Issue #5 | March 2015 Risk Management Technologies Pty Ltd. [email protected] www.chemalert.com What’s new in ChemAlert v4.1 Licences & Site Rules Attachments T By Brad Cobb, ChemAlert Product Manager Site Categories Several new fields have been added to Sites to enable cross-reporting. These include: • Responsible Person • Department & Division, and • Site Types. These fields also pave the way for some nice new features planned for future versions of ChemAlert. INSIDE THIS ISSUE Analytics is a completely new tool which allows users to perform business intelligence queries across their stock data. You can produce statistics and graphs that can assist you with understanding the true nature of all chemicals kept onsite. Analytics Load Batch Reports Inspection Dates Site Name DEMONSTRATION COMPANY Parent Site None Risk Status Description RMT’s Expert Risk Assessment Service 2 The GHS is coming. We’re ready, are you? 3 ChemAlert 4.1’s New Product ID Screen 3 ChemAlert Treasure Hunt 4 Staff Profile 4 4 Backing Up Your ChemAlert Data 5 ChemAlert Training Update Licences & Attachments enable the administrator to track the regulatory licences applicable to sites, and to store records of them alongside the Site Rules that help to govern the chemicals stored at those sites. Filters enable stock managers to quickly and easily identify subsets of products like ‘Obsolete Products’, ‘Out of date SDSs’, ‘Carcinogens’, ‘Mutagens’, ‘Teratogens’, etc. These quick filters can be used to show chemicals that need to be evaluated and/or actioned upon to remain compliant and safe. Reports Quickly identifying chemicals that require a Risk Assessment 2 ChemAlert Pro User Tip Site rules allow the administrator to define what chemicals are allowed to be stored at each site or across the business. Users trying to add products that trigger a rule can either be warned or prevented from adding those products to the Stock Site. Rules can be modified or overridden at selected locations to enable exception stores. FILTERS his issue we want to continue teasing you with some more of the features included in the upcoming ChemAlert version 4.1. The focus in v4.1 is very much on managing chemicals rather than just tracking them. These are some of the powerful new ways this is done. Region Type Australia Business Operation Divisions International Developments Local Developments Divisions Engineering Health & Safety Machinery Responsible Person John Smith Last Inspection 14-Feb-2015 PROPERTIES 5 LICENCES Save ATTACHMENTS RULES Close Above: ChemAlert 4.1 Stock Management Screen Australia: 1800 555 477 New Zealand: 0800 889 225 ChemAlert is developed and supported by RMT ChemAlert Newsletter | Issue #5 | March 2015 Quickly identifying chemicals that require a Risk Assessment By Vince Pacecca, Chief Scientific Officer Performing Risk Assessments is an important process but many users are overwhelmed by the task of determining which chemicals require one. So, to help out, we have compiled some guidelines to assist in simplifying the process using ChemAlert 4.0. 1. Basic Screening Firstly, in the Stock Register tab, create the search criteria shown in Figure 1 (right) ie “Hazardous/Dangerous”. Then sort by “Colour Rating”, with Red colour rated chemicals listed first. This basic screening is a good starting point as it quickly provides you with a snapshot of hazardous chemicals that MAY require a Risk Assessment. 2. Additional Screening Add the additional criteria shown in Figure 2 (above right) to filter out those chemicals which already have Risk Assessments in ChemAlert. Now only those hazardous chemicals without risk assessments in ChemAlert will be displayed. 3. Advanced Screening The above screening can be refined further by searching by risk phrase. This allows you to isolate specific hazardous chemical types based on their Risk phrase classification as shown in Figure 3 (above right). Figure 1: Basic Screening Stock Register Stock Holding Search Criteria Search By Hazardous/Dangerous Search By Hazardous OR Dangerous Equal To Search Regis Advanced Search List >> Product Name Stock Number Colour Rating Stock Status Figure 2: Additional Screening Search By Risk Assessment Search By Not Available Equal To Advanced Search List << Hazardous/Dangerous Equal To Hazardous OR Dangerous Figure 3: Advanced Screening Search By Risk Phrase Search By T Equal