Cathedral-Carmel School
“Christ Centered Students”
Where Excellence in Catholic Education is a Tradition
ATHLETIC PROGRAM
POLICY HANDBOOK
Fr. Chester Arceneaux, Pastor
Kay B. Aillet, Principal
Gregory P. Dubois, Vice-Principal
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Thad Gautreaux, Athletic Director
Donna Boullion, Athletic Director
Rebecca Marler, Athletic Director
TABLE OF CONTENTS
Mission / Purpose ..
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Eligibility Requirements .
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Participation in Athletics .
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Team Try-out Selection Process .
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All Sports Policy . .
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Parent Expectations
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Selection of Coaches .
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LHSSA Health Examination Form
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High School and Student Eligibility
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Male Sports / Female Sports
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Athletic Fees .
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Athlete Permission Form .
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Athletic Transportation Policy
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Car Insurance Form
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Athletic Program Contract .
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Player/Parent Concussion Statement
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ATHLETIC PROGRAM MISSION and PURPOSE
The mission of Cathedral-Carmel School is to teach our students Catholic values in an
environment of academic excellence. We are motivated by our founders St. John Baptist de la
Salle and Mother Therese Chevrel who call us to “teach minds and touch hearts” and to “love
one another …uphold one another.” In keeping with the traditions and the mission statement
of Cathedral-Carmel School, the goal of the Athletic Program is to teach Catholic moral values,
teamwork, and sportsmanship through participation in athletic programs. The purpose of the
program is to develop competitive teams and to provide students an opportunity to be
involved in the athletic teams offered at Cathedral-Carmel.
GUIDING PRINCIPLES
The mission of the school and the purpose of the athletic program shall always be used as a
guide when developing policy and making decisions. The objective of the Cathedral-Carmel
Athletic Program is to give students an opportunity to participate in organized sports. The
athletic directors will exhibit a good faith effort to obtain the appropriate facilities, coaches,
and other resources required to implement the athletic program consistent with the
philosophy.
The actions of each of our individual stakeholders - students, coaches, parents, spectators determine the overall reputation of the athletic program and school. Through our individual
and collective actions, we will strive to be a school community recognized for having the
highest level of sportsmanship and Catholic moral values. It is with this in mind that we
encourage priority participation in CCS activities. The first priority of the school is the overall
development of each of its students; therefore, the school will utilize a progressive, age
appropriate approach in the determination of team size and number of teams.
ELIGIBILITY REQUIREMENTS
Students are eligible to participate in all extra-curricular activities if they meet all of the
following standards:
 Maintains an overall academic average of 78% or above on their report cards and
progress reports. Conduct grades will not be used to calculate the average.
 Maintains a minimum grade of 78% in conduct on report cards and/or on
progress reports.
 Maintains a minimum of 70% or above in all graded subjects.
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A grade below 70% in any graded subject will result in the following:
 A failing grade at progress report will result in (10) school days probation.
 A failing grade on the report card will result in probation until the next progress
report.
If, at the end of the probationary periods, the student obtains verification from his/her teachers
of passing grades, the ineligibility will be lifted. The student must secure an eligibility form
from the Athletic Directors. A student will be declared ineligible to participate in any extracurricular activity if any of the above standards are not met. Eligibility or ineligibility begins
upon receipt of the progress report and report card respectively. The Athletic Directors notify
the students and coaches regarding ineligibility status.
Upon receipt of the report card or progress report, the Athletic Directors will inform all
coaches of student eligibility and/or ineligibility. If a student is declared ineligible on two
consecutive occasions, then he/she will be restricted from athletic participation for (45) school
days beginning at the time of notification. If a student misses more than half of the school day,
he/she cannot participate in any extra curricular activities that day.
It is impossible to anticipate all future problems; therefore, any unacceptable behavior at
Cathedral-Carmel School or off-campus when representing Cathedral-Carmel may
disqualify or prevent a student from participation in the extra-curricular activities listed
below.
