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City of Cordova
3885
Massachusetts Ave // Cordova, AL 35550 // 205.483.9266
City North
of Cordova
3885
Massachusetts Ave // Cordova, AL 35550 // 205.483.9266
City North
of Cordova
3885
Massachusetts Ave // Cordova, AL 35550 // 205.483.9266
City North
of Cordova
Request for Bids
3885 North Massachusetts Ave // Cordova, AL 35550 // 205.483.9266
City of Cordova Firehouse Construction
Bid Number 2015-001
The City of Cordova is soliciting sealed bids for the project listed above. Bids
will be received by the Ms. Leanne Dawkins, City Clerk, City of Cordova at the
Cordova City Hall, 3885 North Massachusetts Avenue, Cordova AL, 35550 by
Friday, March 27, 2015 at 12:00 noon.
Bids will be opened in the council room of the City of Cordova on Tuesday,
March 31, 2015 at 12:00 noon. Time is of the essence in submitting bids and only
sealed bids received in the City office by the time listed above shall be opened
and considered. Bidders and any other interested individuals are invited to
attend the bid opening.
Prospective bidders are instructed to read the General Terms and Conditions,
Special Terms and Conditions, and Bid Specifications very carefully. Bid
addendums will be provided to all bidders, if necessary. Bids must be made in
compliance with the guidelines in the sections referred to herein and each page
initialed by the bidder representative to denote understanding of such
compliance.
If you have any questions concerning terms or conditions, specifications, or any
other aspects of the Request for Bid, please contact the following:
Steve Ostaseski, LTCR Manager
City of Cordova
Phone: (205) 483-9266
Email: [email protected]
City of Cordova
General Terms and Conditions
(PLEASE READ AND INITIAL EACH PAGE)
Preparation and Submission - All bids must be typed or hand written in ink on the
attached Bid Proposal Form. Please place the Summary Bid Proposal Form and the
individual Bid Proposal Forms in front of and separated from all other documents
included in the bid packet. Bids submitted in pencil and bids not submitted on the
Bid Proposal Form will not be considered. All corrections and erasures shall be
initialed and dated by the bidder representative. Bids that are submitted without
being signed will automatically be rejected.
Bid envelopes must be sealed and must indicate clearly the appropriate bid number,
bid Item and bid opening date, as indicated on the cover sheet of this bid packet.
Envelopes containing a “no bid” shall also include the words, “NO BID” on the
outside of the envelope. Facsimiles and emails will not be accepted. Bids submitted
by “Express/Overnight” services must be in a separate inner envelope or package
sealed and identified as stated above, and must be delivered prior to the bid opening
time. The City will not be responsible in the event the U.S. Postal Service or any other
courier system fails to deliver the proposal to the City office by the deadline stated in
the bid request.
Bonds - Pursuant to the Code of Alabama 1975, Section 39-2-4, all bidders shall file
with his or her bid either a cashier’s check drawn on an Alabama bank or a bid bond
executed by a surety company payable to City of Cordova for an amount not less
than five percent of the proposed bid amount, but in no event more than ten
thousand dollars ($10,000). The bid bond or security shall be retained by the City
until a contract is executed, a purchase order is issued, or in some cases, until
materials and/or equipment is received. Pursuant to the Code of Alabama 1975,
Section 39-1-1, a performance bond from a successful bidder must be executed for
100% of the contract price before commencing the work. In addition, another bond,
payable to City of Cordova shall be executed in an amount not less than 50% of the
contract price, with the obligation that the contractor or contractors shall promptly
make payments to all persons supplying labor, materials, or supplies for or in the
prosecution of the work provided in the contract. Successful bidder must also
furnish proof of liability and worker’s compensation insurance. Failure to submit any
bond as required will result in rejection of the bid.
Insurance- Limits of Contractors Liability Insurance Worker’s Compensation and
Employer’s Liability Insurance, in accordance with all applicable State and Federal
laws and endorsed specifically to include the following Employer’s Liability, including
Page | 1
Bidder’s Initials ______________
City of Cordova
Building Plans
Bid Number 2015-001
(PLEASE READ AND INITIAL EACH PAGE)
Occupational Disease, subject to a limit of liability of not less than $500,000. Waiver
of Subrogation against the City. Comprehensive General Liability Insurance, with
limits of liability for bodily injury of not less than $1,000,000, any one occurrence; and
for property damage of not less than $1,000,000 any one occurrence; with
$1,000,000 aggregate. Such insurance shall include the following: Contractor’s
Protective Liability, covering liability for work sublet.
A. Contractual Liability, insuring the indemnity agreements contained in this
contract.