To T+ Advanced Search List << T Hazardous/Dangerous Equal To Hazardous OR Dangerous Xn Risk Assessment Equal To Not Available Search Register Above: T+=Very Toxic T=Toxic Did you know? In ChemAlert, users can upload and attach your custom risk assessments to specific products. To do this: 3 1 2 4 5 Simply right click on a chemical, select View/Add Risk Assessments. Select the ‘New Risk Assessment’ button in the window that opens. Xn=Harmful Add a task name (mandatory), hit the save button at the bottom right of the window. The option to add a ‘New Reference File’ should now be available. Press this button and attach your Risk Assessment. RMT’s Expert Risk Assessment Service Why get RMT to conduct my Risk Assessments? With RMT’s experts conducting your Risk Assessments you will: nn Be sure that ALL workplace chemical hazards have been identified; nn Have confidence that any risks arising from chemical hazards are adequately controlled; nn Get expert verification that existing control measures are providing adequate protection; nn Identify any gaps in your chemical safety management; nn Address any employee and community concerns in relation to hazardous chemicals; and nn Be guaranteed compliance with regulatory, organisational requirements. What does it involve? nn Taking an inventory of all chemicals used in your workplace. nn Priority listing of hazardous chemicals based on requirements. nn Evaluating existing control measures. nn Recommending further control measures if required. Additional measures may include: nn Exposure monitoring to eliminate uncertainty and quantify the risk. nn Interpretation of results, using statistical analysis, against relevant exposure standards. nn Recommendation of additional realistic control measures using the ‘hierarchy of control’ approach. nn At the end we provide a detailed report, together with any monitoring results and go through it with you to explain our findings and their implications for your WHS management system. Page 2 of 5 RMT ChemAlert Newsletter | Issue #5 | March 2015 The GHS is coming. We’re ready, are you? By Vince Pacecca, Chief Scientific Officer From 1st January 2017 all workplace chemicals must reflect the GHS and SDSs must be authored in accordance with the WHS Regulations for most Australian States. At RMT, our university qualified ChemAlert Scientists have compiled over 200,000 ChemAlert reports which provide additional standardised information in addition to the supplier’s Safety Data Sheet (SDS). However, you may not be aware that our team also authors the original SDSs for several thousand suppliers both in Australia and abroad. We are currently in the process of consulting with manufacturers and suppliers to upgrade all ChemAlert authored SDSs into the new GHS format. So if your SDSs are closing in on expiry, expect to hear from us soon. Whilst the GHS classification system can be complex to apply, particularly given the new classifications and modified concentration cut-offs, the work our experienced scientists have done will make it simple for clients to transition seamlessly once the GHS comes into effect in 2017. Of course, we also offer a hosting service to ensure the upgraded SDSs can be easily released to your clients. So if you are a product manufacturer or supplier interested in upgrading your SDSs as a priority, why not contact us at [email protected] before it’s too late? Even if we don’t already author your SDSs, we’d be more than happy to help. GHS Classification Pictograms Explosive Toxic Flammable Health Hazard Corrosive Irritant Oxidising Environmental Hazard Compressed Gases ChemAlert 4.1’s New Product ID Screen By Brad Cobb, ChemAlert Product Manager In ChemAlert, the Product Identification screen is one location where you can access all the information about a chemical once you have located it in the database. The Product ID screen is an electronic breakdown of much of the information you will find on an SDS or the ChemAlert Full Report. Information in the ID screen is broken up into Nodes (on the left hand side) and Pages (along the bottom). Nodes and Pages are used to logically group information into manageable units making it easier to digest. The information within these screens is used to filter results, or determine which products appear on stock reports. The new Product ID screen in ChemAlert 4 has also been