For Board Meeting of April 23, 2015
Agenda Item No. G.1
MEMO TO:
BOARD OF DIRECTORS
FROM:
TED STONECLIFFE, LONG-RANGE PLANNING ANALYST
THRU:
ALLAN POLLOCK, GENERAL MANAGER
SUBJECT:
APPROVAL OF APPLICATION FOR 2015-2017 BIENNIUM SPECIAL
TRANSPORTATION FUND (STF) DOLLARS TO THE OREGON
DEPARTMENT OF TRANSPORTATION (ODOT)
Issue
Should the Board approve the proposed application for the 2015-2017 Biennium Special
Transportation Fund (STF) dollars as shown in the application for the STF Formula Allocation
in Attachment C?
Background and Findings
The Oregon Department of Transportation (ODOT) released the applications in December,
2014 for the STF allocation for the period beginning July 1, 2015 and ending June 30, 2017.
STF dollars are allocated by formula defined in State statutes and administrative rules. They
are not discretionary funds. For the two-year period, Salem-Keizer Transit, as the STF
Agency, was allocated $2,406,208 for the STF program. These funds are eligible for projects
that are in Marion and/or Polk counties and serve seniors and individuals with disabilities.
SKT staff published a public notice in the Statesman Journal newspaper in both English and
Spanish advertising the funding availability on January 30, 2015 with a deadline of February
13, 2015. This short application window is typical for the compressed timeline. Copies of the
public notices are found in Attachment A. An advertisement was also posted on the
cherriots.org website beginning January 8, 2015, which is included as Attachment B.
In accordance with ODOT’s recommended grant application process, a Technical Advisory
Committee (TAC) was formed to receive applications and deliberate their merits. The TAC
consisted of four STF Advisory Committee members, two members of the public, and one
representative of the Mid-Willamette Valley Council of Governments. This group met on
February 23, 2015 in a meeting open to the public to listen to presentations by organizations
applying for the Section 5310 and STF funds, which Salem-Keizer Transit administers through
a partnership with ODOT. All STF Advisory Committee meetings are open to the public, but no
public comments were received in regards to these applications. The applications must be sent
to ODOT by the agreed deadlines in order for the funds to be available by July 1, 2015. These
deadlines are March 27, 2015 and April 24, 2015, respectively.
The TAC made a formal recommendation to the STF Advisory Committee, which accepted its
proposal for the Section 5310 grant application at its March 2, 2015 meeting. The STF
Advisory Committee met without a quorum present on Tuesday, April 7, 2015 to discuss the
project list for the STF program. A question and answer session between committee
members and Salem Hospital Foundation staff was useful to determine the final project list
presented to the Board. Unfortunately, without a quorum, the STF Advisory Committee was
unable to make a formal recommendation to the Board of Directors for consideration, but the
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Agenda Item No. G.1
three members present stated that they were supportive of the list presented to them and
shown in Table 1 below. The Board of Directors, as the decision-making body of the STF
Agency for Marion and Polk Counties, has authority to receive or not receive recommendations
from the STF Advisory Committee. Therefore, SKT staff is presenting this to the Board rather
than a formal recommendation from the STF Advisory Committee.
Table 1 below summarizes the applications submitted with the total amounts requested also
noted. The total amount requested for the STF program meets the amount allocated by
ODOT. Thus, all of the proposed projects may be funded under this proposal.
Table 1. Summary of Projects in 2015-2017 Biennium STF Application
Recipient
Salem Hospital Foundation
City of Silverton
City of Woodburn
West Valley Hospital
Salem-Keizer Transit
Project
Full Time Transportation Coordinator
Operating match for 5311 grant
Operation of transit program
Part-time driver - 20 hours a week
1st Year
$50,000
$16,500
$202,500
$24,877
2nd Year
$0
$16,500
$202,500
$25,123
Total
$50,000
$33,000
$405,000
$50,000
CARTS/CherryLift/Redline Operations
Capital projects to implement new
CARTS Service plan, and re-branding
of CARTS, CherryLift, and RED Line
Contingency for Operations CARTS,
RED Line, & CherryLift**
Local match for Federal grants
Administration
$372,119
$372,119
$744,238
$85,000
$85,000
$170,000
$37,500
$37,500
$75,000
$437,485
$2,000
$437,485
$2,000
$874,970
$4,000
TOTAL
$1,227,981
TOTAL ALLOCA
TION
$2,406,208
** less than 2% of
operating costs.
