1. shopping
2. auctions

Ref.No :28/E(P)/CGMSC/EQP/2015, Dt 01/05 /2015
CHHATTISGARH MEDICAL SERVICES CORPORATION LTD.
(A Government of Chhattisgarh Undertaking)
3rd Floor Govind SarangVyavsaikParisar,
New Rajendranagar, Raipur - 492001
Phone: 0771-2220015, 4280012/ 5 / 6
Website: http://www.cgmsc.gov.in, email: [email protected]
e – TENDER FOR THE RATE CONTRACT & SUPPLY OF COCHLEAR IMPLANTS, HEMODIALYSIS UNIT, VENTILATOR, BIPOLAR CAUTRY AND BOYLE'S APPARATUS TO
CHHATTISGARH MEDICAL SERVICES CORPORATION LIMITED.
YEAR 2015-16
LAST DATE FOR ONLINE SUBMISSION OF TENDER: 03/06/2015
Page 1 of 78
CHHATTISGARH MEDICAL SERVICES CORPORATION LTD.
(A Government of Chhattisgarh Undertaking)
3rd Floor Govind Sarang Vyavsaik Parisar,
New Rajendranagar, Raipur - 492001
Telephones: 0771-2220015, 4280012/ 5 / 6
Fax 0771 - 2220015
Email : [email protected]
e – TENDER FOR THE RATE CONTRACT & SUPPLY OF COCHLEAR IMPLANTS, HEMODIALYSIS UNIT, VENTILATOR, BIPOLAR CAUTRY AND BOYLE'S APPARATUS TO
CHHATTISGARH MEDICAL SERVICES CORPORATION LIMITED.
TENDER REFERENCE
: 28/E(P)/CGMSC/EQP/2015, Dt 01/05/2015
TENDER WEBSITE
: www.cgmsc.chips.gov.in
DATE OF TENDER UPLOAD
: 01/05/2015
STARTING DATE OF ONLINE BID
SUBMISSION
: 01/05/2015
TIME AND DATE OF PRE-BID
MEETING
: 11:30 am, 13/05/2015
VENUE FOR PRE-BID MEETING
: CGMSC Office, Raipur
LAST DATE AND TIME FOR
SUBMISSION OF QUERIES AND
CLARIFICATION
: 11:30 am, 13/05/2015
LAST DATE AND TIME FOR
SUBMISSION OF TENDER
: 17:30 pm, 03/06/2015
Date and Time for re-encryption
after bid submission
: 01.00 pm, 04/06/2015
PLACE OF OPENING OF TENDER
: Online on: www.cgmsc.chips.gov.in
ADDRESS FOR COMMUNCATION
: Chhattisgarh Medical Services Corporation Ltd.,
3rd Floor Govind Sarang Vyavsaik Parisar, New
Rajendranagar, Raipur – 492001
[email protected]
TENDER PROCESSING FEES
: Rs. 5000/- (Non-Refundable)
Page 2 of 78
CHHATTISGARH MEDICAL SERVICES CORPORATION LTD.
(Chhattisgarh Govt. Undertaking)
Tender Notice
TENDER REF. NO.: 28/E(P)/CGMSC/EQP/2015 DT.
01/05/2015
TENDER FOR RATE CONTRACT & SUPPLY OF COCHLEAR IMPLANTS, HEMO-DIALYSIS UNIT,
VENTILATOR, BIPOLAR CAUTRY AND BOYLE’S APPARATUS
Online Tenders are invited from licensed manufacturers/authorized distributor for supply of Cochlear
Implants, Hemo-Dialysis Unit, Ventilator, Bipolar Cautry and Boyle's apparatus. The detailed tender
documents is made available on website http://www.cgmsc.gov.in & www.cgmsc.chips.gov.in .The
last date/time of online submission of the tender documents is 03/06/2015 at 17:30 pm. A pre-bid
meeting will be held on 13/05/2015, 11:30 am at CGMSC Office, Raipur. After publication of Tender
all amendment & notice will be published on above mentioned websites only.
Sd/Managing Director
CGMSC Ltd. Raipur, Chhattisgarh
Page 3 of 78
INDEX
Sl. No
Section
Topic
1.
Section I
a) Description, Directive and abbreviation
b) Eligibility of Bidder
2.
Section II
Instruction to Bidders
3.
Section III
Conditions Of Contract
5.
List of Annexure
ANNEXURE – I Schedule of Requirement with EMD
ANNEXURE – II Item wise product Specification
ANNEXURE – III Declaration by Bidder
ANNEXURE – IV Format for quoting list of Item
ANNEXURE – V Format for Turn Over Certificate
ANNEXURE – VI Previous supply detail
ANNEXURE – VII Format for providing contact detail
ANNEXURE – VIII Bank Detail of the bidder
ANNEXURE – IX format for Quoting Products specification
ANNEXURE – X format of table to be filled online for price bid
ANNEXURE – XI Instruction to bidders regarding eGPS
ANNEXURE – XII Pre contract Integrity Pact.
ANNEXURE – XIII CONSIGNEE RECEIPT CERTIFICATE/ INSTALLATION REPORT
ANNEXURE – XIV CA/CS CERTIFICATE OF 100% SUBSIDIARY
RE
Page 4 of 78
Section I
DESCRIPTION, DIRECTIVE & ABBREVIATIONS
The Managing Director, Chhattisgarh Medical Services Corporation Limited, 3rd Floor Govind Sarang
Vyavsaik Parisar, New Rajendranagar, Raipur - 492001, (hereinafter referred as Tender Inviting
Authority/Purchaser unless the context otherwise requires) invites e – TENDER FOR RATE CONTRACT &
SUPPLY OF COCHLEAR IMPLANTS, HEMO-DIALYSIS, VENTILATOR, BIPOLAR CAUTRY AND BOYLE'S
APPARATUS TO CHHATTISGARH MEDICAL SERVICES CORPORATION LIMITED.
1. Purchaser
: Chhattisgarh Medical Services Corporation Limited, Raipur, C.G., INDIA
2. Consignee
:
Will be mentioned in the purchase order.
3. Bidder
:
Participants in Tender process for supply of goods.
4. Supplier
:
Successful Bidder to who contract is awarded.
5. Language of Bid
:
English
6. List of Items
:
List of Items with indicative quantity, place of supply/ installation is
Detailed in Annexure –I (Schedule of requirements)
7. EMD
:
As Per amount indicated in Annexure – I (e – transfer, RTGS)
8. Tender Processing Fees
:
Rs.5000/- (e-transfer, RTGS) (Non-Refundable)
9. Tender System
:
3 cover system,
Cover – A: EMD& Prequalification,
Cover – B: Technical Bid
Cover – C: Price Bid
10. Schedule of events
:
As per online tender time schedule (Key dates) on
www.cgmsc.chips.gov.in
11. Validity of rate contract
:
One year from date of awarding contract.
12. Address for communication :
Chhattisgarh medical services corporation ltd.
3rd floor, Govind sarang vyavsaik parisar
New rajendranagar, Raipur – 492001
E – Mail: [email protected]
Note: The bidders shall be solely responsible for checking these websites for any addendum/amendment issued subsequently
to the bid document and take into consideration the same while preparing and submitting the bids.
Page 5 of 78
ABBREVATIONS
CGMSC
: Chhattisgarh Medical Service Corporation
EMD
: Earnest Money Deposit
MD
: Managing Director
DME
: Directorates Medical Education
DHS
: Directorate Health Services
CHC
: Community Health Center
PHC
: Primary Health Center
MCH
: Medical College Hospital
TIA
: Tender inviting authority
UCP
: Ultimate cost to Purchaser
ISI
: Indian Standards Institute
US-FDA
: United State Food and Drug Administration
BIS
: Bureau of Indian standards
IEC
: International Electro technical commission
IS
: International Standard for electronic Medical Equipments
ISO
: International Organization for Standardization.
DQ
: Design Qualification
IQ
: Installation Qualification
OQ
: Operational Qualification
PQ
: Performance Qualification
AMC
: Annual Maintenance Cost
CMC
: Comprehensive Maintenance Cost
TEC
: Tender Evaluation Committee
CIMS
: Chhattisgarh Institute Of Medical Science.
GCC
: General Conditions of Contract
SCC
: Special Condition of Contract
Page 6 of 78
ELIGIBILITY OF BIDDER
ELIGIBILITY CRITERIA
2.1
Manufacturers/ 100% Subsidiaries of original Manufacturer are eligible to participate in the tender
provided:
i.
They have valid manufacturing license for item quoted/proof (ISO 13485 or USFDA
certification) as manufacturer of product quoted.
ii.
Proof of Average annual turnover of the bidder of Rs. 5 crore or more in the three (3) financial
years as mention in Annexure V.
iii.
Fully owned subsidiary company: certified by CA/CS in format annexed in Annexure-XIV.
iv.
The firm should not be blacklisted or debarred by any govt. organization for any reason
whatsoever.
2.2
Authorized Distributor (for imported products only) are eligible to participate in the tender
provided, they have
i.
Authorization from the original manufacturer for the items quoted. &self-declaration for being
authorized.
ii.
Average annual turnover of the bidder of 5 crore or more in the three (3) financial years, as per
Annexure V.
iii.
Should furnish copy of manufacturing license / ISO 13485 / USFDA certificate of the original
manufactures.
iv.
The firm should not be debarred or blacklisted by any govt. organization for any reason
whatsoever.
Page 7 of 78
SECTION II
INSTRUCTION TO BIDDERS
Page 8 of 78
SECTION II: INSTRUCTION TO BIDDERS
TABLE OF CLAUSES
Clause No.
Topic
Page No.
1.
EMD
10
2.
Clarification on bidding document
10
3.
Amendment in bidding document
11
4.
Tender process
11
5.
Award of Contract
13
6.
Performance Security
14
7.
Warranty/Defects liability period
14
8.
Other important instruction
14
Page 9 of 78
INSTRUCTION TO BIDDERS
1. EARNEST MONEY DEPOSIT (EMD)
EMD acts as a safeguard against bidder’s withdrawing/altering its bid during the bid validity
period.
EMD (or Bid Security) is must all bidders except for those holding EMD exemption
Certificate from the District Industries Centers of Directorate of Industries and Commerce, Govt. of
Chhattisgarh. However the bidder needs to provide sufficient documentary evidence in support of the
exemption along with the tender document to avail the same. Bidder shall submit Earnest Money
Deposit (EMD) by e-transfer (RTGS/NFT).
Detail of RTGS/NEFT Payment:
Account Name: CGMSC Ltd Equipment Procurement Account
Account No: 540901010050669
Bank Name: Union Bank of India, Shankar Nagar Branch, Raipur. CG
IFSC/RTGS code: UBIN0554090

Refund of Earnest Money Deposit
The EMD should be refunded in the following circumstances:
1. The EMD submitted by unsuccessful bidders shall be returned to them without any interest
whatsoever, within 30 days after conclusion of the contract with successful bidder.
2. The EMD submitted by the successful bidder should be returned without any interest after the
successful bidder deposits the performance security according to conditions stipulated in the bid
document.

Forfeiture of Earnest Money Deposit
The EMD shall be forfeited in the following circumstances:
1. If the bidder withdraws from the bid in any respect within the period of validity of the bid.
2. If any document submitted by bidder (as a part of bidding is found false/forged or misleading).
2. CLARIFICATION OF BIDDING DOCUMENTS
A prospective Bidder requiring any clarification of the Bidding Documents may notify the
Purchaser in writing or by e-mail at the Purchaser’s mailing address indicated in the Invitation for
Bids. A pre bid meeting is scheduled on date mentioned in tender notice at CGMSC OFFICE Raipur.
Page 10 of 78
The purpose of the meeting will be to clarify issues and to answer questions on any matter that
may be raised up to that stage. Tender inviting authority reserves the right to take decision on nature
and extend of amendments required.
3. AMENDMENT OF BIDDING DOCUMENTS
At any time prior to the deadline for submission of bids, the Purchaser may, for any reason,
whether at its own initiative or in response to a clarification requested by a prospective bidder, modify
the Bidding Documents by an amendment. All such amendments will be made available on tender
website.
In order to allow prospective bidders reasonable time in which to take the amendment into
account in preparing their bid, the Purchaser may, at its discretion, extend the deadline for the
submission of bids.
NOTE: No technical issue will be entertained after 12:00 p.m of last date of tender submission.
4. THE TENDER PROCESS
The tender process will be of 3 cover system, consisting:
Cover – A: EMD, Tender Fee & Prequalification,
Cover – B: Technical Bid
Cover – C: Price Bid
Requirements of Cover A:
a.Description of the bidder with contact detail: Not more than 1 page.
b. List of items for which bid is quoted ( As per format annexure – IV)
c.Copy of RTGS Receipt for submission of tender processing fee with UTR no.
d. Copy of RTGS Receipt for submission EMD / Copy of exemption certificate with UTR no.
e. Copy of valid manufacturing license/ proof of manufacturing issued by appropriate authority
(for foreign language document English translation must be uploaded)
f. For distributor bidder Authorization from original manufacturer, self-declaration as authorized
for this tender In stamp paper (Indicate Item name and model too)
g. For subsidiary company- CA/CS certificate of 100% subsidiary.
h. ISO certificates
i. Acceptance of all terms & conditions in all Sections of Tender document. (Declaration as per
Annex – III )
j. Annual turnover statement (Annexure – V)
k. Sales Tax Registration certificate
Page 11 of 78
l. Bank Details (Annexure- VIII)
m. Details name, address, telephone no., Fax, e-mail of the manufacturer /service centre / contact
person.
n. Other documents for establishing eligibility of bidder.*
Note: Scan copy of original documents is to be uploaded in PDF format only.
Requirements of Cover B:
a. Make and model of the equipment
b. Brochure/Leaflet/Literature/Manual
c. Technical data sheet of the model quoted ( required parameters highlighted by marker)
d. CE/US-FDA Certificates indicating Quoted Model
e. Valid CPCB Clearance/AERB clearance or any other statutory certificate for Item
(Model) quoted as necessary ( Whether asked or not in bid document)
f. Product specification in specified column of Annex – IX
Note: Physical verification of will be part of technical evaluation, only satisfactory items will be considered
for price bid/financial offer.
Requirements of Cover C:
a. Ultimate cost to the purchaser with break up. (to be filled online)As Per Annexure X
b. Cost for CMC after warranty period
c. The price list of consumables, spares and accessories (including minor) required for
maintenance and repairs. (to be uploaded) This will be only for information of the
purchaser.
Note: The list documents mentioned above is only inclusive in nature; the bidder should upload all other documents which may
be asked by the Tender inviting authority. Scan copy of original documents is to be uploaded in PDF format only in specific
template available in tender website.
The bidders meeting all criteria of Cover: A will be qualified for evaluation of Cover: B
(Technical Bid). Price bid Cover: C (of qualified bidder) will be opened only for those items of any
bidder that deemed satisfactory and responsive during technical evaluation and physical demonstration
at purchaser’s site or bidder’s site as deemed suitable. Price comparison will be done on basis of
ultimate cost to the purchaser that includes cost of equipment, all forms of taxes (excluding VAT) and
services within warranty period.
Page 12 of 78
After completing the entire evaluation process for the responsive bids on they it will be entered into a
ranking statement in ascending order of the evaluated prices (for example L1, L2, L3…) along with other
relevant details, so that a clear picture of their standing as well as comparative financial impact is available at
a glance.
