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Century
High School
Marching
Band
And
Colorguard
Handbook
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Table of Contents
WELCOME TO THE CENTURY HIGH SCHOOL MARCHING BAND AND COLORGUARD! .... 5
CHSMB address and non-profit status ................................................................................................. 5
Field Show Competitions ..................................................................................................................... 5
Football Game Performances ............................................................................................................... 7
Typical Friday Schedule for Home Football Games: ........................................................................... 7
The Board Member's commitment to students and their families: ....................................................... 7
BAND PARTICIPATION FEES ............................................................................................................. 8
All Band and Colorguard Fees (Make checks payable to Century HS) ............................................... 8
Fair Share Reduction ............................................................................................................................ 8
Payment Schedule for Fees ................................................................................................................ 8
Payment By Credit Card ....................................................................................................................... 9
Explanation of Fees .............................................................................................................................. 9
Adult Share Point System ................................................................................................................... 10
Student Fundraising Requirements ..................................................................................................... 10
Work Study/Deferment of Fees .......................................................................................................... 10
REQUIRED INFORMATION FOR ALL CHSMB PARTICIPANTS ................................................. 11
Parental Permission/Medical Release Form ....................................................................................... 11
Band Uniforms.................................................................................................................................... 11
Important Information for Band Members ......................................................................................... 12
Shoes ............................................................................................................................................... 12
T-shirt ............................................................................................................................................. 12
Black Socks .................................................................................................................................... 12
Laundry ........................................................................................................................................... 12
Changing Uniforms after Competitions.............................................................................................. 13
Uniform Care and Etiquette ............................................................................................................ 13
Concert Attire for ALL CHS Band Members: ................................................................................... 14
Symphonic Band Members: ........................................................................................................... 14
Concert Band Members: ................................................................................................................. 14
Jazz Band Members: ....................................................................................................................... 14
PARTICIPATION IN MARCHING BAND .......................................................................................... 15
Learning the Drill ............................................................................................................................... 15
Recommended Techniques for Learning the Drill ............................................................................. 15
Rehearsals and Attendance Policy ...................................................................................................... 16
Absences ............................................................................................................................................. 16
Importance of Each Persons’ Role ..................................................................................................... 16
Weekly Practices ................................................................................................................................ 17
HOW COMPETITIONS ARE JUDGED ............................................................................................... 18
OTHER PERFORMANCES AND INVOLVEMENT .......................................................................... 20
Symphonic Band ................................................................................................................................. 20
Solo Ensemble Contest ....................................................................................................................... 20
Jazz Band ............................................................................................................................................ 20
Drumline ............................................................................................................................................. 20
Winterguard ........................................................................................................................................ 20
Spring Musical .................................................................................................................................... 20
LETTERING IN MARCHING BAND .................................................................................................. 21
CHSMB FUNDRAISING ...................................................................................................................... 22
The Instrument Purchase Fund ........................................................................................................... 22
Tax Exempt, Non-Profit Status........................................................................................................... 22
VOLUNTEER OPPORTUNITIES ........................................................................................................ 23
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THE JOY OF BEING A CHAPERONE ................................................................................................ 24
What you need to bring....................................................................................................................... 24
Getting ready to board the bus ............................................................................................................ 24
Discipline ............................................................................................................................................ 25
Once you’re on the bus ....................................................................................................................... 25
At the competitions ............................................................................................................................. 25
Proper decorum during changing........................................................................................................ 26
SHOW LOGISTICS ............................................................................................................................... 27
PARADE WATER CARRIERS FREQUENTLY ASKED QUESTIONS (FAQS) .............................. 28
When and where do we meet? ............................................................................................................ 28
What do I wear? .................................................................................................................................. 28
What do I bring with me? ................................................................................................................... 28
Where do I march?.............................................................................................................................. 28
When do I water my row(s)? .............................................................................................................. 28
What if someone in my row has a problem? ...................................................................................... 28
What happens at the end of the parade route? .................................................................................... 29
HOW DO WE STAY IN TOUCH?........................................................................................................ 30
CHAMP aka – Parent Meetings ......................................................................................................... 30
CHAMP Email Broadcasts ................................................................................................................. 30
Website ............................................................................................................................................... 30
Colorguard and marchers not in band classes..................................................................................... 30
Roster .................................................................................................................................................. 30
DONATIONS ......................................................................................................................................... 31
CENTURY CHAMP BYLAWS ............................................................................................................ 32
STUDENT/PARENT ACKNOWLEDGEMENT .................................................................................. 37
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WELCOME TO THE CENTURY HIGH SCHOOL MARCHING
BAND AND COLORGUARD!
Welcome to Century Marching Band and Colorguard! The Century High School
Marching Band (CHSMB) consists of the combined winds, brass, front ensemble,
Colorguard, and Drumline, led by drum majors. Jim Dunlop is the Director of Bands;
The band is made up of students of all grade levels and all instruments. A number
of students whose usual instruments aren’t suitable for marching (oboes, strings, and
bassoons, for example) find a place either on alternative wind instruments, in the front
ensemble, or as part of the Colorguard (the members of the band that provide visual flair
and augment the effect of the music.)
The band learns music with a marching routine (the “drill”). The CHSMB performs
the show several times during their fall season:
 During some of the half-times at the Century High home football games at
Hillsboro Stadium,
 At several competitions from September to November. These competitions
are held at various locations throughout the Northwest. Information about
these competitions can be found at www.nwapa.net
Calendars for these events will be distributed by email and posted on our Google Calendar
and Charms Calendar.
CHSMB address and non-profit status
Century High School Marching Band
2000 SE Century Blvd.
Hillsboro, OR 97123
A 501©(3) tax exempt non-profit organization
Field Show Competitions
It is important for parents to know what they should expect when they go see
their students compete AND it’s very important for families to try and make these
competitions. This is OUR team performance and a cheering section is always
appreciated!
Departure and approximate return times, plus directions on how to get to each
show, are announced the week prior to each competition. The CHSMB travels as a group
with chaperones and staff on Hillsboro School District buses to each competition.
Please see a later section for a description of “The Joy of Being a Chaperone,” on page
24.
Competitions take place rain or shine . . . Dress for the weather. Cold, wind, rain
and an occasional ray of sun have all been experienced. Layering of clothes is always
helpful along with an umbrella/rain repellant outerwear, blankets, gloves, hats, and a seat
cushion. Few of the stadiums are covered.
We usually don’t find out the schedule of an individual show until the week of the
show. Parents traveling separately from the band should plan to arrive in time to find
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parking and pay for tickets. Tickets for the shows are in the $10 - $20 range (per
person).
Please wear CHSMB or CHS colors if available so other CHS parents can find each
other, sit together, and cheer together. Seating is first come, first seated, though it’s
great to be able to sit in a block. Most places request that spectators remain seated
during performances, but please clap and cheer for us!
Performance schedules and meal times depend on the individual event and the
number of Marching Bands participating. There are usually two performance times per
event. The first is a preliminary performance which is scheduled by random draw. If our
score in preliminaries qualifies us, we will perform in the finals competition.
Our meal times are set according to our performance times and meals will be
provided to all students. Occasionally, students will be responsible to bring a sack lunch,
but they will be given advance notice if that is required.
Students should expect to stay until all awards are presented at the end of the
show, usually around 10:00pm.
NOTE:
Out of town competitions run late, and due to distances involved, the band
returns quite late. Often the buses return as late as 1:00 or 2:00 a.m.
Students may choose which bus they would like to ride on, but must stay on the
same bus for the return ride, unless cleared by Mr. Dunlop. Chaperones account for
students on busses before we leave any location and “missing” students slow our
departure.
