21ST ANNUAL ALL-AMERICAN COUNTRY HOEDOWN FESTIVAL
June 5, 6, and 7, 2015
Campbellsburg, Indiana
The Campbellsburg 2015 Festival Committee is at work again planning our annual
“All-American Country Hoedown Festival”.
The 2014 festival was a huge success! We had a bit of bad weather but for the most
part it was a terrific festival! We are hoping to once again exceed our expectations.
The 2015 festival will begin with the Senior Day Luncheon on Friday, June 5 th, during
the evening the festival will take off with the Queen Contest and the Street Dance!
The festival will continue on through Sunday, June 7th.
We have many activities and events planned this year, too numerous to list here, but
there will be something for everyone to do and enjoy!
We wish to extend to you an invitation to join us this year and secure booth space.
We are striving for this year’s festival to be a big success and beneficial to all of us.
If you require assistance or have questions, feel free to contact me:
Nina Webb- Festival Chairman
5 North Franklin St
Campbellsburg, IN 47108
812-755-4251 or cell # 812-896-7979
[email protected]
Thank you and we do hope to hear from you soon!
ALL-AMERICAN COUNTRY HOEDOWN 21st ANNUAL FESTIVAL at CAMPBELLSBURG IN
CRAFT / COMMERCIAL BOOTH APPLICATION
June 5, 6, 7, 2015
Name________________________________________________________________________________
Name Company /Organization ____________________________________________________________
Address ______________________________________________________________________________
City _____________________________________________State ________ Zip ____________________
Phone ____________________________________ Fax _______________________________________
Email ________________________________________________________________________________
Please describe items featured and to be sold: (INCLUDE PHOTO IF FIRST YEAR ATTENDING)
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Space Options: ALL SPACE OPTIONS REQUIRE AN ADDITIONAL $20 DEPOSIT FEE (see policies
and procedures # 12)
Fee: $20.00 per 10 x 10 space/no electric___________________________________________________
Fee: $40.00 per 10 x 10 space needing electricity______________________________________________
Fee: $80.00 per 10 x 20 space/ electricity ___________________________________________________
Fee: $20.00 PER 10 X 20 MAX FT/no electric space for Non-Profit______________________________
VENDOR SPACE FEES FOR MORE THAN 10 x 20 FEET/ ELECTRICITY:
20 x 20 FT. SPACE - $140.00 ____________________________________________________________
20 x 40 FT. SPACE - $200.00 ____________________________________________________________
EACH ADDITIONAL 10 FEET - $10.00 EACH
LIMITED SPOTS WITH ELECTRICITY
Applications must be received by May 1st, 2015 – Reserve your spot early, as space is limited.
Applications received after the deadline will only be accepted, if space is available.
Please sign and return this form and your check or money order made payable to the:
All-American Country Hoedown Festival PO Box 4, Campbellsburg, IN 47108
DISCLAIMER: In consideration for the following, I for myself, my heirs, executors, and administrators
waive and release any and all rights for claims for damages I may have against any of the sponsors (Town of
Campbellsburg, Campbellsburg Betterment Committee, All-American Country Hoedown Festival Committee
Officials, Campbellsburg Parks Board and / or other organizers) of this event known as the 20 th AllAmerican Country Hoedown in Campbellsburg, IN, which may arise as results of my participation.
I have read and will abide by all of the policies and procedures as presented:
__________________________________________________________
Signature (Required)
_______________
Date
OFFICE USE ONLY DATE PAID _________ CHECK ________AMOUNT PAID _____________
SPACE (S) ____________________________
ELECTRIC REQUIRED YES _____ NO ______
ALL-AMERICAN COUNTRY HOEDOWN 20TH ANNUAL FESTIVAL at CAMPBELLSBURG
Craft/Commercial Booth Policies and Procedures
June 5, 6, 7, 2015
The All-American Country Hoedown Festival Committee welcomes you! Please take a moment to read the
following rules and regulations before submitting your application to ensure a successful event for everyone
involved. To save space for the rest of this document the All-American Country Hoedown Festival
Committee will be referred to as AACHFC.
LOCATION: Campbellsburg is located on State Road 60 between Salem and Mitchell, Indiana. Salem is
approximately 10 miles east and Mitchell is approximately 14 miles west of Campbellsburg. We are 45 miles
northwest of Louisville, KY and 45 miles south of Bloomington, IN.
1. This agreement is for craft and commercial booth vendors. Acceptance for all vendors will be at the
discretion of the AACHFC.
