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No. CCL/HQ/EE/Laptop/15/
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Dated:cLf /05/2015
To,
All Area General Managers, CCL
All CGMs/GMs/HODs of HQ, CCL, Ranchi / Kolkata
Secretariat of CMD/Director(T)(Ol/Director(Fl/Director(P), CCL, HQ, Ranchi
Sub:- Implementation of scheme for providing laptop/ tablet or devices of
similar categories to Executives of CCL_
Dear Sir,
Pursuant to decision taken in 2015 : lOth FDs meeting held on 23.04.2015 and
conveyed vide ref. no. CS/2015 : 10th /61 dated 02.05.15 and in term of provisions intimated
vide letter no. CIL/C5A(PC)/laptop/49 dated 23 .02.20 15 of General Manager(P/PC), CIL , the
Competent Authority has kindly accorded approval for implementation of scheme for providing
laptop/ tablet or devices of similar categories to executives of CCL.
Accordingly, all concerned sanctioning authorities as per guidelines received through
letter no. CIL/C5A(PC)/laptop/49 dated 23 .02.2015 of General Manager(P/PC), CIL are
requested to intimate the scheme attached herewith to the Executives working under them and
process application for all Executives( including self) together in line with ( Appendix-X),
undertaking ( Appendix-Yl along with the proforma invoice from an Authorized dealer of a
reputed company with details such · .as "Make"
of the laptop/ tablet, peripherals,
configuration, price etc.
After receipt of Proforma Invoices and other documents as mentioned in the above
paras, Sanctioning authorities as defined in the above mentioned guideline no.
CIL/C5A(PC)/laptop/49 dated 23.02.2015 will sanction each case and forward a copy of the
same to the respective Finance Department for arranging advance to the concerned executive
for procurement of the device as per amount mentioned therein by the executive concerned .
Executives will be required to procure branded laptops/ tablet or devices of similar
categories with software configuration with AMC for 3 years by the authorized supplies /
dealerr.
The executives concerned will procure the device and submit the self attested photo
copy of the bill/ warranty card to the respective finance department with a copy to the
undersigned within one month from the date of sanction of advance for adjustment, failing
which the amount of advance drawn shall be recovered along with a penal rate of interest at
the rate of 18% per month.
It has further been decided that as per the received guidelines, since the procured item
i.e laptop/ tablet or devices of similar category, will be the property of the company for its
initial three years from the date of purchase as such the same will be required to be registered
in the inventory of Systems Deptt of Area.l HQ. In view of the same, all concerned executives