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0515
Licence Kit
Church UK
A guide to your copyright licences
and the reporting process
ccli.co.uk/churches
Introduction
Thank you for purchasing copyright licences from CCLI.
These licences will enable your church to make greater use of the many and varied copyright
works that exist without the risk of infringing copyright law. You’ll also be ensuring that royalties are
fairly and accurately apportioned to those who create the works that your church/organisation enjoys.
This kit provides more information about our licences and where to find important resources such
as lists of the publishers/producers they cover.
Reporting
This kit also takes you through the process of reporting the songs and publications you reproduce
or copy and the music you play - a vital part of being a licence holder.
To find out more about reporting, visit ccli.co.uk/reporting.
Contents
3. Being CCLI’s Active Contact
6. Copyright Licences from CCLI
11. Reporting
2
Being CCLI’s Active Contact
3
Thank you for being our Active Contact.
By assuming this role you are helping to ensure that your church
can make the most of copyright works in its services and activities
without infringing copyright law.
You’ll also be helping CCLI to accurately apportion royalties to the artists and owners of the works
your church/organisation enjoys. This in turn helps songwriters and artists to continue their
ministry and bless the church with high quality new songs and resources in the future.
Being an Active Contact for CCLI needn’t be an arduous task! Below are a few of the key areas
where CCLI values your help in maintaining the correct licence cover for your church and passing
on to your team information about licence cover and the various added-value resources that are
available to you.
KEEPING INFORMED
You will receive information on behalf of your church from CCLI about the maintenance of
your CCLI account, your current licences, details of other licences and changes to the law that
could affect your church/organisation. We’ll also let you know about resources and services
that may help your church get more value from your licences.
It’s important that you read, share, pass on or forward this information to those within your
team who may need to know. This includes ministers, worship leaders/musicians, PA and
technical teams, children’s and youth leaders and social/event organisers.
We’ll write to you occasionally encouraging you to review the licence requirements of your
church. Don’t worry, this doesn’t necessarily mean more licences – it might even mean you
have licences you no longer need!
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Where to go for assistance…
If you need help or more information, the best place to look is our website: ccli.co.uk/churches.
Alternatively, call our friendly and knowledgable Customer Services team on 01323 436100.
Our Customer Services team are experts on how copyright affects the church. We’re here to
offer guidance and advice to help keep you legal. If we can’t help, we can usually point you to
the organisation that can.
4
BE A REPORTING STAR!
It’s a vital responsibility of being a licence holder to tell CCLI about the songs and publications
you reproduce or copy and the music you play.
All reporting is now done online, ideally on a weekly basis. Although as Active Contact we’ll send
information and reminders about reporting to you, you can give the responsibility for reporting
to someone else. Or you can add multiple users to your Online Reporting account and ask those
who reproduce songs, make copies and play music to share the responsibility.
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How to report…
You report using our Online Reporting website: www.olr.ccli.com
We’ll send you a Reporting Guide with each renewal and you’ll find lots of help on the Online
Reporting website itself. However, we recommend that you read and view the additional
help-guides at ccli.co.uk/reporting
KEEP US UP-TO-DATE
Please notify us if your or your church’s details change...
•
You want to change the person who acts as CCLI’s Active Contact
•
You think the size category CCLI holds for your church is incorrect
•
You are uncertain whether you have the correct licence cover or permission for a one-off
or regular activity undertaken by your church
•
Your church starts using new technology which may involve the use of copyright materials
(e.g. you purchase a projector to show film scenes in services)
•
Your church contact or premises details change in any way
BE AN EVANGELIST
Of course you’re an evangelist, you’re part of a church fellowship! But why not be an
evangelist for what your licences enable too. They can help your church reach out into your
community in a dynamic and relevant way.
Our licences could enable your church to enhance its activities with the use of music and
film, to make photocopies so that everyone can participate and stay informed and to help
everyone to feel included in worship. Please make sure those involved in the ministry of the
church are aware of what cover is in place and how that could benefit your church in its ministry.
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Copyright Licences from CCLI
6
Church Copyright Licence (CCL)
ccli.co.uk/ccl
The CCL permits your church to do the following:
•
Reproduce, by means of projecting, typing, printing or hand-writing, the words of authorised*
hymns and worship songs onto screens, service sheets, handouts and OHP acetates etc. for
your congregation
•
Under the words of each song reproduced you must include the following:
[author], © [year, owner], [your licence number]
e.g. Fred Smiley, © 2013 Happy Music Ltd., CCL No. 123456
•
Make customised instrumental arrangements of authorised* music compositions,
where no published arrangement is available. All aspects of the music, apart from the
instrumentation, must remain unchanged.