Students are encouraged to ride home from competitions together, however
parents may take their student home with them if they’d like.
If parents plan to take their student home, they MUST find Mr. Dunlop and
personally check their student out with him. NO EXCEPTIONS! Chaperones do not have
permission to release a student to his or her parents for the ride home.
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Football Game Performances
The band performs at all home football games each season. The pep band also
plays for many home basketball games. Information about basketball performances may
be distributed later. Here is a recap of expectations for football season.
Our performances for home football games include pre-game music, and the band
plays the fight song and national anthem to “kick-off” the game. Then we stay in the
stands, where we play as a pep band. Students will receive pep music either at Band
Camp or during the first weeks of class.
The second part of our performance is the halftime show, where we perform our
competitive field show.
After halftime, the band takes the third quarter off to change out of uniform and
back into street clothes. We then return to play as a pep band for the fourth quarter.
Colorguard may change and leave after the halftime performance.
Students who participate during the regular season are eligible to play as a pep
band when the football team reaches the playoffs.
Typical Friday Schedule for Home Football Games:
5:00 pm
5:30 pm
10:00-10:30 pm
Meet at school and load equipment and uniforms
Travel to Hillsboro Stadium
Return home
The Board Member's commitment to students and their families:
Century High's Awesome Moms and Pops (CHAMP) is a 501.c.3 non-profit
corporation that provides organizational, financial, and uniform support as well as help
getting the equipment on the field and WILD, WILD cheering during performances!
CHAMP Board Members or Mr. Dunlop are available at any time to discuss
concerns or questions that may occur. The Board pledges to address concerns
expeditiously and confidentially. Please, parents should not call to talk about any other
students except their own. Any conversation that involves others must be channeled
through Mr. Dunlop.
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BAND PARTICIPATION FEES
All Band and Colorguard Fees (Make checks payable to Century HS)
$300
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$150
Band and Colorguard Fair Share fee
$100 1st pmt. – due by the Friday of Band Camp in August
$100 2nd pmt. – due one month after 1st payment (in September)
$100 final payment due one month after 2nd payment (in October)
Due dates will be published on Fall Calendar
Hillsboro School District participation fee (payable on school registration day to
high school registrar)
$ 30 Shoe fee (for freshman & new marchers, or if student has outgrown their shoes)
Up to $125
Colorguard Costume fee.
$ 70 Symphonic Dresses – fee for new girls enrolled in Symphonic Band
If a payment program or other consideration is needed, please contact Mr. Dunlop.
Fair Share Reduction
If parents have more than one student in the Century High band, they will receive
a reduction on the Fair Share fee:
 A second student in band – 25% reduction on Fair Share for that student.
 A third student in band – 50% reduction on Fair Share for that student.
Example: If a family has 3 children in band –
Student #1 = $300.00 Fair Share Fee for year
Student #2 = $225.00 (25% discount) Fair Share Fee for year
Student #3 = $ 150.00 (50% discount) Fair Share Fee for year
$675.00 Total Fair Share Due for family for the year
Payment Schedule for Fees (Make checks payable to Century HS)
August 22: The first $100 of the $300 fair share fee is due, payable to Century HS (in
band room box or online).
At School Registration: In a separate check, made out to Century High School, the
$150 Hillsboro School District participation fee is due. This fee can be waved if student
participates in the free lunch program, but must be done through the school registrar.
The School will allow payment of this fee later in the year if needed.
September 05: Shoe fee, if needed (in band room box or online).
September 19: 2nd fair share of $100 due (in band room box or online).
October 17: 3rd fair share of $100 due (in band room box or online).
November 1: Symphonic Dress fee (in band room box or online)
December/January: The winter season fee is due at the time of try-outs, if student is
participating in a winter program such as Winter Drumline or Winterguard. Costume fees
will be determined each season.
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The totals break down as follows:
 Freshmen (and new marchers): $330 ($300 to CHAMP, $30 for shoes) plus
$150 school activity fee ($150 fee does not apply to 8th grade marchers).
 Non-freshman: $300 (to CHAMP) plus $150 school activity fee.
Fees apply equally to musicians as well as Colorguard members. Payment in full by August
22nd may be made if preferred. Mail checks to the following address, or put them in "Da
Box" which is located on the counter near the sink in the band room:
CHSMB, c/o CHAMP
2000 SE Century Blvd.
Hillsboro, OR 97123
Payment By Credit Card
It is possible to pay school and band fees online at the school or on the school
website. To pay online, the student’s ID number will be needed. It can be found on
student report cards and printed schedules or can be obtained from the office at the
school. Go to www.CenturyWebstore.com and select Band Fee on the left and fill out the
information on the page. There is a fee applied to all credit card payments.
Explanation of Fees
 Fair Share fee: Fees help pay for many expenses, including instructors, marching drill,
music arrangements, transportation for the front ensemble instruments, construction
and acquisition of sets and props, travel, lodging and food at away fall marching
competitions and other activity costs.
 Hillsboro School District participation fee: A mandatory fee levied by the school
district for extracurricular sports and activities. The fee pays for transportation and
other administrative costs. The district requires this activity fee. Payment of this fee
must be a separate check payable to CHS through the school registrar, usually on
registration day. This fee can be waived through the district for students on the free
lunch program.
 Shoe fees: A one-time fee for marching shoes; this fee applies to freshman and new
marchers only, or if a student has outgrown their old marching shoes.
 Drumline & Winterguard Fees: These fees apply only to those members of the
drumline and guard who participate in the winter season. They cover expenses of the
season, such as music, uniforms, props, etc.
A very small amount of the total fees pays for administrative costs, tax returns,
and other expenses that directly support the program.
Each year the current CHSMB Board establishes next year’s tentative budget in
May and June in consultation with the Band Director, Colorguard Director, and next
year’s Board. The budget is amended based upon projected enrollment from spring
“forecasting” and then again at a time, usually by Band Camp, when we finally determine
the total number of CHSMB members.
It is important that everyone pay their fees by the scheduled dates above so we
can meet our financial obligations! Please communicate any problem meeting this
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expectation ASAP to Mr. Dunlop. No one will be allowed to perform with the marching
band unless they have paid fees or made other arrangements.
As required by CHS administrators, all balances must be paid by the end of
each school year and may not be carried from year to year.
Adult Share Point System
To ensure fair and active support and participation of all parents in necessary
team functions, a SHARE POINT SYSTEM has been developed. This will be based on
seasonal participation. Families are required to contribute 15 adult volunteer hours per
season (Marching, Winter Drumline, and Winterguard). Share points will be tracked per
family, not per student. For example, if one family has three kids in the band program,
their family obligation will still be 15 share points. Numerous, varied activities have been
defined in which parents can accumulate hours. Such activities will be posted in regular
emails and posted on sign-up sheets at monthly parent meetings. Sign-in sheets will be
available at most events for volunteers and hours can also be reported to
[email protected] . A $150 dollar fee will be assessed at the beginning
of each season. For each hour of volunteering time, $10.00 will be accredited to this fee.
When the allotted 15 hours is complete, this fee will be considered paid in full.
Additional hours are encouraged and welcomed, but not monetarily rewarded. Share
points may be done throughout the entire school year, but must be completed by May 15
each spring. Students will not be able to participate in end-of-the-year activities (i.e.,
graduation) unless fees are paid in full.
We have so many families that contribute so much more than this, and we hope
this will continue. Our goal with share points is to relieve the work burden from the few,
and get everyone to participate. We also believe that the program will be more enjoyable
for everyone by having everyone involved.
