1. art and entertainment

Public Document Pack
Town Hall, Rose Hill,
Chesterfield, Derbyshire S40 1LP
DX 12356, Chesterfield
Email [email protected]
Executive Member for Customers and Please ask for
Communities - Executive Member
Decision
Direct Line
Fax
Brian Offiler
01246 345229
01246 345252
23 March 2015
Dear Councillor,
Please attend a meeting of the EXECUTIVE MEMBER FOR CUSTOMERS
AND COMMUNITIES - EXECUTIVE MEMBER DECISION to be held on
TUESDAY, 31 MARCH 2015 at 10.00 am in Executive Member's Office, Town
Hall, Chesterfield, the agenda for which is set out below.
AGENDA
1.
2.
Part 1(Public Information)
Declarations of Members' and Officers' interests relating to items on the
Agenda
Application for Small Grant Aid - May Day Gala 2015 (S100L) (Pages 3 16)
Yours sincerely,
Local Government and Regulatory Law Manager
Chief Executive
Huw Bowen
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Agenda Item 2
FOR PUBLICATION
APPLICATION FOR SMALL GRANT AID - MAY DAY GALA 2015 (S100L)
MEETING:
EXECUTIVE MEMBER FOR CUSTOMERS AND
COMMUNITIES
DATE:
31 MARCH, 2015
REPORT BY:
LOCAL GOVERNMENT AND REGULATORY LAW
MANAGER
WARDS:
ALL
1.0
PURPOSE OF REPORT
1.1
To enable the Executive Member to consider a request from the Chesterfield
and District Trades Union Council for financial assistance towards the costs of
the 2015 May Day Gala, to be held on Monday, 4 May, 2015.
2.0
RECOMMENDATION
2.1
That consideration be given to the Trades Union Council’s request for
financial assistance towards the cost of the 2015 May Day Gala.
3.0
BACKGROUND
3.1
The Borough Council has, for many years, provided financial assistance
towards the costs of the annual May Day Gala.
3.2
Each year since 2011 the Council has granted a sum of £800 including the
costs of premises hire.
4.0
2015 GALA
4.1
Attached at Appendix A is an application form from the Gala Treasurer,
requesting the Council to consider grant aid of £800 for the 2015 Gala.
Appendix A includes the actual costs for 2014 and estimated costs for 2015.
Page 3
4.2
In order to comply with the requirements of Section 2 of the Local
Government Act 1986, local authority support for the Gala has to be confined
to the entertainment which is provided.
4.3
The anticipated total local authority support is £3,705 (including the £800
currently requested plus £2,500 from Derbyshire County Council and £405
from North East Derbyshire District Council) whereas the estimated cost of
the entertainment is £4,950 (45.4% of the estimated total expenditure). In
addition an element of the advertising, printing, and office expenses can also
be charged to the entertainment expenses. 45.4% of the estimated
advertising, printing and office expenses equates to £2,086.
4.4
The anticipated costs of this year's Gala show an estimated surplus of £2,883.
This figure includes a balance from last year's Gala of £2,031.
4.5
Provision has been made in the current year's Council budget for a grant to a
maximum of £800, including room hire. Any increase in the grant would
require approval of a supplementary estimate by Cabinet.
4.6
The award of any grant will be subject to the requirement to complete
monitoring information in accordance with the decision of Cabinet at Minute
No. 217 (15th March, 2005).
4.7
No standard corporate issues are relevant to this report.
5.0
RECOMMENDATION
5.1
That consideration be given to the Trades Union Council’s request for
financial assistance towards the cost of the 2015 May Day Gala.
6.0
REASON FOR RECOMMENDATION
6.1
To continue the Council's support for the May Day Gala.
GERARD ROGERS
LOCAL GOVERNMENT AND REGULATORY LAW MANAGER
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You can get more information about this report from Brian Offiler, Committee and
Scrutiny Coordinator, Democratic Services (345229).
Officer recommendation supported/not supported/modified as below or
Executive Member’s recommendation/comments if no officer recommendation.
Signed
Executive Member
Date
Page 5
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Chesterfield Borough Council
Application for Small
Grant Aid 2015

The form should be completed in black ink or typed
1. CONTACT DETAILS
Name of your Organisation or Group
Chesterfield & District Trades Union Council
Address
c/o 34 Glumangate
Chesterfield S40 1TX
Main contact for Organisation or Group
Title
First Name
Last Name
Mr
Hampton
Colin
Position held in Organisation or Group
Treasurer
Contact address (if different to the address above)
Telephone
07870 387999
Fax
Email
[email protected]
01246 551529
Is your organisation a registered charity?
If ‘Yes’ please quote the registration number:
2. THE SERVICE
Please give a description of the service to be provided
The Chesterfield & District TUC organises the May Day Gala on the May Bank Holiday in the Town
Centre. There is a market for community organisations and entertainment in New Square and the
Market Hall. The day traditionally has an international and cross cultural flavour. The grant will
be used towards both entertainment on the platform in New Square and at the Market hall.
What long term Council priorities will the service to be funded by the Council meet?
Page
1 7
Please 
box(es)
It will help to:

A Sustainable Community – A flagship Sustainable Community by 2026.

An Accessible, Equal and Cohesive Community – An inclusive Borough
where everybody feels valued and has equal access to all local service
and employment opportunities.

A Living Community – Every household to have the opportunity of a
decent home of their choice, which is affordable and accessible.

A Working and Learning Community – A thriving economy in which
everyone has the opportunity of a good quality job with access to the skills
and training they need.