•
Audio/video record your services, including any live music, for non-commercial purposes.
You may charge up to £2.50 for cassettes/CDs and £5.00 for videos/DVDs to defray expenses
incurred. The number of copies must not exceed 25% of your licence size category, for
example, for Category B you may make a maximum of 24 copies
The CCL does not permit you to record:
i Copyrighted service words, for example readings from the Book of Common Prayer.
ii Sound recordings played during Acts of Worship (e.g. regular Sunday services) since this equates
to dubbing.
NB: If you don’t have an MRL (see next page) you cannot photocopy directly from many published
songbooks. However, you can photocopy your own typed or handwritten copies of song words.
Under the Terms of Agreement of your CCL you are required to report which songs you reproduce.
See the Reporting section of this booklet or visit ccli.co.uk/reporting for more details.
* “Authorised” means a song, catalogue or publication which is covered by CCLI licences.
ccli.co.uk/songselect
SongSelect is a website which provides worship and projection teams with convenient and time-saving
access to thousands of publisher-authorised lyrics, lead and chord sheets. Subscriptions are available
to any church which holds a CCL.
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Music Reproduction Licence (MRL)
(Available only as a supplement to the Church Copyright Licence (CCL))
ccli.co.uk/mrl
The MRL is supplementary to the CCL and permits your church to do the following:
•
Photocopy the words and music of hymns and worship songs directly from authorised
publications for use by your choir, band, congregation etc.
•
Share digital copies of sheet music or lyrics files (PDFs etc.), by email or via a devise-based
system, for example, worship musicians sharing music via a network of screens
•
At the bottom of each photocopy you must write the following:
Copied by permission. MRL No. [your licence number]
e.g. Copied by permission. MRL No. 123456
NB: To make a copy/reproduction your church must own at least one copy of the original
publication/music, unless it is out of print.
Under the Terms of Agreement of your MRL you are required to report which songs you reproduce.
Please see the Reporting section of this booklet or visit ccli.co.uk/reporting for more details.
* “Authorised” means a song, catalogue or publication which is covered by CCLI licences.
The Copyright Licensing Agency
(CLA) Church Licence
ccli.co.uk/cla
The CLA Church Licence permits your church to do the following:
•
Photocopy from non-music publications for use in sermon/study notes, Sunday School
and youth activities, hand-outs, quizzes etc.
A list of all excluded publishers, are both available on the CLA website: www.cla.co.uk.
NB: You may not copy more than 5%, one chapter or one article from a publication
without a licence or direct permission from the copyright owner.
Under the Terms of Agreement of your CLA Church Licence you are required to report
which publications you photocopy. Please see the Reporting section of this booklet or visit
ccli.co.uk/reporting for more details.
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PRS for Music Church Licence
ccli.co.uk/prs
The PRS for Music Church Licence covers music performance activities in your church, whether
live or from a music recording. In some cases your church hall may also be covered, details of
which can be found on our website: ccli.co.uk/prs.
If you play sound recordings in your church (e.g. CDs, MP3s or music DVDs) then you need both
a PRS for Music Church Licence and a PPL Church Licence (see below).
PRS for Music royalty distribution is based upon data collected from various sources, as
determined by PRS for Music. As a result there is no requirement for you to report to CCLI.
NB: If music (live or via a commercial music recording) is only performed/played on your
church premises during Acts of Worship (e.g. regular Sunday services), then PRS for Music
does not currently insist on a licence being purchased.
The CVL permits your church to do the following:
Phonographic Performance Ltd
(PPL) Church Licence
ccli.co.uk/ppl
The PPL Church Licence permits your church to play music recordings (e.g. CDs, MP3s or music
DVDs) during its various activities, including other groups using your church premises. Your
premises must also be covered by a PRS for Music licence as these two licences cover different
rights within a recorded work.
Under the Terms of Agreement of your PPL Church Licence you are required to provide CCLI
with certain details about the music recordings played. Please see the Reporting section of this
booklet or visit ccli.co.uk/reporting for more details.
