Spreadsheet Import Dictionary
Compliance Assist Credentials Module
Terms ........................................................................................................................................2
Faculty ......................................................................................................................................3
Faculty Credentials Details.............................................................................................4
Course Sections ....................................................................................................................5
Course Evaluations
Users..........................................................................................................................................6
Course Sections ....................................................................................................................6
Faculty Enrollment.............................................................................................................7
Student Enrollment............................................................................................................7
Compliance Assist & Course Evaluations
Spreadsheet Import Dictionary
Credentials Module Terms
Please define the terms or semesters you will be representing in the module.
Column
Term Name
Term ID
Start Date
End Date
Use
User interface identification of the term or semester
The ID used to match course sections to the appropriate
terms or semester
The start date of the term or semester – MUST be in a
MM/DD/YYYY format.
The end date of the term or semester – MUST be in a
MM/DD/YYYY format.
Required?
YES
YES
YES
YES
2
Compliance Assist & Course Evaluations
Spreadsheet Import Dictionary
Credentials Module Faculty
Provide the initial faculty information. This information must be provided before faculty
credentials details and course sections are imported.
*SACS Institutions have been provided specific instructions.
Column
Last Name
First Name
Middle Name
Faculty ID
Department
Position
Use
Last name of the faculty member
First name of the faculty member
Middle name of the faculty member
Unique ID to the faculty member; often the employee or
campus ID. Most accurate way of assigning to teach
course sections
Department the faculty member teaches in.
*For SACS Institutions – please put the department the
faculty member teaches a majority of their courses in.
Position title of the faculty member (i.e. professor,
assistant professor, etc.)
Required?
YES
YES
NO
YES
YES
YES
Status
Complete with “Full-Time” or “Part-Time”
YES
Currently Teaching
Whether or not the instructor is teaching at the time of
the import
YES
Retired
Whether or not the faculty member is retired
YES
The following columns are optional and may be added if you wish.
o
o
o
o
o
o
o
o
o
o
o
o
o
o
Discipline (ex. English or Computer Science – only one per faculty member!)
Category (ex. Faculty or Staff or Administration, etc. – only one per faculty member!)
E-mail Address
Phone
Office
School
Campus
Extension
Mobile Phone
Home Phone
Hours
Alternate E-mail
Website
Short Bio
3
Compliance Assist & Course Evaluations
Spreadsheet Import Dictionary
Credentials Module Faculty Credentials Details
Provide the education, certification, and/or experience information for the faculty
members. When completing this sheet, it is imperative that each piece of information is
located in its own row. For example, if a faculty member has two degrees (Education), two
certifications, and two experiences, that person will have a total of six (6) rows of
information. This sheet is broken into sections, divided by bold lines. The Required
notation is per section.
Column
Last Name
First Name
Middle Name
ID
Education Degree
Education Year
Education Institution
Relevant Coursework
Education Details
Cert Start Date
Cert End Date
Certification Details
Experience Type
Experience Details
Exp. Start Date
Exp. End Date
CIP CODE 1; CIP CODE
2; CIP CODE 3
Use
Last name of the faculty member
First name of the faculty member
Middle name of the faculty member
To match the faculty member with credentials details –
MUST match the Faculty ID provided in the first Faculty
sheet.
Generic type of degree earned (i.e. Associate’s, Bachelor’s,
Master’s, Doctorate)
Year the degree was received
Institution degree received from
Any coursework taken while earning the degree that
further qualifies the faculty member to teach the courses
they do; all relevant coursework must be in one cell per
degree
The specific type of degree earned (i.e. Bachelor of Arts in
English, Master of Science in Physics, etc.)
The date a certification began – MUST be in a
MM/DD/YYYY format for import.
The date a certification ended, or ends – MUST be in a
MM/DD/YYYY format for import.
The type of certification earned and any extra details (i.e.
Registered Nurse in State of NY, American Heart
Association CPR Certified, etc.)
The generic type of experience faculty member has had
(i.e. work, travel, research, association membership, etc.)
– These are unique and defined by each institution.
The specific details related to the experience (i.e. if ExpType is “Work,” this may be a past employment at a
Hospital or other college; if Exp-Type is Association
Membership, the faculty member may be a member of the
APA.)
The date the experience began – MUST be in a
MM/DD/YYYY format for import.
The date the experience began – MUST be in a
MM/DD/YYYY format for import.
Identifies a CIP code for the related education,
experience, or certification. Can have up to three CIP
codes per row in the sheet.
Required?
NO
NO
NO
YES
YES
NO
YES
NO
YES
NO
NO
YES
YES
YES
NO
NO
NO
4
Compliance Assist & Course Evaluations
Spreadsheet Import Dictionary
Credentials Module Course Sections
Provide the course sections that will be represented in the module. This sheet assigns
faculty per section.