 Coverage for damage due to collapse of or structure injury to any building or
structure due to excavation, tunneling, pile driving, cofferdam or caisson work
or dredging; to moving shoring; underpinning, raising or demolition of any
building or structure or removal or rebuilding of any structural support
thereof; to blasting or explosions; or to wires, conduits pipes, mains, sewers,
tanks, tunnels or any other property below the surface of the ground.
 A Waiver of Subrogation against the City
B. Comprehensive Automobile Insurance, with limits of liability for bodily injury of
not less than $250,000, any one person; and $500,000, any one occurrence; and
for property damage of not less than $100,000, any one occurrence. Such
coverage shall include owned, hired, and non-owned vehicles.
CONTRACTOR shall provide proof of all required insurance upon delivery of the
executed contract with the City.
Certificate of Compliance Beason-Hammons and E-Verify. All bidders shall file with
their response to any RFP or other form of procurement shall complete the
Certificate of Compliance with the Beason-Hammon Alabama Taxpayer And Citizen
Protection Act As Amended as a condition for the award of any contract, grant, or
incentive by the State of Alabama, any political subdivision thereof, or any statefunded entity to a business entity or employer that employs one or more employees
within the State of Alabama. The form is included with the bid documents.
Advertisement of Project Completion – The contractor shall immediately after the
completion of the contract, give notice of the completion by advertisement in a
newspaper of general circulation published within the county in which the work has
been done for a period of four successive weeks. 5% of the contract amount shall be
Page | 2
Bidder’s Initials ______________
City of Cordova
Building Plans
Bid Number 2015-001
(PLEASE READ AND INITIAL EACH PAGE)
retained by the City of Cordova and paid to the contractor 30 days after final
advertisement.
Other Compliance/Legal Assurances - The City provides equal opportunities for all
businesses and does not discriminate against any vendor regardless of race, sex,
creed, age, disability, national origin or religion in consideration for an award.
Bidders must abide by the provision of the Americans with Disabilities Act of 1990
and assure that in connection with the performance of work under this agreement
that they are an equal opportunity employer and do not discriminate on the basis of
race, sex, creed, age, disability, national origin or religion.
All bidders must comply with applicable sections of the Alabama Competitive Bid
Law, Code of Alabama 1975.
The City assumes no legal liability to purchase items or services under any contract
unless funds are appropriated for that particular fiscal year.
The successful bidder agrees, by entering into this contract, to defend, indemnify and
hold harmless the City of Cordova, its officers and employees from any and all causes
of actions or claims of damages arising out of or related to bidder’s performance of
this contract.
Bid Prices – All bid amounts shall be submitted on the attached Bid Proposal Form.
Prices quoted shall be delivered prices, exclusive of state sales taxes. The City will
assume no transportation or handling charges other than specified in this bid. If
there are discrepancies between unit prices quoted and extensions, the unit price will
prevail. Prices quoted shall remain firm for a minimum of 60 days from the date of
opening of the bid, unless so stated differently in the bid.
Bid Exceptions/Deviations/Substitutions – The attached specifications are being
provided to potential bidders as guidelines, which describe the type and quality of
equipment, supply, and/or service that the City is seeking to purchase. The bidder
must indicate compliance or list detailed exceptions to each specification item for
consideration. The bidder must provide satisfactory proof that the alternative
product is, in fact, equal to the product described in the specifications. Any
substitution of an item during the term of this bid (if applicable) must be of equal or
Page | 3
Bidder’s Initials ______________
City of Cordova
Building Plans
Bid Number 2015-001
(PLEASE READ AND INITIAL EACH PAGE)
better quality than the item bid. Failure to comply with any part of this provision
could be cause for rejection of the bid.
Bid Award/Rejection – All bids will be awarded to the lowest responsive and
responsible bidder on the base bid and add alternates that the City chooses to
pursue. This determination may involve all or some of the following factors: price,
conformity to specifications, financial ability to meet the contract, previous
performance, facilities and equipment, availability of repair parts, experience,
delivery promise, terms of payments, compatibility as required, other costs, and
other objective and accountable factors which are reasonable. Unless Special Terms
and Conditions of the bid specify otherwise, the City reserves the right to make an
award in whole or part to one or more bidders whenever deemed necessary and in
the best interest of the City. The City reserves the right to accept or reject any or all
items covered in the request, or any portion(s) thereof, waive formalities, readvertise and/or take such other steps deemed necessary and in the best interest of
the City. Bidders may be disqualified and bid proposals may be rejected for any of
(but not limited to) the following causes:






Failure to use the bid forms furnished by the City
Lack of signature by an authorized representative on the Bid Proposal Form.
Failure to properly complete the bid form.
Evidence of collusion among bidders.
Unauthorized alteration of the bid form.
Failure to furnish bonds or security, as required.