NB: if sound recordings are only played on your church premises during Acts of Worship
(e.g. regular Sunday services), then PPL does not currently insist on a licence being purchased.
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Church Video Licence (CVL)
ccli.co.uk/showing-films
• Host film nights for your congregation or as an outreach activity
• Show films in your children’s and youth activities
• Show any number of film scenes from the producers covered by the licence
• Cue up the start and end time of the film scene for your presentation
You cannot copy the film scene you wish to show onto a DVD-R or your
computer - you must use the original DVD or Video
• Show a film scene on a particular topic and prepare some questions for discussion
You can only show an original, purchased copy (DVD, Video or download) of a film.
Recordings from television are not covered by this licence.
For a full list of the producers whose films are covered by the licence visit our website:
ccli.co.uk/film-producers. No charge may be made for entry to see a film and you cannot
advertise specific film titles to the general public.
Royalty distribution from the CVL is based upon video sales. As a result there is no requirement
for you to make any report to CCLI.
You will also need a PRS for Music Church Licence in an addition to the Church Video Licence if
you show films in public during non-worship activities because music is contained within film
soundtracks.
ccli.co.uk/screenvue
ScreenVue is an online source of film scene ideas and downloads for churches and Christian ministries.
Standard membership is free CVL licence holders. If you have a CVL but are not using ScreenVue, visit our
website or call us on 01323 436100 for further details.
10
Reporting is required
for the following licences
Reporting
Church Copyright Licence (CCL)
Music Reproduction Licence (MRL)
CLA Church Licence
PPL Church Licence
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Introduction to Reporting
CCLI’s terms and conditions require licence holders to report what has been reproduced, copied
or played under the CCL, MRL, CLA Church Licence and PPL Church Licence.
The information collected from these reports is used to calculate the royalties due to song writers
and publishers and is therefore of vital importance. Without this information CCLI would not be
able to pay fair and accurate royalties to copyright owners.
Online reporting has now replaced reporting booklets and the CopyReport4 software. It’s easy to
use from any computer or mobile device with an internet connection.
The Online Reporting website enables CCLI to meet new requirements from copyright owners
regarding the quality and nature of the data that we collect.
The following pages will take you through the reporting process, but you’ll find more
comprehensive instructions and help-guides at www.olr.ccli.com or at ccli.co.uk/reporting.
Alternatively, we’re here to help on 01323 436100.
Reported before?
For customers who have reported previously using the CopyReport4 software, the introduction of
Online Reporting brings a number of important changes:
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•
You should now report on a weekly or regular basis, rather than at the end of your licence
period
•
You must now report a song every time you reproduce it, rather than just reporting that you
have used a song at least once in your licence period.
•
The responsibility for reporting can be shared. Reporting online means that everyone in your
church who reproduces songs or photocopies publications can report their activity directly
on the Online Reporting website on an ongoing basis
•
The Online Reporting website links to CCLI’s database meaning it covers the entire CCLI
repertoire and is updated on a daily basis
•
The different categories in which a song is reported have changed to reflect changes in the
technology that may be used to reproduce it
•
The ability to produce a custom arrangement of a song where no arrangement exists is now
reported under the CCL rather than the MRL
When to report
The requirements now vary for different licences, as follows:
Church Copyright Licence (CCL) &
Music Reproduction Licence (MRL)
Please report the songs you reproduce or copy under the CCL and MRL on a regular basis,
ideally weekly. Since the report is online, there is no longer a deadline by when these
particular reports must be submitted. However, CCL will collect the data twice a year. Once
we’ve collected the data for a six month period, you’ll no longer be able to amend details of
what you reported during that period.
CLA Church Licence
As previously, the best way to report CLA Church Licence activity is as/when copies are made,
otherwise it is unlikely that people will remember what they have photocopied later on. Your
licence renewal letters will remind customers to complete the CLA Church Licence report.
PPL Church Licence
The report required by PPL is a ‘snapshot’ of estimated music use throughout the year. It
should ideally be completed towards the end of your licence period, providing CCLI with
a summary of the music used in that period. Your licence renewal letters will remind
customers to complete the PPL Church Licence report.
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Getting started
Before you report for the first time you’ll need to set up your account:
Create a USER account
Visit www.olr.ccli.com. If you are a SongSelect user you can Sign In using your existing
username and password. Otherwise click on Create Your Profile.
