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Planning and Protection Committee Action Report
for the April 21st, 2015 meeting held in the
Council Chambers following Community Issues Committee
PRESENT: Mayor Antonakos, Deputy-Mayor Flynn, Councillor Black, Councillor
Doucett, Councillor Redmond, Councillor Fritz, Councillor Trimble, Phil Hogan, Treasurer,
Duncan Rogers, Clerk, Dave Young, Director of Public Works, Joanna Bowes,
Building/Planning Technician, Les Reynolds, Director or Protective Services, Jane
Almond, Acting Director of Planning and Development
1)
2)
3)
4)
5)
6)
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL
NATURE THEREOF - now or anytime during the meeting
PUBLIC MEETING – NONE THIS EVENING
REGISTRATION OF PUBLIC WISHING TO SPEAK - with the secretary
PLEASE TURN OFF ALL CELL PHONES AND PAGERS
COMMUNICATION 126214 A CLOSED MEETING
IF THERE IS AN ADDENDUM, IN ACCORDANCE WITH SECTION 15.2.4 (OF
STRIKING REPORT) DOES THE COMMITTEE WISH TO APPROVE THIS
ADDENDUM?
The following items are for information only and will not be discussed unless the
Committee chooses to do so. The Chair will entertain a motion to receive and file for
those items not pulled out for discussion.
126209
Received from
Addressed to
Date
Topic
Les Reynolds Director of Protective Services
Planning and Protection Committee
April 16th, 2015
OWFC Activity Report
SUMMARY
Activity Report for the month of March 2015 is attached.
COMMENT
For Council's Information
STAFF RECOMMENDATION
Receive and Record
COMMITTEE DECISION
Receive and record
Planning and Protection Committee –April 21st, 2015 - Page 2
126210
Received from
Addressed to
Date
Topic
Les Reynolds Director of Protective Services
Planning and Protection Committee
April 16th, 2015
Police Service Board Minutes
SUMMARY
Minutes of the Police Service Board meeting of April 13th, 2015 are
attached. Noteworthy items include:
 Sgt. Croth reports concerns about skateboarders, distracted
driving and graffiti;
 The detachment office will provide front desk service on
Mondays, Wednesdays and Fridays only beginning May 1.
COMMENT
For Council's Information
STAFF RECOMMENDATION
Receive and Record
COMMITTEE DECISION
Receive and record
TO BE DISCUSSED
126108
Received from
Addressed to
Date
Topic
Jane Almond Acting Director of Planning and
Development
Planning and Protection Committee
February 5, 2015
Deeming By-law, Plan 6115
SUMMARY
Plan 6115 is a historic plan of subdivision from 1906. Our current
Deeming By-law 1414 and its amendments 1423, 33-74 and 31-75 have
not deemed this plan to not be a plan of subdivision.
COMMENT
Plan 6115 remains a legal plan of subdivision and has no registered
subdivision agreement. This means that, if any applications are made to
develop within this area, the Town of Carleton Place will be limited in what
they can ask in relation to any specific conditions typically requested with
a subdivision agreement or through the severance process.
Planning and Protection Committee –April 21st, 2015 - Page 3
126108 Continued
To deem a plan not to be a plan of subdivision a deeming by-law is
necessary. Staff has looked at the area to which Plan 6115 applies and
most of the lots have already been developed. On lots where there is a
potential to subdivide the severance process can be utilized to achieve that
purpose.
Notification to property owners is not required prior to the passing of the bylaw but the Town is required to provide notification of the passing within 30
days of the decision to all the property owners within the boundaries of Plan
6115. Property owners have the ability to petition council to repeal their
decision within 20 days of notification of the decision.
UPDATE – April 21st, 2015
On March 10th, 2015 Council passed the Deeming By-law. Plan 6115 has
been deemed to no longer be a plan of subdivision. No formal complaints
were registered. The removal of the plan of subdivision is to be registered
on all lots within plan 6115. Any division of lots within this area will now be
done through the severance process.
STAFF RECOMMENDATION
Receive and Record.
COMMITTEE DECISION
Receive and record
126211
Received from
Addressed to
Date
Topic
Jane Almond Acting Director of Planning and
Development
Planning and Protection Committee
April 14, 2015
Consent Application- St. James Anglican Church, 224
Edmund Street
SUMMARY
A consent application has been received from the property known
Municipally as 224 Edmund Street. The subject lands as legally described
as Pt Lots 124, Section B, Plan 276 and illustrated below.
Planning and Protection Committee –April 21st, 2015 - Page 4
126211 Continued
This consent application is to sever a 1044 m2 residential lot (currently
housing the Existing Church Parish hall, leaving a 974 m2 portion of
retained property which is being used as a parking lot.