 A Safe, Healthy and Active Community – Everyone to be able to have a
healthy lifestyle and to have a strong resilient cohesive community, safe
from harm, with low crime rates and free from the fear of crime.
What benefit will there be to Chesterfield residents and/or the area?
If possible please also give an approximate percentage where there will also be a benefit to
other people or other area(s)
We expect that there will be at least 5000 people attending the gala at some point during the day.
The vast majority will be from the Chesterfield Borough area.
Will there be any others who benefit?
If so please give details and approximate percentages if possible
I would estimate that 40% will be from NE Derbys, Bolsover and beyond.
Please describe the users of the service
All ages, members of the public.
Page
2 8
3. MONITORING & EVALUATION
What are the outputs or targets sought?
If possible, please give numbers, e.g. users, sessions, hours of service etc.
Successful well attended gala
Are there any significant stages or milestones during the year?
If possible please list 3 significant stages of your work during the year.
Booking entertainment
Producing leaflets, programmes, posters.
This year’s Gala falls on Monday May 4th
What are the anticipated outcomes?
Please describe the impact that your work will have
We will provide a great day out for all within our community with an emphasis on the common issues
that all are confronting on an international basis. Cultural activities will represent the international
flavour of May Day. We will attract visitors to the town centre helping the local economy and
sustaining employment.
How will you monitor and evaluate your service?
Chesterfield & District Trades Union Council will produce a report on the day’s events
evaluating the activities.
If the grant is being used to purchase equipment, please give details of where it will
be kept and how its use will be controlled?
It is not.
Page
3 9
4. GRANT REQUESTED
How much grant funding are you asking for from the Council for 2015?
£ 800
(Total amount requested must not exceed £5,000)
How much of this grant will be spent on the following items?
Please give details of your budget for next year split between the amount of grant to be
used for existing services and new services; please add comments if appropriate
Existing
Services
New
Services
Comments
Salaries (including National Insurance and
pension) Please give details for each job title
Staff recruitment
Staff training and travel
Volunteers training and expenses
Rent, heat, light
Room hire
750
Provision for
market hall
50
entertainmant
Telephone
Printing & stationery
Equipment & depreciation
Repairs & maintenance
Audit/independent examination
Insurance
Other
Please give details
Please give details of other confirmed or anticipated income or funding
Please give details of income or funding for next year split between the amount to be used
for existing services and new services; please add comments if appropriate
Existing
New
Income or funding Please give details
Comments
Services Services
2500
Derbyshire County Council
405
North East Derbyshire District Council
Have you applied to Chesterfield Borough Council for any other funding or income
this financial year (20015/16)? If so, who from, what for and how much?
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This section should be completed by a person authorised to do so by the organisation
 I understand that the funding applied for is only to be used for the service described
above
 I confirm that the information given in this form is accurate
Signed:
Name: Colin Hampton
Date: 02/03/15
Treasurer
CBC Office use only
 I have checked the application and all relevant information requested has been
provided and is adequate.
Signed:
Name:
Date:
/
/
CONTRACT
1.
Any grant awarded must be used exclusively by us for the purposes set out in this
application.
2.
No major change will be made to what we use the grant for or how we spend it.
3.
Any grant from the Council cannot be used to pay for expenditure incurred or committed
prior to the date of approval.
4.
We will inform the Council of any changes to our Bank or Building Society Account.
5.
We will acknowledge the Council’s grant in our annual report, our Chair’s or Secretary’s
report at our AGM, the accounts which cover the period of the grant and in any publicity
materials we produce about the work supported by the grant. We will supply copies of
these documents to the Council on request.
6.
The grant must be spent as per application and ensure that no part of the budget is
spent on:
- Anything contrary to legal rules about Council spending,
- On any kind of commercial or trading enterprise,
- On any kind of political or campaigning activity and,
- To benefit sole individuals.
7.
If we do not spend the entire grant we will promptly return the unspent amount to the
Council.
8.
We will take steps to monitor the success of the project and complete the Monitoring
Report.
9.
We will keep all financial records and accounts, including receipts for items purchased
with the grant, for at least two years from payment of the grant. We will make these
available to the Council on request. We understand that this does not release us from
the Council to keep our records for longer periods.
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5 11
10. These terms and conditions will prevail and remain in force so long as any grant funds
remain unspent and until the Monitoring Report has been received and approved by the
Council.
Name:
(Please write in capitals)
Position:
Signed:
Date:
/
/
This contract must be signed by the Chair, Treasurer or Secretary of the organisation.
Page6 12
Chesterfield & District Trades Union Council - May
Day Entertainment and Local Authority
Contributions
Actual 2014 Est 2015
Income
Grant Aid
Chesterfield Borough Council
Derbyshire County Council
NE Derbyshire District Council
Total Grant Aid
800
2850
405
4055
800
2500
405
3705
Total Ents Income
4055
3705
Children's Entertainment
Bouncy Castle
Total Children's Entertainment
160
160
160
160
Insurance
253
253
300
400
700
300
250
400
950
Market Hall
Total Hire of Market Hall/winding wheel
716
750
Motor
Hire of Vehicles
Petrol
Total Motor
132
20
152
150
20
170
1000
600
200
450
100
2350
950
600
400
450
100
2500
Sundry
St John Ambulance
Total Sundry
562
562
580
580
Total Ent Expenses
4480
4950
Expenses
Marching Bands
Urban Gypsies
Nottingham Samba Band
Ireland colliery band
Total Marching Bands
New Square Entertainment
Bleeding Hearts/Max Pasm Band
Ducie/Ian Prowse
Maia/Swamp Trash
PA
Ents Sundry
Total Rykneld Square Entertainment
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