Request for Proposal
This Request for Proposal (RFP) is for the purpose of obtaining competitive proposals to provide
school uniform services for Charter Schools USA (CSUSA) managed schools (see attachment
A).
The goal of CSUSA’s uniform service program is to provide quality apparel, timely and
organized delivery of orders, managed and stored inventory, customer satisfaction, and payment
resolution.
I.
General Information
Date Issued:
Services Requested:
Schools Requesting Bids:
Contract Terms:
Proposal Opening Date:
Proposal Closing Date:
Return Instructions:
Contact:
II.
March 11, 2015
School Uniforms
See Attachment A
One year, with optional renewal
March 11, 2015
March 20, 2015
Hand deliver, mail via certified delivery and/or email to:
Charter Schools USA
800 Corporate Drive, Suite 124
Attn: Jennifer Buell
Operations Manager
[email protected]
Questions regarding this RFP should be directed in writing to:
Jennifer Buell
Operations Manager
[email protected]
RFP Submission and Award
1. Proposals will be accepted until 4:00pm on Friday, March 20, 2015.
Proposals shall be submitted as follows:
a. (1) Electronic copy emailed to: [email protected]
b. (1) Hard copy in a sealed envelope marked “Uniform Service Proposal”
2. CSUSA reserves the right to reject any or all proposals
3. Awards shall be made to the most qualified and responsible vendor whose proposal is
the most responsive to this solicitation as judged by CSUSA. The chosen vendor will
be the one whose experience, financial capabilities and resources demonstrate their
ability to perform the services required.
4. Vendor is not required to bid on all schools listed (if applicable). CSUSA is willing to
split the services between vendors, if it is both economically and operationally
feasible to do so.
5. It is the responsibility of the prospective vendor to fully inform themselves of the
conditions, requirements and specifications before submitting a proposal. Failure to
do so will be at the vendor’s own risk.
6. Proposals shall include the following information:
a. Brief overview of the company/company profile
b. Product Details (include type of material used, product reviews, etc...)
c. Pricing (per item, utilize Attachment B if needed)
i. Pricing must include embroidery
d. Process Detail (include all aspects from ordering to delivery)
e. Value Added Details (i.e. % rebate back to the school(s), store credit and/or,
volume discounts/rebates)
f. (3) Current references
If additional information is required, please contact Jennifer Buell, Operations Manager, at
Charter Schools USA. Email: [email protected]
III.
Vendor Requirements
1. The vendor shall propose a price per item based on the quantity needed for each
school (see attachment A). The price must include logo embroidery.
2. The vendor shall maintain adequate inventory of polo-style shirts, T-shirts, pants,
jumpers, skorts and shorts. Colors are to be approved by Charter Schools USA.
3. Each item will have an embroidered school logo (PE uniforms are excluded).
4. Vendor shall provide an order form to include a “package” of several items for easy
ordering.
5. Sample sizes will be made available for each age group and item, upon request.
6. Upon request, vendor will attend parent information sessions at the school(s) and
provide samples for the children to try on.
7. Orders shall be fulfilled within two (2) weeks of vendor’s receipt of the order form.
8. Payment shall be made directly to the vendor from the parent.
9. Vendor will fulfill order via shipping, delivery, or providing a location for pick-up,
directly to the parent. “Bricks and Mortar” or storefront location is preferred.
10. Returns or damaged items will be resolved between the vendor and the parent.
11. Vendor will report to Charter Schools USA the quantity of items purchased and
provide documentation, upon request.
IV.
School Requirements
1. School will provide the vendor with the number of children per grade level.
2. School will notify the vendor of parent information sessions and registration dates at
least two weeks in advance of the event, when possible.
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Attachment A - List of Schools
School Name
Lake Charles Charter
Academy (LCCA)
Southwest Louisiana
Charter Academy
(SWLCA)
Lafayette Renaissance
Charter Academy (LAFA)
Acadiana Renaissance
Charter Academy
(ACAD)
Iberville Charter Academy
(IBER)
Lake Charles College Prep
(LCCP)
Address
2015-16
Grade
Levels
LOUISIANA
3160 Power Center
Parkway
K-8
Lake Charles, LA
70607
2750 Power Center
Parkway
K-8
Lake Charles, LA
70607
205 Vienne Lane
K-7
Lafayette, LA 70507
600 Savoy Road
Youngsville, Louisiana
K-7
70592
24360 Enterprise Blvd.
K-7
Plaquemine, LA 70764
2750 Power Center
Parkway, Lake Charles,
9-10
LA 70607
Current
Enrollment
Estimated
2015-16
Enrollment
865
865
887
887
526
800
668
800
283
534
104
220
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Attachment B – Pricing Worksheet
Please fill out the chart below and include any additional available items in the space provided.
Item
Short-Sleeve Polo Shirt
Long-Sleeve Polo Shirt
Shorts
Skort
Pants
Jumper
Sweater
Sweatshirt
Jacket
Sizes Available
Price Per Item
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School Uniform Policy for:
Charter Schools USA*
*The following uniform policy applies to all schools in this RFP, except LCCP. LCCP’s
uniform policy follows on the next page.
The following items are part of the required school uniform for Charter Schools USA.
All students are expected to follow these guidelines.
Students in grades K-5
Embroidered school logo red polo, short or long sleeved
Embroidered “CSUSA” initials on khaki or navy bottoms (shorts, slacks, skorts)
Belt
White socks
Closed toe and heel shoes
Screen-printed school logo on grey PE T-Shirt (optional in K-5/worn on PE days only)
Students in grades 6-8
Embroidered school logo navy blue or white polo, short or long sleeved
Embroidered “CSUSA” initials on khaki or navy bottoms (shorts, slacks, skorts)
Belt
White socks
Closed toe and heel shoes
Screen-printed school logo on grey PE T-Shirt (required when taking PE)
Screen-printed school logo on navy PE shorts (required when taking PE)
All students in grades K-8
In class, the only outerwear that students may wear over their uniform is a navy uniform
sweater, sweatshirt, or windbreaker. No hoodies are allowed.
Uniform procedures while waiting for your order:
In the event that your child has to start school without the required uniform, please staple
a copy of your uniform order receipt to the inside of your child’s agenda book. By doing
this we understand that your child’s uniform has been ordered and is on the way very
shortly. While waiting for the order students must wear a red polo shirt in elementary
grades or a navy polo shirt in the middle school grades along with khaki
shorts/slacks/skorts. No capris or skirts are allowed.
Uniform Violations
Level I – Verbal warning.
Level II – School sends home a uniform violation stamp/note.
Level III – Student will call parent from office to obtain correct uniform. Student will
wait in the office for parent to bring correct uniform.
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