Student Fundraising Requirements
In addition to adult Share Points we require that each member (student)
participate in fundraisers. A full list of fundraisers is posted in the Band Room.
Students will need to have 8 fund “points” to participate in the All Day Party at Winter
Break and 12 points to participate at Camp Yamhill free of charge. 10 points will earn
half off Camp Yamhill fees. All other students will need to pay $75.00 to participate in
Camp Yamhill, which is required for parade participation. Students who choose not to
participate in Camp Yamhill will still be responsible for the cost of the camp, as
reservations are made early in the school year for the full number of students in the
program and cannot be cancelled.
Work Study/Deferment of Fees
Mr. Dunlop and the Board share a philosophy of encouraging musicianship and
inclusion of all who want to be a part of the CHSMB. Accordingly, a plan to work off fees
(work study), or a deferment of a portion of the fees are possible depending upon
availability of funds and family needs.
Work Study/Deferment requests should be made to Mr. Dunlop.
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REQUIRED INFORMATION FOR ALL CHSMB PARTICIPANTS
Parental Permission/Medical Release Form
Two forms in one! This must be filled out and signed by a parent or guardian
indicating knowledge of the mode of transportation and destination for our trips. Parent
signatures also give consent for CHSMB staff to find medical aid for the student if such
an occasion should arise on a trip.
The CHS administration requires that this form be filled out before we can
participate in competitions, which take place off-campus. This form will only need to be
filled out ONCE for the entire school year.
This form will be emailed to families in August. It can also be found on the rack
outside Mr. Dunlop’s office, on the centuryband.org website and on the CHARMS website.
Electronic copies may be obtained by emailing [email protected] . Please
print this form two sided, fill out and return by Wednesday of Band Camp in August.
Band Uniforms
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The uniforms are organized by number, and hung numerically in the uniform closet.
Each student is assigned a specific numbered uniform for the year and it is adjusted to
fit as well as possible. When in full uniform, the winds will be wearing these items,
distributed from the uniform room:
Replacement Cost:
1 pair of regulation black pants with suspenders
$58.00
1 teal and black jacket
$150.00
1 Shako hat
$34.00
 often times tubas will be given a black beret instead
 Front Ensemble will not be issued a Shako
1 Shako hat box
$7.00
1 garment bag
$10.00
2 hangers
$1.00 ea
2 gauntlets
$38.00
1 rain coat
$75.25
The following additional items are required:
1 pair black marching shoes (purchased the first year of marching, replaced as students
grow out of them)
1 show shirt (provided by the band)
1 pair black socks (they have to be black, not navy blue!)
It would be good to have spare pairs of these!
1 pair black shorts for modesty when changing as a group.
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Important Information for Band Members
Uniforms will be checked out to students in August during band camp. Students
may opt to keep them in the uniform closet or at home only (they are not permitted in
lockers or other storage rooms in the school). All items will be checked back in before
the end of the school year in June. Senior students will be required to check their
uniforms back in at the end of fall season. Any missing/damaged items will be charged
to the student’s account.
Shoes
Students will be responsible for keeping track of their own shoes – they are not
turned in with the rest of the uniform after each performance. If the shoe fee has
been paid, and student already has shoes but needs a different size, please notify the
uniform coordinator.
REMINDER: Shoes are to be cleaned at home prior to each performance!!! Cleaning
means the laces and the outer surfaces of the soles and heels as well as the body of the
shoe. Shoes MUST be cleaned (preferably polished) before each competition.
T-shirt
This should be a show shirt, if distributed, or a black t-shirt.
Long Black Socks
Please find long socks as black as possible. Faded or navy-blue socks are NOT
acceptable. Multiple pairs may be worn to keep warm and/or avoid blisters.
Laundry
The uniforms are laundered prior to the beginning of the marching season, and/or
before the Rose Festival parade, and any other time it is deemed necessary. Laundry is
coordinated by the uniform coordinator and uniforms should not be laundered unless
permission is given.
Please think ahead and be prepared for each performance. Remember that if
there is a problem with a uniform, see the uniform coordinator AS SOON AS POSSIBLE!
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Changing Uniforms after Competitions
Musicians must wear T-shirts and shorts under their uniforms. If Colorguard
dancers cannot wear bodysuits and shorts under their costumes, they should change in
restrooms or locker rooms.
Uniform Care and Etiquette
 Absolutely no food, drinks, or gum while in uniform. Water is the only exception.
 Do not wear jewelry (watches, earrings, nose rings) while in uniform. The Colorguard
may have exceptions, since jewelry is sometimes a part of their uniform.
 Do not wear makeup in uniform. Again, the Colorguard usually wears makeup, but as
part of their uniform, and as specified by the instructor.
 Shakos are to be worn only in full uniform and are always to be worn correctly – not
backwards, and not swinging from fingers. Carry the hat in the left hand, upright
with forearm and fingers supporting it.
 If hair is long enough to touch the collar of the uniform, the student must find some
way to put it up inside their hat by using hairpins or French braids. This rule applies
to both males and females.
 Do not wear sunglasses in uniform, unless so advised by the instructors for costuming
purposes.
 Remember that when the uniform is worn, the students represent the CHS music
program, the entire school, and sometimes our whole city or school district. Please
exercise common sense and good judgment in choice of language and behavior. Do not
run, cuss, spit, use obscene gestures or act in any other inappropriate way while in
uniform.
 If students see another team in uniform and in lines walking to their warm-up or
performance area, please be patient and let them pass in front. Out of respect,
please do not break their ranks. If we are in lines and someone knowingly or
unknowingly breaks our ranks please do not stop to tell them or otherwise let this be
a distraction.
 Although uniforms are assigned and checked out students, they should not be treated
as any other clothing at home!
 Hang pants straight, folded ON the crease, and hanging evenly over the hanger.
 Hang jacket over the top, shoulders straight on the hanger.
 This ALL must be done BEFORE returning the uniform to the uniform room! Student
will be asked to go to the end of the line!
 When uniform is wet, allow jacket/bibber to air dry and hang the plume upside down
(to avoid mildew).
 Mud on uniform. Allow it to dry, then brush off & take to uniform coordinator ASAP.
 Hemming bibbers. There are snaps on the inside of the pants. Please use them and
check that they are properly snapped before walking in them. No needle and thread
necessary!
 Any alterations to bibbers or jackets should involve the Uniform Coordinator directly.
PLEASE DO NOT CUT FABRIC!
REMINDER: Any problems with uniforms must be reported to the Uniform Coordinator
or a chaperone ASAP so the problem can be handled appropriately.
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Concert Attire for ALL CHS Band Members:
Depending upon what band(s) the student is a part of, there is certain attire
which must be followed for all concerts (unless otherwise told to do so by Mr. Dunlop).
Symphonic Band Members:
Girls: Select black dress which can be purchased through CHAMP for $60. Nylons, and
black dress shoes are provided by the student themselves. Symphonic dresses will be
ordered in early October and must be paid for before it is ordered. See Uniform
Coordinator for sizing.
Boys: Black dress slacks, white tuxedo shirt, black bow tie, black socks, and black dress
shoes, provided by students themselves.
Concert Band Members:
Girls: White dress shirt (with high neckline; sleeves are required) or sweater (no logo or
design), black skirt (knee length or longer) or dress pants, nylons, and black dress shoes.
Boys: White dress shirt, tie, black dress slacks, black socks, and black dress shoes.
Jazz Band Members:
Black dress shirt, black pants or skirts (knee length or longer) and black dress shoes.
NOTE:
For concerts - sneakers, flip flops, or any other shoe not a dress shoe are not allowed.
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PARTICIPATION IN MARCHING BAND
Learning the Drill
A marching band is a composition of multiple elements, especially visual and aural.
