services.
A business is limited to receiving $150,000 (one hundred and fifty thousand dollars) in tax credit
annually. A non-profit organization is limited to receiving $150,000 (one hundred and fifty thousand
dollars) in contribution in the aggregate. The minimum contribution on which credit can be granted is
$250.00 (two hundred and fifty dollars). The N.A.A. program has a five million dollar cap, which, if
exceeded, results in proration of approved donations.
Discussion
Four community agencies have applied this year and have submitted five projects for consideration
(see attached list). The N.A.A. program requires applications to be approved by the Town of
Manchester’s Board of Directors at a public hearing prior to July 1, 2015, the date by which
applications must be received by the Department of Revenue Services.
Financial Impact
This program does not have impact on the Town’s operating budget.
Recommendations
We recommend that the Board of Directors approve the program proposals submitted by community
agencies wishing to participate in the 2015 Connecticut Neighborhood Assistance Act program.
Attachment
Table of community agencies having made application to participate in the 2015 Connecticut
Neighborhood Assistance Act Program, together with detail of amounts requested and programs to
which contributions received under the N.A.A. would be applied.
2015 Connecticut Neighborhood Assistance Act
Program Proposals have been received from the following organizations:
East Catholic High School
$150,000.00
East Catholic High School Window Replacement Program
The existing windows are single paned and represent approximately 10,000 square feet. These old windows
are a significant source of heat loss during the winter months. Recent replacement of the school’s boilers and
conversion to natural gas has improved overall efficiency of our heating system, but much of the benefit
continues to be lost due to the low efficiency of the window system.
Saint James School
$150,000.00
Windows of Opportunity
Saint James has been working very hard to raise the money to replace all the windows in our main school
building and pre-kindergarten facility. Last replaced over 30 years ago, many of the old windows have no seal
left intact, contributing to significant heat loss in the winter. Many windows have severe clouding on the panes.
Through fund raising efforts and support received through the CNAA program, we have thus far been able to
replace 52 windows in the front section of the building (August 2013) and 24 additional windows in the front
classrooms portion of the building (July 2014).
We have 53 additional windows that need to be replaced to complete the classroom portion of the main school
building. After which, we hope to replace the 76 windows at our Pre-Kindergarten facility followed by the
numerous windows in the breezeway connector and gym/cafeteria wing of the main school building. Funds
received through the CNAA program provide critical financial support for the windows replacement project.
The Bridge Family Center, Inc.
$10,000.00
Miller House, Manchester
The girls that are coming into the shelter are in crisis, nearly all having been abused, and have not learned to
place their trust in adults who care about them, and therefore, to feel safe and secure. They have trouble
concentrating in school. Some have never eaten a home-cooked meal, visited a dentist, or even had their own
bed. The shelter provides important stability in these youth and helps them to learn to trust responsible adults
and begin taking responsibility for their behavior.
The Bridge Family Center, Inc.
$10,000.00
Moving on Project, Manchester
The youth coming to the program are primarily victims of sexual abuse, come from drug dependent families, or
have experienced extreme violence at home or through gang violence. Many have been marginalized in
society because of their sexuality (gay/bisexual/transgender) and/or race and ethnicity. Moving On is the only
transitional living apartment program in greater Hartford designed specifically to address the needs of these
homeless youth.
Exchange Club Center for the
Prevention of Child Abuse of CT, Inc. D/B/A KIDSAFE CT
$30,000.00
Raise the Roof Campaign
Many of our agency’s services are provided in the KIDSAFE CT building: a three story Victorian home built in
the 1880’s. In our ongoing efforts to conserve energy, we replaced the windows a few years ago and now we
are looking to replace the roof. The roof has been repaired almost annually but a new roof would have thicker
insulation for control of heat loss during the winter and will keep the roof from leaking water into the building from
the rain, snow and ice.
Manchester Historical Society, Inc.
$72,000.00
Manchester History Center Interior Storm Windows
Interior energy-efficient windows will be installed on original-restored windows of the Manchester History Center,
formerly the c.1895 machine shop of the Cheney Brothers Silk Manufacturing Company. The window
restoration project was a major public-private partnership investment. The interior energy-efficient windows will
control energy costs, allow optimum year-round use for institutional advancement, provide a community
gathering place, and maintain the architectural integrity of the building.
