Youth Camp - Camp Cale
GROUP Registration Form - Teen/Youth Camp 2015 377 Camp Cale Road, Hertford, NC 27944 www.campcale.com (252)264-2513 [email protected] Please print all information legibly and fill in all blanks, print NA if not applicable This form is for use by groups of 10 or more campers who would like to register together. If desired, groups may also register a maximum of 1 chaperone for every 10 campers. Chaperones MUST be 25 years of age or older and must complete and pass our background check. Fees for chaperone(s) are the same as campers. Please see additional information regarding chaperones below. Group Information Group Name: _______________________________________________________________________________________________ Church Name: ______________________________________________________________________________________________ Group Leader: __________________________________________________ Leader’s cell phone: ___________________________ Leader’s Home phone: ______________________________ Leader’s email address: _____________________________________ Camper Information Teen/Youth camp is reserved for students completing 7th-12th grades. # of female spaces to reserve: ____________ # of male spaces to reserve: ____________ # of female chaperone spaces to reserve: ___________ # of male chaperone spaces to reserve: ____________ Reminder: a maximum number of 1 chaperone per every 10 campers, chaperones must be 25 years of age or older and must complete and pass our background check. Cost for chaperone(s) is the same as the cost for campers. Camp Date Return this form as soon as possible to reserve your group space. Which week should we reserve these spaces? _____ June 28 - July 3 ____ July 5 - 10 Cost: $325.00 (Early Bird Registration $300.00 by April 18, 2015) Details Number of spaces indicated above will be reserved upon return of this completed form to Cale along with a non-refundable deposit of $75 per person (campers and chaperones). Group leader is responsible to register each camper in this group online at www.campcale.com. If unable to register online completed paper registration forms and notary forms from each student in this group should be submitted to the Cale office NO LATER THAN two weeks prior to camp start date. Please notify Cale of any changes to registrations as soon as possible (i.e., if your numbers change or you are transferring a space from someone who can’t come with another student, etc.). Any changes made at check-in may result in delaying your check-in until all other campers have been served. Chaperones Chaperones must be at least 25 years of age and must complete and pass Cale’s background check. Background check forms will be sent to the group leader by email as soon as we receive this form (please feel free to make duplicates as needed). Completed background check forms should be submitted along with the group’s registration and notary forms. Chaperones must abide by all camp policies (lights out, policies, programming, etc.) and not interfere with the work of the camp counselors. Cale policies are included on the back of this form. Chaperones should not leave campus without prior approval of the Camp Director. Chaperones may participate in camp activities and programming. Chaperones are not allowed to run programming and should remember that the counselors assigned to specific areas are in charge of those areas. If the chaperone has concerns at any time, they should speak with the camp Director. Please do not speak negatively regarding any aspect of the camp or counselors in front of campers. Please address all concerns with the Director privately. Group Leader Signature: _______________________________________________ Date: ________________ Revised 10/2014 2015 Youth Group Registration Form Cale Policies The camp director reserves the right to remove any camper from the program who, in his opinion, is a hazard to the safety and rights of others, or who appears to have rejected the reasonable controls of the camp. This may range from dismissal from an activity to complete dismissal from the camp (without refund) depending on the situation. Arrival/Departure Campers should arrive between 4:00 and 4:30 pm on Sunday afternoon. Please note, campers cannot check in before this time, so it is not necessary to arrive earlier than 4:00 pm. Parents/Guardians are asked to leave the camp no later than 5:00 pm so that camp may begin. Dinner will be served to campers on Sunday evening. We ask that there be no visitors during the camp week as this can interfere with camp programming. Should you need to come to the campus during the week, please contact the main office in advance so that we may be prepared for your arrival, and proceed directly to the main office upon arrival. Feel free to call the office throughout the week to check on your camper. We ask that campers stay the entire week of camp. Having campers leave and return negatively impacts the camp experience for all campers. Please arrange any appointments, practices, etc. so that they do not interfere with the camp week. Closing worship will be at 3:00 p.m. on Friday with checkout to follow (all are invited to attend). All campers should clear the campus no later than 4:30 p.m. on Friday. Please bring a photo ID to pick-up your camper. Every possible means will be made to deal discretely, kindly, and effectively with homesickness. Calls for homesickness will not be made after 8:00 pm. Dress Code Females one piece bathing suits only (no bikinis or tankinis) Cover-ups or clothing should be worn over bathing suits except during water activities Shorts must have an inseam of at least 3 inches Shirts must cover stomach at all times and should not have low necklines or spaghetti straps Males Shirts must be worn at all times (except during water activities) Shorts should fit appropriately and not hang low on the waist. For all campers Undergarments must be covered at all times Shoes must be worn on campus Water shoes are required in the river Apparel must not have inappropriate graphics or lettering Snack Shop To help prevent theft or loss of money, campers cannot keep cash in their possession. If you would like your camper to have money to use for snack shop purchases during the week, please place this money on their account during check-in. Funds remaining on their account at the conclusion of the week can be requested during check-out. Any funds that are not requested during check-out will be considered a donation to the general operating budget of Cale. Meals Meals are included in the cost of camp. Campers will be served breakfast, lunch, and dinner each full day of camp. Dinner will be served on Sunday evening, but will not be served on Friday. Campers needing special diets should contact the office before registering to determine if Cale can accommodate these needs. Camp Regulations - applicable to all persons on Cale property The following are not allowed on Cale property under any circumstance: Tobacco products Stealing Graffiti Alcohol Illegal drugs Fighting/bullying/threatening another person Disrespect for camp property Obscene language/curse words Campers must remain in their cabins after lights out unless they are accompanied by a counselor. Campers are not allowed into cabins or bath houses belonging to the other gender. Beginning at the dirt road, Cale speed limit is 10 mph. Please comply with this regulation to ensure the safety of all campers. The following items should not be brought to camp. Electronic devices (ipod, mp3 player, CDs, personal gaming systems, etc.) Weapons, firearms, or ammunition (or anything resembling these items) Items that shoot any type of projectile Revised 10/2014 Silly string Fireworks of any kind Cell phones Tobacco products Illegal drugs Alcohol Food Items (due to health, safety, and sanitation guidelines, food/ gum/candy should not be brought by campers or mailed to them during the week. 2015 Youth Group Registration Form
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