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 CCL
CENTRAL COALFIELDS LIMITED
( Subsidiary of Coal India Limited) MATERIALS MANAGEMENT DEPARTMENT Darbhanga House : Ranchi 834 001 (JHARKHAND )
(PBX) 2360687/ 2360694 GM(MM) 2361716
FAX # (0651) 2360198
Website: www.ccl.gov.in
FORMAL ORDER BY REGD. POST No. 0600410115 - 278
Dated: 24.02.2015
Item category
Firm category
Tender category
Washery (Spares & Eqpt.)
Pvt.
Open Domestic Tender (ODT)
To
M/s PSP Pumps Pvt. Ltd.,
G-49, MIDC,
GOKUL SHIRGAON,
KOLHAPUR 416234.
Fax No. 02312672956; Phone: 0231 2672248; Mobile: 9860192044; Email: [email protected]
Ref: 1. Advertisement No. 18/2014-15 dated 14.07.2014 Sl.no. 065
2. Our Tender No: CCL/MMD/CM(P)‐CSA/Vertical Pumps/060/2014‐15 opened on 04.08.14 &
Tender ID No.: 2014_CCL_2979_1
3. Online Bid No. 7565 & Your offer ref: Nil. Our last letter ref: CCL/MMD/CM(P)‐CSA/slurry_ Pumps/229/2014‐15/9401 dated 21.02.2015 and your last letter ref: Nil dated 21.02.2015
Dear Sirs,
Your above referred offer has been accepted for supply of the following Pumps with terms and
conditions indicated hereunder:Scope of Supply:
S. No. SCOPE OF SUPPLY
Qty (No) Basic price/unit (Rs) Extended value (Rs)
1 Vertical Pumps with Motor. Pump Discharge: Equal
3 1,10,000.00
3,30,000.00
to or more than 25m3 Per Hour; Pump Head: Equal
to or more than 20Mtr. Make: PSP Pumps Pvt. Ltd:
Material Code: 26640000000
2 Packing & Forwarding
3 4,000.00
12,000.00
3 13,596.00 40,788.00
3 Excise duty extra @ 12.36% on above Pump price only
4 5 6 CST extra @ 2% with C form on Equipment Price
and Excise Duty.
Freight charges up to destination inclusive of Service
tax as applicable.
Installation & Commissioning charges inclusive of
Service tax as applicable.
TOTAL LANDED VALUE 3 2,551.92 7,655.76
3 5,000.00 15,000.00
3 2,000.00 6,000.00
4,11,443.76
(Detail Technical specifications have been enclosed as Annexure A & AA)
(Contd..on Page 2)
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Dated: 24.02.2015
M/s PSP Pumps Pvt. Ltd., KOLHAPUR 416234.
TOTAL Landed Value : Rs. 4,11,443.76 (Rupees Four Lakhs Eleven Thousand Four
Hundred Forty Three & Paise Seventy Six Only) The above rates are firm till completion of order. The contract is concluded on F.O.R.
destination basis. Present applicable Duties & taxes and other charges are indicated in
the landed value. Road permits, if required, should be obtained from the consignee.
EXCISE DUTY WITH EDUCATION CESS & CENVAT Documents: Extra as applicable.
Present rate is @ 12.36% (including of Education cess) subject to production of documentary
evidence. CENVAT credit will be availed as per prevailing Excise Rules for that Cenvat
documents for Excise Duty to be submitted. Present value of which comes to Rs. 40,788.00.
However, it may depend upon the rate of Excise duty prevailing at the time of supply during
delivery period. The Excise cum Tax Invoice must contain all the following information as required under rule 11 of
Central Excise Rule 2002:a) Registration no. of the Supplier.
b) Address of the concerned Central Excise Division.
c) Name of the consignee.
d) Description of goods supplied.
e) Tariff heading and sub headings
f) Time and date of removal.
g) Mode of Transport.
h) Vehicle Registration number.
i) Rate of duty.
j) Quantity and value of goods, and duty payable thereon.
Cenvat credit to be availed by the Paying Authority.
SALES TAX: Central Sales Tax: Extra as indicated above. Present rate is CST @ 2%
against declaration form “C”.
Packing & forwarding charges: Extra as mentioned above but it is exclusive for Excise duty.
Freight charges & Service Tax : Extra against Documentary evidence subject to maximum as
indicated above, inclusive of Service Tax @ 12.36% on Freight charges for which documents to
be submitted for availing CENVAT credit by CCL. Present value of Service tax works out to Rs.
1,650.06. However, it may depend upon the rate of service tax on freight charges prevailing at the
time of supply during delivery period. Delivery: To be completed within 6 (six) Months from the date of receipt of supply order
(including GA Drawing).