Infirmity/Irregularity/Non-Conformity
If during the preliminary examination, the purchaser find any minor informality and/or irregularity and/or
non-conformity in a tender, the purchaser may waive the same provided it does not constitute any material
deviation and financial impact and, also, does not prejudice or affect the ranking order of the tenderers.
Wherever necessary, the purchaser will convey its observation on such ‘minor’ issues to the tenderer by
registered/speed post/website notification etc. asking the tenderer to respond by a specified date. If the
tenderer does not reply by the specified date or gives evasive reply without clarifying the point at issue in
clear terms, that tender will be liable to be ignored
5. AWARD OF CONTRACTS
Award Criteria
Purchaser shall award the Contract to the qualified Bidder whose bid has been determined to be
substantially responsive and has been determined to be the lowest evaluated bid subject to the bidder agrees to
all terms and condition of the tender. In case of non-acceptance of agreement the Purchaser will proceed to the
next-lowest evaluated Bidder
Note: No bidder shall try to influence the Purchaser on any matter relating to its bid, from the time of the bid opening
till the time the contract is awarded. Any effort by a bidder to modify his bid or influence the purchaser in the purchaser’s bid
evaluation, bid comparison or contract award decision shall result in the rejection of the bid.
Purchaser’s right to accept any bid and to reject any or all bids :
The Purchaser reserves the right to accept or reject any bid, and to annul the bidding process and reject
all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby
incurring any liability to the affected bidder or bidders on the grounds of purchaser’s action.
Issue of notification of award
The issue of Notification of Award shall constitute the intention of the Purchaser to enter into contract
with the bidder. Prior to the expiration of the period of bid validity, the Purchaser will notify the successful
Bidder in writing by e-mail or by cable or Post.
Page 13 of 78
The bidder shall within 10 days of issue of the Notification of Award, give his acceptance along with
performance security in conformity with the bid document. In case the bidder is not willing to unconditionally
accept the contract within the specified timeframe, the EMD submitted will be forfeited
6. PERFORMANCE SECURITY
Performance security acts as a safeguard against unsatisfactory performance or violation of contract
agreement by the supplier on the contract. Performance security shall be solicited from all successful bidders
irrespective of their registration status. Ordinarily, performance security will be an amount of 5% of the value
of the contract as stated in the bid document Performance security may be furnished in form of an Account
payee Demand Draft/BG/FDR.
Performance security is to be furnished within10 days after notification of the award and it should
remain valid for a period of 180 days beyond the date of completion of all contractual obligations of the
supplier, including warranty obligations.
7. WARRANTY/DEFECTS LIABILITY PERIOD
1. The supplier shall warrant comprehensively that the equipments supplied under the contract is new,
unused and incorporate all recent improvements in design and materials. All losses due to defects
resulting from faulty design, materials and workmanship during the warranty period (3 years) shall
be compensated by the supplier.
2. In case of any defects detected in items under warranty, the users shall notify procurement authority
about the same. Procurement authority shall promptly notify he supplier in writing for any claims
arising from such defects. If the defect is not rectified by the supplier within 15 days, procurement
authority shall take necessary actions to claim compensation at the supplier’s expense.
8. OTHER IMPORTANT INSTRUCTIONS
1. The purchaser shall have all rights to modify, addition, subtraction of any term(s) and condition(s)
of the tender and different bids therein during any time of tender process, which shall be
communicated to the bidder by online template.
2. The place of supply shall be given in the purchase order by the purchaser to the bidder after award
of tender to the bidder.
3. The supplier shall also confirm Demonstration and Training to the person concerned at the user
and CGMSC office if required at no extra cost.
Page 14 of 78
4. Apart from the penal actions mentioned in the conditions of contract, If the successful bidder fails
to undertake the contract, the bidder is liable for all damages sustained by CGMSC by reasons of
breach, including the liability to pay any difference between the prices accepted by him and those
ultimately paid for the procurement of the articles concerned.
5. If any articles or things supplied by the bidder have been partially or wholly used after supply and
are subsequently found to be in bad order, unsound, inferior in quality or description or otherwise
faulty or unfit for usage, then the contract price or prices of such articles or things will be
recovered from the bidder, if payment had already been made to him. .
6. Bidders are advised and required to go through Annexure – XI, for guidance regarding online
filling and submission of tender documents.
7. Undertaking for supply of spare parts and services: An undertaking for the uninterrupted supply of
adequate spares for at least a period of 8 years shall be furnished.
8. Samples submitted / demonstrated by eligible bidders will be evaluated by a technical
committee framed by MD, CGMSC. Only selected samples/models will be considered for
price comparison and further process. The successful bidder has to supply items exact to the
samples submitted / demonstrated. In case of the demonstration of item is to be done at
bidder’s site, all travel and accommodation of technical team will be arranged and borne by
bidder
9. In case the equipment/item installed by the bidder not meets the specifications of quoted
equipment/item, the purchaser shall have all rights to cancel the equipment/item’s purchase order,
and the bidder shall be responsible to take back the installed equipment/item at his/her own cost
after getting the order of purchaser.
10. The supplier has to ensure bi-annual preventive maintenance of supplied items up to completion of
warranty period at no extra cost.
11. In all the above conditions the decision of the CGMSC Purchase Committee or any officer
authorized by the committee shall be final and binding.
Page 15 of 78
SECTION III
CONDITIONS OF CONTRACT
Page 16 of 78
SECTION III: CONDITIONS OF CONTRACT
TABLE OF CLAUSES
Clause No.
Topic
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
Definitions
Standards
Use of Contract Documents and Information
Patent Rights
Inspection and Tests
Packing
Supply Conditions
Liquidated Damage
Penalty for logo & Packing
Delivery & Documents
Training
Transportation, Insurance
Payment
Prices
Change Orders
Force Majeure
Termination for Default
Termination for Insolvency
Termination for Convenience
Resolution of Disputes
Governing Language
Notices
Taxes and Duties
Fraud and corruption
Comprehensive Maintenance Cost
Rate contract
Page No.
18
18
18
19
19
19
19
20
20
20
20
21
21
22
22
22
23
23
24
24
24
24
24
25
26
Page 17 of 78
CONDITIONS OF CONTRACT
1. DEFINITIONS
In this Contract, the following terms shall be interpreted as indicated:
(a) “The Purchaser” means the Chhattisgarh Medical Services Corporation Limited (CGMSC), the
organization purchasing the Goods.
(b) “The Bidder” means the individual or firm who participates in the tender and submits its bid.
(c) “Days” means calendar days.
(d) “CC” means Conditions of Contract.
(e) “The Supplier” means the individual or firm supplying the goods and Services under the contract.
(f) “The Goods” means all equipment, machinery, and/or other materials which the Supplier is required to
supply to the Purchaser under the contract.
(g) “Services” means services ancillary to the supply of the Goods, such as transportation and insurance,
and any other incidental services, such as installation, commissioning, provision of technical
assistance, training and other obligations of the Supplier covered under the Contract.
(h) “End User” means the consignees stated in the Schedule of Requirements.
(i) “The Notification of Award” means the intention of the Purchaser to place the Purchase order on the
bidder or to enter in to contract with the bidder.
(j) “The Contract” means the agreement entered into between the Purchaser and the Supplier, as recorded
in the Contract Form signed by the parties, including all the attachments and the appendices thereto
and all documents incorporated by reference therein.
2. STANDARDS
The goods supplied under this contract shall conform to the standards prescribed in the
Technical Specifications mentioned in Annexure II and when no applicable standard is mentioned, to
the authoritative standard appropriate to the Goods Country or origin and such standards shall be latest
issued by concerned Institution.
3. USE OF CONTRACT DOCUMENTS AND INFORMATION
The Supplier shall not, without the Purchaser’s prior written consent, disclose the Contract, or
any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by
Page 18 of 78
or on behalf of the Purchaser in connection therewith, to any person other than a person employed by
the Supplier in the performance of the Contract. Disclosure to any such employed person shall be
made in confidence and shall extend only so far as may be necessary for purposes of such
performance.
4. PATENT RIGHTS
The supplier shall indemnify the purchaser against all third-party claims of infringement of
patent, trademark or industrial design rights arising from use of the goods or any part thereof in India.
5. INSPECTIONS AND TESTS
The Purchaser or his representative shall have the right to inspect and test the goods as per
prescribed test schedule for their conformity to the specifications. Where the Purchaser decides to
conduct such tests on the premises of the supplier or its subcontractor(s), all reasonable facilities and
assistance like Testing instruments and other test gadgets including access to drawings and production
data shall be furnished to the inspectors at no charge to the purchaser.
6. PACKING
6.1 The Supplier shall provide such packing of the Goods as is required to prevent their damage or
deterioration during transit to their final destination, as indicated in the Contract.
6.2 Packing Instruction: The supplier will be required to mark separate packages for each consignee.
Each package will be marked on three sides with proper paint/indelible ink, the following:
i. Purchaser:
ii. Contract No.
iii Supplier Name
iv. Packing List reference Number
7. SUPPLY CONDITIONS
The entire ordered quantity shall be supplied within 60thday from the date of purchase order
from the Tender Inviting Authority. Irrespective of any reason even beyond the control of supplier, it
should complete the ordered quantity before 120th day of purchase order for which LD would be levied
by CGMSC as specified in clauses of tender condition. On completion of 120 days from the date of
purchase order, the purchase order will be deemed to be cancelled with penalty charge of 20 % of PO
value for unexecuted quantity & no supply for the balance ordered quantity would be accepted by
CGMSC.
Page 19 of 78
8. LIQUIDATED DAMAGE
MD, CGMSC may allow extension for a period of 30 day or more, after the stipulated date of
supply i.e. 60 days with a penalty of 0.2% per each day delay on value of goods delivered after 60th
day as “Liquidated Damage”.
9. LOGO & PACKING
The equipment should be properly packed to protect the equipment during transport and transit
storage. Logo or printing direction as mentioned in specification should be followed.
10. DELIVERY AND DOCUMENTS
Before delivery of the Goods, the Supplier shall notify the Purchaser in writing/email and deliver the
following documents to the Purchaser:
i.
Two originals and two copies of the Supplier’s invoice, showing Purchaser, the Contract number,
Goods, description, quantity, unit price, and total amount. Invoices must be signed in original and
stamped or sealed with the company stamp/seal;
ii.
Two copies of delivery note, railway consignment note, road consignment note, truck or air
waybill, or multimodal transport document showing Purchaser as Chhattisgarh Medical Services
Corporation Limited [ enter correct name of Purchaser for excise purposes ] and delivery through
to final destination as stated in the Contract;
iii.
Copy of the Insurance Certificate, showing the Purchaser as the beneficiary;
iv.
Three copies of the packing list identifying contents of each package;
v.
One original of the manufacturer’s Warranty certificate covering each items supplied;
vi.
All statutory certificates required for any item.
vii.
In-house QA/QC Pass Certificate
viii.
One copy of Invoice should be submitted at head office and two copies of invoice at the point of
delivery with goods.
ix.
Invoice should be raised in the name as MD, CGMSC and consignee name address should be
mentioned in the invoice.
x.
Bidder should submit service manual, operating manual, calibration certificate, and blank log
book for Documenting equipment use and maintenance.
11. TRAINING
The supplier shall demonstrate and provide training on use and maintenance of the
Equipments/Items to the consignee’s personnel the purchaser free of cost where required. The supplier
shall provide all training material and documents and training.
Page 20 of 78
12. TRANSPORTATION, INSURANCE
Where the Supplier is required under the Contract to transport the Goods to a specified place of
destination, defined in Consignee list, transport to such place of destination, including insurance and
storage, as shall be specified in the Contract, shall be arranged & Bourne by the Supplier, or related
costs shall be included in the Contract Price.
13. PAYMENT TERMS
.
1. The Supplier’s request(s) for payment shall be made to the Purchaser in writing, accompanied by an
invoice describing, as appropriate, the Goods, document delivered and upon fulfillment of other
obligations stipulated in the Contract.
2. Payment for goods shall be made in Indian Rupees as follows:
a) No advance payment is payable.
b) 80% payment will be made against supply and Installation, commissioning and training of
equipments at the respective sites against certification from the consignee in the format
provided in Annexure – XIII
c) Rest 20% of the payment will only be made after receipt of certificate on working status of the
equipment from the consignee after 6 weeks of installation and commissioning Payment will
be made through RTGS (Real Time Gross Settlement System) / Core Banking / NEFT (Net
Electronic Fund Transfer).
14. PRICES
(i) (a) CGMSC will issue “C form” in case of inter – state purchase. Hence bidders are requested to
quote the price accordingly.
(b) Prices charged by the supplier for goods delivered and services performed under the contract shall
not be higher than the prices quoted by the Supplier in his Bid.
(c) In the case of revision of Statutory Levies/Taxes during the finalization period of tender,
the Purchaser reserves the right to ask for reduction in the prices.
(d) VAT amount will not be included for decision of L-1.
(ii) (a) Prices once fixed will remain valid during the contract period. Increase of Taxes and other
statutory duties will not affect the price during this period.
(b) Any increase in taxes and other statutory duties/levies after the expiry of the delivery date shall be
to the supplier’s account. However benefit of any decrease in these taxes/duties shall be passed on
Page 21 of 78
to the Purchaser by the supplier.
15. CHANGES ORDERS
i.
The purchaser may, at any time, by a written order given to a supplier, make changes within the
general scope of the contract in any one or more of the following:
(a) drawings, designs or specifications, where Goods to be supplied under the contract are to
be specifically manufactured for the Purchaser;
(b) the method of transportation or packing;
(c) the place of delivery; or
(d) The services to be provided by the supplier.
ii.
If any such change causes an increase or decrease in the cost of, or the time required for the
execution of the contract an equitable adjustment shall be made in the contract price or delivery
schedule, or both, and the contract shall accordingly be amended. Any proposal by the supplier
for adjustment under this clause must be made within thirty days from the date of the receipt of
the change in order.
16. FORCE MAJEURE.
The Supplier shall not be liable for forfeiture of its performance security, liquidated damages
or termination for default, if and to the extent that, it’s delay in performance or other failure to perform
its obligations under the Contract is the result of an event of Force Majeure.
For purposes of this clause, “Force Majeure” means an event beyond the control of the
Supplier, not involving the Supplier’s fault or negligence and not foreseeable. Such events may
include, but are not restricted to, acts of the Purchaser in its sovereign capacity, wars or revolutions,
fires, floods, epidemics, quarantine restrictions and freight embargoes.
If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing
of such a condition and the cause thereof. Unless otherwise directed by the Purchaser in writing, the
Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical,
and shall seek all reasonable alternative means for performance not prevented by the Force Majeure
event.
17.
TERMINATION FOR DEFAULT
1.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by written
notice of default sent to the supplier, terminate the Contract in whole or part;
Page 22 of 78
(i)
if the Supplier fails to deliver any or all of the goods within the time period(s) specified
in the Contract
(ii)
if the Supplier fails to perform any other obligation(s) under the Contract; or
(iii)
if the supplier, in the judgment of the Purchaser, has engaged in fraud and corruption, as
defined in tender clause, in competing for or in executing the contract.
(b)
In the event the Purchaser terminates the Contract in whole or in part, pursuant to tender Clause ,
the Purchaser may procure, upon such terms and in such manner as it deems appropriate, Goods
or Services similar to those undelivered, and the Supplier shall be liable to the Purchaser for any
additional costs for such similar Goods. However, the Supplier shall continue the performance of
the Contract to the extent not terminated.