Link your account to your church/organisation
The first time you sign in you’ll be asked to link your account to your church/organisation.
To do this you’ll need your Access Code which can be found on the back of your licence
certificate. Enter this code exactly as it appears. (You’ll only need this code once)
Add other users
If you’re the first person to be linked to your church/organisation, you’ll automatically
become an Account Administrator. This means you can add other team members as
Users who will then be able to sign in and report whenever they need to. You can also
assign someone else to be the Account Administrator or have more than one Account
Administrator. Click Admin from the Menu
to administer your account.
An email will be sent to anyone you
invite to be a User with instructions for
how to sign in and where to find the
online help-guides.
For more detailed instructions click
the HELP link in the bar at the bottom
of the Home page.
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Reporting a song (CCL and MRL)
Unlike the old CopyReport, with Online Reporting you should report the reproduction of songs under
the CCL and MRL on a regular basis, ideally weekly. You can share this task by adding anyone who
reproduces songs in your church as a User and asking them to report whenever they reproduce songs.
1
On the SEARCH & REPORT page enter the
title of the first song you wish to report
and click
or press [Enter] on your
keyboard.
If you’ve reported the song before you can
also click it from the Recently Reported
list or click Reporting Activity to see a list
of all the songs your school has previously
reported.
2
Select the correct song from the
results and click
Report Song
If you can’t find your song, let us know
using the orange Can’t find your song?
button at the bottom of this page.
Note: If you’re not sure whether you’ve found
the right song, click the i symbol for more
information about the song
You’ll now have the option to report
the song under the CCL and MRL
(see following pages)...
To return to the SEARCH & REPORT
page at any time, clicking the CCLI logo
in the the top left corner.
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Reporting reproductions under the CCL
Under CCL please don’t report how many copies of a song were made. Instead please report
once for each master or original that you created/copied from; in other words report once for
each occasion on which the song was reproduced.
Here you tell us if you’ve reproduced the song
under any of the four reporting categories
(Print, Digital, Record, Translation).
Note: You will not be able to report for a Public
Domain ( PD ) song.
You can find out more about what each
category covers by clicking on its symbol or
from the Guide to CCL categories and examples
below.
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If you’re reporting on a regular basis, the numbers
you enter here will be added to the total reproductions
of that song in your current reporting period.
To finish reporting the song under the CCL click
Add to
Report
Reporting reproductions under the MRL
Under MRL please do report how many copies of a song have been made.
Click Yes in the MRL section if you have
reproduced a song from a published/printed
copy, e.g. a hymnbook or a legally obtained
PDF.
The window to the right will appear.
Enter the total number of copies made/
shared and then select the authorised
publication or website where the sheet music
came from. If the publication or website is not
listed click Can’t find your publication? to
inform CCLI.
When you’re done click
Add to Report
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Guide to CCL categories and examples
CATEGORY
Print
WHAT TO REPORT
EXAMPLES
Report one (1) Print activity each
time a song is reproduced in a
service sheet, OHP acetate, bespoke
hymnbook or hymnsheet, weekly
bulletins etc. Do not enter the total
number of copies made.
A song is printed in the weekly worship service sheet. 200 copies are
printed for the congregation. Report the song as one (1) Print activity,
not 200.
Report one (1) Print activity each
time a unique customised musical
arrangement is made. Do not enter
the total number of copies made.
Report one (1) Print activity each time
you make another reproduction using
an existing master.
Report one (1) Digital activity for the
utilisation of a digital copy for visual
projection.
Digital
Report one (1) Digital activity for
the distribution of a digital copy to
authorised church recipients.
A worship leader created three musical arrangements for a song in
different keys for the trumpet, saxophone and guitar. He printed one copy
for the trumpet, two copies for the saxophones, and three copies for the
guitars. The song should be reported as three (3) Print activities, one for
each unique arrangement, not the total number of copies made.
A congregational song sheet is printed for this week’s service. You should
report one (1) Print activity for each song included. Two months later, you
print another song sheet including the same songs. You should report
another Print activity to represent a further reproduction of each song.
The church’s projection/presentation software is used to display songs on
a screen. You should report one (1) Digital activity for each projected song
The words and/or music* of a song are shared electronically (e.g. by email,
or on a memory stick) with ten members of the church choir. You should
report one Digital activity to represent the Digital copy of the song shared,
not ten for the number of people that received a copy.