Installation & Commissioning charges & Service Tax: Extra subject to maximum as indicated
above, inclusive of Service Tax @ 12.36% for which documents to be submitted for availing
CENVAT credit by CCL. Present value of Service tax works out to Rs. 660.03. However, it may
depend upon the rate of service tax on Installation & Commissioning charges prevailing at the
time of supply during delivery period.
(Contd..on Page 3)
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Dated: 24.02.2015
M/s PSP Pumps Pvt. Ltd., KOLHAPUR 416234.
Payment terms: “Payments will be made through e-payments system only” as follows:(a) 80%value of each equipment and the accessories and 100% Excise duty and full concessional
ST/CST along with 100% transportation & Insurance charges will be paid within 21 days after
delivery of the equipment and receipt and acceptance of performance bank guarantee. The
equipment should be accompanied with relevant dispatch documents like Challan, Maker’s Test
Cum Inspection Certificate Warranty Certificate, Pre dispatch inspection certificate wherever
applicable etc.
(b) Balance 20%payment shall be made within 21 days of successful completion of erection
testing, commissioning and final acceptance of the equipment (along with accessories) at site
upon presentation of a certificate from the project Officer the effect that the equipment has been
erected and commissioned to their entire satisfaction. No payment will be made for supply of
incomplete equipment.
Details furnished by you for e-payment are as follows:
Name & Address of Bank: State Bank of India, P-36, MIDC, Gokul Shirgaon, Kolhapur
416234 (Branch code 07958).
IFSC Code of Bank: SBIN0007958
Bank A/c No.: 32939428863
Nature of A/c: Current & MICR Code: 416002006
Security Deposit: Security Deposit: You will be required to deposit security money @ 10%
of the value of the contract (including Taxes, duties, and other charges to the FOR Destination
prices) in the form of Bank Draft /Bank Guarantee within 15 days from the date of order. The
value of security Deposit works out to Rs. 41,145.00. The validity of B.G. will be for a period of
three months beyond the expiry of delivery period. If you fail to deposit the security deposit
within 15(fifteen) days from the date of order, the same shall be recorded as unsatisfactory
performance for future dealings apart from taking any other penal action as may be deemed fit by
CCL. The Security Money shall be refunded within 30 days of satisfactory execution of contract.
For unsatisfactory execution of contract and/or failure of execution of contract, the security
money shall be forfeited. The format for Security Deposit BG should be as per the format
enclosed as Annexure with NIT.
Security Money may be converted into performance bank guarantee (PBG) provided the BG
covers the PBG amount and is valid for 21 months from the date of commissioning for 10% value
of the equipment.
Performance Bank Guarantee: PBG valid for 21 months from the date of commissioning for
10% value of the equipment ( along with accessories) including taxes and duties etc to the FOR
Destination price of the equipment on order must be submitted before execution of supplies or
along with supply bills. No payment shall be released without submission of the performance
bank guarantee.
For arriving at the value for Performance Bank Guarantee to be submitted for Indigenous Orders,
the order value will be arrived at by adding all the Taxes & Duties applicable, such as Excise
Duty, Sales Tax, etc. to the FOR Destination Price of the materials on order as applicable on the
date of opening of price bid. The format for Performance Bank Guarantee BG should be as per
the format enclosed as Annexure with NIT.
(Contd..on Page 4)
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Dated: 24.02.2015
M/s PSP Pumps Pvt. Ltd., KOLHAPUR 416234.
The PBG Value of this contract is Rs. 41,145.00.. The PBG shall be released after the
expiry of validity period if no claim is pending.
Guarantee/ Warranty: You shall give warranty of satisfactory performance of the unit
offered by them for a period of 12 months from the date of commissioning or 18 months
from the date of receipt and acceptance by CCL, whichever is earlier. The supplier shall
be responsible for any defects that they develop under the conditions provided for by the
contract and under proper use, arising from faulty materials, design or workmanship and
shall remedy such defects at his own cost when called upon to do so. If it becomes
necessary for the supplier to replace or renew any defective portion of the goods, such
replacement or renewal should be made by the supplier without any extra cost to CCL.
The goods should properly fit in/on/to the machines for which the same are intended.
SUBMISSION OF BILLS/ DOCUMENTS :
For claiming payment, bills / Excise-Cum-Tax Invoice (wherever applicable) in triplicate
should be submitted to the Paying Authority for arranging payment except in case of
direct import by CCL. The following documents/certificate should also be submitted to
the paying authority along will the Bill / Excise-Cum-Tax invoice:
a) Self Authenticated Copy of Consignment Note.
b) Self Authenticated Copy of Guarantee / Warranty Certificate (if applicable).
c) Any other document specified in the supply order.
d) Lowest Price Certificate should be given on the body of each and every Bill,
certifying that the price charged for the materials are not higher than the price
applicable to other Govt. Deptt., Undertakings including DGS&D.