18. Termination for Insolvency
The Purchaser may at any time terminate the Contract by giving written notice to the Supplier,
if the Supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without
compensation to the Supplier, provided that such termination will not prejudice or affect any right of
action or remedy that has accrued or will accrue thereafter to the Purchaser.
19. Termination for Convenience
(a) The Purchaser, may by written notice sent to the Supplier, may terminate the Contract, in whole or in
part, at any time for its convenience. The notice of termination shall specify that termination is for the
Purchaser’s convenience, the extent to which performance of work under the Contract is terminated,
and the date upon which such termination becomes effective.
(b) The Goods that are complete and ready for shipment within 30days after the Supplier’s receipt of
notice of termination shall be accepted by the Purchaser at the Contract terms and prices. For the
remaining Goods, the Purchaser may elect.
(i)
(ii)
20.
To have any portion completed and delivered at the Contract terms and prices; and /or
To cancel the remainder and pay to the Supplier an agreed amount for partially
completed Goods and for materials and parts previously procured by the Supplier.
Resolution of Disputes
1. The Purchaser and the supplier shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
Contract.
Page 23 of 78
2. If, after thirty (30) days from the commencement of such informal negotiations, the Purchaser and
the Supplier have been unable to resolve amicably a Contract dispute, either party may require that
the dispute be referred for resolution to the formal mechanisms. These mechanisms may include, but
or not limited to, conciliation mediated by a third Party, adjudication in an agreed national forum, and
national arbitration. The venue of arbitration shall be Raipur, Chhattisgarh.
21.
Governing Language
The contract shall be written in English language. All correspondence and documents pertaining to
the Contract which are exchanged by the parties shall be written in the same language.
22. Taxes and Duties
Suppliers shall be entirely responsible for all taxes, duties, license fees, Octrai, road permits, etc.,
incurred until delivery of the contracted Goods to the Purchaser.
23.
Notices
For the purpose of all notices, the following shall be the address of the Purchaser and Supplier.
Purchaser:
CHHATTISGARH MEDICAL SERVICES CORPORATION LTD.
3rd Floor Govind Sarang Vyavsaik Parisar,
New Rajendranagar, Raipur– 492001
Phone: 0771-2220015, 4280012/ 5 / 6
Website: www.cgmsc.gov.in, email: [email protected]
Supplier:
To be filled during contract signing
24. Fraud and corruption
1. If the Purchaser determines that the Supplier has engaged in corrupt, fraudulent, collusive, coercive or
obstructive practices, in competing for or in executing the Contract, then the Purchaser may, after
giving 7days’ notice to the Supplier, terminate the Supplier’s employment under the Contract and
cancel the contract.
(a)
(i)
For the purposes of this Sub-Clause:
“Corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of
anything of value to influence improperly the actions of another party;
Page 24 of 78
(ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or
recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to
avoid an obligation;
(iii) “Collusive practice” is an arrangement between two or more parties designed to achieve an
improper purpose, including influencing improperly the actions of another party;
(iv) “Coercive practice” is impairing or harming, or threatening to impair or harm, directly or
indirectly, any party or the property of the party to influence improperly the actions of a party;
(v)
“Obstructive practice” is
(a) deliberately destroying, falsifying, altering or concealing of evidence material to the
investigation or making false statements to investigators in order to materially impede a
purchaser investigation into allegations of a corrupt, fraudulent, coercive or collusive practice;
and/or threatening, harassing or intimidating any party to prevent it from disclosing its
knowledge of matters relevant to the investigation or from pursuing the investigation; or
(b) Acts intended to materially impede the exercise of the purchaser’s inspection and audit rights
provided for under tender Clause [Inspections and Audits by the Bank].
2. Notwithstanding the clause above, should any employee of the Supplier be determined to have
engaged in corrupt, fraudulent, collusive, coercive or obstructive practice during the purchase of
the Goods, then that employee shall be removed.
25. Comprehensive Maintenance Contract (CMC):
1. The Supplier shall indicate clearly the free guarantee maintenance of the whole system supplied by the
Supplier and the same should not be less than 5 years.
2. The Supplier shall also indicate separately post guarantee maintenance cost of the entire system for 5
years subsequent to free maintenance period and shall clearly indicate year wise maintenance cost
which should include cost of spares required for each year, in addition to comprehensive maintenance
charges.
3. The scope of comprehensive Annual Maintenance Contract shall include replacement of all parts
without any exclusion. The supplier shall undertake Preventive Maintenance Service on half yearly
basis and attend to all break-down maintenance calls. The payment for the comprehensive
maintenance will be made at the end of June and December of each year against certification from the
Page 25 of 78
end user for satisfactory completion of Preventive Maintenance and attending the breakdown calls
within the stipulated period of 7 days from the date of intimation.
26. Rate Contract:
The tender is also a ‘Rate Contract’. The bidders are expected to quote their best rates for the
Items. The rates quoted by the bidder shall remain valid for one year from the date of signing of
contract and the purchaser will have the option to extend the period of price firmness for a further
period of up to six months, during which CGMSC or any of the user Institutions under the Government
of Chhattisgarh, may place order for the supply of same item procured under this tender. If the tender
inviting authority/user institutions choose to place the orders for supply, the successful bidder is bound
to supply the same at the same rate and same terms and conditions of this tender to such
agencies/institutions, placing the repeat order. The rate contractors can withdraw at any point of time,
after the minimum price firmness period of six months, but not after accepting the Letter of Intent or
entering into Agreement with CGMSC or any other user Institution under the Government for the
Quantity for which it has entered into Agreement with CGMSC/User Institutions during the minimum
price firmness period. CGMSC/User Institutions can also withdraw from rate at any point of time, but
not after entering into Agreement with the rate contractor for the Quantity for which the Contract is
already signed by both parties.
Page 26 of 78
ANNEXURE: I
SCHEDULE OF REQUIREMENT
S.
No.
Code
1
COCHLEAR01
2
3
4
5
6
7
8
9
10
11
Name of Equipment
Cochlear Implants System (straight array
model)
Cochlear Implants System model (Advance
COCHLEAR02
System)
VENT03
Pediatric Ventilator
VENT04
Non-Invasive Ventilator
VENT05
ICU Ventilator
CAUT06
Bipolar Cautry
BOYLE07
Boyle’s Apparatus
BOYLE08
Boyle’s Apparatus
DIALYSIS09 Haemodialysis Unit
DIALYZER10 Automatic Dialyzer Reprocessing Machine
DIALYSIS11 Acute dialysis system (multi Filtrate system)
Indicative
quantity
EMD
50
5,00,000.00
50
5,00,000.00
30
30
30
100
50
50
30
30
30
5,00,000.00
5,00,000.00
5,00,000.00
5,00,000.00
5,00,000.00
5,00,000.00
5,00,000.00
5,00,000.00
5,00,000.00
Note: Quantity of units to be procured may vary substantially.
Page 27 of 78
ANNEXURE – II
SPECIFICATION
S.
No.
Code
Name of
Equipment
Specifications
S.No.
1.
Parameter
Implant
2.
Intra-Cochlear
Electrode Array
Model
Speech Processor
Advance Sound
Processor with
option for BodyWorn type and
behind the ear
type. With
following features.
3.
4.
1
Cochlear
Implants
COCHLEAR01 System
(straight array
model)
5.
Power Source
6.
Implant Integrity
Testing ability
7.
Speech Coding
Strategy
MRI Compatibility
8.
Qualitative Requirement
Sealed Casing of non reactive
material
Multi Channel/Multi Electrode
with minimum of 12 electrode.
Straight Electrode Array
• Multi –speech coding strategy
capability utilizing digitally
programmed frequency band (20
or more).
• Should have control of
sensitivity, volume, alarm and
auto features.
• Wider Range of input
processing option for clarity of
sound in different challenging
environments like Soft Sound,
Noise, Music and Focus
listening.
• Protection against humidity
and sweat.
Powered by rechargeable
cells/rechargeable battery pack.
Ability to test implant and
electrode integrity and function
both intra-operative and
postoperatively
a) Feature for testing intra op
implant functioning.
b) Inner ear response assessment
at the time of surgery and during
Switch on, mapping & therapy
after CI surgery
Proven & internationally
accepted speech coding strategy
MRI Compatible at 1.5 Tesla or
more without removal of
Page 28 of 78
9.
FDA approved
10.
External
Components
11.
FM Compatibility
12.
Telecoil/Telephone
Compatibility.
13.
Product Support
14.
Infrastructure
support.
15.
Service Network.
magnet.
Must have US FDA approval for
implantation in pediatrics and
adult patients
Robust and long lasting. Should
be sweat/splash resistant.
Easily available spares parts like
magnetic coil, wire and
microphone sound processor etc.
Adoptability with future
advancement in hardware as
well as software.
Compatible with standard FM
based Group Therapy
Systems/FM
Telephone Compatibility with
inbuilt snap/on Telephone
adaptor.
For the life of the product
including implanted and external
components, software and
hardware.
All necessary hardware and
software required for preoperative intra-operative and
post operative testing and
programming of the Implant
should be provided free of cost
to existing implant centers and
any centers established in
the(Pt.. J.N.M Medical College,
Raipur) future.
b) Implant specific surgical
equipment should be provided
free of cost to existing implant
centers (Deptt. of ENT
Pt.J.N.M.Medical College
Raipur) and any centers
established in the C.G. State
in the future
Provision of spares/loaners for
equipment defects/malfunctions.
Page 29 of 78
16.
Comprehensive
replacement/repair
warranty is to be
provided as
follows:
17.
Training.
18.
Surgical Kit (Set)
S.No.
1.
Parameter
Implant
2.
Intra-Cochlear
Electrode Array
Model
3.
2
4.
Speech Processor
Advance Sound
Processor with
option for BodyWorn type and
behind the ear
type. With
following features.
5.
Power Source
6.
Implant Integrity
Testing ability
Cochlear
Implants
COCHLEAR02 System model
(Advance
System)
a) Cochlear Implant: 10 years
from date of Surgery.
b) External components
excluding cables: 3 years from,
date of fitting
c) Consumable such as batteries
chargers, BTE coil, BW Cable2 years from the date of switch
on.
On site training of medical and
paramedical person &
continuing education to be
provided by the manufacturer as
and when As per required
It is mandatory to provide one
surgical kit (set) to the
authorized centre permanently.
Qualitative Requirement
Sealed Casing of non reactive
material
Multi Channel/Multi Electrode
minimum of 12 Active electrode
Implant with 2 electorde array
(for ossified cochlear)
. Straight Array for normal
Cochlea
. Double Array for ossified
cochlea.
• Multi –speech coding strategy
capability utilizing digitally
programmed frequency band
(20 or more).
• Should have control of
sensitivity, volume, alarm and
auto features.
• Wider Range of input
processing option for clarity of
sound in different challenging
environments like Soft Sound,
Noise, Music and Focus
listening.
• Protection against humidity
and sweat.
Powered by rechargeable
cells/rechargeable battery pack.
Ability to test implant and
electrode integrity and function
both intra-operative and
postoperatively
Page 30 of 78
7.
8.
Speech Coding
Strategy
MRI Compatibility
9.
FDA approved
10.
External
Components
11.
FM Compatibility
12.
Telecoil/Telephone
Compatibility.
13.
Product Support
14.
Infrastructure
support.
a) Feature for testing intra op
implant functioning.
b) Inner ear response
assessment at the time of
surgery and during Switch on,
mapping & therapy after CI
surgery
Proven & internationally
accepted speech coding strategy
MRI Compatible at 1.5 Tesla or
more without removal of
magnet.
Must have US FDA approval
for implantation in pediatrics
and adult patients
Robust and long lasting. Should
be sweat/splash resistant. Easily
available spares parts like
magnetic coil, wire and
microphone sound processor
etc. Adoptability with future
advancement in hardware as
well as software.
Compatible with standard FM
based Group Therapy
Systems/FM
Telephone Compatibility with
inbuilt snap/on Telephone
adaptor.
For the life of the product
including implanted and
external components, software
and hardware.
All necessary hardware and
software required for preoperative intra-operative and
post operative testing and
programming of the Implant
should be provided free of cost
to existing implant
centers(Deptt. of ENT
Pt.J.N.M.Medical College
Raipur)and any centers
established in the(Pt.. J.N.M
Medical College, Raipur) future.
b) Implant specific surgical
equipment should be provided
free of cost to existing implant
centers (Deptt. of ENT
Pt.J.N.M.Medical College
Raipur) and any centers
established in the C.G. State
Page 31 of 78
3
VENT03
Pediatric
Ventilator
in the future
15.
Service Network.
Provision of spares/loaners for
equipment defects/malfunctions.
16.
Comprehensive
a) Cochlear Implant: 10 years
replacement/repair
from date of Surgery.
warranty is to be
b) External components
provided as
excluding cables: 3 years from,
follows:
date of fitting
c) Consumable such as batteries
chargers, BTE coil, BW Cable2 years from the date of switch
on.
17.
Training.
On site training of medical and
paramedical person &
continuing education to be
provided by the manufacturer as
and when As per required
18.
Surgical Kit (Set)
It is mandatory to provide one
surgical kit (set) to the
authorized centre permanently.
1. Microprocessor Controlled integrated suitable for neonate and child
ventilation.
2. Should have not less than 10 inch colored TFT screen capable for
the monitoring of the ventilation parameters, curves and loops .
3. Should have the automatic compliance, leakage compensation.
4. Should have the facilities for following setting for neonate to child
a) Tidal Volume(2-250 ml)
b) Flow Pattern
c) Inspiration Plateau
d) Pressure ramp
e) SIMV Rate
f)
CPAP/PEEP
g) Pressure Support
h) FiO2
i)
Pause Time
j)
Inspiration trigger sensitivity to flow & pressure
k) Base Flow
l)
Sensitivity for cycling to expiration
5. Should have the capability of monitoring of the following
parameters,
a) Airway Pressure
b) Expired tidal Volume
c) Minute Volume
d) Spontaneous Minute Volume
e) Total Frequency
f)
Fio2
g) Auto PEEP
h) Rapid Shallow Breathing Index
i)
Plateau Pressure
j)
Inspiratory & Expiratory Resistance
k) Static Compliance
l)
Imposed Work of Breathing
Page 32 of 78
4
VENT04
Non-Invasive
Ventilator
m) Peak, Plateau and mean airway pressure
n) Plateau Pressure
6. Should have the Alarms (User Selector) for all the measured and
monitored parameters.
7. Should have the following Modes of ventilations,
a) Volume controlled
b) Pressure Controlled
c) Pressure Support
d) SIMV (Pressure Control and volume control) with pressure
support.
e) CPAP/PEEP (0 – 50 CM H20)
f)
Auto mode /Auto flow preferable
g) PRVC
h) Biphasic preferable
i)
High frequency ventilation (Optional)
8. Sensors should be automatically calibrated every time it is switched
on.
9. Should have the ability to calculate
a)
Intrinsic Peep
b)
Occlusion Pressure
c)
Negative Inspiratory force
10. Other Features
a) Should have Nebuliser
b) Should have the servo controlled Humidifier with digital
monitoring of inspired gas temperature.
c) Should have an imported stand-alone air compressor
integrated with the Ventilator to provide an oil free
Medical air.
d) CVT as appropriate
e) Should have silicone autoclave-able two sets of Pediatric
hoses.
f)
Should be supplied with imported non-corrosive trolley and
hinged arms.
g) Demonstration is a must.