12.A.1
TO:
Scott Shanley, General Manager
DATE:
April 8, 2015
SUBJECT:
Appropriation: $15.00
Background:
The Manchester Police Department Police Explorer Post #77 has received one (1) check
for Explorer dues totaling $15.00
Financial Impact:
$15.00 should be appropriated to the Police Donations Revenue Account.
Other Board/Commission Action:
None
Recommendations:
That the entire $15.00 be placed on the next Board of Directors’ agenda for acceptance
and appropriation.
Attachments:
Check(s) sent to Accounting. (***These funds are to be deposited into the FIRST
NIAGARA ACCOUNT ***).
____________________________
Chief Marc L. Montminy
Cc:
Accounting
Capt. Christopher Davis, Administrative Services Division Commander
Ofc. Adam Marois
Admin. – Explorer File
12.A.2
Manchester Police Department
Inter-office Memorandum
To:
Scott Shanley, General Manager
Date:
April 8, 2015
Subject:
Board Agenda Item – Animal Control Donation $5.00
Manchester Animal Control has received a cash donation in the amount of $5.00 from
E. Klein of Middletown, CT which is gratefully acknowledged and accepted.
I request that the amount of $5.00 be placed on the next Board of Directors’ agenda for
acceptance and appropriation.
_____________________________
Marc L. Montminy
Chief of Police
Check(s) and/or cash sent to: Accounting
Cc:
Jen Dudzik, Accounting
Captain Christopher Davis, Administrative Services Division Commander
Elease Polek-McConnell, Animal Control Officer
12.B
12.C
RESOLUTION
RESOLVED, that Scott Shanley, General Manager, is hereby authorized to sign the
Agreement entitled “Master Municipal Agreement for Rights of Way Projects”.
ADOPTED BY THE BOARD OF DIRECTORS OF THE TOWN OF MANCHESTER,
CONNECTICUT, THIS 5TH DAY OF MAY, 2015.
___________________________________
Rudy Kissmann, Secretary
(seal)
____________________________________
Date
RESOLUTION
RESOLVED, that Scott Shanley, General Manager, is hereby authorized to sign the
Agreement entitled “Master State/Municipality Agreement for the Readjustment, Relocation
and/or Removal of Municipal Facilities on Highway Projects”.
ADOPTED BY THE BOARD OF DIRECTORS OF THE TOWN OF MANCHESTER,
CONNECTICUT, THIS 5TH DAY OF MAY, 2015.
___________________________________
Rudy Kissmann, Secretary
(seal)
____________________________________
Date
12.D
Yolanda Castillo
147 Hollister Street
Manchester, CT 06042
Tel: (860) 712-7610
Joseph Camposeo, Town Clerk
Town of Manchester
I am writing to inform you that as of 3/9/15 I am resigning from the Manchester Library Committee due to other
commitments at this present time.
I’d like to thank you for the opportunity.
Sincerely,
Yolanda Castillo 12.G
466 Main Street – P.O. Box 3804 – Manchester, CT 06045‐3804 [www.macc‐ct.org] 860‐647‐0440 Memorandum To: Scott Shanley, General Manager, and Town of Manchester From: Beth Stafford, Executive Director/CEO, MACC Charities Mary Ann Creamer, Board President, MACC Charities At a regular meeting of the MACC Charities Board of Directors, held on Wednesday, April 1, 2015, with a quorum present, the Board voted to decline the State of Connecticut Department of Housing’s funding offer for July 1, 2015 – June 30, 2016 for the MACC Emergency Shelter Program. After careful consideration, the MACC Charities Board of Directors made its decision based on the Department of Housing’s decision to remove sobriety language from all homeless shelter contracts and prohibit the use of breathalyzers and allow people who are actively using drugs and alcohol to be admitted to a state funded homeless shelter without exception using a safety and security only model with a plan to house guests in 30 days. The State of Connecticut’s Department of Housing also plans to continue with the current policy to require people in need of emergency shelter to use the 211 system. The 211 system, that started in November of 2014, has resulted in the majority of those coming to the MACC Shelter have little or no ties to the Town Manchester. The November and December 2014 stats revealed 93% of the people assigned to MACC’s emergency shelter had no ties to the Town of Manchester. These actions are not consistent with MACC’s mission and place undue burden on staff, sober guests and MACC resources. The decision has been made to close the overnight emergency shelter effective July 1, 2015. All other MACC emergency services will continue without interruption i.e. food pantry, community kitchen, thrift shop and advocacy services. It is and will remain MACC’s mission to give a hand up to residents in the Towns of Manchester and Bolton by assisting with emergency basic needs and that will continue. Over the next few months, MACC will explore how to best use the space and human resources currently in place. It is our mission to help people in our community to remove barriers that prevent them from securing housing and employment. The MACC Charities Board of Directors is interested in learning from our community partners what the needs of our community are and will gather this information through focus groups, needs assessments and conversations to guide us in the next steps that are consistent with our mission and valuable to the community we have served for 42 years. 