optimised for touch screen devices so the information is easily accessible from your phone or tablet out on the job where you need it. You can navigate through Nodes and Pages with familiar gestures such as swipe, click and drag, point and click, or using arrow keys on your PC keyboard. Further optimisations to the Product ID screen in v4.1 include: adding a subtle highlight to the Alerts icon; adding a reference guide behind the colour rating text; and consolidation of the pages in the Reports node. Nodes and Pages of particular noteworthiness include: Classifications Node These pages, depending on your region and preferences, can display Risk and Safety information, Dangerous Goods details, GHS, HSNO, or NFPA/HMIS data. Identification Node > Actions This page allows you, with sufficient security privileges, to create Requests, add the product to the Stock module, perform a Risk Assessment, or view existing information that has been created. Alerts Node This node only appears if a Product Alert has been entered by one of our scientific staff members. Product Alerts are designed to highlight significant issues with the data on the manufacturer’s Safety Data Sheet (SDS) including missing or inconsistent information, overclassifications. Whenever you see an alert, it’s important to take a moment to stop, read it, and evaluate the potential outcome of that information for your organisation. Emergency Node > Protection A list of suggested Personal Protection Equipment (PPE) that should be used under normal conditions of use are listed here. Reports Node The full suite of ChemAlert Reports, Transport Reports, Labels, and of course the Manufacturer Safety Data Sheet(s) are available for your information. These reports and labels can be accessed with a PDF viewer (e.g. Adobe Reader) and easily printed, saved or emailed. Information Node > Storage The Storage page lists incompatible materials including a link to the Storage Incompatibilities Segregation Guide. Page 3 of 5 RMT ChemAlert Newsletter | Issue #5 | March 2015 ChemAlert Treasure Hunt Now is your chance to show off your ChemAlert skills to win an Apple iPad Mini worth $250*. To enter, simply use ChemAlert 4.0’s Advanced Search tool to follow the clues below and find the secret phrase. Then use your company email to send us the phrase with the subject line “Give me an iPad mini” to [email protected]. The winner will be drawn on 20 March 2015 and notified by email. W n an iPad im ini w orth $250 Discover the Secret Phrase CLUE 1: In product details, find the first word of the product alert for the product PYBROP. CLUE 4: The last letter of the synonym for the product EXCEL ALKA. CLUE 2: The first two letters of the last Advanced Search column heading. CLUE 3: The first two letters of the third page in the Classifications Node of Product Details. CLUE 5: In Advanced Search, find the first two letters for the ingredient name that has the CAS number 108-88-3. CLUE 6: Via Quick Search, go to Section 11 of the SDS for BIO ROD GREASE, and find the first 4 letters of the fifth word for sensitization. * 16GB iPad mini, RRP AU$249 as at 04 March 2015. Staff Profile ChemAlert Pro User Tip Tendai Mapondera Occupational Hygiene/ Dangerous Goods Consultant Tendai has been with RMT since 2011 in the role of Dangerous Goods Auditor. He holds a Bachelor of Science (Biotechnology) with 1st class honours from Murdoch University, a Cert IV in Occupational Health and Safety, as well as a Post Graduate Diploma in Occupational Hygiene from Deakin University. He is also a full member of the Australian Institute of Dangerous Goods Consultants (AIDGC) and an associate member of the Australian Institute of Occupational Hygienists (AIOH). As our Lead Auditor, Tendai conducts chemical safety audits, prepares risk assessments and carries out occupational hygiene related investigations. Managing Updated SDSs RMT has a dedicated SDS Maintenance Team who are continually sourcing the latest SDSs from manufacturers and suppliers for products on the ChemAlert Database. We highly recommended you search through your Stock Register, at least monthly, to ensure you are working off the very latest SDS and that your team is not accessing out of date SDSs, or even worse, accessing an old SDS which has been superseded with a chemical composition change. Performing this Stock Register search is easy by