The visual portion of the show is displayed in a series of drawings on papers, sort of like
a flipbook. The visual aspect of a show is what makes the great bands work.
The “drill” is the series of movements each member of the band goes through
during every show. Drills can contain upwards of 50 to 60 sets, or snapshots of the form
throughout the show. Learning and remembering this ‘behemoth’ is quite a task by itself;
each set is of varying length, distance, and degree of difficulty.
Recommended Techniques for Learning the Drill
Several aids can be used to help student recall this massive set of instructions,
commands, and actions:
 Dot Book. A small 3” x 5” steno notebook brought to the field where a band member
can write field “coordinates”, the number of counts and any special actions. Bring a
PENCIL with an eraser! Drill gets modified based on balance, number of marchers,
and the “feel” of the band.
 Copy of Drill Sheet. A copy of the master drill sheet puts all the information in
student’s hands quickly and easily. A copy of this drill will be distributed to every
person on the first day of Band Camp. This copy is a no-hassle and simple way to keep
with it. It is recommended that students bring a 3-ring binder to keep their drill in,
with page protectors.
NOTE:
Students need a way to tote their drill around. Most CHSMB members use
½” to ¾” loose leaf binders with page protectors.
 Memory. A method tried and true, but greatly complemented by any of the other
methods. Not always 100% sure, so don’t rely on this method alone.
 Mark in Music. Students may want to use the memory method in combination with
“Mark in Music” method. With the “Mark in Music” method, it often helps to write on
music at certain places small notes and reminders of their spot in the drill. This is
not a practical method to use on the field. However, the technique helps when
learning the drill as it relates to the music, since students will be performing both at
the same time. Mark the spot in music where you arrive at a new set and draw a little
shape to remind yourself of what the form should look like at that point.
Again, these are only suggestions. Any other method chosen would be no problem.
If the students know their drill inside and out, their mind will be free to concentrate on
polishing the show – and we all know that polish is the difference between First Place and
Sweepstakes!
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Rehearsals and Attendance Policy
In order to get the most out of our rehearsal time and be competitive this season,
everyone needs to attend EVERY practice and be on time. The drum majors and
Colorguard captain will be keeping track of who is on time, absent and late throughout
the season. Running Laps and/or push-ups have been known as consequences of being late
for rehearsal or practice. These consequences are usually enforced by the drum majors
or section leaders.
The drum majors have a master roll sheet for band members. Each section leader
will observe at the very beginning of practice who is on time, who is late and who is
absent. At the end of practice the section leaders will report to the drum majors with
their lists.
Absences
In order for an excused absence to be valid, Mr. Dunlop and a drum major, or Mr.
Dunlop and the section leader must initial a written note or excuse. It also must be
turned in before the rehearsal at which student intends to be late or absent. Mr.
Dunlop’s initials means that he is aware of the plan to be absent or late and that it is all
right with him for the student to do so. If possible, try to get Mr. Dunlop’s O.K. first
before the section leader and drum major. Multiple dates may be listed on one excused
absence form; separate forms for each date are not necessary.
If a student misses school because of an illness, a parent/guardian’s phone call to
the attendance office DOES NOT notify Mr. Dunlop, Drum Majors, OR their section
leader that they will be missing a practice. An additional phone call to Mr. Dunlop at
(503) 844-1800, x5177 is necessary in case of illness.
If student plays a sport or has some other commitment that directly conflicts
with many rehearsals, please see Mr. Dunlop ASAP!
If student is not excused for an absence or tardy, they should make up the time.
Consequences for these situations will be discussed during Band Camp. Make-up
rehearsals will be available for missed information or if student needs help. Please watch
schedule posted on white boards.
Situations that force a Band member to be late for practice (such as a teacher
requiring them to make up a test) will be reviewed on a case-by-case basis. As student
RUNS in late, they should find a drum major or Colorguard captain at an appropriate time
and explain their excuse.
Importance of Each Persons’ Role
If for some reason a student feels the need to drop out of the marching program
or Colorguard, please talk to section leader, a drum major, and Mr. Dunlop or a board
member. If student still has strong feelings, notify the Band Director immediately!
Dropping after the second day of Band Camp creates difficulties for the entire Band.
Every student is important. When they drop, it changes the drill (puts a hole in it)
and the music (a part left out). We will have to pay a penalty to rewrite the drill. That
fee will need to be passed on to the student. The drill, music, and budget are based
around a specific number of people. We don’t want students to drop! We want them to
hang in and share the pride of doing a good job on the field. PLEASE THINK AHEAD!
16
Plan ahead with schedules. When in doubt remember: To be early is to be on time, to be
on time is to be late, and to be late is . . . unthinkable!?!
Weekly Practices
In addition to in-class rehearsals, plan to meet:
 TBA by Section Leaders for a sectional rehearsal.
 Tuesday evenings, 6:00 – 9:00 p.m. for a full marching rehearsal.
 Thursday evenings, 6:00 – 9:00 p.m. for a full marching rehearsal.
These rehearsals will end the first week in November, after the last competition.
17
HOW COMPETITIONS ARE JUDGED
Performances are scored by six to nine judges according to the following criteria:
Category or “Caption”
Points
Allocation of Points
300 points
Individual Music Performance2
Method/timing 100,
(field judge)
Tone/intonation 100, Musicianship 100
2
Ensemble Music Performance
300 points
Balance/timing 100,
(ensemble judge)
Tone/intonation 100, Musicianship 100
3
Individual Visual Performance
200 points
Excellence 100, Expression 100
(usually field judge)
Ensemble Visual Performance3
200 points
Composition 100, Excellence 100
(ensemble judge)
Music Effect4
300 points
Program 100, Performance 100,
(ensemble judge)
Coordination 100
4
Visual Effect
200 points
Program 70, Performance 60,
(ensemble judge)
Coordination 70
5
Percussion
100 points
Repertoire 30, Performance 40,
(ensemble judge)
Effect 30
5
Auxiliary Colorguard
100 points
Composition 50, Excellence 50
(ensemble judge)
Drum Major5
100 points
Leadership 30, Command Technique 30,
(ensemble judge)
Showmanship 30, Application 10
Music Performance: Field judges will be located on the field (of course!). These are
the people seen on the field talking rapidly into hand-held tape recorders, noting
strengths and weaknesses as they observe the performance “up close and personal”
(sometimes too personal – nothing like colliding with a 6’-6” bass drummer!) They
typically will move in such a manner that will allow them to hear/see the detail of the
band and still hear/view the individual within the segment.
Ensemble judges, on the other hand, are generally seated in the press box area.
For ensemble encores, the group is judged on its balance, tempo regulation, intonation
and musicianship (dynamics and sensitivity) to and with the music.
The criteria for individual performances are the same as ensemble. This judge,
however, is listening to the sounds of individuals rather than the whole group and he/she
is typically on the field instead of in the press box.
2
Points for these two categories are averaged.
Points for these two categories are averaged.
4
Points for these two categories are added together.
5
These categories are not added to the band’s score sheet.
3
Visual Performance: This category is also broken down into two areas: ensemble and
individual. From an ensemble standpoint, the judge is not judging what the ensemble
does,
18
but the creativity that went into it. Half of this score revolves around “was the show
written to be interesting?” The other half does deal with the performers and credits
them for overall style, clarity, technical and expressive achievement. The area of
individual visual credits individual performance in the area of movement, dance,
equipment and basics.
Music Effect: This category credits the quality of the program performance and
coordination. It also takes into account the reaction to emotional and aesthetic effects.
In other words, “How did you react to the music overall?”