Termination for Convenience -Upon three days written notice to the CONTRACTOR,
the City may, without cause and without prejudice to any other right or remedy of
the City, terminate the Contract. In such case, CONTRACTOR shall be paid for
(without duplication of any items); completed and acceptable work executed in
accordance with the Contract Documents prior to the effective date of termination.
Contractor shall not be paid on account of loss of anticipated profits or revenue or
other economic loss arising out of or resulting from such termination.
Rubbish and Demolition Materials – The contractor shall provide cleanup and
removal of all construction debris.
Page | 4
Bidder’s Initials ______________
City of Cordova
Building Plans
Bid Number 2015-001
(PLEASE READ AND INITIAL EACH PAGE)
Scope of Project: The City of Cordova acquired the approximately 2,175 Square Foot ranch style
home to serve as the business office for the Cordova Fire and Rescue Firehouse.
This is the Base Bid, is an extension to be added to the rear elevation of the building that will serve as
the bays for four pieces of existing fire equipment. This is represented on Sheets A1.0, A2.3, A2.4, and
A4.1. This extension is designed to tie back to the roof structure of the existing building.
Add Alternate 1 is represented on Sheets A3.1. It is the remodel of the front elevation that ties in the
roof structure with a new entrance and a new set of steps and doorways on the front elevation.
Add Alternate 2 is represented on Sheets A2.1, A2.2 and A2.3. It is the demolition and rebuilding of
the interior space of the existing structure.
Add Alternate 3 is represented on Sheets A3.2, and A3.3. It is the modifications to the right and left
elevations that provide additional access to the interior space of the existing structure.
Submittals
Bidders should pay attention to all project notes on the plans. Bidders will submit one Summary Bid
Proposal Form and a separate Bid Proposal Form for each Add Alternate. The project will be awarded
to the bidder that submits the lowest responsive and responsible bid for the base bid and any add
alternates the City chooses to construct.
Any questions will be answered in writing and provided to all bidders requesting a package.
Documentation
 Contractor must be licensed by the State of Alabama and provide a copy of
such license.
 Contractor will be required to secure all necessary permits prior to beginning
work.
 Within 30 days of bid award, contractor must furnish proof of liability and
worker’s compensation insurance. Upon receipt of this and any other required
documentation, a purchase order will be issued and work may begin.
Page | 5
Bidder’s Initials ______________
RFP/PROCUREMENT STATEMENT OF COMPLIANCE WITH THE
BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN
PROTECTION ACT AS AMENDED
This form with attachment is to be returned with the response to any RFP or other form
of procurement and is to be completed as a condition for the award of any contract,
grant, or incentive by the State of Alabama, any political subdivision thereof, or any
state-funded entity to a business entity or employer that employs one or more
employees within the State of Alabama.
State of _________________________________________
County of _________________________________________
“As a condition for the award of any contract, grant, or incentive by the state, any
political subdivision thereof, or any state-funded entity to a business entity or
employer that employs one or more employees within the State of Alabama, I hereby
state that in my capacity as
___________________________________(state position) for ____________________
___________ (state business entity/employer/contractor name) that said business
entity/employer/contractor shall not knowingly employ, hire for employment, or
continue to employ an unauthorized alien within the State of Alabama.”
I further assert that said business entity/employer/contractor is enrolled in the E-Verify
program if enrollment is not eligible to enroll because of the rules of that program or
other factors beyond its control. (ATTACH DOCUMENTATION ESTABLISHING THAT
BUSINESS ENTITY/EMPLOYER/CONTRACTOR IS ENROLLED IN THE E-VERIFY PROGRAM)
___________________________________________Signature
ATTACHMENT: VERIFICATION OF E-VERIFY ENROLLMENT.
THIS FORM PROVIDED FOR COMPLIANCE WITH SECTIONS 9 (a) and (b) BEASONHAMMON ALABAMA TAXPAYER AND CITIZEN PROTECTION ACT; CODE OF ALABAMA,
SECTIONS 31-13-9 (a) (b).and (c) as amended.
1/3/2013
Page | 6
Bidder’s Initials ______________
City of Cordova
Bid Proposal Form
Cost Breakdown
Bid Number 2015-001
(PLEASE READ AND INITIAL EACH PAGE)
*BIDS SHALL NOT INCLUDE STATE SALES TAX
Base Bid
Alternate 1
Alternate 2
Alternate 3
Unit
Price
Division 1
Extended Price
Project Administration
Supervision
Miscellaneous Equipment
Clean Up and Closeout
GC Bond
Builder’s Risk Insurance
Miscellaneous Licenses, etc.