*This does not include words or music reproduced (photocopied, scanned or
downloaded) directly from other publications. It includes hand-written/typed
words and music only. Digital copies reproduced from publications should be
reported under Music Reproduction Licence.
Report one (1) Record activity for an
audio master.
Record
Translate
Report one (1) Record activity for a
video/audio master. Do not report
the total number of copies that were
made of each format.
Report one (1) Translate activity for
each language the song is translated
into.
A church records their service direct to CD and also makes a DVD
recording. Fifteen copies of the CD and five copies of the DVD are
distributed within the church. You should report two Record activities,
representing one (1) audio CD recording and one (1) DVD (audio & video)
recording.
A song is published in the English language but the church would like
to provide the lyrics for their Spanish congregation. The church leader
has first confirmed there is no published Spanish language translation
available. Under their CCL they create a Spanish translation of the song
and distribute 200 copies to the Spanish congregation. You should report
one (1) Translate activity to represent the action of the translation, not how
many copies were distributed.
Guide to reproductions under MRL and examples
CATEGORY
Reproduce
WHAT TO REPORT
EXAMPLES
Report one (1) Reproduce activity
for each photocopy made from a
publication*
Five copies of a song are photocopied from a hymnbook for use by church
musicians. You should report five (5) Reproduce activities for the song,
ensuring you select the correct publication from which the copy was made.
Report one (1) Reproduce activity for
each recipient of digital copies shared
via church networks or by email.
A .pdf Chord Sheet is downloaded from SongSelect and imported into a
device-based system that enables you to share the music with four other
band members during your service. You should report four (4) Reproduce
activities for the song and publication, one for each device it was shared
with.
Report one (1) Reproduce activity for
each print of a digital copy.
*Examples of Publication include
hymnbook, lead sheet, sheet music,
PDF download
A song PDF is downloaded from a publisher’s website by a worship leader.
It is emailed to four fellow musicians. All five band members print out a
copy for use on Sunday morning. You should report nine (9) Reproduce
activities for the song and publication, one for each recipient of the email
(4) and one for each print out made (5).
Reviewing your reporting activity
(CCL and MRL)
You
can review and edit your recent reporting
activity By clicking Reporting Activity.
You’ll see a list of your most recently reported
songs. To view the activity for a particular song,
click
to the left of the song title.
If you edit the CCL activity against a song, finish
by clicking
Add to
Report
Reporting your next song
To report another song simply type the title into
the search box at the top of the page and click
or press [Enter] on your keyboard.
You can return to the Home page at any time by
clicking the CCLI logo in the top left corner.
Thank you for reporting!
For more detailed instructions click the Help
link in the bar at the bottom of the Home
page. More information and a list of FAQs
can be found at ccli.co.uk/reporting
18
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Reporting for the CLA Church Licence
If you hold a CLA Church Licence you should report whenever you photocopy from a publication
covered by this licence.
1
Click Menu
in the top right corner of
your screen, and select CLA Reporting.
2
Click Add New Publication and add
the Title, Author, Publisher and ISBN.
Click Save.
The publication will appear at the top of the
list on this page. You can edit or remove
any of the publications you’ve previously
added. When finished, click the CCLI logo
(top left) to return to the Home page.
Reporting for the PPL Church Licence
If you hold a PPL Church Licence you should only report for it at the end of your licence period.
It is very simple to do.
1
Click Menu
in the top right corner of
your screen, select PPL Reporting and
click Get Started.
2
The onscreen instructions will guide you
through the process. You’ll then see a
summary (see right). You’ll have the option
to go back and Amend Report or click
Finish to return to the Home page.
Thank you for reporting!
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For more detailed instructions click the Help
link in the bar at the bottom of the Home page.
More information and a full list of FAQs can be
found at ccli.co.uk/copyreport
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Contact
For further information and advice contact:
Customer Services:
Phone: 01323 436100 Email: [email protected]
Online:
Copyright Licences:
Reporting:
Copyright Fact Files:
ccli.co.uk/churches
olr.ccli.com
ccli.co.uk/fact-files
Christian Copyright Licensing International Ltd.
Registered in England & Wales: 2580472 VAT No: GB 583 6735 03
Registered Office: Chantry House, 22 Upperton Road, Eastbourne,
East Sussex, BN21 1BF