CENVAT credit on admissible inputs and capital goods will be availed by CCL, for
which Pre-receipted and stamped Excise cum Tax Invoice showing the amount of excise
duty, education cess and secondary & higher education cess at applicable rates
separately is required to be submitted . The Excise cum Tax Invoice must contain all the
following information as required under rule 11 of Central Excise Rule 2002 &
subsequent amendments if any :
for e.g.
a) Registration no. of the Supplier.
b) Address of the concerned Central Excise Division.
c) Name of the consignee.
d) Description of goods supplied.
e) Tariff heading and sub headings
f) Time and date of removal.
g) Mode of Transport.
h) Vehicle Registration number.
i) Rate of duty.
j) Quantity and value of goods, and duty payable thereon.
In addition to the above the following documents are to be submitted as per terms of the
supply order to the consignee.
(Contd..on Page 5)
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Dated: 24.02.2015
M/s PSP Pumps Pvt. Ltd., KOLHAPUR 416234.
i. One
copy of the bill / Excise-Cum-Tax Invoice as the case may be.
ii. Challan.
iii. Packing list in original giving details of bill of materials.
iv. Consignment note / RR/ PWB in original.
v. Warranty / Guarantee certificate and fitment certificate (wherever applicable) in original.
vi. Manfuacturers test certificate in original (wherever applicable) as per supply order
terms.
vii. DGMS / BIS / Pre dispatch inspection certificates / any other document, if required as
per the contract.
viii. Certficate from the auditor of the supplier certifying that excise duty has been paid as
per prevailing excise rule,and Refund / Credit, if any obtained shall be passed on to the
buyer (wherever excise duty is applicable).
ix. Any other document specified in the supply order.
Consignee:
Dy. GENERAL MANAGER
CENTRAL STORES , BARKAKANA
CENTRAL COALFIELDS LIMITED
AT & P.O : - BARKAKANA
DISTT :- HAZARIBAGH(JHARKHAND )
Paying Authority:
THE AREA FINANCE MANAGER
CENTRAL STORES/ CRS, BARKAKANA
CENTRAL COALFIELDS LIMITED
AT & P.O : - BARKAKANA
DISTT.:- HAZARIBAGH (JHARKHAND )
Identification Mark: As per relevant Indian Standards for each item.
LD clause:
In the event of failure to delivery or dispatch the stores within the stipulated date/period in
accordance with the samples and/or specifications mentioned in the supply order and in the event
of breach of any of the terms and conditions mentioned in the supply order, Coal India Ltd. and
its Subsidiary Companies should have the right :
(a)To recover from the successful tenderer as agreed liquidated damages, a sum not less than
0.5%(half percent) of the price of any stores which the successful tenderer has not been able to
supply as aforesaid for each week or part of a week during which the delivery of such stores may
be in arrears limited to10%. Where felt necessary the limit of 10% can be increased to 15% at the
discretion of Head of the Materials Management Division.
(b) To purchase elsewhere, after due notice to the successful tenderer on the account and
at the risk of the defaulting supplier the stores not supplied or others of a similar
description without canceling the supply order in respect of the consignment not yet due
for supply or –
(c)To cancel the supply order or a portion thereof, and if so desired to purchase the stores
at the risk and cost of the defaulting supplier and also –
(Contd..on Page 6)
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Dated: 24.02.2015
M/s PSP Pumps Pvt. Ltd., KOLHAPUR 416234.
(d) To extend the period of delivery with or without penalty as may be considered fit and
proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages
referred to in clause (a) above.
(e) To forfeit the security deposit full or in part.
(f) Whenever under this contract a sum of money is recoverable from any payable by the
supplier, Coal India Limited and its subsidiary companies shall be entitled to recover
such sum by appropriating, in part or in whole by deducting any sum or any other
contract should this sum be not sufficient to cover the full amount recoverable, the
successful tenderer shall pay Coal India Limited and its subsidiary companies on demand
the remaining balance. The supplier shall not be entitled to any gain on any such
purchase.
MODE OF DESPATCH & DELIVERY:
-
The stores should be properly packed according to material/ quantity mentioned in the
supply order and challan for dispatch by road “Freight Paid” on door delivery basis. The
necessary road permit (if needed) shall be furnished by the consignee after receipt of
intimation from your side. The safe delivery of the consignment at destination will be
your responsibility.
TRANSPORTAION : It is incumbent on the supplier to transport the contracted
materials/supplies through registered common carriers only and documentation should be
done as per provision of the carriage by Road Act, 2007. Any transportation of goods
through unregistered common carries is illegal."
Price fall clause: shall be applicable as per NIT, i.e. it will be a condition of the order
that althrough the currency the prices, at which the successful tenderer shall supply the
stores, shall not exceed the lowest price charged by them to any other agency including
DGS&D. In the event of price going down, the supplier shall promptly pass on such
information to enable this company to amend the ordered rate.