Visual Effect: Basically this category credits the same as music effect with the only
difference being what you see and how you react to it rather than what you hear.
Percussion and Colorguard: These groups are judged on the quality of their
performance separately from the rest of the team. Neither is figured into the final
score, though the percussion is also graded along with the band as a part of the Music
Performance area. Similarly, the Colorguard is graded along with the ensemble in the
Visual Performance area.
Drum Major: The ensemble music judge selects drum major awards unless a specific
judge is in place to select for this caption.
19
OTHER PERFORMANCES AND INVOLVEMENT
Century High School students have displayed a prodigious musical talent, building
musical skills and performing well at district and state competitions. Century students
hold a number of state solo and ensemble championships. There are a number of
students who play a part in religious services at their places of worship as well as being
extremely valuable members of local and regional bands and orchestras.
Symphonic Band
The Symphonic Band participates in the District 48 festival in April along with one
preliminary festival (TBA).
Solo Ensemble Contest
Anyone who is in Concert or Symphonic Band is eligible to participate in the Solo
Ensemble Contest. It will be held in February. Students should simply let Mr. Dunlop
know that they would like to participate. Students can play solos, duets, and small group
pieces. This contest has judges that will give everyone a score, and determines who will
go on to the State competition.
Jazz Band
The Jazz Band performs at community and professional events and has
participated in the Reno Jazz Festival, a premier event that includes high school, college,
university, and professional vocal and instrumental ensembles, and at the Rose Festival
Jazz Classic.
Drumline
Drumline is a winter season activity made up of percussion instruments including
drums and front ensemble. It is practiced and performed inside. Students must be in
the percussion class to be in the Drumline. It is a lot like the field show in that they play
music and move around the floor into different formations. A high-intensity, very
exciting activity. We are the first Oregon Drumline, ever to place in the finals. Tryouts
and practices start the beginning of January. There is a winter participation fee for
this.
Winterguard
The Colorguard is disbanded after competition season and a Winterguard is
formed for indoor competitions during the colder and wetter months, which also holds
multiple awards. Tryouts and practices start around the beginning of January. There is
a Winterguard participation fee.
Spring Musical
Each year, a small set of the band and orchestra students try out for the pit
orchestra for the Spring Musical, generally presented during the first and second weeks
of May. The show is often breathtaking and of professional quality in acting, singing,
sets and costuming. The play is announced before the end of the year. The repertoire
has included Wizard of Oz, Pajama Game, A Midsummer Night’s Dream, Peter Pan, A
Funny Thing Happened On The Way To The Forum, Beauty and the Beast, The Sound of
Music and more.
20
LETTERING IN MARCHING BAND
Participation in Marching Band earns a varsity letter. Accordingly, it is recognition of
dedication to the marching band, to oneself and to individual musical growth; the letter is
a symbol of service and loyalty to CHS.
In order to receive a letter, students must do all of these things to Mr. Dunlop’s
satisfaction:
 Enthusiastically participate in one year of academic band.
 Enthusiastically participate in one year of marching band.
 Attend and/or appropriately find subs for pep band gigs.
 Have no unexcused absences during marching season.
 Complete parade season.
Students must also do one of the following:
 Joined Portland Youth Philharmonic (PYP) or Metropolitan Youth Symphony
(MYS).
 Take 4 or more private lessons.
 Participate in WIBC, All-State, or All-Northwest.
 Participate in the orchestra during a musical production.
 Assist at a middle or elementary school music class or CHOMP for 4 weeks.
 Participate in the solo/ensemble contest.
 Participate in any other musical events (church program, etc.). Check with
Mr. Dunlop to make sure the event qualifies before counting on using it
toward a letter.
If students meet these requirements, then they are eligible for a letter.
Exceptions will be handled on a case-by-case basis.
No letters will be awarded without parade participation.
NOTE: The Band Director reserves the right to alter this list of requirements as he
views appropriate.
21
CHSMB FUNDRAISING
CHAMP (Century High’s Awesome Moms and Pops) provides leadership and
opportunity to support CHSMB members in fundraisers that both students and parents
may choose to participate in. Most money raised through fundraising events is
distributed according to the level of participation of the individual student. Other bandwide fundraisers may be organized by CHAMP to raise money for the basic budget (to
hold down fees). It is important that students understand how money is divided. So
please ask before a fundraiser begins. A general rule is that individual sales always go to
the sales person, and large group fundraisers go to the band budget.
Once school starts, CHSMB members will be bringing home sales aids for
Entertainment books. Proceeds will flow directly to the student’s band account. If for
some reason students begin fundraising and do not participate in band, any funds
accumulated are non-refundable. On the other hand, they may be designated to another
student’s account or to the Band General Fund. These funds are raised in the name of
CHAMP, a non-profit organization.
Possible events might include car washes, band auctions, pop can drives, candy
sales, sandwich sales, and any other innovative events. CHAMP has fiscal and legal
responsibility for all CHSMB-sponsored activities. To ensure the safety and security of
our students and ongoing positive relationships with CHS and Hillsboro School District
Administration, our fundraising policy is this:
“No CHSMB-sponsored fund-raising may be promoted or launched without the
express involvement and approval of the CHAMP Board. The Board MUST be
notified and clear the activity BEFORE contact is made with any business or any
event is planned.”
At least one adult must be present and supervising ANY event! Continuous adult
oversight and supervision is necessary for any opportunity to take place.
The Instrument Purchase Fund
The Instrument Purchase Fund will be established for the sole purpose of
providing new instruments for the band. It is our hope that people will choose to donate
to this fund in the name of their favorite band member, in memory of a loved one, or to
celebrate a special occasion.
Tax Exempt, Non-Profit Status
CHAMP is a non-profit (501.c.3) organization. Donations of any size are welcome –
every bit helps and all donations are tax deductible. Receipts for amounts over $250.00,
as required by law and as requested, will be gratefully supplied to the donating party.
22
VOLUNTEER OPPORTUNITIES
As a Century High Band Parent, parents are automatically members of the
CHAMP (Century High’s Awesome Moms and Pops) organization!
CHAMP Meetings are the second Tuesday of each month, at 7:00pm, in
the band or choir room.
The Hillsboro School District requires that all parent and student volunteers read the volunteer
handbook published by the District and fill out the volunteer application and criminal background
check. These items are found online by going to the Hillsboro School District website at:
www.hsd.k12.or.us . Click on the community link, then “online volunteer application.” Read the
handbook, then fill in and submit the application. The school will then have the list of available
volunteers and school staff can access these lists. At this point, volunteers are free to work
unless told otherwise. Volunteers will not be notified by the District when applications are
processed.
We are fortunate to have a strong commitment from all our band families. Without the
hundreds of hours of contributions from our parent volunteers, we could not have a marching
program. But there are always needs. If an activity looks interesting, don’t hesitate to sign up!
We love getting to know each family. Each volunteer hour receives 1 share point.
We need help with:
Sewing – Cut, hem, pin, mend, sew flags and costumes, adjust uniforms
Uniform sizers
Uniform Checkout for performances
Concession Stand workers
Auction helpers
Pop Can Drive drivers
Pop Can Drive sorters
Sandwich preparers/makers
Competition chaperones
Competition Food Prep
Prop makers/builders– painting, construction, moving
Year-End banquet
Grant writers
Donation solicitors
Sponsor seekers
Thank you letter writers
Business partnership
First Aid for trip and competitions (District Trained)
Fall competitions
Drumline competitions
This is not all that is needed, by any means! Inquiries should be sent to our
volunteer coordinator at [email protected] ).