*SACS Institutions have been provided specific instructions.
Column
Course Subject
Course Number
Term ID
Section CRN
Section Name
Section Location
Course Name
Course Description
Course Type
Credit Hours
Course Department
Course Retired
Course CIP Code
Course Custom Field
Section Custom
Field
Faculty ID
Last Name
First Name
Middle Name
Use
The abbreviated subject of the course (i.e. English = ENG,
Geography = GEO, etc.)
Number for the course (i.e. 101 for ENG 101)
The ID of the term or semester the course section is being
taught in – MUST match the term ID provided in the Terms
spreadsheet
The unique identifier of the section; there can only be one
Section CRN per term. For example, there can only be one,
1001 CRN in Fall 2013, and only one 1001 CRN in Spring
2014.
The name of the section; often represented by a letter like
ENG 101 A.
Location of the section; can be a specific room and building,
or a notation of whether or not the course is online or oncampus.
Name of the course
Description for the course
*FOR SACS CREDENTIALS - The type of course defined by
SACS (Developmental, Undergrad. Transferable, Undergrad
Non-Transferable, Graduate)
FOR NON-SACS CREDENTIALS – Can be a course attribute
such as Online, On-Campus, Undergrad, Graduate, etc.
The number of credit hours earned for the course; MUST be
a whole number (i.e. 1, 3, 6); CANNOT be listed as a range
such as 1-7.
The department the course is taught from
A course is retired if it was taught once, and never taught
again. Most often, this is noted as False for all sections.
The CIP code for the topic area of the course
A custom field that can be used for any purpose, which is
located in the Course Profile
A custom field that can be used for any purpose, which is
located in the Course Profile
To match the faculty member with course section – MUST
match the Faculty ID provided in the first Faculty sheet.
Last name of the faculty member
First name of the faculty member
Middle name of the faculty member
Required?
YES
YES
YES
YES
YES
NO
YES
NO
YES
YES
YES
YES
YES
NO
NO
NO
YES
NO
NO
NO
5
Compliance Assist & Course Evaluations
Spreadsheet Import Dictionary
Course Evaluation Users Details
The user file includes information about any Faculty, Students, or Staff that will be
accessing the Course Evaluation platform.
Column
Email Address
First Name
Last Name
Institution ID
Username
Use
Required?
Email address of user (faculty, student, or staff) for use in
automated email messages
First name of user
Last Name of user
Unique ID to the faculty member; often the employee or
campus ID. Most accurate way of assigning to teach course
sections
Username of the user. Used to allow access to the Campus
Labs system with campus credentials.
YES
YES
YES
YES
YES
Course Evaluation Course Section Details
The course sections file includes information about the course sections that will be
evaluated using the course evaluation platform.
Column
Use
Course Name
Name of the course
The abbreviated subject of the course (i.e. English = ENG,
Geography = GEO, etc.)
Catalog number for the course (i.e. 101 for ENG 101)
The number of the section; often represented by a letter or
a number (i.e. 003)
Attribute of the course section, each separated by a | (e.g.
online, hybrid, lab, lecture, seminar, undergrad, etc.)
Date the course session begins. (MM/DD/YYYY)
Date the course session ends. (MM/DD/YYYY)
Unique indicator if the course is to be combined with
another. Using numbers is suggested, although they do not
need to have any significance beyond matching one course
section to another.
The unique identifier of the section; there can only be one
Section CRN per term. For example, there can only be one,
1001 CRN in Fall 2013, and only one 1001 CRN in Spring
2014.
The department/area the course is taught from. ID
(typically a Code) of the institutional unit the course section
belongs under. Note: It does not have to match the Subject.
Course Subject
Course Number
Course Section
Number
Section Attributes
Start Date
End Date
Cross listing
Section
CRN/External
Course number
Course Department/
Institutional Unit ID
Required?
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
6
Compliance Assist & Course Evaluations
Spreadsheet Import Dictionary
Course Evaluation Faculty Enrollment Details
Faculty Enrollments will assign the faculty member to the appropriate course sections. For
team taught sections include each faculty member/course combination on separate rows of
the spreadsheet.
Column
Institution ID
Use
Unique Campus identifier of instructor administering this
course section.
External Course
Number
Institutions unique identifier for this course section.
Faculty Type
Name of faculty type for instructor on specific course
section (e.g. primary instructor, secondary instructor,
teaching assistant, lab instructor etc.)
Required?
YES
YES
YES
Course Evaluation Student Enrollment Details
Student Enrollments will assign the student to the appropriate course sections.
Column
External Course
Number
Institution ID
Use
Institutions unique identifier for this course section.
Unique Campus identifier of the student enrolled in this
course section.
Required?
YES
YES
7