1. Description of Function
a) Non Invasive Ventilator provides artificial respiratory support
with mask without intubation.
2. Operational Requirements
a) Should be microprocessor controlled, portable, light weight.
Should operate with main electric supply as well as with
battery.
Should be able to work both with cylinders and pipeline,
connectors and high-pressure tubing of appropriate length to
be supplied.
3. Technical Specifications
The ventilator should have the following specifications:
a) Modes : CPAP, Spontaneous/Timed/Bi-level positive pressure
ventilator.
b) Pressures : IPAP:30 cm. EPAP : 20 cm.
c) Monitoring mode with full screen real time graphics showing
pressure, volume and flow graphs. Should display
respiratory parameters like set and delivered pressures,
Page 33 of 78
4.
5.
6.
7.
1.
2.
5
VENT05
ICU
Ventilator
3.
respiratory rates, exhaled tidal volumes, I:E: rations, minute
volumes, machine delivered breaths, leak details, patient
breath trigger details
d) Alarms package should be comprehensive indicating HighLow pressure, Apnea, High –Low respiratory rate and
minute volume.
e) In built oxygen blender module to control FiO2 ( 21% to
100%)
System Configuration Accessories, spares and consumables
a) Accessories: masks –nasal and full face, invasive circuits,
exhalation ports.
Environmental factors
a) Shall meet IEC-60601-1-2:2001(Or Equivalent BIS) General
Requirements of Safety for Electromagnetic Compatibility
or should comply with 89/366/EEC; EMC-directive.
b) The unit shall be capable of operating continuously in ambient
temperature of 20-30 deg C and relative humidity of 1590%
c) The unit shall be capable of being stored continuously in
ambient temperature of 0-50deg C and relative humidity of
15-90%
Power Supply
a) Power input to be 220-240VAC, 50Hz fitted with Indian plug
b) UPS of suitable rating with voltage regulation, spike
protection and maintenance free batteries for 60 minutes
back up
Standards, Safety and Training
a) Should be FDA, CE, UL or BIS approved product
b) Manufacturer should have ISO certification for quality
standards.
c) Comprehensive training for lab staff and support services till
familiarity with the system.
d) Electrical safety conforms to standards for electrical safety
IEC 60601-1 (OR EQUIVALENT international/national
standard) General requirement for Electrical safety of
Medical Equipment.
Description of Function
a) ICU ventilators provide artificial respiratory support to the
critical patients in the Intensive Care Units.
Operational Requirements
a) Microprocessor Controlled ventilator with integrated facility
for Ventilation monitoring suitable for New born to adult
ventilation.
b) Demonstration of the equipment is a must.
Technical Specifications
a) Imported hinged arm holder for holding the circuit
b) Colored TFT screen, 12 Inch or more
c) Facility to measure and display
i. End tidal CO2 with capnography.
ii. 3 waves- Pressure and Time, Volume and Time and
Flow and Time.
iii. 3 loops- P-V, F-V, P-F with facility of saving of 3
Page 34 of 78
d)
e)
f)
g)
h)
i)
j)
k)
Loops for reference.
iv. Graphic display to have automatic scaling facility for
waves
v. Status indicator for Ventilator mode, Battery life, patient
data, alarm settings, clock etc
Trending facility for 72 hours with minimum 5 minutes
resolution for recent 24 hours
Automatic compliance & Leakage compensation for circuit
and ET tube
Following settings for all age groups.
i. Tidal Volume – 50 to 2000 mL
ii. Pressure (insp)-80-100 cm H2O
iii. Pressure Ramp
iv. Respiratory Rate- upto 100 breaths per minute
v. SIMV Respiratory Rate- upto 40 Breaths per minute
vi. CPAP/PEEP- PEEP 0-40/50 cm H2O
vii. Pressure support
viii. FIO2 21%- 100%
ix. Pressure & Flow Trigger- Pressure trigger 0-20 cm
H2O below PEEP; Trigger Flow 0-100%
x. Inspiratory rise time -0-20% of breath cycle time
xi. I:E Ratio- 1:10 to 4:1
Monitoring of the following parameters
i. Airway Pressure (Peak & Mean)
ii. Tidal volume (Inspired & Expired)
iii. Minute volume (Inspired and Expired)
iv. Spontaneous Minute Volume
v. Total Frequency
vi. FIO2 dynamic
vii. Intrinsic PEEP and PEEPi Volume
viii. Plateau Pressure
ix. Resistance & Compliance
x. Use selector Alarms for all measured & monitored
parameters
Modes of ventilation
i. Volume controlled
ii. Pressure Controlled
iii. Pressure Support
iv. SIMV (Pressure Control and volume control) with
pressure support
v. CPAP/PEEP
vi. Inverse Ratio Ventilation
vii. Advanced mode like pressure controlled volume
guaranteed, time cycled pressure limited (TCPL)mode
viii. Non Invasive ventilation
ix. APRV
Apnea /backup ventilation
Expiratory block should be autoclavable and no routine
calibration required
Should have the ability to calculate / Procedure
i. Intrinsic Peep & Intrinsic PEEP Volume
ii. Occlusion Pressure
Page 35 of 78
iii. Spontaneous Breathing trial
iv. Facility to calculate lower and upper inflection point
l) Nebuliser with capability to deliver particle size of < 3 micron
& to be used in both Off and On line
Should have a servo- controlled humidifier
m) Automatic Patient Detection facility preferable
n) Medical Air Compressor.
i. Imported stand alone Medical Air compressor
ii. Snap fit with the Ventilator module to provide an oil
free Medical air.
iii. Peak output flow should be minimum 160 LPM.
iv. Air quality should comply with ISO compressed air
purity class.
v. Medical Air Compressor should automatically activate in
the event of wall air supply loss.
vi. Replacement of internal filters should be performed
without removing the compressor
vii. Should have washable air filter.
o) Technical Specifications for reusable face mask & nasal mask.
Reusable face & nasal mask with textured dual flap silicone
cushion flap for easy fit.
Removable forehead support and pad to match the angle of
patient’s forehead
Stability Selector for easy fit and angle.
Ball & Socket headgear attachments.
Should be autoclavable.
p) Battery backup for minimum 1 hour
q) RS 323C interface for communications with networked
devices.
r) Automatic patient detection facility preferable.
4. System Configuration Accessories, spares and consumables
a) ICU Ventilator – 01
b) Adult and Paediatric autoclavable silicone breathing circuits 02 each
c) Reusable Masks (Small, Medium, Large) with each machine.02 sets each
d) Medical Air Compressor.
e) Humidifier -Servo controlled with digital monitoring of
inspired gas temperature complete with heating wire-01
f) Filter paper for humidifier for 100 uses-01
5. Environmental factors
a) The unit shall be capable of being stored continuously in
ambient temperature of 0 -50 deg C and relative humidity of
15-90%
b) Shall meet IEC-60601-1-2 :2001(Or Equivalent BIS) General
Requirements of Safety for Electromagnetic Compatibility.
c) The unit shall be capable of operating continuously in ambient
temperature of 10 -40deg C and relative humidity of 1590%
6. Power Supply
a) Power input to be 220-240VAC, 50Hz
b) Suitable Servo controlled Stabilizer/CVT
Page 36 of 78
7.
1.
2.
3.
6
CAUT06
Bipolar
Cautry
4.
c) Resettable overcurrent breaker shall be fitted for protection
d) Suitable UPS with maintenance free batteries for minimum
one-hour back-up should be supplied with the system.
Standards, Safety and Training
a) Certified to be compliant with ANS/IEC60601.2.12-01
Medical Electrical Equipment—Part 2-12; Particular
Requirements for the Safety of Lung Ventilators—Critical
Care Ventilators
b) Should be FDA or CE approved product
c) Certified to be compliant with ISO-7767 for Oxygen
monitoring.
d) Should meet IEC 529 Level 3 (IP3X)(spraying water) for
enclosure protection, water ingress.
e) Demonstration of quoted equipment model is a must.
f) Should have local service facility .The service provider should
have the necessary equipments recommended by the
manufacturer to carry out preventive maintenance test as per
guidelines provided in the service/maintenance manual.
Description of Function
a) Electrosurgical units or Cautery are required to provide
cutting and coagulation electrically during surgery
Operational Requirements
a) Microcontroller-based isolated Electro surgical generator,
designed especially for Operations.
Technical Specifications
a) The machine should have independent bipolar and monopolar
generators.
b) For protection of patient the machine should have isolated
patient circuits.
c) It should have facility for simultaneous usage of both bipolar
and monopolar modes.
d) It should have colour coded panel to select monopolar or
bipolar mode.
e) It should meet following technical parameters.
Monopolar:
Cut - 300W - 500W
Coag- 150W - 170W
Bipolar:15W - 50W
f) It should have following basic accessories.
i. Foot switches
ii. Active electrode handle with cable and plug 12
iii. Active finger switch 10
iv. Loop electrodes
Size- 10 mm 10
Size- 6.5 mm 10
v. Plates 06
vi. Bipolar cable 12
vii. Bipolar forceps of different size and shapes 12
- 250 mm bayonet fine tipped 02
- 150 mm straight fine tipped 04
- 200 mm bayonet fine tipped 06
System Configuration Accessories, spares and consumables
Page 37 of 78
7
BOYLE07
Boyle’s
Apparatus
a) System as specified
5. Environmental factors
a) The unit shall be capable of being stored continuously in
ambient temperature of 0-50deg C and relative humidity of
15-90%
b) The unit shall be capable of operating in ambient temperature
of 20-30 deg C and relative humidity of less than 70%
c) Shall meet IEC-60601-1-2 :2001(Or Equivalent BIS) General
Requirements of Safety for Electromagnetic Compatibility
or should comply with 89/366/EEC; EMC-directive.
6. Power Supply
a) Power input to be 220-240 VAC, 50Hz fitted with Indian plug
b) Resettable overcurrent breaker shall be fitted for protection
c) Voltage corrector /stabilizer of appropriate ratings meeting ISI
Specifications. (Input 160-260 V and output 220-240 V and
50 Hz)
d) Suitable UPS with maintenance free batteries for minimum
one-hour back-up should be supplied with the system.
7. Standards, Safety and Training
a) Manufactures/Supplier should have ISO certificate to Quality
Standard.
b) Should be compliant with IEC 61010-1 : (or any international
equivalent eg EN/UL 61010) covering safety requirements
for electrical equipment for measurement control and
laboratory use
c) Should be FDA, CE, UL or BIS approved product
d) Comprehensive training for lab staff and support services till
familiarity with the system.
e) Patient system should be guaranteed by Return Electrode
Contact Quality Monitor System which should
automatically switch off the unit together with audiovisual
alarms in case of power supply disconnection of the plate in
the event of wire break off or loose connection. If the plate
is not installed underneath the patient or it has a crack the
system should not work.
f) Certified to be compliant with IEC 60601-2-2 Medical
Electrical Equipment Part 2-2: Particular requirements for
the safety of High Frequency Surgical Equipments
A. General specifications:
1. The unit shall have FDA/CE/ISI/BSI/ISO technology
certified. Please enclose valid FDA/CE/ISI/BSI/ISO
certificate
2. The unit shall be state of art high end anesthesia workstation
that has an in-built electrically operated micro-controller
based ventilator &
one temperature compensated vaporizer.
B. Technical specifications:
The unit should have / be;
Page 38 of 78
(X1) Anaesthesia Ventilator:
1. Electrically / Pneumatically driven
2. Micro-controller based
3. Driving gas connection should be three
4. Compatible with Circle Absorber Bain’s circuit in built
circle absorber
5. Adjustable safety valve {10 to60 Cm H2O}
6. Automatic spill device
7. Bright display of parameters
8. Inspiratory hold for better distribution of gas
9. Variable I: E ratio
10. Display pressure
11. Comprehensive alarms {Patient disconnection & High
pressure}
12. Modes
: CMV / ASSIST
13. Tidal Volume
: 20 to 1500 ml.
14. Frequency
: 4 to 80 bpm
15. Inspiratory time
: 0.4 to 3 seconds
16. I/E ratio
: 3:1 to 1:9.9
17. Inspiratory hold
: 0 to 2 seconds
(X2) Structure:
1.
Made of aluminum extruded tubes with polyurethane
coated finish. Equipped with non-ferrous accessory and SS
fasteners.
2.
Drawers fitted with sliding channels for smooth
movement.
3.
Sliding writing tray at middle table for use.
4.
Four nos. big diameter castor wheel with antistatic tire
material.
5.
Front castors equipped with individual brakes or double
locking type (both rotational lock & movement lock).
6.
Mounted with one no. dip stand with four hooks.
7.
Handle suitable fitted in both the legs for maneuverability.
8.
Equipped with electrical distribution box at the back with
4 nos.5/15Amps 5 pin socket, one no. 2 pin socket & one
number on/off switch with extension cord.
9.
Space for mounting up to two nos. vaporizers.
(X3) Gas inlet
1. Cylinder Inlet: Four nos. Forged brass Pin indexed Yoke, 2
nos. each for O2 & N2O. Yokes should be identified for their
gas application by clear marking on the top & fitted with
filter at inlet and Stainless Steel fittings.
2. Pipe line Inlet: Non- interchangeable pipeline connection for
Page 39 of 78
O2, N2O & Air.
(X4) Pressure Regulators: 2 stage regulation
1. Each gas service should be fitted with high performance
Metal diaphragm Regulators for First stage reduction.
2. Second stage reduction should be carried out by Low
pressure regulators for each gas service
(X5) Pressure Indicators (Pressure Gauges) : High & Low
Pressure
1. The Pressure gauge Panel should be mounted with big 63mm
diameter pressure gauges for individual cylinder pressure
indication of O2 & N2O. The gauges should be identified by
the gas service marked on them as well as by Colour coding.
2. The gauge panel should also be equipped with Line pressure
gauges for monitoring of line pressure for O2, N2O & Air.
Vacuum system should also be equipped with vacuum
gauges for monitoring vacuum level. It should comply
following specs.
S.No.
Application
Gas Service
Qty
Range
1.
Cylinder Pressure
Oxygen
2
0 – 250 kpa x 100
2.
-Do-
N2O
2
0 – 100 kpa x 100
3.
Pipe Line
Oxygen
1
0 – 10 Kg/Cm2
4.
-Do-
N2O
1
0 – 10 Kg/Cm2
5.
-Do-
Air
1
0 – 10 Kg/Cm2
6.
Vacuum System
Vacuum
1
0 – 760 mm/Hg.
(X6) Flow meter with Oxygen Ratio Controller:
a) ANAESTHESIA WORKSTATION:
It should be equipped with a Five Tube Flowmeter for flow
control of O2, N2O & Air. It should be fitted with high and
low range tubes for each O2 & N2O for precise control of gas
flow in the low flow range. It should comply following
specs.
Gas
Flowmeter
O2
Double
Range
0.1 – 1 litre/min
Double
1-12 litre/min
1 – 1 litres/min
N2O
Page 40 of 78
1 – 12 litres/min
Air
Single
100 – 15000 cc/min
b) Anaesthesiya Flowmeter should be fitted with Oxygen Ratio
Controller block to ensure a minimum 25% level of Oxygen
in the O2 – N2O mixture.
c) Unique Flowmeter design should ensure easy service and
maintenance. Each gas control valve should be fitted with
colour and shape specific knobs as per standard practice.