PARTICIPATION IN ATHLETICS
Cathedral-Carmel Tigers have always played in strong competitive leagues. Our membership
in competitive leagues and limitations imposed by our available facilities, allow for only our
top athletes to make the cut. For our coaches, making cuts is a difficult process. Certain game
situations call for athletes with certain attributes and abilities. Decisions concerning when and
how much each athlete plays will be at the coaches’ discretion. Our coaches offer every
opportunity at practices for each athlete to show his/her ability to perform in game situations.
Athletes will generally play according to their level of ability and as game situations dictate.
Every attempt is made to allow each player some playing time each game. In the case of large
leads, players generally rotate on a fairly even basis. In the fifth and sixth grade, a greater
emphasis is placed on giving the participants playing time.
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TEAM TRY-OUT SELECTION PROCESS
One week prior to the first tryout, the Athletic Directors will announce the dates and times for
all tryouts. A make-up day will be scheduled for emergency situations with a signed excuse
from a medical professional. If, at the time of tryouts, the student does not meet eligibility
requirements, he/she may try out, but not participate in practice or play in games until
eligibility has been met. If the student becomes ineligible before the team has been chosen,
he/she will not have a chance of making the team’s roster.
The coach, along with the Athletic Directors, will make the final decisions involving the
selection of the team. Parents are NOT allowed to observe tryouts. The Athletic Directors,
along with an advisor of his/her choosing, will select the players of a team if the coach is in a
conflicting position. (Example: Being related to a student who is trying out.) After the final
try-out, the Athletic Directors and the coach will post on the Cathedral-Carmel School website
at a designated time the roster of those players who made the team.
ALL - SPORTS POLICY
1. All volunteers MUST be Safe-Environment trained. This includes working the gate,
concessions, coaching, etc. Continuing Education training can be done online.
2. Players who miss a practice or a game without a valid excuse may not play in the
next game. Coaches, along with the athletic directors, will decide if the excuse is
valid or not.
3. If a player misses more than half of the school day, he/she cannot participate in any
extra-curricular activities that day.
4. Parents are responsible for picking up and dropping off their child on time at the end
of a practice or a game.
5. For a scheduled practice, parents should drop off only 5 minutes before the scheduled
practice time.
 Parents should check the gym, field or track to make sure the coach is present
before dropping off a child for a practice or game.
 Parents will pay a penalty of $10.00 for each (15) minutes that the child is present
after the practice has ended.
 Siblings of athletes may not remain in the gym for scheduled practices. Siblings
should either be picked up from school or sent to Tiger Care.
6. Unsportsmanlike conduct by any player will not be tolerated and may result in
removal from the game. Severity of infraction could lead to removal from the team.
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7. A parent should not shout instructions to his/her child. The coaches have
instructed the team of their game plan and shouting instructions to your child only
confuses your child.
8. Cathedral-Carmel students and families are to be courteous to the referees. They
should not shout insults or verbally abuse the referees. It is difficult for a child to
learn respect for the referee or other officials when parents set a poor example. The
referee has the power to stop the game if the crowd becomes discourteous.
Coaches will handle all situations.
9. School rules apply not only to the school day, but also to field studies, sporting
events, and extra-curricular activities. Cathedral-Carmel School students should
remember that they represent the school at all times and should always behave in a
Christian manner. Cathedral-Carmel students should strive to live by the school
philosophy at all times.
10. If you or your child have a complaint about any team situation or sport, please follow
this chain of command:
 Coach
 Athletic Director
 Administration
Upon notification, the complaint will be investigated and the appropriate action will
be taken.
11. Alcohol is not permitted at any Cathedral-Carmel sanctioned event, including pregame and/or post game events.
12. NO Sunday events - This includes practice, games, tournaments and meets.
(Diocesan Policy: DP 4001)
13. Athletic events will not be held during final exams.
14. Practices and athletic events will be allowed during the week of SAT testing.
15. The 24 Hour Rule: Many issues can be discussed in a private office 24 hours after the
incident has been filed. The issue may then be discussed wisely and prayerfully in a
proper setting.
PARENT EXPECTATIONS
This information is being provided in an effort to assist you and your child in gaining the
maximum benefit possible from each sport Cathedral-Carmel School offers. Below are some
simple rules you should observe. Please consider them carefully.
