EXCELLENCE TODAY FOR TOMORROW Rose Tree Media School District 308 North Olive Street Media, Pennsylvania 19063-2493 Telephone: 610-627-6136 Fax: 610-627-6136 www.rtmsd.org Grace A. Eves Director of Management Services James M. Wigo, Sr. Superintendent To: Members of the Board of School Directors James M. Wigo, Superintendent From: Grace A. Eves, Director of Management Services Date: April 17, 2015 Subject: April 14, 2015 Operations Committee Minutes Chairperson: Harry Postles ______________________________________________________________________ Attendance: Tracy Barusevicius, Nancy Fronduti, Nancy Mackrides , Bill O’Donnell, Harry Postles, Elizabeth Schneider and Bill Tyson Absent: John Hanna and Sue Nolan Also in Attendance: Ron Baldino, Anne Callahan, Dennis Cini, Grace Eves Patti Linden and James Wigo 1. Vehicle Disposal Bus 3 is a 2004 vehicle that was purchased in 2005. The bus has 113,000 miles on it. The engine failed internally and needed to be rebuilt. The cost for the repair was estimated to be $11,000. District mechanics salvaged approximately $2,500 worth of parts from the bus. This bus will be replaced with a new CNG bus in July. The committee recommended donating the bus to the Delaware County Emergency Services Training Center. Action: This item will be moved to the April 23, 2015 Legislative agenda for a vote of the Board. 2. 15/16 Capital Projects Review Three bid openings were held on April 9th. The bid for the Penncrest Boy’s Locker room HVAC unit replacement came in at $256,500 and is $75,000 under budget. Five Star, Inc. is the lowest bidder for the HVAC construction and C.A.D. Electric is the lowest bidder for the electrical construction. The bid for Media Elementary School’s HVAC first floor units came in at $133,354 and is $52,796 under budget. Cook’s Service Co. is the lowest bidder for the HVAC construction and Goldhorn is the lowest bidder for the electrical construction. The bid for the PA/Clock system at Rose Tree Elementary School is under review with Tom Kelly. A proposal through U S Communities cooperative purchasing for Rose Tree Elementary School roof restoration and gutter replacement was reviewed. Garvey Roark is the lowest bidder for a cost of $69,067. Additional bid openings are schedule for May 6th and 13th as well as June 3rd. Dedicated to Excellence Action: This item will be moved to the April 23, 2015, Legislative agenda for a vote of the Board. Work has progressed at the Springton Lake Middle School over spring break to complete punch list items. An old canopy footing near the bus canopy is part of the punch list and needs to be removed. The committee approved seeking bids for a new guardrail system around the driveways, replacing the fencing around the tennis courts and resurfacing the courts and re-cindering the track. Funds are available through the construction fund. Action: Discussion 3. Use of Facilities Rentals The committee reviewed rental fees from several school districts for the purpose of developing a fee schedule for rentals of the turf field. Administrators met to discuss ideas for revenue generating events to be held on the turf field. Events such as band competitions and concerts, coaching clinics, day long sporting events with different sports to provide the opportunity to expose children to a variety of sports are a few of the possible events that were discussed. These events will be built upon each year. Last year field rentals generated $12,820 for the general fund. Action: Discussion Public Comment: One member of the public was in attendance. The next Operations Committee meeting will be on Tuesday, May 12, 2015 Dedicated to Excellence