(X7) Pneumatics:
1. High pressure tubing carry cylinder pressure and should be
made of nickel - chromium plated copper. It should have gas
specific connections and non – interchangeable.
2. Low pressure tubing should be colour coded PU tube of
different diameters. Different pneumatic valves and
connectors should be used in the system for required
application.
(X8) Oxygen Low Pressure Alarm:
1. This safety device should generate an audio & visual alarm
when oxygen pressure in the rotameter falls below 1Lts.
(X9) Air/N2O Interlock:
1. This interlock system should be able to eliminate the
possibility of selecting Air with N2O even by mistake by the
user. The selection of Air – O2, or, N2O – O2 system has to
be selected by this selection switch.
(X10) Vaporizer Manifold:
1. It should provide mounting facility upto 2 nos. vaporizers
with selectable system, one for halothane, one for savoflurne.
2. It is always recommended to use the temperature
compensated vaporizers. It shall be supplied with two
temperature compensated vaporizer e.g. for halothane and
savoflurne
(X11) Non Return Valve Block:
1. It should restrict reverse flow of gases from patient circuit
towards vaporizers
2. It should act as a safety blow off valve to limit the pressure
of the mixed gas in the circuit.
(X12) Oxygen Flush:
Page 41 of 78
1. This flush unit should be designed to supply emergency
oxygen to the patient at the rate of 35 – 75 lpm.
2. The push button switch of the unit should be mono stable
type and to be pressed for use.
(X13) Vacuum system:
1. It should have inbuilt vacuum generating device equipped
with vacuum ON/OFF switch, control valve for vacuum
pressure, vacuum pressure gauge and vacuum outlet.
2. The vacuum system should be operated by Air supply.
(X14) Gas outlet:
1. The machine should be equipped with 2 nos. O2, 1 no. Air, 1
no. vacuum outlet.
(X15) Basal Flow with O2 cut off switch
1. It should ensure approx. 150ml/min. of O2 flow to the
patient circuit when the machine is connected to the Gas
supply.
2. The O2 Cut off switch should stop the flow when the
machine is not in use.
(X16) Feature of Flow Circle system (in built)
1. Ideally suitable for Low Flow Anaesthesia system.
2. O–ring fitted taper joints ensure 100% leak proof system and
easy to changeover.
3. Jars can be connected and disconnected very easily.
4. Supplied with Two nos. Jars, APL Valve & Patient Circuit
5. Visual Unidirectional flow indicator at Inspiratory &
Expiratory valve.
6. Supplied with BAG-VENT switch for easy changeover
between Manual & Automatic mode.
7. Could be used with all types of Anaesthesia Machine
(X17) In built Pulse Oximeter
1. Boyle’s type anesthesia machine made up of stainless steel body
with antistatic wheel and facility to lock.
8
BOYLE08
Boyle’s
Apparatus
2. Two ‘A’ type cylinders for oxygen and Nitrous oxide with pressure
reducing valve.
3. Pressure gauze to monitor the pressures of gases in cylinders.
4. Rotameter with bob in for accurately calculating flow of gases.
5. Two vaporizers: One for isoflurane and one fluotech mark 7 for
Page 42 of 78
Halothane.
6. Soda-lime canister with circle absorber with close circuit tubings.
7. Breathing circuit:- Magill and Bains (two sets of each).
8. Proper guarantee with spare part coverage.
9
DIALYSIS09
Haemodialysis
Unit
A. General
1. The haemodialysis unit shall be microprocessor control and
capable of providing the following features:a) Online Haemodiafiltration (M)
b) Online Haemofiltration (M)
c) Online priming and bolus is available to saving saline & IV set
cost for Hemodialysis and Haemodiafiltration mode (M)
d) Acetate & bicarbonate dialysis (M)
e) Volumetric Ultrafiltration (M)
f)Sodium & UF profilings (M)
g) Audible alarm tone can be adjustable (M)
h) Able to link up with central monitoring & data collection
system without add on hardware. (M)
i)Build-in Blood Pressure Monitoring for measuring the patient
non-invasive blood pressure automatically (O)
j)Build in Online Clearance Monitoring for real-time measurement
of urea clearance (KT/V) and plasma sodium in Hemodialysis
or pre & post dilution Hemodialfiltration mode (M)
2. Graphical User Interface
a) Touch screen function keys are provided. (M)
b) An enlarged and high resolution color screen for dialysis data
display:i.
High resolution 15 inches TFT LCD color display and it
can be fully adjustable and freely rotatable. (M)
ii.
Its brightness is adjustable adaptively to the illumination of
the environment. (M)
c) The touch screen function keys and 15 inches TFT LCD color
display can provide an immediate overview of the machine
status for treatment supervision. A number of treatment
parameters can be shown upon different pop-up menus:- (M)
i.
Cumulative graphical display of treatment data and
physiological trends including sodium and ultrafiltration
profiles (M)
ii.
There are 9 selectable programming tasks for major
treatment and maintenance settings: Blood system Menu (M)
 Preparation Meun (M)
 Dialysate Menu (M)
 Ultrafiltration Menu (M)
 Treatment Mode Menu (M)
 Reinfusion Menu (M)
 Cleaning Menu (M)
 Options Menu (M)
 System Menu (M)
Page 43 of 78
iii.
Informative and context related operator guidance, warning
messages and alarm reports. (M)
iv.
Clear User guidance to enduser for trouble shooting and
priming. ( M)
v.
Patient Card reader is integrate with LCD monitor (M)
vi.
It is allow to reload the last three treatment parameter
without add on hardware. And saving treatment setup time
(M)
vii.
Screen saver can be programmable from 1 to 60mins (M)
3. Safety Feature
a) Close System Design
The equipment shall have a close balancing system that the
inflow of fresh dialysate is always equal to the outflow of
spent dialysate. (M)
b) Volumetric Ultrafiltration
The rate of ultrafiltration shall be determined entirely by the
UF pump, being attached to the close balancing system. (M)
c) Volumetric Concentrate Dilution
The dialysate shall be mixed with a fixed-volume
proportioning system to avoid risks associated with attachment
of incorrect concentrates type. (M)
d) Startup test for every treatment
The equipment shall perform a self-test before every treatment
to ensure all components are working properly. (M)
e) Self-test during treatment
The equipment shall perform a self-test during treatment
automatically in case some parameters change to ensure all the
components are working properly. (M)
f)Leak senior to monitoring blood circuit & diasafe Plus filter. (M)
g) Automatic executed the connection test for the blood Tubing
systems (M)
B. Performance Requirements
1. Blood Circuit
a) Vascular Access
b) Single Needle click clack is available (M)
c) Blood Pump
i.
Flow rate range: 30 – 600 ml/min for haemodialysis in 10
ml/min increment(M)
ii.
Accuracy: ± 10% (M)
iii. Effective blood flow rate should be calculated and
displayed on the front panel in a real-time basis during
dialysis automatically. (M)
iv.
It shall be easy and safe to thread with blood line diameter
from 2 mm up to 10 mm. (M)
v.
Automatic set up and online priming is available. (M)
vi.
An emergency hand crank shall be provided for returning
blood to patient when electrical power is lost. Direction of
rotation shall be limited or visually indicated. (M)
vii.
One hit multi-task emergency button is available and it
must including 1.3.7.1 to 1.3.7.5 together (M)
 Automatic terminate UF is integrate function of multitask emergency button (M)
Page 44 of 78
 Automatic reduce effective blood flow rate to 100ml/min
is integrate function of multi-task emergency button (M)
 Automatic blood pressure measurement is an integrated
function of multi-task emergency button (M)
 Automatic bolus of substitution fluid on programmable
volume is a integrate function of multi-task emergency
button (M)
 Bolus rate can be programmable from 50 to 250ml/min is
a integrate function of multi-task emergency button (M)
viii. Air free pressure measurement unit must available on
arterial line. It can be reduce a chance for blood clot (M)
ix. Protective cover for whole entire Extracorporeal blood
module is available (M)
d) Heparin Pump
i.
Infusion rate: 0.5 - 10 ml/hr in 0.1 ml/hr increment (M)
ii.
Accuracy: ± 5% (M)
iii. Positive and negative extracorporeal circuit pressure shall
not affect the infusion rate. (M)
iv.
Stop Time: Heparinization stop time (before end of
treatment) 0 – 2 hr user-adjustable in 1 min increment. (M)
v.
Auto bolus administration can be programmable from 1 to
20ml/h (M)
vi.
Heparin can be start automatic or manual (M)
e) Pressure Monitoring and Alarms
i.
Venous pressure monitoring
 Range: -100 to +500 mmHg. (M)
 Accuracy: ± 7 mmHg (M)
ii.
Venous pressure alarm
 Adjustable high & low alarm limits (M)
 Alarm Limit can spread and be reset automatically on
adjustment of blood flow (M)
iii. Arterial pressure monitoring
 Range: -300 to +300 mmHg. (M)
 Accuracy: ± 7 mmHg (M)
iv.
Arterial pressure alarm
 Adjustable high & low alarm limits (M)
 Alarm Limit can spread and be reset automatically on
adjustment of blood flow (M)
f)Air Detection
i.
Alarm shall be activated for air bubbles and micro-bubbles
over the entire blood flow range. (M)
ii.
The tenderer shall state the sensitivity of the detection
mechanism in terms of air bubble size at particular blood
flow rate. (M)
iii. On detection of excessive air on the venous line, the blood
pump shall be stopped and the venous return line shall be
clamped at a point below the air detector. (M)
iv.
Ultrasonic air sensor shall be used for preventing being
affect by ambient light. (M)
v.
Level detector is measuring the 13mm, ± 4mm from upper
edge on venous chamber (M)
Page 45 of 78
2. Dialysis Circuit
a) Treatment Facilities
i.
Acetate dialysis (M)
ii.
Bicarbonate dialysis (M)
iii. Variable sodium and bicarbonate (M)
iv.
Volumetric Ultrafiltration (M)
v.
Sodium and UF profiles (M)
b) Dialysate Flow Rate
i.
From 100 to 1000 ml/min, (M)
ii.
Resolution 100ml/min. It is provide the good clinical
outcome on EDDF therapy for acute patient(M)
iii. Accuracy: ± 10% (M)
iv.
Autoflow is available to saving the dialysate, water,
electricity, then it save cost on every treatment. And the
dialysate flow will automatic synchronize when the blood
flow is change(M)
v.
Autoflow can be selected ON or OFF (M)
vi.
Ecoflow is automatic turn ON when preparation phase is
finished to saving dialysate, water, electricty (M)
vii.
Pre programmed more than 10 types concentrate is
available (M)
viii. Change Concentrate is not necessary for calibration (M)
c) Temperature control and alarms
i.
Control range: 34.0 to 39.0 °C in 0.5 °C increment(M)
ii.
Alarm limits: 33.5 to 40.0 °C (M)
d) Conductivity Control and Alarms
i.
The dialysate conductivity shall be adjusted by setting the
sodium concentration (M)
ii.
For acetate dialysis, sodium concentration shall be
adjustable from 125 to 151 mmol/l. in 1 mmol/L
increment(M)
iii. For bicarbonate dialysis, sodium concentration shall be
adjustable from 125 to 151 mmol/L and bicarbonate
concentration shall be adjustable of ±8 mmol/L from the
original mixing concentration. (M)
iv.
Conductivity measurement
 Range: 12.8 to 15.7 mS/cm. (M)
 Accuracy: ± 0.1 mS/cm (M)
e) Blood Leak Detection
i.
Alarm shall be activated for blood loss rate not greater than
0.5 ml/min into dialysate at max . dialysate flow of
hematocrit about 20-25%. (M)
ii.
Photo detector shall be used. (M)
f)Volumetric Ultrafiltration Control
i.
Control range: 0 to 4L/hr given by the set values of UF
volume and treatment time (M)
ii.
Accuracy: ± 1%. (M)
iii. UF volume: 0 to 9.99L adjustable in 1 ml increment(M)
iv.
Treatment time: adjustable up to 9 hr 59 min. in 1 min
increment (M)
v.
TMP monitoring: -100 to +400 mmHg. (M)
vi.
Isolated ultrafiltration process shall be provided. (M)
Page 46 of 78
g) It shall be capable of on-line preparation of bicarbonate
dialysis fluid. (M)
h) It can handle by one hands only (M)
i)Ultra-Pure Dialysate Filter
i.
The equipment shall have a hygienic connection for the
ultra-pure dialysate filters. (M)
ii.
The ultra-pure dialysate filters shall have a endotox in
retention capacity not less than 106IU. (M)
iii. The equipment shall have an automatic program for
changing the filters, which including emptying and filling
of the dialysate filter. (M)
iv.
The ultra-pure filters shall have a life span not less than 12
weeks or 100 treatments. (M)
v.
The ultra-pure filters shall be arranged in a cross flow
setting. (M)
vi.
The equipment shall perform a flushing for the ultra-pure
filters during treatment automatically in a fixed period not
less than 1 hour. (M)
vii.
Filter change reminder is available (M)
3. Online Fluid Circuit
a) For haemodiafiltration, both pre-dilution & post dilution of
blood shall be available. (M)
b) Automatic control substitution program available integrate
with 3.2.1 to 3. 2.6 (M)
i.
Pre/post dilution identity integrate function with 3.2(M)
ii.
Dialyzer (filter capacity) intergrate function with 3.2 (M)
iii. Effective blood flow integrate with 3.2(M)
iv.
Hematocrit (Hct) intergrate function with 3.2(M)
v.
Total protein integrate function with 3.2(M)
vi.
UF rate integrate function with 3.2(M)
c) The equipment shall have 2 ultra-pure filters to prepare the
online substitution fluid. (M)
d) It shall be capable of online preparation of:
i.
Substitution fluid for priming and rinsing of the
extracorporeal circuit for Hemodialysis or
hemodiafiltration mode. (M)
ii.
Substitution fluid for convective therapies with high
volume exchange. (M)
iii. Substitution fluid for injection-bolus for Hemodialysis or
hemodiafiltration mode. (M)
iv.
Substitution fluid for blood reinfusion at the end of the
treatment for Hemodialysis or hemodiafiltration mode(M)
e) Delivery r ate: 25 to 600ml/min in 1ml/min increment. (M)
f)Exchange volume: maximum 210L (M)
g) Accuracy: ± 0.1 mS/cm (M)
4. Dialysis Parameter Display
The equipment shall digitally display the parameters:a) Arterial pressure (M)
b) Venous pressure (M)
c) Blood flow rate (M)
d) Dialysate conductivity (M)
e) TMP (M)
Page 47 of 78
f)UF volume (M)
g) UF rate (M)
h) Remaining treatment time (M)
i)Heparin infusion rate (M)
j)Alarm information in text format (M)
5. Online Clearance Measurement (OCM)
a) Build in device for measurement and monitor of effective Urea
Clearance K, Dialysis Dose Kt/V, and Plasma Sodium during
dialysis (M)
b) The measurement of effective Urea Clearance K, Dialysis
Dose Kt/V, and Plasma Sodium shall be done without
additional cost and disposable during each treatment (M)
c) Measuring accuracy (M)
i.
Clearance Measuremen t Accuracy: +/-6% (M)
ii.
Kt/V measuring Accuracy: +/-9% (standard deviation) (M)
d) OCM conductivity evaluation
i.
12 bit with 2 channels & 2 CD cells (1 cell for basic
machine function) (M)
ii.
Measuring range: 12.8 – 15.7 mS/cm (M)
iii. Accuracy: 0.05 mS/cm (M)
e) OCM temperature evaluation
i.