1. Cheer for your child when he/she plays well. However, remember that your child is
a member of a team. Let the other players know you support them, too.
2. Suffer in silence whenever something occurs that goes against your child’s team or
when coaches make what you consider a bad decision. A display of anger may
inflame a delicate situation, resulting in embarrassment for you or your child.
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Coaches give their time to Cathedral-Carmel School, so be patient during any
sporting event. If you feel the need to discuss a particular situation about your
child, follow this chain of command to express your concern: Coach - Athletic
Director- Administration
3. Set the tone for good sportsmanship by adopting a positive attitude if your team
loses. Compliment your child for his/her good plays and ignore the mistakes. The
coach will point those out to him/her. Your child will be happy you noticed his/her
good qualities.
Parents who are dissatisfied with the enforcement of the above rules should
contact the Athletic Directors and/or the administration.
SELECTION OF COACHES
Coaches serve at the discretion of the administration and are selected by the Athletic Directors,
with the approval of the administration. The primary factors considered in the selection of
coaches are:
 Evidence of Christian values
 Depth of character and personality
 Ability to communicate with athletes
 Technical knowledge of the sport
 Fingerprint / Background Check
 Safe-Environment Training
If at all possible, CCS will not allow parents to act as head coach of a team in which that parent
may have a son or daughter participating. There are, however, exceptions to every rule. At
CCS we rely on volunteers to coach our teams. If we do not have a coach, we cannot have a
team; therefore, a qualified parent may be asked to coach his/her daughter’s or son’s team. In
the event that the coach is in a conflicting position, the athletic directors, along with the
advisor of his/her choosing, will select the players of a team.
LHSAA HEALTH EXAMINATION FORM
A completed medical exam form must be on file in the school office for every student who
practices or participates in athletics during a school year. All athletes must have a completed
physical before he/she can tryout for any sport. Every athlete, therefore, must receive a
medical exam by a licensed physician prior to the sports season or at least every 365 days.
The official LHSSA Health Examination Form will be distributed at the all-sports parent
athletic meeting and available online on our CCS website.
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High School Eligibility Rule: Rule 1.31.12
A "hold-back repeat student" is a student who has successfully completed the academic
requirements or failed to meet the academic requirements due to excessive absences (as
defined by the Louisiana State Department of Education) that have been established for 6th,
7th and/or 8th grade students and who repeats one or more of these grades prior to entering
the 9th grade. A student who successfully completes all requirements of the 8th grade and
who does not enroll in and attend a high school the next school year after completing the 8th
grade shall be classified as a "hold back repeat student."
When a “hold-back repeat student” enters the 9th grade for the first time, he/she shall be
eligible to participate in interscholastic athletics in the LHSAA for only the next ensuing six
consecutive semesters or terms of 90 days.
STUDENT ELIGIBILITY
ATHLETIC ACTIVITY
Football
Volleyball
Basketball
Tennis
Golf
Track
Baseball
Softball
Cross-Country
Soccer
Cheerleading
Swimming
ELIGIBLE GRADE LEVELS
5, 6, 7, 8
6, 7, 8
6, 7, 8
5 ,6, 7, 8
5, 6, 7, 8
5, 6, 7, 8
6, 7, 8
5, 6, 7, 8
5, 6, 7, 8
6, 7, 8
7, 8
5, 6, 7, 8
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SEASON/PERIOD
August – October
August – November
November – February
March - April
March - April
February - April
February - April
February - April
August - October
November - February
July- April
February - April
MALE SPORTS
ATHLETIC ACTIVITY
Football
Basketball
Basketball
Tennis
Golf
Track
Baseball
Cross-Country
Soccer
Swimming
GRADE LEVELS
5, 6, 7, 8
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7, 8
5, 6, 7, 8
5, 6, 7, 8
5, 6, 7, 8
6, 7, 8
5, 6, 7, 8
6, 7, 8
5, 6, 7, 8
NUMBER OF ATHLETES
No Cut
Up to 15
Up to 15
Up to 15
Up to 12
No cut
Up to 15
No cut
Up to 22
No cut
FEMALE SPORTS
ATHLETIC ACTIVITY
Volleyball
Basketball