The Provincial Policy Statement, 2014 (PPS) provides direction on matters
of provincial interest pertaining to land use matters and all development
proposals must be consistent with the policies therein. The statement
believes that long term prosperity for the province depends upon a
"strong, sustainable and resilient community, a clean and healthy
environment, and a strong and competitive economy." The policy
statement directs development to settlement areas and protects resources
throughout the province.
Section 1.0 of the statement, Building Strong Healthy Communities,
stresses efficient development patterns by supporting infill development,
utilizing existing infrastructure and promoting opportunities to create a
varied built form.
Section 1.1.3 specifically states that “Settlement areas shall be the focus
of growth and development, and their vitality and regeneration shall be
promoted”.
Planning and Protection Committee –April 21st, 2015 - Page 5
126211 Continued
Section 1.7.1 a) states that municipalities should be “promoting
opportunities for economic development and community investment
readiness” and “d)encouraging a sense of place by promoting welldesigned built form and including built heritage resources and cultural
heritage landscapes”.
The PPS supports intensification and encourages redevelopment of land
and properties.
The application under consideration is a proposal to re-use an existing
building within a serviced and settled area of town. The development will
use existing services and requires no extension of services. The proposed
severance complies and is consistent with policy directions within the
Provincial Policy Statement.
Lanark County’s Sustainable Communities Official Plan provides direction
with respect to Consent applications in section 8.2.2. It is noted that “Lot
creation by consent shall be permitted where lot creation by plan of
subdivision is deemed to be unnecessary”.
It also states that “Local Official Plans shall promote intensification in
existing built up areas to optimize the use of land, resources, infrastructure
and public service facilities”
The proposal as submitted can be considered to comply with the
directions provided within the County’s Official Plan.
The Official Plan of the Town of Carleton Place’s designation for this
property is Mississippi Residential District. This designation allows for a
mix of housing types which complements the existing small town
character. Section 3.2.2 makes mention of the provision of mainly
residential uses with existing commercial and institutional uses such as
churches, schools and parks. It does also make reference to the
allowance for local commercial uses and light employment facilities.
The Official Plan promotes adaptive re-use of existing uses by
encouraging proposals to occur in existing settled areas. Mixed uses in
areas close to the Downtown are also encouraged.
The Development Permit By-law also designated the property as
residential (R). The severance will allow for the redevelopment of an
existing vacant underutilized structure. Both the retained and severed lot
will meet the minimum frontage required under the Development Permit
By-law.
Planning and Protection Committee –April 21st, 2015 - Page 6
126211 Continued
COMMENT
The proposal, if approved, will allow for the creation of two separate lots
one lot for residential use and lot for a parking lot. It should be noted that a
stand alone parking lot is at present not a permitted use in the Mississippi
Residential District and the severance if is approved there will be a
requirement to get a Development Permit to allow for a parking lot for the
retained lands.
The enclosed sketch only illustrates where the subject lands will be
divided and there is no detail on what exactly the re-development project
will be. Staff is concerned that if we are severing off the entire parking lot
there may be a problem with respect to gaining the necessary area for
parking and loading depending of what the re-development project
actually is.
As with any severance application, staff compiles a list of conditions that
the application must meet before final approval and creation of new deed.
It should be noted that once Council makes a decision, the applicant must
clear all conditions within one year from the date of that decision. The
proposed conditions are:
1. The balance of outstanding taxes, including penalties and interest, (and
any local improvement charges, if applicable) shall be paid to the Town of
Carleton Place.
2. The applicant shall provide the Town of Carleton Place with a digital
copy of the reference plan (in NAD83 datum)
3. The applicant shall provide a Site Grading and Drainage Plan for the
retained and severed parcels to the satisfaction of the Town of Carleton
Place,
4. That a deposited reference plan be submitted to the Town of Carleton
Place.
5. The new lot and any structures to be built on it or any uses changed will
not be permitted any variations to the provisions in the Development
Permit By-law of the Town of Carleton Place unless a separate
Development Permit application is submitted and approved.
6. That the applicant undertake an application for Development Permit on
the retained lands.
7. That the applicant shall provide the Town of Carleton Place with a
Building Location Survey demonstrating that the lands severed and the
lands retained are in compliance with all Development Permit provisions.
The Building Location Survey shall also include confirmation for both the
severed and retained parcels that there is:
- Adequate frontage along the maintained road
- Adequate access along the maintained road
- Compliance with the Ontario Building Code
Planning and Protection Committee –April 21st, 2015 - Page 7
126211 Continued
8. That the applicant provide to the Town a Road widening at no cost to
the Town.
STAFF RECOMMENDATION
THAT the application be deferred until the associated Development Permit
applications have been received and that all planning matters regarding
both the proposed severed and retained lots can be heard at the same
meeting in order to understand the site layout and functionality.
COMMITTEE DECISION
THAT the application be deferred until the associated Development Permit
applications have been received and that all planning matters regarding
both the proposed severed and retained lots can be heard at the same
meeting in order to understand the site layout and functionality.