12 bit with 2 channels & 2 NTC (1 NTC for basic machine
function) (M)
ii.
Measuring range: 33.5 – 41 °C (M)
iii. Accuracy: 0.2 °C (M)
6. Blood Pressure Monitor (BPM)
A. Build in non-invasive device for measuring the patient blood
pressure automatically (M)
B. Measuring Range
i.
Cuff pressure range: 10-325 mmHg or wider choice (M)
ii.
Systolic range: 30-280 mmHg or wider choice (M)
iii. MAP range: 20-255 mmHg or wider choice (M)
iv.
Diastolic range: 10-240 mmHg or wider choice (M)
v.
Pulse rate range: 20-245 1/min or wider choice (M)
C. Alarm values
i.
Systolic range: 90 &165 mmHg (M)
ii.
MAP range: 70 & 120 mmHg (M)
iii. Diastolic range: 50 & 10 0 mmHg (M)
iv.
Pulse range: 40 & 150 1/min (M)
7. Battery Backup
The equipment shall be able to operate and monitor the
extracorporeal circuit without interruption for 20-30 min. in case
of AC power failure by backup batter y. (M)
8. Disinfection and Cleaning
a) Both chemical and heat disinfections shall be performed. (M)
b) Sodium hypochlorite shall be used as cleansing disinfectant.
(M)
c) Various Programmable Cleansing Cycles can be provided with
different phases and timings in accordance with different
disinfectants. (M)
d) One-touch fully automatic operation including prerinse,
chemical-intake for combined disinfection & decalcification,
Page 48 of 78
post-chemical mandatory rinse, and automatic power-off;
without the need of any enduser handling during this whole
disinfection process.
TECHNICAL SPECIFICATION 1500 pure plus
1 MM AND AV CORBON FILTER NO 02
SIZE
14/65
FLOW RATE
3000 lph
MOC
FRP
Type of operation
Manual
Multi port valve [multi grade filter]
2 nos.
Size of multiport valve
40 m
1.
FLOW RATE
MOC
Length of cartridge
Dia of cartridge
No. Of cartridge
Rating
Make
2.
Type
No.
Make
Capacity
Pressure
3.
Item
MOC
Size
Pressure
4.
Type
Size
Qty
Make
Rating
Micron cartridge filter
1000
FRP
20”
5”
2 nos
20 micron
“purtex” , osmosis, USA
Pump
Vertical SS
1
SUMO/CRI/NANFUNG
6500 liter/hr
12
g/cm2
Pressure tube
RO module consisting of membrane
housing
FRP
4/40/3
16 g
Membrane
TFC POLYAMIDE
40x40”
06 Nos.
HYDRONOTICS/DOW
0.0001 micron.
INSTRUMENTATION
A.
Quantity
Type
Flow indicators (ROTAMETER)
3 Nos.
Float type panel mounted
Page 49 of 78
Maximum op. Temp.
Measuring points
B.
Quantity
Range
Location
C.
40 degree centigrade.
RO module product & reject
flow, recirculation of reject
Pressure Gauges
2 nos
0 – 20 kg/cm2
1.
module inlet.
2.
module reject flow.
Location
Nos.
MOC
Pressure Control Valve
Reject water line
1 nos.
FRP
Location
Nos. Flow rate
MOC
Ultra violet lamp
Out let of RO water
01 1000 lph
SS
D.
RO
RO
3.
4.
5.
SHEDULE OF EXCLUSIONS :
All civil works such as plant foundation of the equipments, mass
concerting etc.
Supply of power to Motors, regeneration chemical for trial run and
commissioning.
Lubricants, Oil and Grease as and when required.
Water storage tank.
Storage in the site security.
1.
2.
3.
4.
TERMINATION POINTS :
Pipe line Inlet of feed water pump.
Pipe line Out let of Product water.
Over flow and drain pipe work of all vessels.
Power control termination at Control Panel.
1.
2.
CLIENT TO PROVIDE
1. Control Supply: 220 Volts + 10 Single phase, 50Hz. For all
instrumentations.
2. Service Water: as per requirement of feed water at the inlet of feed
water pump.
TECHNICAL SPECIFICATION 250 pure plus
1 MM AND AV CORBON FILTER NO 02
SIZE
13/52
FLOW RATE
1000 lph
MOC
FRP
Page 50 of 78
Type of operation
Multi port valve [multi grade filter]
Size of multiport valve
1.
Micron cartridge filter
1000
FRP
20”
5”
2 nos
20 micron
“purtex” , osmosis, USA
FLOW RATE
MOC
Length of cartridge
Dia of cartridge
No. Of cartridge
Rating
Make
2.
Pump
Vertical SS
1
SUMO/CRI/NANFUNG
1000 liter/hr
13 g/cm2
Type
No.
Make
Capacity
Pressure
3.
Item
MOC
Size
Pressure
4.
Type
Size
Qty
Make
Rating
Manual
1 nos.
25mm
Pressure tube
RO module consisting of membrane
housing
FRP
4/40/1
16 g
Membrane
TFC POLYAMIDE
40x40”
01 nos
HYDRONOTICS/DOW
0.0001 micron.
INSTRUMENTATION
A.
Quantity
Type
Maximum op. Temp.
Measuring points
B.
Quantity
Range
Location
Flow indicators (ROTAMETER)
3 Nos
Float type panel mounted
40 degree centigrade.
RO module product & reject
flow, recirculation of reject
Pressure Gauges
2 nos
0 – 20 kg/cm2
1.
module inlet.
2.
RO
RO
Page 51 of 78
module reject flow.
C.
Location
Nos.
MOC
Pressure Control Valve
Reject water line
1 nos.
FRP
Location
Nos. Flow rate
MOC
Ultra violet lamp
Out let of RO water
01 500 lph
SS
D.
3.
4.
5.
SHEDULE OF EXCLUSIONS :
All civil works such as plant foundation of the equipments, mass
concerting etc.
Supply of power to Motors, regeneration chemical for trial run and
commissioning.
Lubricants, Oil and Grease as and when required.
Water storage tank.
Storage in the site security.
1.
2.
3.
4.
TERMINATION POINTS :
Pipe line Inlet of feed water pump.
Pipe line Out let of Product water.
Over flow and drain pipe work of all vessels.
Power control termination at Control Panel.
1.
2.
CLIENT TO PROVIDE
1. Control Supply: 220 Volts + 10 Single phase, 50Hz. For all
instrumentations.
2. Service Water: as per requirement of feed water at the inlet of feed
water pump.
NOTE: Bidder must provide reagents, chemicals, disposables and other
consumables for 500 adult patients and 50 pediatric patients.
dialyzer reprocessing,automatic dialyzer reprocessing
10
11
DIALYZER10
Automatic
Dialyzer
Reprocessing
Machine
DIALYSIS11
Acute dialysis
system (multi
Filtrate
system)
Net Weight: 35kg
Working Time2: About 9 Minutes for Finishing One Procedure
Voltage: 200v± 0%, 50Hz-60Hz, 2a
RO Water Pressure: 0.15-0.35mpa
Water Input Temperature:
3-30degree Centigrade. Comparable Humidity 75%
Working Time: About 4 Minutes for Rinsing Dialyzer
Size: 480mm× 380mm× 580mm
A. General
1. The system shall be an acute dialysis system for the treatment if
acute renal failure and capable of providing the following
therapies:a) Slow Continuous Ultrafiltration (SCUF)
Page 52 of 78
b) Continuous Venovenous Hemofiltration (CVVH)
c) High-volume Continuous Venovenous Hemofiltrtaion (HVCVVH)
d) Continuous Venovenous Hemodiafiltration (CVVHDF)
e) Continuous Venovenous Hemodialysis (CVVHD)
f)Membrane Plasma Separation (MPS)
g) Hemoperfusion (HP)
2. The system should contain four pumps to control the flow rates
of Blood, Filtrate, Substituate and Dialysate.
3. The system should contain integrated syringe pump can be
incorporated in the extracorporeal blood circuit to permit
continous heparinization of the blood.
4. The system should contain two intergraded ceramic heaters to
prevent lost of patient body heat after prolonged treatement.
5. The system should contain four precision and stable scales for
the monitoring of the volumes of the total filtrate, Substituate
and dialysis. Each scale Maximum loading capacity: 12 kg.
6. The system should be allowing the customer to select post or pre
dilution on CVVH & HV-CVVH therapies.
7. The system should be avoid EGC interference.
8. Graphical User Interface
a) Keyboard function keys are provided.
b) An enlarged and high resolution color screen for dialysis data
display:i.
High resolution LCD color display.
ii.
Its brightness is adjustable adaptively to the illumination of
the environment.
c) The keyboard function keys and LCD color display can
provide an immediate overview of the machine status for
treatment supervision. A number of treatment parameters can
be shown upon different pop-up menus:i.
Cumulative graphical display of treatment data and
physiological trends including Pressure graphics
ii.
There are 6 selectable programming masks for major
treatment and maintenance settings: Treatment modes Menu
 Preparation Menu
 Treatment parameter Menu
 Treatment Menu
 End of treatment Menu
 System parameters Menu
iii. Informative and context related operator guidance, warning
messages and alarm reports.
9. The system must be user friendly. The system must with the
following features:
a) On-screen user guidance with step-by-step screen instructions.
b) Integrated help function.
c) Auto-priming of the filter, extracorporeal blood and fluids are
highly preferred so that therapy performing by non-specialized
nursing staff is possible.
d) Flexible disposable with cassette system and filter.
Page 53 of 78
10. Safety Feature
a) High Degree of protection against electric shock.
The equipment shall have a ceramic heater system that the
Degree of protection against electric shock: Type CF (which
Safe for cardiac application).
b) Startup test for every treatment
The equipment shall perform a self-test before every treatment
to ensure all components are working properly.
c) Battery Backup
The equipment shall be able to operate and monitor the
extracorporeal circuit without interruption for at least 15
minutes battery backup in case of AC power failure.
d) Self-test during treatment
The equipment shall perform a self-test during treatment
automatically in a fix period not less than one hour to ensure
all the components are working properly.
B. Performance Requirements
1. Blood Circuit
a) Vascular Access
Double Needle or dual-lumen catheter
b) Blood Pump
i.
Flow rate range: 10 – 500 ml/min for normal mode. (MPS
and HP: 10 – 300ml/min) (pediatric: 10-100 ml/min) in
10ml/min increment.
ii.
Control Accuracy: ± 10%
iii. It shall be easy and safe to thread with blood line diameter
6.1 mm (optional also 3.1 mm).
iv.
Automatic set up and priming is preferred.
v.
An emergency hand crank shall be provided for returning
blood to patient when electrical power is lost. Direction of
rotation shall be limited or visually indicated.
c) Substituate Pump
i.
Delivery range: 600 – 9600 ml/hr. in 50ml/hr. increment.
ii.
Accuracy: ± 10%
d) Dialysate flow Rate
i.
Delivery range: 600 – 4200 ml/hr. in 50ml/hr. increment.
ii.
Accuracy: ± 10%
e) Ultrafiltration flow Rate
i.
Delivery range: 0 – 1800 ml/hr. in 10ml/hr. increment.
ii.
Accuracy: ± 10%
f)Anticoagulant Flow Rate (Heparin Pump)
i.
Infusion rate: 0 - 10 ml/hr in 0.1 ml/hr increment
ii.
Accuracy: ± 5%
iii. Positive and negative extracorporeal circuit pressure shall
not affect the infusion rate.
iv.
Bolus injected: 0.1 to 5 ml in increment of 0.1 ml (the
maximum bolus amount to be injection is preset to 5 ml.
This parameter can be set to smaller volumes in the System
parameters screen).
g) Pressure Monitoring and Alarms
i.
Arterial pressure monitoring
 Range: -280 to +300 mmHg.
Page 54 of 78
 Accuracy: ± 10 mmHg
ii.
Arterial pressure alarm
 Alarm window width: 20 to 200 mmHg, size and position
adjustable around actual pressure
 Alarm Limit can spread and be reset automatically on
adjustment of blood flow
iii. Venous pressure monitoring
 Range: -80 to +500 mmHg.
 Accuracy: ± 10 mmHg
iv.
Venous pressure alarm
 Alarm window width: 20 to 200 mmHg, size and position
adjustable around actual pressure
 Alarm Limit can spread and be reset automatically on
adjustment of blood flow
v.
Trans membrane pressure monitoring
 Range: - 60 to +520 mmHg.
 Accuracy: ± 10 mmHg
vi.
Trans membrane pressure alarm
 Alarm window width: 20 to 200 mmHg, size and position
adjustable around actual pressure
 In MPS the upper alarm limited to 100 mmHg M)
vii.
Pressure before filter monitoring
 Measuring Range: 0 to +750 mmHg.
viii. Air Detection
 Alarm shall be activated for air bubbles and microbubbles over the entire blood flow range.
 The tenderer shall state the sensitivity of the detection
mechanism in terms of air bubble size at particular blood
flow rate.
 On detection of excessive air on the venous line, the
blood pump shall be stopped and the venous return line
shall be clamped at a point below the air detector.
 Ultrasonic air sensor shall be used for preventing being
affect by ambient light.
ix. Substituate solution and dialysate Temperature control and
alarm limit of ceramic Heater
 Control range: Off, 35.0 to 39.0 C in 0.5 Cincrement.
 Alarm limit: 33.5 C to 40 C
x. Blood Leak Detection
 Alarm shall be activated for response threshold smaller
than or equal 0.5 ml blood loss per minute at a
hematocrit of 32.
 The response threshold is related to the maximum filtrate
flow. The initiation of a blood leak alarm also depends
on the ultrafiltration rate and the size of the membrane
rupture in the filter
2. Fluid Balancing and Information Display
a) The system must be an automatic fluid balancing system that
controls and monitors patient weight lost, total filtrate volume,
Substituate solution and dialysate volume.
b) All the above mention volumes, filter life, Anitcoagulation
Page 55 of 78
volume should be continuously shown and updated in a
display screen in orderly fashion for ease of recording and
patient safety.
c) When fluid bags are replaced, the system should automatically
accounts for the new bag weights.
d) Automated self-test for scales in hourly shall be provided
ensuring safety.
e) Machine will be prompt the acknowledge message to enduser
on last 5 minutes. When the substituate bag tend to empty.
3. Treatment Parameter Display
The equipment shall digitally display the parameters:a) Arterial pressure
b) Venous pressure
c) TMP
d) Substituate flow rate
e) Blood flow rate
f)Dialysate flow rate
g) Ultrafiltration rate
h) UF goal
i)Temperature
j)Continuous anticoagulation rate
k) Anticoagulation by bolus
l)Alarm information in text format
4. Alarm System
a) Both visual and audible alarms are required.
b) Instructions giving on the display for responding abnormal
condition should be provided.
5. Other requirements
a) The equipment offered shall operate at a mains supply of 220V
±6%, 50 Hz ±2%, single phase A.C.
6. Battery Backup
The equipment shall be able to operate and monitor the
extracorporeal circuit without interruption for at least 15 min. in
case of AC power failure by backup battery.
7. Accessories
a) The offer shall be completed with all necessary accessories
which are essential for the normal operation of the equipment.
Details shall be specified by tenderer(s) complete with
itemised price(s). Hospital Authority reserves the right to
accept all or part(s) of the offer.
b) The successful tender shall be keep reasonable stock level for
normal necessary consumable items
8. Operation Training
The successful tender shall be providing the operation program
to enduser.