Price Certificate: You have to certify on the body of each and every bill that the prices
charged are same as applicable to all other Govt. Deptt./ Undertakings including
DGS&D.
Inspection: (I) Stage/Pre-dispatch inspection will be carried out by M/s. CMPDIL/CCL’S
NOMINATED AGENCY as per their methodology. In brief the scope and conditions of the Inspection
will be as follows: (a) Checking the approval of test procedures / quality assurance plans.
(b) Verifications of records and documentation of vendor works infection.
(c) Verification of documents and test certificate of bought items and cross checks.
(d) Provide the facilty for carring out all tests as required in specification of vendors work else this
will be carried out at independent test house if considered so necessary by CMPDIL / CCL's
NOMINATED AGENCY at vendors cost.
(e) Final testing and checking as per specification.
(f) CMPDIL / CCL's NOMINATED AGENCY will have full and free access to the place of the
supplier / manufacturing and during inspection activities.
(Contd..on Page 7)
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Dated: 24.02.2015
M/s PSP Pumps Pvt. Ltd., KOLHAPUR 416234.
(g) Inspection fee @ 1.1236% (including service charge) of the landed value of stores offfered
including all taxes and duties is to be paid to CMPDIL / CCL's NOMINATED AGENCY in demand
draft in advance along with inspection call letter, which will be reimbersed along with consignment
billing. Pre- despatch inspection by CMPDIL / CCL's NOMONATED AGENCY shall be
applicable, except in case of supply by OEM,s.
(h) Minimum 15 days clear notice shall be given by the manufacture / suppliers to CMPDIL / CCL's
NOMONATED AGENCY for arranging inspection within valid delivery period as per contract.
i) Address of CMPDIL is as under:
The General Manager (E&M),
M/s.Central Mines Planning & Design Institute Limited,
Gondwana Palace, Kanke Road, Ranchi- 834 008
Telephone: (O) 0651- 2230 876/ 09431937374 Fax: 0651- 2230 127/ 2231 447/ 2231 851
(II) Final Inspection will be arranged by HOD/GM(Washery) of concerned technical wing
or his representative at destination on receipt of intimation from consignee.
Issue of Waybill:
A copy of duly filled up Form JVAT 504G (2 pages – sample copies enclosed) indicating the
information to be furnished by the consignor to the consignee (Fields under Sl. No. 2 & 4 of the
Form) for issuing e-Permit/Form JVAT 504G.
After issue of e‐Permit, a secret code is sent by SMS (system generated) to the consignor’s mobile to enable them to log in the jharkhandcomtax.gov.inportal for filling up the Transport details & Invoice details and thereafter printing a hard copy of the same. Waybill should be sought by the consignor immediately after readiness of material. Jurisdiction: The Court at Ranchi in Jharkhand State only will have the jurisdiction to deal with
and decide any legal matter or dispute whatsoever arising out of this contract.
The other terms and conditions will be as per our General Terms & Conditions for Supply of
Stores - Annexure-D (Enclosed).
Order Acceptance: The Contract is concluded with the issuance of this supply order. We are
enclosing two copies of the Supply order, one of which should be returned to us duly stamped and
signed within 15 days from the date of supply order. In case of non-receipt of duly stamped and
signed supply order within 15 days, it will be presumed that you have accepted the supply order.
Yours faithfully,
For & on behalf of Central Coalfields Limited
( C S Adityan )
Chief Manager(Pur)
Enclosures:
Sl.No. ANNEXURE
1
ANNEXURE ’A'
2
ANNEXURE ’AA'
3
ANNEXURE 'B'
4
ANNEXURE 'C'
(L.K.Jha)
Chief Manager(Pur)
DESCRIPTION
Detail Technical specifications – 1 Page
Detail Technical specifications & curve- 6 Pages
General Terms and Conditions of supply of stores – 6 Pages
JVAT 504G Format (Sample copies) - 2 Pages
Copy to:
1.GM (E&M)Washery/ GM (S&IC), CCL, Ranchi
2.GM (Fin/P&P), CCL, Ranchi
3.Depot Officer., Central Stores, Barkakana
4.AFM, CS/CRS, Barkakana
5. GM (MM), SECL,Bilaspur/WCL, Nagpur/ NCL, Singrauli/ MCL, Sambalpur/
ECL, Sanctoria/ BCCL, Dhanbad
Against indents registered vide No. 060 dated 25.06.2014.
This issues with the approval of competent authority. Fund to the tune of Rs. 4,11,443.76
is certified vide No.BGT/PP/CB/14-15/86/56 B dated 19.02.2015 Head: P&M Area:
Argada by GM(F)(P&P).
Chief Manager (Pur)
Chief Manager (Pur)