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City of Cotati
Sonoma County, California
DATE:
May 12, 2015
TO:
ALL PLANHOLDERS
SUBJECT:
CITY OF COTATI – DOWNTOWN SPECIFIC PLAN AREA
REVITALIZATION PROJECT NO. E13-01
NO. of PAGES:
23
ADDENDUM NO. 9
This package provides an addendum to the Project Contract Documents. This Addendum shall become part
of the Contract and all provisions of the Contract shall apply thereto.
Bidders shall acknowledge receipt of this Addendum by signing and attaching the acknowledgement to your
proposal. Failure to do so may cause rejection of your bid as being non-responsive.
Questions from Bidders:
QUESTION 1:
4/28; 1:06 PM, GHILOTTI CONSTRUCTION
Bid item #63 provide new water meter. Please clarify what size and type of meter we are to provide. Does
the City provide water meters?
ANSWER 1:
See this addendum.
QUESTION 2:
4/28; 11:18 AM, GHILOTTI CONSTRUCTION
Bid item # 44 calls for 28”x20” RCP. The pipe is made as 19” x30” RCP. Please modify the bid item to
reflect this size.
ANSWER 2:
NOTICE TO CONTRACTORS, SPECIAL PROVISIONS, PROPOSAL AND CONTRACT
PROPOSAL-CONTRACTOR'S BID PROPOSAL: Remove pages BB-19 through BB-22 in their
entirety and replace with pages BB-19 through BB-22B provided with this addendum.
201 West Si erra Aven ue, Cot ati, CA 94931-4217 Page 1
TELEPHONE
7077924600 FAX
7957067
City of Cotati
Sonoma County, California
QUESTION 3:
4/28; 8:22 AM, GHILOTTI CONSTRUCTION
You have added bid items to relocate AT&T, PG&E and Comcast boxes and Cabinets and to adjust existing
PG&E / AT&T boxes and manholes to grade. Speaking with agency reps they will not allow us to touch their
live facilities and this work must be completed by these agencies. They were asked and know nothing about
this project. Please clarify.
ANSWER 3:
PROJECT PLANS
Remove utility plans U1-U4 (Sheets 18-21) and replace in their entirety with the updated sheets
provided with this addendum.
NOTICE TO CONTRACTORS, SPECIAL PROVISIONS, PROPOSAL AND CONTRACT
Section 14-1.06 NONHIGHWAY FACILITIES (INCLUDING UTILITIES); page TS-30. Replace
the entire paragraph with the following:
“If removal, relocation or adjustment of the utilities shown in the following table becomes necessary
due to conflicts with your activities, make the necessary arrangements with the utility company
through the Engineer:
1. Verified by a representative of the utility company
2. Allowing an agreed upon time for the utility owner to either complete its work or for the utility owner
to verify the work to be performed by the contractor.
201 West Si erra Aven ue, Cot ati, CA 94931-4217 Page 2
TELEPHONE
7077924600 FAX
7957067
City of Cotati
Sonoma County, California
Utility
Telephone
manhole
Television box
or underground
facility
Telephone box
or underground
facility
Electrical box or
underground
facility
Joint Electrical
& Telephone
facility
Contractor-Arranged Utility Removals, Relocations or Adjustments
Utility Owner
Location
AT&T
<<see Utility
Plans>>
Comcast
<<see Utility
Plans>>
AT&T
<<see Utility
Plans>>
PG&E
<<see Utility
Plans>>
PG&E and
AT&T
<<see Utility
Plans>>
If any of the facilities can only be removed, relocated or adjusted by the utility owner (AT&T, PG&E
or Comcast), and introduces delays to the Contractor's activities, an extension of time determined
pursuant to the provisions in Section 8-1.07, "Liquidated Damages" of the State Standard
Specifications may be granted by the Engineer without additional compensation to the Contractor.”
QUESTION 4:
4/27; 2:21 PM, NEARY LANDSCAPES
The pay quantities for irrigation and planting are measured by the square foot and appear to be off from what
is shown on the drawings. For example on the alternate, there are 46 tree wells, no other planting is shown
in the alternate area and the pay item is for 1,916 SF. The tree wells are 5’ x 5’ = 25 SF x 46 loc. = 1,150
SF. The same scenario happens on base bid the quantities for irrigation and planting where the pay item is
4,084 SF however our takeoff and hydrozone tables sheet Li1 confirm that actual measurement is 3,657 SF.