Basketball
Tennis
Golf
Track
Softball
Cross-Country
Soccer
Cheerleading
Swimming
GRADE LEVELS
6, 7, 8
6
7, 8
5, 6, 7, 8
5, 6, 7, 8
5, 6, 7, 8
5, 6, 7, 8
5, 6, 7, 8
6, 7, 8
7, 8
5, 6, 7, 8
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NUMBER OF ATHLETES
Up to 14
Up to 14
Up to 14
Up to 15
Up to 12
No cut
Up to 15
No cut
Up to 22
Up to 24
No cut
ATHLETIC FEES
ATHLETIC ACTIVITY
Football
Volleyball
Basketball
Tennis
Golf
Track
Baseball
Softball
Cross-Country
Soccer
Cheerleading
ELIGIBLE GRADE LEVELS
FEES
5th, 6th, 7th and 8th
6th, 7th and 8th
6th, 7th and 8th
5th, 6th, 7th and 8th
5th, 6th, 7thand 8th
5th, 6th, 7th and 8th
6th, 7th and 8th
5th, 6th, 7th and 8th
5th, 6th, 7thand 8th
6th, 7th and 8th
7th and 8th
$150.00
$75.00
$75.00
$75.00
$75.00
$75.00
$75.00
$75.00
$75.00
$75.00
$75.00
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CATHEDRAL-CARMEL SCHOOL
ATHLETIC PERMISSION / AUTHORIZATION FORM
(Use a separate form for each child)
Name of Student _____________________________________School Year______________
Student’s grade:__________________ Date of Birth: ________________________________
Parent/Guardian’s Name: ________________________________________________________
Address: ______________________________________________________________________
City: ________________________ Zip: _______________ Home Phone: __________________
Cell Phone: _______________________________ Work Phone: _________________________
What sport do you give your child permission to play this school year? Please circle the sport(s):
Cheerleading
Volleyball
Football
Basketball
Soccer
Golf
Softball
Baseball
Tennis
Cross-Country
Track
Swimming
I request permission for my child to participate in all practice sessions and practice games as decided
by the coaches. I further request my child be permitted to participate in all games, including but not
limited to home, away, make-up and tournament games as decided by the coaches.
I understand the rules and regulations of athletics at Cathedral-Carmel School, and I request
permission for my child to participate in the programs circled above. I understand that athletics
involves some degree of risk and that injury is possible. I release Cathedral-Carmel School, the Diocese
of Lafayette and Cathedral-Carmel School administrators, coaches and staff from responsibility for
accidental injury that may occur as a normal part of the athletic program.
Parent Signature:______________________________________________Date: __________________
HEALTH INSURANCE: (Students must have health insurance to be eligible for sports.)
Name of Insurance Company: _____________________________________________________
Address: ______________________________________________________________________
City:______________________________________State:__________ Zip:_________________
POLICY NUMBER:____________________________ GROUP NUMBER: ______________
**Attach photocopy of insurance card.
Member of Acadian Ambulance:
YES
NO
Medical Information:___________________________________________________________
______________________________________________________________________________
*Please explain any medical condition that would affect your child’s ability to participate in the selected
sport(s).
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Cathedral-Carmel School
Athletic Transportation Policy
Other than football, which transports the team by bus, Cathedral-Carmel School will not
provide transportation or make arrangements for transportation for students to athletic team
events. Students will be given a game roster and are expected to make arrangements for their
own transportation to athletic events.
If, as a parent, you intend to transport students other than your own, you must notify the
Athletic Director and have the following forms on file that are mandated by our insurance
carrier, Catholic Mutual, before you transport students.
 Car Insurance Form
 Verification of current car insurance. Insurance Carrier for the diocese requires a
minimum coverage of $100,000/$300,000.
 Verification of Safe Environment Training
I have read the Cathedral-Carmel School policy regarding Athletic Transportation, and I
understand that it is my responsibility to transport my child to and from athletic events,
including practice, games and tournaments. I understand the coach will provide a roster with
dates and times of these events. If I cannot provide transportation, it will be my responsibility
to make arrangements for my child’s transportation.
