REQUEST FOR PROPOSALS
GOLF COURSE EXPANSION PROJECT:
EARTH WORK
Boulder Canyon Country Club
Highway 14A
Sturgis, South Dakota 57785
605-347-5108
www.bouldercanyoncountryclub.com
Boulder Canyon Country Club (BCCC) is a member owned golf course open to the public. We
currently have 9 exciting holes nestled in the beauty of South Dakota’s Black Hills between
Sturgis and Deadwood. BCCC has been successfully operating since 1947. Over the years
several landscaping, hole layout and other customer service oriented improvements have been
made to keep the course current with today’s trends.
Project Description
BCCC was recently approached by the new owner of the adjacent Apple Springs
residential development regarding interest in expanding the existing golf course. After
being approached several membership meetings and votes were conducted to identify
what direction members wanted the course to move forward. Membership has approved
expansion and several committees were formed to move forward.
A conceptual layout for the 9-hole expansion has been developed and is included with
this RFP. Several holes have been roughed graded with the original Apple Springs
development and several holes will require extensive work and shaping. Ideally the
course expansion will incorporate natural landscaping (rock retaining walls), existing
rock outcroppings and finished contours that provide a natural feel.
Scope of Service
BCCC is soliciting bids from earthwork contractors for the following:
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Complete and file all required permits necessary to conduct earthwork construction
activities.
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Contractor shall follow SDDOT Standard Specifications for Roads and Bridges 2004
edition with all Standard Special Provisions and Supplemental Specs & Errata
implemented as of February 2015 for all materials and methods.
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Furnish, install and maintain all sediment and erosion control measures during
earthwork construction.
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Owner will maintain and remove sediment and erosion control measures
after turf has been established.
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Complete all clearing and grubbing necessary to conduct earthwork construction.
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Contractor will preserve as many existing trees as possible.
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Contractor shall obtain the necessary permits to burn organic materials cleared
and grubbed. Contractor shall remove all other cleared and grubbed debris from
the property.
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Complete all earthwork hauling, moving, placement, compaction and fine grading to
achieve a smooth surface. All areas should have a minimum of 18 inches of material to
allow for a sprinkler system.
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Owner has identified stockpiles of top soil available for use on this project.
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Fill material and topsoil necessary to properly complete should be readily
available on the site.
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Contractor would furnish sand for the fairways.
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Fairway Construction
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Topsoil: 4 to 6 inch depth
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Umas soil nutrient shall be incorporated with topsoil at a rate of
½” depth per 6-inches of topsoil
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Sand: Minimum 2 inches of sand below the topsoil in the fairways.
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Subsurface drains:
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Shall be installed at 50 feet spacing on fairways with slopes less
than 1% slope or when fairways have a “belly” or low spot.
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2-inch dia. Perforated pvc wrapped in drainage fabric
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Install approx. 6-inches below top of fill material finished grade
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8-inch wide trench, filled with sand
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All drains shall daylight so that way will drain
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Daylighted ends shall have a mesh or other method to keep
rodents from entering pipe.
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Fill Material
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Mixture of granular and clay soils that allow for subsurface
drainage
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Free of debris and contaminants
Bunker/Sand Trap Construction
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Contractor to work with Owner’s representative regarding shape and
size and number. Will not exceed 18 bunkers.
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Bunker depth to allow for a finished sand depth of 8 inches min.
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Subsurface drain:
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Shall be installed along the lowest area of the bunker
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2-inch dia. Perforated pvc wrapped in drainage fabric
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Install approx. 6-inches below top of fill material finished grade
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8-inch wide trench, filled with sand
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All drains shall daylight so that way will drain
•
Daylighted ends shall have a mesh or other method to keep
rodents from entering pipe.
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Sand to be installed by owner prior to course opening
Tee Box Construction
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Maximum side slopes 4:1; unless rock retain wall is utilized
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Typical Sizes
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Black tees: 15 feet by 15 to 20 feet
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Blue tees: 30 feet by 30 feet
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White tees: 30 feet by 85 feet; 40 feet by 65 feet
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Red tees: 20 feet by 20 feet
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Tee box slope, front to back or back to front: 0.5% min, 1.5% max
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Final soil grade will be layered 4 inches topsoil, 2 inches sand, 2 inches
topsoil 1 inch of sand.
Green Construction
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Contractor to work with Owner’s representative regarding shape and
size
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Complete the approach and berm/apron around the greens with the
subgrade being 16 inches from the top of the berm.
Contractor to furnish and install temporary erosion control measures to protect
completed earthwork.
Project Timetable:
Bidding or Negotiation
Construction
Establish Vegetation
Open to Public
February 2015
April through August 2015
2016 Season
Spring 2017
Items Provided to Contractor by Owner
The Owner shall provide to the Contractor a topographic survey of existing project area,
easements, covenants, and restricted use areas. Electronic files are available in dwg
format along with ascii points file.
A conceptual layout identifying locations of tee boxes, greens and other features.
Owner and Contractor shall establish a mutually agreeable method of payments to the
Contractor, including fees, payments schedules and methods, securing of funds, late
charges and related matters.
Submittal Requirements
Proposals shall be submitted in an envelope clearly marked indicating the project’s title
by Close of Business on Friday February 27, 2015 to:
Boulder Canyon Country Club
Attn: Dana Limbo
PO Box 305
Sturgis, South Dakota 57785
The Contractor is to provide the information below as part of their proposal:
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Name of firm, address and telephone/fax numbers(s):
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Fee Schedule:
Provide your firm’s fee schedule for outlined
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Workload:
Provide a list of all projects for which your firm is currently responsible, percent of
design completion, and/or construction completed.
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Schedule:
Submit in graphic or narrative form, your firm’s assessment of proposed design
schedule relative to your ability to meet the schedule as outlined, together with
possible revisions you feel necessary. Explain variations in time schedule, if any.
Proposals received after this date and time will be considered null and void and will not
receive further consideration.
Questions relating to any matter contained in this Request for Proposal shall be directed
to: Dana Limbo, BCCC President, 605.490.0040. Guided site visits and information
regarding the survey and design may be scheduled and obtained through the
aforementioned phone number.