$1,178,227 $2,406,208
Recommendation
Staff recommends the Board approve the application to ODOT for the 2015-2017 Biennium
STF dollars as shown in the application for the STF Formula Allocation in Attachment C, and
direct the General Manager to submit the application on April 24, 2015 to the ODOT Rail and
Public Transit Division for consideration.
Proposed Motion
I move to approve the 2015-2017 Biennium application for Special Transportation Fund
allocation as shown in Attachment C, and direct the General Manager to submit the
application on April 24, 2015 to the ODOT Rail and Public Transit Division for consideration.
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Agenda Item No. G.1
Attachment A(1)
Public Notice of Availability of Funds for Section 5310 and STF Programs (English)
PUBLIC NOTICE
FUNDS AVAILABLE FOR TRANSPORTATION PROJECTS
OPEN TO THE PUBLIC
SERVING SENIORS AND INDIVIDUALS WITH DISABILITIES
Salem Area Mass Transit District (SAMTD) announces the availability of funds for the 20152017 biennium (July 1, 2015-June 30, 2017). The State Special Transportation Fund (STF)
and Federal Section 5310 grant programs are managed by the ODOT in partnership with
SAMTD to plan, maintain, or improve transportation services for seniors and individuals with
disabilities within Marion and Polk counties. Additionally, SAMTD administers Section 5310
funds directly from the Federal Transit Administration (FTA) for projects located within the
Salem/Keizer urbanized area.
Eligible applicants include Polk and Marion Counties, councils of government, and public and
private non-profit organizations with managerial and financial capabilities to provide
transportation services. Applicants must be able to meet federal and/or state contracting
requirements. Proposed projects must fall under the following categories for consideration:
vehicle purchases, preventative maintenance, mobility management, purchased
transportation services, facilities and other capital equipment purchases.
Full details and applications are available online at cherriots.org/grantapplication. Any
organization interested in submitting a proposal should contact Ted Stonecliffe, SAMTD, 555
Court St NE, Suite 5230, Salem, OR 97301, phone 503-588-2424, email [email protected] for details. The applications must be completed by 12:00
noon, February 13, 2015.
Statesman Journal: January 30, 2015
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Attachment A(2)
Public Notice of Availability of Funds for Section 5310 and STF Programs (Spanish)
AVISO PÚBLICO
FONDOS DISPONIBLES PARA PROYECTOS DE TRANSPORTE
ABIERTAS AL PÚBLICO
SIRVIENDO A LA TERCERA EDAD Y PERSONAS CON DISCAPACIDADES
El Distrito de Transporte Masivo de la Área de Salem (SAMTD) anuncia la disponibilidad de
fondos para el bienio 2015-2017 (Julio 1, 2015-Junio 30, 2017). El Fondo Especial del
Estado de Transporte (STF) y las programas de becas federales de la Sección 5310 son
gestionados por ODOT en colaboración con SAMTD para planificar, mantener, o mejorar los
servicios de transporte para las personas mayores y las personas con discapacidad dentro
de los condados de Marion y Polk. Además, SAMTD administra los fondos de la Sección
5310 directamente de la Administración Federal de Tránsito (FTA) para proyectos
localizados dentro la área urbanizada de Salem/Keizer.
Los solicitantes elegibles incluyen los condados de Polk y Marion, consejos de gobierno y
organizaciones sin fines de lucro públcio o privado con capacidad de gestión y financieros
para proporcionar servicios de transporte. Los solicitantes deben ser capaces de cumplir con
los requisites federales y/o estatales de contratos. Los propuestos proyectos deben caer bajo
las siguientes categorías para su consideración:
las compras de vehículos, mantenimiento preventive, gestión de la movilidad, servicios de
transporte adquiridos, instalaciones y otras compras de bienes de capital.
Detalles y aplicaciones completas están disponibles en línea
en cherriots.org/grantapplication. Cualquier organización interesada en presentar una
propuesta debe ponerse en contacto con Ted Stonecliffe, SAMTD, 555 Court St NE, Suite
5230, Salem, OR 97301, teléfono 503-588-2424, correo
eléctronico [email protected] para más detalles. Las aplicaciones deben ser
completadas antes de las 12:00 del mediodía 13 de Febrero de 2015.
Statesman Journal: January 30, 2015
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Attachment A(3)
Affidavit of Publication
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Attachment B
Advertisement of Funding Availability on the Cherriots.org Website
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Attachment C
Application for STF Formula Allocation
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