Division 1 Total
Division 2
Footings & Foundations
Reinforcing Steel (Foundations)
Slab on Grade
Polished Concrete Slab Finish
Division 2 Total
Division 3
Masonry CMU
Brick Installation
Brick
Masonry Accessories
Division 3 Total
Division 4
Structural Steel, Joists & Metal
Deck
Miscellaneous Metals
Metal Stairs
Division 4 Total
Division 5
Rough Carpentry
Finish Carpentry
Architectural Millwork/Casework
Page | 7
Bidder’s Initials ______________
City of Cordova
Bid Proposal Form
Cost Breakdown
Bid Number 2015-001
(PLEASE READ AND INITIAL EACH PAGE)
Unit
Price
Extended Price
Division 5 Total
Division 6
Roofing Sheathing
Shingles
Sheet Metal and Flashing
Division 6 Total
Division 7
Building Insulation
Masonry Insulation
Caulking and Sealants
Division 7 Total
Division 8
Overhead Door
Hardware
Overhead Doors
Track
and
Division 8 Total
Division 9
Drywall
Acoustical Ceiling
Painting
Division 9 Total
Division 10
Plumbing Lines
Fixtures
HVAC System
Division 10 Total
Division 11
Electrical
Division 11 Total
Bid Total
Page | 8
Bidder’s Initials ______________
City of Cordova
Summary Bid Proposal Form
Cost Breakdown
Bid Number 2015-001
Bid Total
Base Bid
Add Alternate 1
Add Alternate 2
Add Alternate 3
Company Name
Street
City
State
Zip Code
Signature
Title
Date
Page | 9
Bidder’s Initials ______________
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
A New Fire Station for
TITLE SHEET
Cordova, Alabama
City of Cordova
GARDNER ARCHITECTS LLC
ISSUE FOR CONSTRUCTION
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
A New Fire Station for
GENERAL INFORMATION
Cordova, Alabama
City of Cordova
GARDNER ARCHITECTS LLC
ISSUE FOR CONSTRUCTION
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
A New Fire Station for
PROPOSED FOUNDATION PLAN
Cordova, Alabama
City of Cordova
GARDNER ARCHITECTS LLC
ISSUE FOR CONSTRUCTION
LAUNDRY
CARPORT
KITCHEN
LIVING
ROOM
OFFICE
BATH
1
CL.
CL.
BATH
2
CLOSET
BEDROOM
3
HALL
CL.
CL.
BEDROOM
2
CL.
EXISTING FLOOR PLAN
Cordova, Alabama
City of Cordova
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
CLOSET
A New Fire Station for
CLOSET
GARDNER ARCHITECTS LLC
CLOSET
ISSUE FOR CONSTRUCTION
BEDROOM
1
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
A New Fire Station for
DEMO PLAN
Cordova, Alabama
City of Cordova
GARDNER ARCHITECTS LLC
ISSUE FOR CONSTRUCTION
GARDNER ARCHITECTS LLC
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
A New Fire Station for
BAY
4
BAY
3
BAY
2
ISSUE FOR CONSTRUCTION
BAY
1
STORAGE
STORAGE
HALLWAY
LAUNDRY
KITCHEN
LIVING
ROOM
BATH
1
BATH
2
OFFICE
CLOSET
UNISEX
RESTROOM
HALLWAY
HALLWAY
OFFICE
CL.
OFFICE
RECEPTION
CLASSROOM
DINING
CL.
OFFICE
Cordova, Alabama
CLOS.
PROPOSED FLOOR PLAN
SHOWER
City of Cordova
SHOWER
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
A New Fire Station for
ROOF PLAN
Cordova, Alabama
City of Cordova
GARDNER ARCHITECTS LLC
ISSUE FOR CONSTRUCTION
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
A New Fire Station for
EXISTING EXTERIOR ELEVATIONS
Cordova, Alabama
City of Cordova
GARDNER ARCHITECTS LLC
ISSUE FOR CONSTRUCTION
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
A New Fire Station for
PROPOSED EXTERIOR ELEVATIONS
Cordova, Alabama
City of Cordova
GARDNER ARCHITECTS LLC
ISSUE FOR CONSTRUCTION
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
A New Fire Station for
PROPOSED EXTERIOR ELEVATIONS
Cordova, Alabama
City of Cordova
GARDNER ARCHITECTS LLC
ISSUE FOR CONSTRUCTION
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
A New Fire Station for
BUILDING SECTION
Cordova, Alabama
City of Cordova
GARDNER ARCHITECTS LLC
ISSUE FOR CONSTRUCTION
1901 Cahaba Road
Birmingham, Alabama 35223
205.871.7188
A New Fire Station for
BUILDING SECTION
Cordova, Alabama
City of Cordova
GARDNER ARCHITECTS LLC
ISSUE FOR CONSTRUCTION