9. Installation
The successful tenderer shall be responsible for the
installation of the equipment.
NOTE: Bidder must provide reagents, chemicals, disposables and
other consumables for 500 adult patients and 50 pediatric patients.
Page 56 of 78
IMPORTANT NOTE
 The items should be supplied with pictorial user manual, Warranty certificate, PM manual.
 Following logo should be imprinted / embossed on the supplied equipments.
Page 57 of 78
ANNEXURE – III
DECLARATION FORM
(On Non Judicial Stamp Paper worth Rs. 100/-)
I/We…………………………………………………………………………….having My / our office
at……..……………….…………………………………………………………….do declare that I / We have
carefully read all the terms & conditions of tender of Ref. No.……………………………………………….,
of CGMSC Ltd., for the supply of …………………………... and confirm our eligibility for this tender and
all items quoted as per the tender condition and Governing laws of India.
We certify that the rates of items quoted are reasonable & not higher or the prices charged by us to
Wholesalers or for institutional supplies in last six months.
I/We do hereby declare all information provided is true. I/We do hereby declare I/We have not been
convicted by any court of Law nor I/We are de-recognized / black listed by any State Govt. / Union Territory
/ Govt. of India / Govt. organization / Govt. Health Institutions for supply of Not of Standard Quality (NSQ)
items / part-supply / non-supply/non-serviceor any reason whatsoever. I/We agree that the Tender Inviting
Authority can forfeit the Earnest Money Deposit and or Security Deposit and/or blacklist me/us for a period of
5 years if, any information furnished by us proved to be false at the time of inspection / verification and not
complying with the Tender terms & conditions.
I / We ……………………………………………………………………………… do hereby declare
that I / we will supply the items as per the terms, conditions & specifications of the tender document
Signature of the bidder:
Date:
Name & Address of the Firm:
Page 58 of 78
ANNEXURE – IV
(On 100Rs. Stamp Paper)
FORMAT FOR SUBMITTING LIST OF ITEM FOR WHICH BID IS QUOTED
Sl.
No.
Item Code
Name Of the ITEM
Make, Model and
Manufacturer
Address of Manufacturing
Premises/Unit
1
2
3
4
Total EMD Paid:
UTR / RTGS Transaction No:
I/We…………………………………………………………………………….having My / our office
at……..……………….……………………………………………………………. declares that I / We will
supply the items as per above.
Sign & Seal of the bidder.
Page 59 of 78
ANNEXURE – V
TOTAL TURNOVER CERTIFICATE
To
Managing Director, CGMSC Ltd.
Chhattisgarh, Raipur
We hereby certify that M/s________________________________ (the name of participant in the
tender) who is participating the tender for supply of Goods called by CGMSC Ltd. Chhattisgarh, Raipur
having their office at____________________________________(Address of office) has a sales turnover for
medical equipment based on their audited balance sheet as follow :-
Turnover in the financial year of 2011-2012.
RS.
Turnover in the financial year of 2012-2013.
RS.
Turnover in the financial year of 2013-2014.
RS.
The above information is correct and true and verified from audited Balance Sheet.
CHARTERED ACCOUNTANT
(with membership no.)
NOTE: 1 The turnover of other than participant will not be accepted.
Page 60 of 78
ANNEXURE – VI
List of Govt. Organization to which bidder is a supplier
(Supplies within last 3 years)
Name of the Bidder/ Supplier:
Sl.
No
Order placed by (Full
Address of
Purchaser)
(1)
Order
No. and
Dated
(2)
Description and
Quantity of
ordered equipment
Value of
order
Date of
Completion
of delivery
Remarks
indicating
reasons for
late delivery,
if any
1
2
3
4
5
Signature and Seal of the Bidder...................................
..................................
Note: Format may be used in landscape, certificates from the purchasers in the format enclosed.
Page 61 of 78
ANNEXURE – VII
DETAILS OF THE BIDDER& TENDER CONTACT PERSON
Corporate Office
(The address in which the
purchase orders and payment
Contact For this Tender
details will be communicated)
Name & Full
Address
Telephone Nos.,
Landline
Mobile
Fax
E – Mail
Date of Inception
Manufacturing / Import
License Nos. & Date
Name of the issuing
Authority
License valid up to
Signature of the Tenderer:
With seal
Page 62 of 78
ANNNEXURE – VIII
Bank Mandate format :-
01
Name of the Bank .
Branch Name& address.
Branch Code No.
Branch Manager Mobile No.
Branch Telephone no.
Branch E-mail ID
02
9 digit MICR code number of the bank and
branch appearing on the MICR cheque
issued by the bank.
03
IFSC code of the Branch
04
Type of Account (Current / Savings).
05
Account Number (as appear in cheque book)
(in lieu of the bank certificate to be obtained , please attach the original cancelled chequeissued by your
bank for verification of the above particulars).
I /We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or
not effected at all for reasons of incomplete or incorrect information, I would not hold M/s. Chhattisgarh
Medical Services Corporation Limited (CGMSC) responsible.
I have read the conditions of the
tender/agreement entered and agree to discharge the responsibility expected of me / from the company as a
tenderer /successful tenderer.
Date:
Company Seal
Place:
Signature
(Name of the person signing & designation)
CERTIFIED THAT THE PARTICULARS FURNISHED ABOVE BY THE COMPANY ARE CORRECT
AS PER OUR RECORDS.
Bank Seal with address.
Signature of the authorized
official of the bank.
------------------------------------------------------------------------------------------------------------.
Page 63 of 78
ANNEXURE – IX
PRODUCT SPECIFICATION
(To be uploaded in Cover B: Technical Bid)
Item Code:
Name/ Description of Equipment:
A
Desired Specification of TIA
B
C
D
Manufacturer’s Specification
Deviation
Remark
Note: This form is product/Equipment specific
 Desired Specification should be taken from Annexure – II (Specification of equipments)
 Manufacture/Bidder should quote their specification in Column ‘B’.
 Column ‘C’ and ‘D’ should kept blank for evaluation purpose.
Signature and Seal of Bidder
Format may be used in Landscape.
Page 64 of 78
ANNEXURE – X
Part –A
FORMAT OF TABLES TO BE FILLED ON-LINE IN COVER C
TENDER FOR THE SUPPLY OF EQUIPMENT
Sl.
No.
Item
Code
Item
Name/Specification
Country
of
origin
1
2
3
4
5
2
3
4
Basic
Price
Inclusive
of
Incidental
Services
Packing
& other
Charges
5
Excise/Customs
duty
Sub
Total
(5+6)
CST
Rates
Against
"C"
Form
CST
Amount
Comparative
Price Per
Unit (7+9)
VAT
Rate
VAT
Amount
Total
cost
(10+13)
6
7
8
9
10
11
12
13
(i) L1 rate will be decided on Comparative price per unit (Column 10) Basis.
(ii) CGMSC will issue "C" form hence bidder should quote price accordingly.
Page 65 of 78
Part – B
Item wise cost for CMC after warranty period.
CMC
S.
No.
1
Equipment
Code
Name of Equipment
Year
% of quoted
price
st
1
nd
2
rd
3
th
4
th
5
Page 66 of 78
ANNNEXURE – XI
INFORMATION & INSTRUCTIONS TO THE BIDDERS
FOR
ONLINE ELECTRONIC CHHATTISGARH GOVERNMENT PROCUREMENT SYSTEM (eGPS)
Special Conditions & instructions for online Electronic Government Procurement System
(online e-GPS) as given in the subsequent pages will prevail over the conditions stated in the
tender documents in the previous pages, wherever relevant and applicable.
1.
Registration of the Bidders on Chhattisgarh Government e-Procurement Portal
http://cgmsc.cgeprocurement.gov.in:
All the bidders in order to participate in the tenders floated using the Electronic Procurement System
are required to be registered on https://cgeprocurement.gov.in.
2.
Set-up of Machine:
In order to operate on the electronic procurement system, setting of User’s machine is required. For
which User has to install some utilities in his machine as per the instructions given in Help Manual
for ‘Machine Setup’ (Available for download on the eGPS portal). The copy of the same may be
obtained from Wipro-NexTenders.
3.
Obtaining a Digital Certificate:
The bids submitted online should be signed electronically with a Digital Certificate to establish the
identity of the bidder bidding online. These Digital Certificates are issued by an approved certifying
authority, authorized by the Controller of Certifying Authorities, Government of India.
A Digital Certificate is issued upon receipt of mandatory identity proofs and verification letters
attested by Gazette Officer. Only upon the receipt of the required documents, a digital certificate can
be issued.
The registered bidders may obtain information and the application formats and documents required
for issuance of a Digital Certificate from:
The Service Provider of eGPS of Government of Chhattisgarh:
Wipro Limited in consortium with NexTenders (India) Pvt. Ltd.
B-31”Saket” Shailendra Nagar
Raipur (Chhattisgarh)
Pin – 492001
Page 67 of 78
Tel.No.0771–4079400 (Tele Fax)
Email: [email protected]
Important Note: Bid for a particular tender may be submitted only using the digital certificate. In
case, during the process of a particular tender, the user looses his Digital Certificate (i.e. due to virus
attack, hardware problem, operating system problem etc.); he may not be able to submit the bid
online. Hence, the users are advised to back up the certificate and keep the copies at safe places under
proper security to be used in case of emergencies.
In case of online tendering, the digital certificate issued to the authorized user of a firm and used for
electronic tendering will be considered equivalent to a no-objection certificate/power of attorney to
that user. The firm has to authorize a specific individual via an authorization certificate signed by all
partners to use the digital certificate as per Indian IT Act 2000. Unless the certificate is revoked, it
will be assumed to represent adequate authority of the user to bid on behalf of the firm for Health
Department tenders as per Information Technology Act 2000. The digital signature of this authorized
user will be binding on the firm. It shall be the responsibility of management/partners of the
registered firm to inform the Certifying Authority or Sub Certifying Authority, if the authorized user
changes, and apply for a fresh digital certificate and issue a fresh ‘authorization certificate’ for the
new user.
The same procedure holds true for the authorized users in a private/public limited company. In this
case, the authorization certificate will have to be signed by the directors of the company.
4.
Opening of an Electronic Payment account: For Submitting the bids online Bidders are required to
make online payment for Bid Submission fee using the electronic payments gateway service as
mentioned in the List of online payment modes. The bid submission fee is over and above the Tender
Processing fee and EMD to be paid as per Cover ‘A’, while bid submission online.
Arrangements have been made for Bidders to make payments online via Credit Card / Cash Cards /
Internet Banking / mobile banking. The List of modes of electronic payments accepted on the
electronic Procurement System is available online on the web site. The Interested bidders can view
the list of payment modes from website https://cgeprocurement.gov.in.
5.
Payment for submission of bids online: The tender documents may be downloaded online directly
by eligible Bidders. The Bidders are required to make the payment for bid submission through online
payment modes mentioned in Point No. 3 above.
Page 68 of 78
The suppliers can submit the bids by making online payment of submission fees using the service of
the secure electronic payments gateway, and should print out the system generated receipt for their
reference which can be produced whenever required.
The secure electronic payments gateway is an online interface between Bidders and credit card /
online payment authorization networks.
Submission of bids, EMD and other documents will be governed by the time schedule given under
“Key Dates” on the online e-Procurement System portal for the particular tender.
[Please refer to the Help Manual for viewing of New Tenders Online on the eProcurement Portal.]
6.
Tender Download: Eligible Bidders can download the Tender Document online.
7.
Submission of Bid Seal (Hash) of online bids: The online submission of bids will be preceded by
submission of the “digitally signed bid seal (hash)” as stated in the tender time schedule (Key Dates)
published in the NIT. The contractor cannot change any bid data after the generation of bid seal
(Hash).
8.
Generation of Super Hash: After the time of submission of Bid Seal (Hash) by the
Contractors/Bidders has lapsed, the bid round will be closed and a “digitally signed tender SuperHash” which will be prepared by concerned Department official. This is equivalent to sealing the
tender box.
9.
Submission of actual online bids: Suppliers have to submit and sign their encrypted bids (by their
user Public-Key) online using their digital certificate after the generation of Super Hash within the
date and time as stated in the tender schedule (Key Dates). The electronic bids of only the suppliers
who have submitted their bid seals (hashes) within the stipulated time, as per the tender time schedule
(Key Dates), will be accepted by the system. A supplier who does not submit his bid seal (hash)
within the stipulated time will not be allowed to submit his bid.
10. Submission of Earnest Money Deposit: The bidder will be required to submit their Tender
processing fee and Earnest Money Deposit by way of E-transfer to the Bank Account details as
mentioned as per clause (iii) of Section 3 General Conditions of this tender document. In case the
bidder is exempted from submitting EMD, the exemption certificate should be uploaded by the
bidder. The Supplier will also upload scanned copy of EMD Transfer receipt along with other details
during online bidding under Cover A .
Page 69 of 78
11. Opening of Tender documents: The authority receiving the tenders or his duly authorized officer
shall first open the “Cover A” of all the bidders and check for the validity of Tender Processing Fee
&EMDas required by CGMSC. In case, the requirements are incomplete, the Technical Bid as
submitted in Cover B of the concerned bidder received shall not be opened.
The authority shall then open the tenders submitted by the suppliers online through the CGMSC CG
Government procurement website. He will match the hash of each tender with the hash submitted by
the contractors prior to bid submission. In the event of a mismatch, the tender in question will be
rejected after a due process of verification by CGMSC.
12. Fill Negotiated Rates: The successful bidder may have to fill in Negotiated Rates if so required
during this Process. In case of no negotiation or no change in rates successful bidders need to
complete the Fill Negotiated Rates stage.
13. Key Dates: The suppliers are strictly advised to follow the tender schedule (Key dates) for their side
of tasks and responsibilities to submit their bids, as the system is time and date locked.
NOTE:
 Select the product for which bid to be quoted and calculate EMD.
 Make RTGS payment for EMD and Tender processing Fee
 Detail of RTGS/NEFT Payment :
Account Name: CGMSC Ltd Equipment Procurement Account
Account No: 540901010050669
Bank Name: Union Bank of India, Shankar Nagar Branch, Raipur. CG
IFSC/RTGS code: UBIN0554090

Upload relevant documents in cover A, B and C (as indicated in ITB Clause 4 )
Page 70 of 78
ANNNEXURE – XII
PRE-CONTRACT INTEGRITY PACT
1. GENERAL
1.1 This pre-bid contract Agreement (herein after called the integrity Pact) is made on ……………… day of the month
…../……20……, between, Managing Director, Chhattisgarh Medical services corporation limited (A Government of
ChhattisgarhU/T) acting through Shri ……………………………………………………………………..(Designation
of the officer, Department) Government of Chhattisgarh (hereinafter called the “BUYER”, which expression shall
mean and include, unless the context otherwise requires, his successors in the office and assigns) and the First Party,
proposes
to
procure
(name
of
the
M/s……………………………………….represented
Stores/Equipment/Work/Service)
by
and
Shri
………………………………………………….…………… Chief Executive Officer (hereinafter called the
“BIDDER/Seller”, which expression shall mean and include, unless the context otherwise requires, his successors an
permuted assigns) and the Second Party, is willing to offer/ has offered.
1.2 WHEREAS the BIDDER is a private Company/Public Company/Government Undertaking/partnership/Registered
Export Agency, constituted in accordance with the relevant law in the matter and the BUYER is a
Ministry/Department of the Government, performing its functions on behalf of the Government of Chhattisgarh.