126212
Received from
Addressed to
Date
Topic
Les Reynolds, Director of Protective Services
Planning and Protection Committee
April 16th, 2015
New Pumper
SUMMARY
The 2015 budget provides for the purchase of 2 new fire apparatus – a
rescue and a pumper. Construction of the rescue is underway with
Eastway 911, located here in Carleton Place, awarded the contract
following a competitive process. They were selected based on a price that
was 25% lower than the other bidder and a much shorter construction
time.
Eastway 911 has produced a proposal for the pumper and has asked if
the Town would consider awarding the contract to them on that basis.
Staff have made it clear that any decision on this would have to be made
by Council.
COMMENT
Staff supports the proposal for the following reasons:
1. Familiarity with the proponent – Eastway 911 or their predecessors
have built all our existing fire apparatus and we have always been
pleased with their performance. Having them build both trucks ensures
that they will be built the same way, with the same materials etc.
2. Proven competitiveness – The previous proposal for the rescue
demonstrated that their pricing was superior to the other bidder and
their construction schedule was considerably shorter. The proposed
price is considerably less than our budget figure and will ensure that
the overall project (including the purchase of the new extrication
equipment) will be completed very close to budget.
Planning and Protection Committee –April 21st, 2015 - Page 8
126212 Continued
3. Servicing capabilities – We have always benefitted from their local
availability when servicing or repairs were needed for the existing fleet.
4. Local economic benefit – Eastway 911 is an important part of our local
industrial team and awarding the contract to them will ensure that local
jobs are protected and other local businesses will enjoy any ‘filter
down’ benefits.
By-law 25-2010 (Procurement of Goods) normally requires a competitive
process for this type of contract, but Sec. 5.1 permits Council to allow
exceptions at their discretion.
STAFF RECOMMENDATION
That Council hereby authorizes the Director of Protective Services to
proceed with the purchase of a custom built pumper on a 2016 Spartan
Metrostar chassis from Eastway 911 Emergency Vehicles at a net cost of
$438,110 plus applicable taxes.
COMMITTEE DECISION
That Council hereby authorizes the Director of Protective Services to
proceed with the purchase of a custom built pumper on a 2016 Spartan
Metrostar chassis from Eastway 911 Emergency Vehicles at a net cost of
$438,110 plus applicable taxes.
126213
Received from
Addressed to
Date
Topic
Joanna Bowes, Planning and Building Technician
Planning and Protection Committee
April 21, 2015
Chip Wagon, 10488 Highway 7
SUMMARY
An application has been received to include 10488 Highway 7 as an
approved location for a refreshment vehicle. The applicant has provided a
site plan with details relating to the location on the trailer, location of
washrooms for staff, parking and location of tables. Approval from the
Ministry of Transportation has been given through the means of a Building
and Land Use Permit to the owner of the land.
STAFF RECOMMENDATION
That Schedule C of By-law 57-2013 be amended to allow a refreshment
vehicle at 10488 Highway 7.
COMMITTEE DECISION
That Schedule C of By-law 57-2013 be amended to allow a refreshment
vehicle at 10488 Highway 7.
Planning and Protection Committee –April 21st, 2015 - Page 9
126214
Received from
Addressed to
Date
Topic
Paul Knowles, Chief Administrative Officer
Planning and Protection Committee
April 15th, 2015
Closed Meetings
SUMMARY
As authorized by the Municipal Act, Council should review selected items in
closed session.
STAFF RECOMMENDATION
THAT in accordance with Section 239 of the Municipal Act, S.O. 2001, that
the meeting be closed to the public with the following agenda:
AGENDA
24-03-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Roy Brown
Park
21-04-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – South of
Hwy. 7
21-04-15-2
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Bates and
Industrial
COMMITTEE DECISION
THAT in accordance with Section 239 of the Municipal Act, S.O. 2001, that
the meeting be closed to the public with the following agenda:
AGENDA
24-03-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Roy Brown
Park
21-04-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – South of
Hwy. 7
21-04-15-2
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Bates and
Industrial
Planning and Protection Committee –April 21st, 2015 - Page 10
126214 Continued
REPORT TO COUNCIL
24-03-15-1
THAT Council hereby authorizes the Mayor and Clerk to
execute an Agreement of Purchase and Sale with Michel
and Jennifer Brisebois to purchase a portion of Boundary
Road for $5,000.
21-04-15-1
THAT Council hereby authorizes the Mayor and the Clerk to
execute Agreements of Purchase and Sale to acquire
property for a pumping station south of Hwy 7 and
easements for services from Colonnade Development
Incorporated, Carleton Place Plaza Inc, Pegasus
Construction Inc and Pegasus Development Corporation for
the nominal cost of $1.00.
21-04-15-2
Bring forward