following these two simple steps detailed below: Step 1: In the Search module, go to your Stock Register and enter the following criteria. ChemAlert 4 Search Stock Register Stock Request Risk Admin Stock Holding Business Unit RMT Search Criteria Search By Updated SDS Term to Search: 28 Feb 2015 On or After Search Register Add to Search L Advanced Search List >> Product Name Stock Number Colour Rating Stock Status Step 2: It is also recommended that you check your Auto-Product Update (APU) system frequently as well, to ensure you are receiving the latest SDSs from the ChemAlert servers (via the Preferences section). If you see a “failed” status, please contact our Support Team immediately on +61 8 9322 1711 or email [email protected]. Manufacturer/S Preferences | Help | Links | Logo ChemAlert 4 User AUSTRALIAN TECHNOLOGY PARK SYDNEY – 16 & 17 JUNE 2015 Come along and see usSponsorship at & Exhibition Stand #2 for a demo of the new ChemAlert 4.1 For for more information or to register, please visit the conference website. Search Stock Request Business Unit Risk Admin System Product Update History Automatic Updates are Enabled (scheduled Daily, 00:00 - 23:59) [Server Time: 19:14:42] Product Updates Setup... Update Now... Test Connection Clear Failed Updates... File ID Date Status 22 02 Mar 2015 06:59 successful 21 02 Mar 2015 05:35 successful 20 02 Mar 2015 04:29 successful 19 01 Mar 2015 23:59 successful 21 01 Mar 2015 22:35 successful 21 01 Mar 2015 18:10 successful Page 4 of 5 INFORMATION, UNDERSTANDING, SAFETY RMT ChemAlert Newsletter | Issue #5 | March 2015 Backing Up Your ChemAlert Data By Brad Cobb, ChemAlert Product Manger Backing up for Data Recovery If your ChemAlert system is self-hosted, RMT recommends that your application and database should be regularly backed up off-site as part of your standard IT management policy. This type of backup enables swift recovery in the event of a disaster, such as hardware failure, and is typically managed by your IT department as part of a system-wide backup strategy. Backing up for Data Retention The type of incremental backup described above allows restoration back to before a data loss incident. However, clients often need to store and retain snapshots of their organisational data for legal and governance purposes. Historical Risk Assessments, Stock Registers and User Accounts, for example, should ideally be kept for decades to serve as a mechanism to demonstrate organisational culture of consideration and management of risk. ChemAlert makes taking these regular snapshots easy using the Data Care feature within the ADMIN module. Administrators can extract their client-specific data from the entire ChemAlert database to a ZIP file which is easily stored on your network. These backups also contain all the necessary information for RMT to restore the data to that point in time if necessary. RMT highly recommends that both selfhosted and cloud-hosted clients perform such backups monthly at minimum. It should also be done prior to any major data restructuring, migration or application upgrade. J ohn and the Support Team at RMT consistently provide us with professional, efficient and helpful service. This was demonstrated late last year, when we were unable to locate ChemAlert data. RMT were able to provide us with a previously saved database, which enabled us to retrieve the data required. Bill Wasley OHS&T Manager, DeGrussa Copper Mine. ChemAlert v4.1 is optimised for touch screens, opening up a whole new way of chemical management using mobile devices. ChemAlert Training Update W By Wendy Saw, ChemAlert Training Coordinator e have a number of options available to support clients in the upcoming release of ChemAlert v4.1, ranging from a complete eLearning suite to a national tour of face-to-face public training courses. As version 4.1 is rolled out, we will be there to assist you every step of the way to help you familiarise yourself with the new, improved interface and features. You’ll even be able to access video tutorials on the website which will guide you through ChemAlert v4.1’s major new features. For more information about available training options, please don’t hesitate to contact your Account Manager. Kevin Harris: email [email protected] or call (03) 9769 5085 John Mavromatis: email [email protected] or call (08) 9322 1711 Page 5 of 5
© Copyright 2024