2. OBJECTIVES
NOW, THEREFORE, the BUYER and the BIDDER agree to enter into this pre-contract agreement, hereinafter referred
to as Integrity Pact, to avoid all forms of corruption by following a system that is fair, transparent and free from any
influence/prejudiced dealings prior to, during and subsequent to the Contract to be entered into with a view to:-
2.1 Enabling the BUYER to obtain the desired Stores/Equipment/Work/Service at a competitive price in conformity with
the defined specifications by avoiding the high cost and the distortionary impact of corruption on public procurement,
and
2.2 Enabling BIDDERs to abstain from bribing or indulging in any corrupt practices in order to secure the contract by
providing assurance to them that their competitors will also abstain from bribing any corrupt practices and the
BUYER will commit to prevent corruption, in any form, by its official by following transparent procedures.
3. COMMITMENTS OF THE BUYER
The BUYER commits itself to the following:3.1 The BUYER undertakes that no official of the BUYER, connected directly or indirectly with the contract, will
demand, take promise for or accept, directly or through intermediaries, any bribe, consideration, gift, reward, favour
or any material or immaterial benefit or any other advantage from the BIDDER, either for themselves or for any
Page 71 of 78
person, organization or third party related to the contract in exchange for an advantage in the bidding process, bid
evaluation, contracting or implementation process related to the contract.
3.2 The BUYER will, during the pre-contract stage, treat BIDDERs alike, and will provide to all BIDDERs the same
information and will not provide any such information to any particular BIDDER Which could afford an advantage to
that particular BIDDER in comparison to the other BIDDERs.
3.3 All the officials of the BUYER will report the appropriate Government office any attempted or completed breaches of
the above commitments as well as any substantial suspicion of such a breach.
In case any such preceding misconduct on the part of such official(s) is reported by the BIDDER to the BUYER with
the full and verifiable facts and the same prima facie found to be correct by the BUYER, necessary disciplinary
proceedings, or any other action as deemed fit, including criminal proceedings may be initiated by the BUYER and
such a person shall be debarred from further dealings related to the contract process. In such a case while an enquiry
is being conducted by the BUYER the proceedings under the contract would not be stalled.
4. COMMITMENTS OF BIDDERS
The BIDDER commits itself to take all measures necessary to prevent corrupt practices, unfair means an illegal
activities during any stage of its bid or during any pre-contract or
Post-contract stage in order to secure the contract or in furtherance to secure it and in particular commit itself to the
following:4.1 The BIDDER will not offer, directly or through intermediaries, any bribe, gift, consideration, reward, favour, any
material or immaterial benefit or other advantage, commission, fees, brokerage or inducement to any official of the
BUYER, connected directly or indirectly with the biding process, or to any person, organization or third party related
to the contract in exchange for any advantage in the bidding, evaluation, contracting and implementation of the
contract.
4.2 The BIDDER further undertakes that it has not given, offered or promised to give, directly or indirectly any bribe,
gift, consideration, reward, favour, any material or immaterial benefit or other advantage, commission, fees,
brokerage, or inducement to any official of the BUYER or otherwise in procuring the Contract of forbearing to do or
having done any act in relation of the obtaining or execution of the contract or any other contract with the
Government for showing or forbearing to show favour or 72isfavor to any person in relation to the contract or any
other contract with the Government.
4.3 The BIDDER further confirms and declares to the BUYER that the BIDDER in the original
manufacture/Integrator/Authorized government sponsored export entity of the stores and has not engaged any
individual or firm or company whether Indian or foreign to intercede, facilitate or in any way to recommend to the
BUYER or any of its functionaries, whether officially or unofficially to the award of the contract to the BIDDER, nor
has any amount been paid, promised or intended to be paid to any such individual, firm or company in respect of any
such intercession, facilitation or recommendation.
4.4 The BIDDER, either while presenting the bid or during pre-contract negotiations or before signing the contract, shall
disclose any payment he has made, is committed to or intends to make to officials of the BUYER or their family
members, agents, brokers or any their intermediaries in connection with the contract and the details of services agreed
upon for such payments.
4.5 The BIDDER will not collude with other parties interested in the contract to impair the transparency, fairness and
progress of the bidding process, bid evaluation, contracting and implementation of the contract.
4.6 The BIDDER will not accept any advantage in exchange for any corrupt practice, unfair means and illegal activities.
4.7 The BIDDER shall not use improperly, for purpose of competition or personal gain, or pass on to others, any
information provided by the BUYER as part of the business relationship, regarding plans, technical proposal and
Page 72 of 78
business details, including information contained in any electronic data carrier. The BIDDER also undertakes to
exercise due and adequate care lest any such information is divulged.
4.8 The BIDDER commits to refrain from giving any complaint directly or through any other manner without supporting
it with full and verifiable facts.
4.9 The BIDDER shall not instigate or cause to instigate any third person to commit any of the acts mentioned above.
5. PREVIOUS TRANSGRESSION
5.1 The BIDDER declares that no previous transgression occurred in the last three years immediately before signing of
this Integrity Pact with any other company in any country in respect of any corrupt practices envisaged hereunder or
with any Public Sector Enterprise in India or any Government Department in India that could justify BIDDER’s
exclusion from the tender process.
5.2 If the BIDDER makes incorrect statement on this subjet, BIDDER can be disqualified from the tender process or the
contract, if already awarded, can be terminated for such reason.
6. EARNEST MONEY (SECURITY DEPOSIT)
6.1 Every BIDDER while submitting commercial bid, shall deposit an amount as specified in RFP as Earnest
Money/Security Deposit, with the BUYER through any of the following instruments :
(i) Bank Draft or a Pay Order in favour of ……………………………………………………………
(ii) A confirmed guarantee by an Indian Nationalised Bank, promising payment of the guaranteed sum to the
…………………… (BUYER) …………………… on demand within three working days without any
demur whatsoever and without seeking any reasons whatsoever. The demand for payment by the BUYER
shall be treated as conclusive proof of payment.
(iii) Any other mode or through any other instrument (to be specified in the RFP).
6.2 The Earnest Money/Security Deposit shall be valid upto a period of five years or the complete conclusion of the
contractual obligations to the complete satisfaction of both the BIDDER and BUYER, including warranty period,
whichever is later.
6.3 In the case of successful BIDDER a clause would also be incorporated in the Article pertaining to Performance Bond
in the Purchase Contract that the provisions of Sanctions for violation shall be applicable for forfeiture of
Performance Bond in case of a decision by the BUYER to forfeit the same without assigning any reason for imposing
sanction for violation of this Pact.
6.4 No interest shall be payable by the BUYER to the BIDDER on Earnest Money/Security Deposit for the period of its
currency.
7. SANCTIONS FOR VIOLATIONS
7.1 Any breech of the aforesaid provisions by the BIDDER or any one employed by it or acting on its behalf (whether
with or without the knowledge of the BIDDER) shall entitle the BUYER to take all or any one of the following
actions, wherever required:(i) To immediately call off the pre contract negotiations without assigning any reason or giving any compensation to
the BIDDER. However, the proceedings with the other BIDDER(s) would continue.
(ii) To forfeit fully or partially the Earnest Money Deposit (in pre-contract stage) and/or Security
Deposited/Performance Bond (after the contract is signed), as decided by the BUYER and the BUYER shall
not be required to assign any reason therefore.
Page 73 of 78
(iii) To immediately cancel the contract, if already signed, without giving any compensation to the BIDDER.
(iv) To recover all sums already paid by the BUYER, and in case of the Indian BIDDER with interest thereon as 2%
higher than the prevailing Prime Lending Rate while in case of a BIDDER from a country other than India
with Interest thereon at 2% higher than the LIBOR. If any outstanding payment is due to the BIDDER from
the BUYER in connection with any other contract such outstanding payment could also be utilized to
recover the aforesaid sum and interest.
(v) To encash the advance bank guarantee and performance bond/warranty bond, if furnished by the BIDDER, in
order to recover the payments, already made by the BUYER, along with interest.
(vi) To cancel all or any other contracts with the BIDDER and the BIDDER shall be liable to pay compensation for
any loss or damage to the BUYER resulting from such cancellation/recession and the BUYER shall be
entitled to deduct the amount so payable from the money(s) due to the BIDDER.
(vii) To debar the BIDDER from participating in future bidding processes of the Government of Chhattisgarh for a
minimum period of five years, which may be further extended at the discretion of the BUYER.
(viii)
To recover all sums paid in violation of this Pact by BIDDER(s) to any middlemen or agent or broken with a
view to securing the contract.
(ix) In cases where irrevocable Letters of Credit have been received in respect of any contract signed by the BUYER
with the BIDDER, the same shall not be opened.
(x) If the BIDDER or any employee of the BIDDER or any person acting on behalf of the BIDDER, either directly
or indirectly, is closely related to any of the officers of the BUYER, or alternatively, if any close relative of
an officer of the BUYER has financial interest/stake in the BIDDER’s firm, the same shall be disclosed by
the BIDDER at the time of filling of tender. Any failure to disclose the interest involved shall entitle the
BUYER to rescind the contract without payment of any compensation to the BIDDER.
The term ‘close relative’ for this purpose would mean pause whether residing with the Government
servant or not, but not include a spouse separated from the Government servant by a decree or order of a
competent court; son or daughter or step son or step daughter and wholly dependent upon Government
servant, but does not include a child or step child who is no longer in any way dependent upon the
Government servant or of whose custody the Government servant has been deprived of by or under any law;
any other person related, whether by blood or marriage, to the Government servant or to the Government
servant’s wife or husband and wholly dependent upon Government servant.
(xi) The BIDDER shall not lend to or borrow any money from or enter into any monetary dealings or transactions,
directly or indirectly, with any employee of the BUYER, and if he does so, the BUYER shall be entitled
forthwith to rescind the contract and all other contracts with the BIDDER. The BIDDER shall be liable to
pay compensation for any loss or damage to the BUYER resulting from such rescission and the BUYER
shall be entitled to deduct the amount so payable from the money(s) due to the BIDDER.
7.2 The decision of the BUYER to the effect that a breach of the provisions of this pact has been committed by the
BIDDER shall be final and conclusive on the BIDDER. However, the BIDDER can approach the Monitor(s)
appointed for the purposes of this Pact.
8. FALL CLAUSE
Page 74 of 78
The BIDDER undertakes that if has not supplied/is not supplying similar product/systems or subsystems at a
price lower than that offered in the present bid in respect of any other Department of the Government of Chhattisgarh
or PSU and if it is found at any stage that similar product/systems or sub systems was supplied by the BIDDER to
any other Department of the Government of Chhattisgarh or a PSU at a lower price, then that very price, with due
allowance for elapsed time, will be applicable to the present case and the difference in the cost would be refunded by
the BIDDER to the BUYER, if the contract has already been concluded.
9. INDEPENDENT MONITORS
9.1 The BUYER will appoint Independent Monitors (Hereinafter referred to as Monitors) for this Pact.
9.2 The task of the Monitors shall be to review independently and objectively, whether and to what extent the parties
comply with the obligations under this Pact.
9.3 The Monitors shall not be subject to instructions by the representatives of the parties and perform their functions
neutrally and independently.
9.4 Both the parties accept that the Monitors have the right to access all the documents relating to the
project/procurement, including minutes of meetings. The Monitor shall be under contractual obligation to treat the
information and documents of the BIDDER/Subcontractor(s) with confidentiality.
9.5 As soon as the Monitor notices, or has reason to believe, a violation this Pact, he will so inform the Authority
designated by the BUYER.
9.6 The Monitor will submit a written report to the designated Authority of BUYER/Secretary in the Department/within
8 to 10 weeks from the date of reference or intimation to him by the BUYER/BIDDER and, should the occasion
arise, submit proposals for correcting problematic situations.
10. FACILITATION OF INVESTIGATION
In case of any allegation of violation of any provisions of this Pact or payment of commission, the BUYER or its
agencies shall be entitled to examine all the documents including the Books of Accounts of the BIDDER and the
BIDDER shall provide necessary information of the relevant documents and shall extend all possible help for the
purpose of such examination.
11. LAW AND PLACE OF JURISDICTION
The Pact is subject to Indian Law, the place of performance and jurisdiction shall be the seat of the BUYER.
12. OTHER LEGAL ACTIONS
The actions stipulated in this Integrity Pact are without prejudice to any other legal action that may follow in
accordance with the provisions of the any other law in force relating to any civil or criminal proceedings.
13. VALIDITY
13.1
The validity of this Integrity Pact shall be from the date of its signing and extend up to 5 years or the complete
execution of the contract to the satisfaction of both the BUYER and the BIDDER/Seller whichever is later. In
case BIDDER is unsuccessful, this Integrity Pact shall exprire after six months from the date of the signing of the
contract.
Page 75 of 78
13.2
If one or several provisions of this Pact turn out to be invalid; the remainder of this Pact shall remain valid. In
such case, the parties will strive to come to an agreement to their original intentions.
14. The parties hereby sign this Integrity Pact
at……………………………………………..on…………………………
BUYER
BIDDER
Name of the Officer
CHIEF EXECUTIVE OFFICER
Designation
Department/PSU
Witness
Witness
1) ……………………………………………….
1) ……………………………………………………….
……………………………………………………….
……………………………………………………………
2) ……………………………………………….
2)………………………………………………………….
……………………………………………….
……………………………………………….
Page 76 of 78
ANNEXURE – XIII
CONSIGNEE RECEIPT CERTIFICATE/INSTALLATION REPORT
(To be given by consignee and the user of the item)
The following equipments has/have been received in good condition as per purchase order.
Name of item supplied
Name of the Supplier/Manufacturer
Quantity supplied
Purchase Order reference no.
Serial Nos. of equipment supplied
Name and Address of the Consignee along with
tel.no. and fax no.
Date of receipt by the Consignee
Date of Installation
Installation Location at Hospital.
Accessories supplied and the serial numbers of
Accessories
Training satisfactorily completed Yes/No
CGMSC Logo Printed Yes/No
Service manual provided by the supplier
Operating manual provided by the supplier
Calibration Certificate provided by the supplier
Name and Designation of Personnel trained.
Date of commencement of warranty
Original warranty card received by Consignee
Date of expiry of warranty
Other statutory documents received
Stock Book page no. where the items have
Been entered
Signature of Authorized Representative of
Consignee with date
Name and designation of the authorized
Representative
Seal of the consignee
Note: Photo with installed machine & training programme duly signed by Authority of facility. In case of
Hospital the Incharge of the hospital concerned would be treated as consignee. In case of office (other than
hospital), the office incharge of the office would be treated as consignee.
(Hospital/ Office Incharge)
(User Department)
Name:
Contact No.:
Email id:
Note: Signature of consignee must be in all pages of consignee receipt certificate.
Page 77 of 78
ANNEXURE – XIV
CA/CS CERTIFICATE OF 100% SUBSIDIARY
To
Managing Director,
CGMSC Ltd.
Chhattisgarh, Raipur
We hereby certify that M/s________________________________ (the name of participant in the
tender) who is participating the tender for supply of Goods called by CGMSC Ltd. Chhattisgarh, Raipur
having their office at____________________________________ (Address of office) is wholly owned
subsidiary company of --------------------- (Holding company name). We have verified the documents in
Registrar of companies (ROC) and found satisfactory.
Director of company
Signature & Seal
CHARTERED ACCOUNTANT/ Company secretary
(with membership no. & seal)
Page 78 of 78