23
THE JOY OF BEING A CHAPERONE
Thanks for volunteering to chaperone the CHS Marching Band! In an effort to
make everyone’s experience a positive one, we have prepared this “cheat sheet”. Each
show is a little different than the previous one. . .often we may not know pertinent
information such as the time the bus leaves CHS, the number of buses we will have, or
the time we will be playing until the day before the show.
However, there are certain “givens!” This information is an attempt to provide
the basics on chaperoning a group as large as this. The trip coordinator will contact
chaperones a couple of days before the competition with bus and show times, and other
“nitty gritty” info.
Block out the entire Saturday. . .most likely we will be leaving CHS between 8-9
a.m., and arriving home around midnight!
What Chaperones need to bring
Sack lunch for on the bus
Money for entrance fees.
Money for dinner.
Dress for the weather! Competitions later in the fall get cold! Consider rain gear
or an umbrella and a waterproof seat cushion.
 Blankets for the long, cold bus ride back.
 CHS colors are teal and black. Try to wear school colors – or better yet, wear
CHSMB Sweatshirts and/or T-shirts.




Getting ready to board the bus
When chaperones arrive at CHS on Saturday morning, they check in with the
volunteer coordinator. The coordinator will give bus assignments. There are usually two
or three chaperones per bus. Designate one chaperone to be the students “counter.” The
same kids must ride on the bus to and from the competition. There will be no “bus
switching” unless coordinated by Mr. Dunlop.
Chaperone responsibilities until we load the buses include:
 If the kids are not traveling to the event in their uniforms, checking to see that
each student has an appropriate black T-shirt, black socks, black marching shoes
(or the Colorguard equivalent), music, and an instrument that is ready to play
(reeds, drumsticks, mouthpieces, and other necessary paraphernalia).
 Students shouldn’t get on the bus until their uniform has been checked by a
chaperone. Check for:
o Hat
o Jacket/pants, black shoes, black socks, black T-shirt
Kids will say that they have everything and there’s no need to check – check anyway!
24
Discipline
Mr. Dunlop needs chaperones to be his eyes. He can’t be everywhere and see
everything. Watch the kids, be around the kids, have fun with the kids. Most of the
time a simple reminder of the school rules is enough to solve the problem. But, please let
Mr. Dunlop know of anything that seems not right. He wants to be the one to approach
all situations and problems. Mr. Dunlop’s philosophy is “to treat them like an adult, unless
they prove otherwise.” Discipline which involves physical contact is not appropriate for
any chaperone.
Once you’re on the bus
Once the kids are on the bus and in their seats, a count of students should be
made. This should happen every time we board the bus – going to and from rest stops,
coming home – any time the kids get out and come back in again.
The only way a student can be excused from riding the bus home to CHS is with
prior verbal permission from Mr. Dunlop. If there is any question about a student
leaving, check with Mr. Dunlop. Even if a student shows a note chaperones must have
verbal permission from Mr. Dunlop.
The bus ride is easy – just sit back, get to know the other parents, and enjoy the
BUMPS while monitoring behavior.
At the competitions
Follow the kids to the dressing area (it may be in the bus!) and help them get
dressed and ready for the competition. Examples: fix hair, polish shoes, check sock
color, secure plumes – just be a Mom or Dad!
Chaperones are the last to leave the dressing area.
Go to the bleachers and enjoy the show. CHS parents are going to try to sit
together, so look for teal and black – we need a big, cheering crowd!
After our students compete, watch to see if they go back to the stands or back
to the dressing room (or bus) to change. If they go back, follow them and help them
change back into street clothes. If we make finals we will usually have a meal prepared
by CHAMP for the marchers, chaperones, and crew.
After dinner, back to the dressing room, into uniforms, and out onto the field for
the final competitions. More cheering. . . await for final results.
After the results are announced, back to the dressing room, out of the uniforms,
and into street clothes, roll call, lights out, and sleep!
When the bus arrives at CHS, one chaperone should remain in the bus until all kids
are out, then make one last check of the bus to make sure nothing was left behind.
Please help check in uniforms and make sure that everyone has a ride home!
25
Proper decorum during changing
One of the jobs as a chaperone will be to see that the boys and girls use
appropriate modesty while changing in front of each other. Whether boy or girl, no band
member should be changing down to their underwear in mixed company. Shorts and Tshirts should be worn under the band uniforms. If any member must change more than
outerwear clothing, they should be directed to the nearest locker room or restroom.
And if buses are all that is available, one is designated “boys,” one is designated “girls.”
Chaperones are also responsible for Colorguard, so they may have to direct
Colorguard members to an appropriate place to change.
26
SHOW LOGISTICS
The Show Logistics Team is composed of parents who help move equipment
whenever the band plays. These guys are the “core” of our operation. The “front
ensemble” is an area on the field that contains all non-marching percussion instruments:
xylophones, bells, bass drum, timpani, marimbas, chimes, and other stationary equipment.
Ideally, before a performance this equipment is put onto trailers pulled by a small
tractor. While the band is marching onto the field, the Logistics Team and the students
who play the instruments in the front ensemble walk alongside the equipment train as it is
pulled into the front ensemble area. If there is no tractor, we will need some volunteers
to assist in getting equipment onto the field.
The equipment is unloaded from the trailers and quickly placed in order on the
field. The adults and trailers move out of the way while the band plays.
After the band has finished, and while the rest of the band members are
marching off the field, the Logistics Team and players madly replace all the equipment
onto the trailers and tow it away.
It takes about 6 to 8 people to work in the Logistics Team, depending on how much
equipment the band is using during the show. Since the band has a limited amount of time
on the field and gets penalized if they go over that time, the Logistics Team must be
quick and efficient in unloading and reloading the equipment. Some of the equipment is
very heavy (chimes, timpani), other pieces are small (music stands, cymbals, bells).
The Logistics Team is asked to dress in school colors (usually black shorts or
pants and either a plain black shirt or the CHSMB black shirt). If a hat is worn, it should
be a black baseball style cap (a teal C on the front is a good touch). The Logistics Team
needs to be as unobtrusive as possible so that they do not distract attention from the
band before, during and after the show.
A Logistics Team is required at each home football game and for each competition.
While it is best to have a consistent team, we also welcome volunteers who can’t work all
events but who are willing to train and work some events. The Logistics Team sometimes
doubles as bus chaperones during trips, helps construct props that are used during the
show, and assists with meal preparation.
27
PARADE WATER CARRIERS FREQUENTLY ASKED
QUESTIONS (FAQS)
Here’s a quick review of what to expect and what the parade walker role will be:
When and where do we meet?
The place and time to meet will be provided by the Parade Coordinator or band director.
What do I wear?
This needs to be decided as a group. All water carriers need to be uniform in their attire
as to not distract from band or director. Possibilities are as follows.
Tops: Black (our CHSMB official T-shirts!) for night parades, black with no logos for
daytime parades.
Bottoms: Black bottoms. Shorts are fine, but nothing too casual. Comfortable walking
shoes are a must.
Hats, visors, and sunglasses are fine.
What do I bring with me?
The small squirting bottles will be provided. Bring Kleenex, safety pins, hair pins,
sunscreen, Band-AidsTM, a cloth for wiping sweaty hands, and whatever else might be
need as a marching teenager. Parade walkers are stand-in parents for 150+ kids who are
not allowed to carry anything with them.
Where do I march?
During most of the parade walkers will march at either side of the row while they
are playing. Where there are TV cameras and during judging, fade to the back and march
following the two outer columns. We will be warned where these “critical sections” are
before we begin marching. NO EXCEPTIONS.
When do I water my row(s)?