Please advise.
ANSWER 4:
PROJECT PLANS
Remove landscape plans Li 1 – Li 2 (Sheets 22-23) and replace in their entirety with the updated
sheets provided with this addendum.
QUESTION 5:
4/27; 12:46 PM, NEARY LANDSCAPES
We don’t see a specification section for the pavers that are next to each tree grate. Please let me know if we
are missing something or if specification will be added.
201 West Si erra Aven ue, Cot ati, CA 94931-4217 Page 3
TELEPHONE
7077924600 FAX
7957067
City of Cotati
Sonoma County, California
ANSWER 5:
See the updated Plans (issued with Addendum 4) and updated Notice to Contractors, Special
Provisions, Proposal and Contract (issued with Addendum 5).
QUESTION 6:
4/27; 12:46 PM, NEARY LANDSCAPES
All of the major components of the irrigation system (water meter, backflow, controller, master valve, etc.)
are south of station 12+56 and are in the alternate work area. If alternate area is not awarded what will
service system north of station 12+56.
ANSWER 6:
See this addendum.
QUESTION 7:
4/27; 2:28 PM, TEAM GHILOTTI
Where can I get information in regards to the City Bench (R18), Trash Receptacle (R20A) for the City Of
Cotati. I went to the Website and can’t find it there. Please advise.
ANSWER 7:
NOTICE TO CONTRACTORS, SPECIAL PROVISIONS, PROPOSAL AND CONTRACT
REVISE Section 14-5. Site Furnishings, as follows:
“CITY BENCH
The Contractor shall bid a unit price for furnishing and installing City Benches where shown on
the plans and per the City standard detail R18 in Appendix D.”
“TRASH & RECYCLING RECEPTICLES
The Contractor shall bid a unit price for furnishing and installing trash and recycling receptacles
where shown on the plans and per the City standard detail R20A in Appendix D.”
REVISE Appendix D – Miscellaneous Construction Details as follows:
Add City Bench, Trash, and Recycling Receptacle details attached to this addendum.
QUESTION 8:
4/27; 3:14 PM, TEAM GHILOTTI
Number of Days = 88 Calendar = Is this just for the Base Bid?
201 West Si erra Aven ue, Cot ati, CA 94931-4217 Page 4
TELEPHONE
7077924600 FAX
7957067
City of Cotati
Sonoma County, California
ANSWER 8:
NOTICE TO CONTRACTORS, SPECIAL PROVISIONS, PROPOSAL AND CONTRACT
REVISE the first paragraph of the PROPOSAL (page BB-23) as follows:
“The undersigned further agrees to deliver and to complete the Base Bid Wwork within 88 Days from
the date of issuance, by the Public Works Department, of instructions to proceed with the work, and
within 10 Days of the date of mailing of the notice of award, to enter into and execute and provide to
the City the necessary contract with the necessary bonds and other required documents, and in case
of default in executing the necessary contract within the time fixed by the Instructions to Bidders, the
bidder’s security accompanying this bid shall become the property of and be forfeited to the City of
Cotati. If Bid Alternate 1 is awarded, the undersigned agrees that 43 Days will be added to the Base
Bid Days. If Bid Alternate 2 is awarded, the undersigned agrees that 34 Days will be added to the
Base Bid Days.”
REVISE the second paragraph on the BIDDER’S SIGNATURE PAGE (page BB-38) as follows:
“The bidder agrees to deliver and to complete the Base Bid Work Project within 88 Days from the
date of issuance, by the Public Works Department, of instructions to proceed with the Project, and
within 10 Days of the date of mailing of the notice of award, to enter into and execute and provide to
the City the Project contract, bonds and all other documents specified in the Contract Check List
included in the bid package, and in case of default in executing the Project contract within the time
fixed by the Instructions to Bidders, the bidder’s security accompanying this bid shall become the
property of and be forfeited to the City of Cotati. If Bid Alternate 1 is awarded, the undersigned
agrees that 43 Days will be added to the Base Bid Days. If Bid Alternate 2 is awarded, the
undersigned agrees that 34 Days will be added to the Base Bid Days.”
REVISE the third agreement term in the AGREEMENT (page BB-41) as follows:
“TIME FOR COMPLETION. The Contractor must complete the Work in accordance with the
Contract Documents within eighty-eight (88) Days from the date specified in the City’s Notice to
Proceed (“Time for Completion”). If Bid Alternate 1 is awarded, the Work shall include an
additional 43 Days. If Bid Alternate 2 is awarded, the Work shall include an additional 34 Days.