I also waive, release, and forever discharge any and all claims against the Diocese of Lafayette,
Cathedral-Carmel School, their commissioners, board, administration, teachers, employees,
volunteers and other agents for damages and/or injuries to my child that may arise from
participation in this activity.
Athlete’s Name: _______________________________________________________________
Parent Name: ________________________________________Date______________________
Phone Number: _____________________________________
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Cathedral-Carmel School
CAR INSURANCE FORM
If you are able to assist by driving team members to out-of-town games and tournaments during the
season, we will need to have the following information on file. Everyone, however, must fill out the
form in case of an emergency on the highway. In addition to having proof of insurance on file, drivers
must be 21 years old. Please fill out this form and return it as soon as possible.
Parent’s Name______________________________________________________________________________
Address____________________________________________________________________________________
___________________________________________________________________________________________
City
State
Zip
Home Phone: ___________________________Work Phone:___________________________
Cell Phone: _____________________________Emergency Phone: ______________________
The following information regards insurance coverage on the vehicle that you will drive to transport
students.
Insurance Company:____________________________________________________________
(The company that insures the vehicle: Example…Allstate, State Farm, etc.)
Agent’s Name:_____________________________
Office Phone: ___________________________
Policy Number: ____________________________
Coverage:_______________________________
Policy Expiration Date: ______________________ **Attach insurance card or proof of current
coverage.
Number of students you can ride with seat belts: ______________
I acknowledge that by providing transportation to and from sporting events I and/or my insurance
carrier will be primarily liable for injury or damages to students I am transporting.
Drivers must comply with the Safe Environment Policy in place in the Diocese of Lafayette. Each car
driving students must have two parents present who have met all requirements of the Diocesan policy
at all times.
Parent/Guardian Signature:____________________________________________Date:_________________
Athletic Director: ____________________________________Date form received: ____________________
Proof of insurance attached: ___________
**Please complete all information, or the form will be returned to you.
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Cathedral-Carmel Athletic Program
Handbook Contract
We have read the Cathedral-Carmel School Athletic Program Policy Handbook, and we
agree to support these rules and policies.
__________________________________________
Parent/ Guardian Signature
______________________________
Date
__________________________________________
Parent/Guardian Signature
______________________________
Date
***********************************************************************************************************
I have read the Cathedral-Carmel School Athletic Program Policy Handbook, and I agree to
follow these rules and policies.
_______________________________________________
Athlete’s Signature
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__________________________
Date
CATHEDRAL-CARMEL SCHOOL
Parents/Players Concussion Statement
 I have read and understand the NCAA/CDC Concussion Fact Sheet.
 I have reviewed and understand the NHFS online course “Concussion In Sports-What You
Need to Know.”
After reading the NCAA Concussion Fact Sheet and reviewing the NHFS online course, I
am aware of the following information:
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A concussion is a brain injury which athletes should report to the coaching staff.
Initial
_____ A concussion can affect the athlete’s ability to perform everyday activities and affect
Initial
reaction time, balance, sleep, and classroom performance.
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You cannot see a concussion, but you might notice some of the symptoms right away.
Initial
Other symptoms can show up hours or days after the injury.
____ I will not knowingly allow the athlete to return to play in a game or practice if he/she
Initial
has received a blow to the head or body that results in concussion-related symptoms.
____
If I suspect the athlete has a concussion, it is my responsibility to inform the coaching
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staff and to refer that athlete to the appropriate medical staff.
____
I will encourage the athlete to report any suspected injuries and illnesses to the
Initial
coaching staff, including signs and symptoms of concussions.
____
Initial
Following the concussion, the brain needs time to heal. Concussed athletes are much
more likely to have a repeat concussion if they return to play before their symptoms
resolve. In rare cases, repeat concussions can cause permanent brain damage, and
even death.
_______________________________________
Signature of Parent
_______________________
Date
________________________________________
Signature of Athlete
***Please sign and return to the CCS Athletic Director, Mrs. Donna Boullion.
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