1. Any time they are stationary, and
2. While marching, during cadences (drum only).
3. When the drum major’s whistle is heard, get out of the block and back to the edge
immediately.
4. If unsure about when the band is starting to play during a parade just remain on
the side, marching with them until someone indicates that they are thirsty.
What if someone in my row has a problem?
This can happen – heat, exhaustion, asthma, and other heat or stress-related
problems. If there is someone with a possible medical problem, walkers will be told
before the parade. There are three types of problems we might anticipate:
28



Minor. A marcher needs a hat adjusted or a shoelace tied – handle it in a way
that does not interrupt the other marchers.
Troublesome. A musician is having trouble with a heavy instrument – take the
instrument (and get out of the way) and let the kid continue marching.
Urgent. A marcher needs to sit down – accompany him/her to the JagMobile (if
available) or to the sidelines, making sure one of the other adults sees you leave; a
Rosarian will come and get both student and chaperone to the buses. Some of the
instruments are very large, and are carried by students who are not accustomed
to carrying them for several miles. Watch them!
What happens at the end of the parade route?
Do not give parade water bottles to one of the kids. For daytime parades, there
will be cold, bottled water for the Band and Colorguard (and us parents) in ice-chests by
each of the buses.
NOTE: Please enforce water-bottle collection into the trash bags provided before the
kids leave the buses at the High School – the bottles will be recycled. For nighttime
parades, the kids (and chaperones) may be asked to bring their own bottles, to be left on
the bus until we re-board.
29
HOW DO WE STAY IN TOUCH?
CHAMP aka – Parent Meetings
Each month on the second Tuesday, a parent meeting is held. The meetings
begin at 7:00 pm. All parents are members of CHAMP! We all benefit from good
attendance. Parents will be awarded one hour of volunteer time for each
attendee.
CHAMP Email Broadcasts
We use CHAMP email broadcasts to relay information to band families.
It is important that families provide both student and family email
addresses so we can connect when the need arises. Please be sure to send email
information and addresses to [email protected] .
Website
The website for Century Band is: www.centuryband.org. Refer to it for
current news and calendar events as well as contact information.
Colorguard and marchers not in band classes
Because information pertaining to marching events is often distributed
during band classes, there will be a system agreed upon by Colorguard members
to obtain this information.
It is the responsibility of these students, particularly band members
marching but not in band class, to make this situation known to both a CHAMP
Board member AND their section leaders so communication lines can be
established and maintained.
CHARMS
Century Band maintains a database of student information on the site
www.charmsoffice.com . Information is made available only to CHAMP Board
members who have need of select information. Parents can access the CHARMS
site to keep track of students individual account information (how much is owed
and for what purpose), find and print forms, keep track of calendared events and
announcements and change demographic information when the need arises. Each
family will be given login information at the beginning of the season (usually
August) they join CHSMB.
30
DONATIONS
CENTURY HIGH SCHOOL MOMS AND POPS
DONATION RECORD FORM
CENTURY HIGH SCHOOL MARCHING BAND
CHSMB
Use this form to record donations for in-kind services, goods, and financial
contributions. Turn in the completed form to the CHSMB treasurer.
Donation and donor description
Donation description and purpose
(money, goods or services provided)
Name of CHSMB volunteer
Who has developed a relationship
with the donor
Donation source (name of private
individual, business, or organization)
Address of donor
Street (suite number), City, State,
and Zip
Donor contact person (and title)
Telephone number (s)
and/or e-mail
Description: Describe specific
event related to donation (if
applicable)
Comments (such as put in
Newsletter, is this a one-time
donation, should we follow-up next
season?
Contact method (circle one)
Phone
E-mail
Regular Mail
Donation recognition tracking
Date
Date of initial contact
Date
Date donation/services provided
Date
Donation information sent to the CHAMP newsletter editor
Date
Donation acknowledged in CHAMP newsletter
Date
Information sent to CHSMB Donation Assistant (for writing a thank you)
Date
Thank you letter sent
31
CENTURY CHAMP BYLAWS
Section 1:
The name of the organization shall be the Century High Awesome Moms and Pops
(CHAMP).
Section 2:
CHAMP was formed to provide support for Century High School band programs. This
is a service organization first and foremost. CHAMP provides support in the form of
volunteering, fundraising, and maintaining records. CHAMP has two goals:


Section 3:
Maintain the excellence of musical and artistic performance
Support the Director and staff to ensure that they have the maximum amount of
time to spend with the students
CHAMP will conform to any existing laws for non-profit organizations.
ARTICLE II – MEMBERSHIP
Section 1:
CHAMP Membership is comprised of parents or guardians of students who are
members of one of the band organizations.
ARTICLE III - MEETINGS OF MEMBERS
Section 1:
Annual Meeting: The date, time, and place of the annual meeting shall be set by the
Board. This meeting must take place during the month of May. During this meeting the
budget from the previous year will be reviewed and the budget for the upcoming year,
as recommended by the budget committee, will be voted on by the members. The
members of the executive board for the upcoming year will be voted on with
nominations being taken during the previous month’s general meeting. An abbreviated
Roberts Rules of Order shall be the parliamentary authority. A quorum for this meeting
is considered to be all members in attendance.
Section2:
General meeting: Monthly meetings will be held during the months of August through
June.
Section3:
Special Meetings: Special meetings of the members shall be called upon the request of
the President or two-thirds of the members. The Secretary shall email notices of special
meetings to each member at least 48 hours prior to the meeting.
Section 4:
Notice: Notice of the meetings in section 1 and 2 shall be emailed to each member not
less than seven days before the meeting.
ARTICLE IV – EXECUTIVE BOARD
Section 1:
Board Role, Size, Composition: The Board is responsible for overall policy and
direction of CHAMP. The Board shall have no fewer than six members. Members of
the board will be exempted from all fair share fees for their students during the year that
they are in office. The board receives no additional compensation other than out-ofpocket expenses.
32
Section 2:
Meetings: The Board shall meet monthly, at an agreed-upon time and place. The Board
may invite individuals to participate in board meetings; these individuals may not vote
in the board. Members may request time to present in the board meeting by contacting
the secretary no less than five days prior to the meeting. Any member may attend board
meetings at any time.
Section 3:
Election Procedures: The board shall be elected from the members of CHAMP. A
person may nominate themselves or may be nominated from the floor with consent of
the nominee during the regular meeting preceding the Annual Voting Meeting.
Nominations may also be taken until five days prior to the Annual Meeting by
contacting the Secretary.
Section 4:
Terms: All Board members shall serve one-year terms.
Section 5:
Quorum: A quorum consists of at least sixty percent of the Board members before
business can be transacted or motions made or passed.
Section 6:
Financial Responsibility: Persons signatory to the account are all treasurers, CHAMP
President, and the Band Director. Annual audit will be performed in June (?) by an
independent auditor. All counting of money requires two individuals, one of whom is a
signatory to the account.
Section 7:
Officers and Duties: There shall be eight elected officers of the Board and one
permanent member, the Band Director. The elected officers will consist of a President,
four Vice-Presidents (apparel/food, fundraising, percussion, and colorguard) ,
Secretary/Volunteer Coordinator, and two Treasurers. If deemed necessary by the
board, other Vice-Presidents may be elected. The officers shall be elected by the
membership at the Annual meeting. Each outgoing officer shall have until July 1st to
deliver to his/her successor all the records and other materials belonging to the office
and shall receive receipt thereof. Their duties are as follows:
General Board Responsibilities
 Be an example/role model for parents on how to get involved, work together, work
with students.
 Possess a high level of confidentiality with all Board matters, especially student
information.
 Good understanding of the CHAMP handbook and bylaws.