The total Time for Completion, including additional Days for any awarded Bid Alternates, shall be
specified in the City’s Notice to Proceed.”
QUESTION 9:
4/27; 3:14 PM, TEAM GHILOTTI
Engineer Estimate = $ 1,300,000.00 = Is this just for the Base Bid?
201 West Si erra Aven ue, Cot ati, CA 94931-4217 Page 5
TELEPHONE
7077924600 FAX
7957067
City of Cotati
Sonoma County, California
ANSWER 9:
Yes.
NOTICE TO CONTRACTORS, SPECIAL PROVISIONS, PROPOSAL AND CONTRACT
SPECIAL NOTICE, on page Notice to Contractors -1, REVISE the second paragraph from the end of
the page as follows:
“The bids are to be submitted for the entire work. The amount of the bid for comparison purposes
will be the total of all items including bid prices for Alternative 1. The amount of the bid for
determining the lowest responsible and responsive bid will be the total of all items included in the
Base Bid and Additive Alternative 2 Bid added together.”
SPECIAL NOTICE, on page Notice to Contractors -4, REVISE the second paragraph from the end of
the page as follows:
“The City of Cotati reserves the right to reject any and all bids or to waive any defects or irregularity
in bidding in accordance with applicable law. In accordance with California Public Contract Code
Section 20103.8, if the City elects to award a contract for performance of the project, the contract
will be awarded in accordance with California Public Contract Code Section 20162 and other
applicable law to the responsible bidder submitting a responsive bid with the lowest total bid price
for the base bid and Additive Alternative 2 Bid added together without consideration of the bid price
for any additive or deductive items. All bids will remain valid for 90 calendar days after the bid
opening. Except as permitted by law and subject to all applicable remedies, including forfeiture of
bidder’s security, bidders may not withdraw their bid during the 90 day period after the bid
opening.”
BIDDING AND CONTRACT DOCUMENTS, INSTRUCTIONS TO BIDDERS, REVISE
paragraph 8.1 (AWARD) as follows:
“In accordance with applicable law, the City reserves the right to reject any or all bids and to waive
any informality in any bid. The City reserves the right to accept any portion of any bid, unless the
bid package expressly provides that the award will be made as a whole. If the City elects to award a
contract for performance of the Project, the contract will be awarded in accordance with California
Public Contract Code Section 20162 and other applicable law to the responsible bidder submitting a
responsive bid with the lowest total bid price for the base bid and the additive or deductive alternate
items listed in the Special Notice Notice to Bidders. In accordance with the contract documents and
other applicable law, the City may add or deduct items of work from the Project after the lowest
responsible bidder is determined.”
201 West Si erra Aven ue, Cot ati, CA 94931-4217 Page 6
TELEPHONE
7077924600 FAX
7957067
City of Cotati
Sonoma County, California
QUESTION 10:
4/27; 2:11 PM, ARGONAUT CONSTRUCTORS
Since you are going to postpone for a week can you also address the acknowledgement page for addenda 2.
It states we have acknowledged addenda number 1 not number 2.
ANSWER 10:
REPLACE acknowledgment page for Addendum 2 with page provided with this addendum.
Approved by:
.
City Manager/Director of Public Works /City Engineer
Attachments:
1. Acknowledgement of this Addendum
2. Acknowledgment of Addendum 2
3. Bid Proposal
4. Utility Plans (U1-U4)
5. Landscape Plans (Li1-Li2)
6. Details
a. Trash Can
b. Recycle Can
c. City Bench
(1 page)
(1 page)
(5 pages)
(4 pages)
(2 pages)
(3 pages)
201 West Si erra Aven ue, Cot ati, CA 94931-4217 Page 7
TELEPHONE
7077924600 FAX
7957067
City of Cotati
Sonoma County, California
CITY OF COTATI
CITY OF COTATI – DOWNTOWN SPECIFIC PLAN AREA REVITALIZATION PROJECT NO.
E13-01
ACKNOWLEDGEMENT OF ADDENDUM NO. 9
Receipt is hereby acknowledged by ______________________
(Print Name)
on the ______ day of ___________, 2015.
By:
_______________________
Signature
_______________________
Title
_______________________
Company
201 West Si erra Aven ue, Cot ati, CA 94931-4217 TELEPHONE
7077924600 FAX
7957067