2. The vendor agrees that the AACHFC may revoke this Agreement at any time for any reason and that
Vendor’s damages will be limited to refund of the fee paid.
3. This agreement is for space only. The AACHFC will not supply extension cords, tables, or other
equipment.
4. Cancellations or No-Shows: No refunds will be given.
5. The AACHFC will provide general security after festival hours. The AACHFC will not be
responsible for any equipment left on the festival site after tear-down Sunday evening. The
AACHFC is not responsible for lost, stolen, or damaged items, equipment, etc. The AACHFC is not
responsible for accidents or injuries.
6. All booths, equipment, and supplies MUST be removed after closing on Sunday evening at 7:00 PM.
7. Sharing, trading, or selling a contracted booth space is strictly prohibited without written approval
from the AACHFC.
8. It is the responsibility of each contracted vendor to clean up around the contracted booth area on a
continual basis throughout the duration of the Festival. Full trash bags must be placed at a trash
pickup area.
9. Set up times will be as follows: Set up time will be on Friday June 5th from 10:00 AM until 5:00 PM.
Saturday from 6:00 AM until 9:00 AM. No vehicles in the exhibit area during the festival hours.
10. All booths must have a fire extinguisher easily accessible.
11. Special parking needs MUST BE CLEARED with the AACHFC PRIOR to your arrival.
12. DEPOSIT REQUIRED: All craft/commercial vendors must pay an additional deposit fee of $20
besides the booth space fee. This deposit fee can be paid in the form of an additional check or
money order payable to the Festival. The deposit fees will not be deposited, unless the vendor leaves
before 5:00 PM on Sunday. Vendors who stay until 5:00 PM or after on Sunday, their deposit check
or money order will be returned to them. Deposit and booth rental fees paid on the same check will
be deposited upon acceptance of the vendor application. If vendor stays for the duration of the
festival, their deposit will be returned to them in the form of a check from the festival fund, after
5:00 PM on Sunday.
13. Non-compliance of the rules as outlined in this agreement or in further written notices will result in
removal of vendor with no refund due.
14. Payment in full must accompany the application. Mail to the following address. Make checks payable
to: All-American Country Hoedown Festival P.O. Box 4 Campbellsburg, IN 47108
15. Completed applications and payments must be received by May 1st, 2015 to secure your spot. Keep
this information for your records. If your application has been accepted you will receive written
confirmation no later than the 15th of May or a return of your application with full refund.
16. Booth Hours: Friday- June 5th –Optional, must be ready to go by 5 pm
Saturday – June 6, 2015– All Vendors are required to open at 9:00 AM
Sunday- June 7, 20145 – Vendors are required to be open from Noon until 5:00 PM or closing.
17. Absolutely no teardowns will be permitted prior to 5:00 PM Sunday, unless otherwise agreed upon
by the AACHFC. Any vendor leaving before 5:00 PM Sunday will not receive their deposit back and
could be on the do not return list for the following year’s festival.
18. DECORATING: All exhibitors are encouraged to decorate their booths with red/white/blue or
American Flags.
19. Sponsor: This event is co-sponsored by the Campbellsburg Betterment Committee. Funds raised by
this event are used for community projects. We are striving to present a show of high quality and
reserve the right to refuse entries at our discretion. There will be an information booth set-up inside
the Community Building, if any problems should arise. We do hope that you will be joining us this
year.
20. RULES: Vendors must apply on the official entry form or a copy thereof. The AACHFC reserves the
right to ask that any items be removed from your booth that may be deemed to be in poor taste. This
is strictly a family oriented event. Vendors are asked to submit photos if at all possible of their work,
especially if this is your first time to attend.
21. NO FIREARMS OR PORNOGRAPHIC MATERIAL WILL BE ALLOWED. NO
INDIVIDUAL SPEAKERS, SOUND SYSTEMS, BULLHORNS, OR MUSIC WILL BE
ALLOWED IN BOOTHS.
For more information please contact: Nina Webb-Festival Chairman
[email protected]
812-755-4251 Cell #- 812-896-7979 or you can mail your questions or concerns to
Nina Webb 5 North Franklin St Campbellsburg, IN 47108
The festival website is www.campbellsburghoedownfestival.org
Our theme for the 2015 festival is “DAYS GONE BY”
VENDOR SPACE IS LIMITED, SO PLEASE RETURN YOUR APPLICATION AS SOON AS
POSSIBLE.
THANK YOU!
Nina Webb