 Assist other board members and committee chairs as needed.
 Attend and actively participate in all Board and General Meetings.
 Answer questions regarding CHAMP activities, volunteering, general schedules and
fundraising.
 Refer questions regarding practice schedules, individual performance and student
behavior/conflicts to band director or staff.
 Actively recruit parent and student volunteers.
 Monitor social media for appropriate usage/content.
 Keep position notebook updated
 Check dedicated position gmail account every other day (at a minimum) and
respond promptly to emails.
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
Coordinate with other board members to ensure leadership/volunteer coverage at all
competitions (see job descriptions for those positions that require competition
attendance)
President
Schedule regular Board and General Membership meeting and preside over such
meetings. Attend all Marching Band competitions (manage volunteer/student/staff
wristbands). Assist the Band Director as needed with planning, chaperoning,
scheduling, etc. Act as committee chair and attend committee meetings as needed.
Monitor social media communication relating to Team Dunlop, and all other pages
(Winterguard, Percussion, etc.). Keep President Notebook up dated with details of
duties, meeting agendas, minutes, budget, and calendar.
Apparel/Food Vice President
Manage Marching Band uniforms (sizing, care, cleaning, organization), symphonic
band attire (ordering, sizing, distribution). Organize, order and distribute band apparel
(ordered by parents/students) 1-2 times a year. Attend all Marching Band competitions
(to handle uniform issues – gauntlets, snaps, socks, plumes), parades and band
performances throughout the year or arrange proxy to attend. Act as food committee
chair as needed and support food committee chair – provide food for all competitions
and trips, coordinate food volunteers. Keep Apparel/Food notebook updated with
details of duties, recipe and food amount, cost history.
Fundraising Vice President
Manage all fundraising events, activities for program, including but not limited to
Marching Band, Colorguard, Winterguard, and Percussion. Complete fundraising
activity request form and submit to CHS office for approval prior to the fundraiser.
Manage fundraiser communication via Secretary and use of Facebook. Direct
communication with fundraising companies. Manage fundraising products upon
arrival & sort/distribute products as needed. Keep Fundraising notebook updated with
details of duties, fundraising information/results and contact information.
Percussion Vice President
Manage all aspects of front ensemble during Marching season (volunteers for moving
to/from warm-ups, camp and competition field) and Percussion during winter season
(plan and coordinate all volunteers for competition - tent, food, front ensemble movers).
Attend all Marching Band and Winter Percussion competitions (coordinate with Band
Director & Percussion staff regarding schedule changes) parades and band
performances throughout the year or arrange proxy to attend. Communicate with
volunteers for arrival time and competition day details. During winter Percussions
season manage student, staff & volunteer wristbands. Work with Percussion staff on
any equipment repairs needed throughout the year. Keep Percussion notebook updated
with details of duties, equipment notes, set-up instructions and miscellaneous
information.
Colorguard Vice President
Manage all aspects of Marching Band/Colorguard and Winterguard seasons (ordering &
embroidering of warm-ups, costume sizing/ordering, flag sewing, and competition day
volunteers). Attend all Marching Band/Colorguard and Winterguard season
competitions or arrange proxy to attend. Logistical support of Colorguard/Winterguard
staff as needed. At Winterguard shows manage the wristbands (team, staff and
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volunteer), coordinate meals for members as needed. Keep Colorguard notebook
updated with details of duties, warm-up/embroidery notes, contact information, etc.
Treasurer
Manage all aspects of Century High School Marching Band and CHAMP funds, budget
and CHARMS (accounting program). Work directly with the Century High School
Bookkeeper for deposits, payments, checks. Check payment box in the band room on a
daily basis. Post transactions to accounts in CHARMS system, pay staff (band, guard,
jazz, champ etc.), and reconcile bank statements weekly & monthly. Provide cash
boxes and Square for all events. Pay invoices, process reimbursement requests and
reconcile purchasing card statement. Bill accounts for all fees and costs (costumes, fair
share, supplies, fair share hours, trips, fundraisers). Send monthly account update
email from CHARMS to parents and respond promptly to questions/issues that parents
have. Century Marching Band Showcase needs treasurer coverage all day (checking
cash boxes, making deposits). Work directly with Band Director on overdue
accounts/payment issues. Prepare monthly budget status update for board and general
meetings. Prepare year end CHARMS and budget reconciliations. Work with board to
prepare yearly budget for member approval. Majority of the time commitment is
behind the scenes using CHARMS for account management and accounting.
Secretary/Volunteer Coordinator
Keep minutes for all board and general meetings. Manage all parent/student email
communication, including but not limited to; meeting announcements, minutes, agenda,
trip information, fundraising details. Assist Band Director with paperwork and other
office duties as needed. Update student database (CHARMS) with new student
information. Work directly with the VP or Committee chair to coordinate volunteer
requirements for each event, trip, fundraiser, activity. Track volunteer hours for district
reporting and update in CHARMS.
Section 8:
Vacancies: When a Board vacancy exists, nominations for new members may be
received by the Secretary five days in advance of a Board meeting. These nominations
shall be sent out to members with the general meeting announcement to be voted upon
at the next general meeting.
Section 8:
Resignation and Termination: Resignation from the Board must be in writing and
received by the Secretary or the President. A Board member may be removed by a
three-fourths vote of the remaining Board members or a three-fourths vote of the
members’ quorum.
Section 10:
Special Meetings: Special meetings of the Board shall be called upon the request of the
President or one-third of the Board. Notices of special meetings shall be sent out by the
Secretary to each Board member by email at least 24 hours prior to the meeting.
ARTICLE V – COMMITTEES
Section 1:
The Board may create committees as needed. There shall be one standing committee—
Finance Committee. Each committee will appoint its own chair; the President is a de
facto member of every committee. Committee chairs report to the Board.
Section 2:
Finance Committee: A Treasurer is chair of the Finance Committee which is
responsible for developing and reviewing fiscal procedures, a fundraising plan, and the
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annual budget. The budget must be agreed upon by the Board and approved by the
members and all expenditures must be within the budget. Proposed non-budgeted
expenditures greater than $200 must be approved by at least two board members. Nonbudgeted expenditures may not exceed $1,000. The fiscal year shall be from July 1 to
June 30. Reports are required to be submitted to the Board showing income and
expenditures during the months of October, January, April and August (which will be
the end of year report). Reports are required to be submitted to the Board showing
income and expenditures and will be made available to the general membership at the
next general meeting. The financial records of CHAMP are public information and
shall be made available to the membership upon request.
ARTICLE VI – AMENDMENTS
Section 1:
These Bylaws may be amended when necessary by a two-thirds majority of the
membership. Proposed amendments must be submitted to the Secretary to be sent out
with general meeting announcements.
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STUDENT/PARENT ACKNOWLEDGEMENT
We have read and understand the Century High School Marching Band and Colorguard
Handbook. We understand that we are accountable for the information in the Handbook
and agree to abide by its contents.
All fees assessed are our responsibility and we acknowledge that we will make
arrangements for the payment thereof.
We understand that all fees and charges must be paid by the end of the present school
year. No balances may be “rolled over” to the following school year.
Also, if student does not complete the season, we will still be responsible for fair share
fees and Colorguard costume costs, except in the case of physical injury or illness. In
addition, we will incur an additional charge of $150 to cover the cost of changing the
choreography in the show due to the change in enrollment.
__________________________________
Parent Name
__________________________________
Parent Signature
_______________
Date
__________________________________
Student Name
__________________________________
Student Signature
______________
Date
This page must be signed and turned in to Mr. Dunlop by Wednesday of Band Camp
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