2015 MACC Charities Board of Directors Mary Ann Creamer, President Dolores Larry, Vice President Sam Chang, Treasurer Kate Darcy Hohenthal, Secretary Paul Briggs Carlos Coppin Al Kim Ross Lally Staff Beth Stafford, Executive Director/CEO Sarah Melquist, Chief Operations Officer
12.I
12.J
Town of Manchester
Water and Sewer Department – Interoffice Memo
April 20, 2015
To:
Scott Shanley, General Manager
From: Patrick Kearney, Administrator
Re:
Drinking Water State Revolving Fund (DWSRF) Resolution
Background/Description:
The Water Department submitted several projects to Connecticut Department of Public Health
(DPH) Drinking Water Section (DWS) for consideration for funding as part of DWSRF. Of the
projects submitted the following projects have been approved for funding this fiscal year:
1. Infrastructure Improvements – Replacement of water mains in the Thompson Rd.,
South Adams Street area - $650,000
2. Globe Hollow Water Treatment Plant (GHWTP) Fuel Tank Replacement - $180,000
3. New State Road Chlorine Conversion - $120,000
4. GHWTP Effluent Pump #3 Replacement - $45,000
5. GHWTP Security Improvement - $130,000
6. GHWTP Siphon Replacement - $80,000
7. GHWTP Particle Counters - $25,000
These seven (7) projects items have been funded by either issuance of notes or through transfer
to capital reserve. The attached resolution is to authorize the General Manager to enter into an
agreement with the DPH so the Town can participate in, and receive funding from DWSRF for
this purpose.
Discussion/Analysis:
The recommended plan is for the Town to participate in the DWSRF program in order to receive
low interest loans and grants for the improvements listed above. In order to qualify for the loans
and grants the Town will be required to enter into an agreement for the loans and grants with the
DPH for the balance of the of the projects costs. Entering into the agreement may reduce our
costs.
Financial Impact:
By entering into an agreement with the DPH for a total amount of $1,230,000, the Town will be
eligible to receive a low interest loan and be eligible for a grant of 30% for the total cost of the
projects listed above. Entering into the agreement should reduce our costs by 30% and possibly
a better loan rate than can be achieved through normal means.
Recommendations:
The recommendation is for the Board of Directors to approve a resolution that authorizes the
General Manager to enter into and sign contracts, documents, amendments, rescissions and/or
revisions related to the financing of the above projects through the DWSRF once all of the
projects have been authorized by the Board of Directors.
Cc:
Gregory Simmons, Director of Finance
Brain Wolverton, Budget & Research Officer
Resolution of the Board of Directors
of the
Town of Manchester
WHEREAS, it is in the best interests of the Town of Manchester to enter into contracts with the
State of Connecticut Department of Public Health in connection with the improvement listed
below as part of the Drinking Water State Revolving Fund.
1. Infrastructure Improvements – Replacement of water mains in the Thompson Rd.,
South Adams Street area - $650,000
2. Globe Hollow Water Treatment Plant (GHWTP) Fuel Tank Replacement - $180,000
3. New State Road Chlorine Conversion - $120,000
4. GHWTP Effluent Pump #3 Replacement - $45,000
5. GHWTP Security Improvement - $130,000
6. GHWTP Siphon Replacement - $40,000
7. GHWTP Particle Counters - $25,000
NOW THEREFORE, be it resolved, Scott Shanley the General Manager, is duly authorized to
enter into and sign said contracts on behalf of the Town of Manchester up to $1,230,000.00 for
projects listed above which have been authorized through the budget process. The General
Manager is further authorized to provide such additional information and execute such other
documents as may be required by the state or federal government in connection with said
contracts and to execute any amendments, rescissions, and revisions thereto.
Dated at Manchester, Connecticut this XX day of XX, 201X