The City of Del City
Mailing Address:
P.O. Box 15177
Del City, Oklahoma 73155
•Telephone: 405-677-5741
•Fax: 405-671-2807
• www.cityofdelcity.com • email: [email protected]
Del City Council
PUBLIC NOTICE OF MEETING
Brian E. Linley
Mayor
(405) 670-7309
[email protected]
Regular Meeting
City Council
3701 SE 15th Street – City Hall
Del City, Oklahoma
Sam Tesney
Ward 1 Councilman
(405) 672-7478
[email protected]
April 6, 2015 – 6:00 p.m.
Bill Giles
Ward 2 Councilman
(405) 672-4064
[email protected]
Ken Bartlett
Ward 3 Councilman
(405) 677-2233
[email protected]
Floyd A. Eason
Ward 4 Councilman
(405) 677-6431
[email protected]
Mark Edwards
City Manager
(405) 671-2800 or (405) 670-7300
[email protected]
The City of Del City encourages participation from all
citizens. If participation at any public meeting is not
possible due to a disability, notification to the city clerk
at least 48 hours before the scheduled meeting is
encouraged to make the necessary accommodations.
The City may waive the 48-hour rule if signing is not
the necessary accommodation.
Posted for public view at 5:00 p.m. on
April 3, 2015.
Signed: _________________________________________
City Clerk/Deputy City Clerk
AGENDA
1. CALL TO ORDER
2. ROLL CALL
3. INVOCATION
PLEDGE OF ALLEGIANCE
PROCLAMATION:
Fair Housing Month
4. PUBLIC AND COUNCIL INPUT
(A maximum of thirty (30) minutes has been
set aside for those wishing to discuss nonagenda items. Citizens may speak for a
maximum of five (5) minutes during this
time. Personal character assassination and
attacks on City personnel will not be heard or
tolerated.)
A.
B.
Public
Council
5. CITY MANAGER'S REPORT
CITY CLERK’S REPORT
6.
CONSENT DOCKET
Discussion, consideration, possible action to approve the following items by
unanimous consent, with one motion:
(This item is placed on the agenda so the Council, by unanimous consent,
may designate those routine agenda items they wish to approve or
acknowledge by one motion. If any proposed item does not meet with
approval of all Council members, the item will be heard in regular order.)
7.
A.
Approve budget amendment for FY 2014-2015, as shown in Exhibit A
to the Council agenda. Requested by City Clerk Carol Noble
B.
Approve minutes of regular meeting of the Council of March 16, 2015.
Requested by City Clerk Carol Noble
C.
Approve a blanket purchase order for Steven K. Wesnidge (Steve’s
Contractor Services) in the amount of $5,000.00 for Code Enforcement
Abatements for FY 2014-2015 from Account No. 01-510-363. Requested
by City Planner Monica Cardin
D.
Approve a blanket purchase order for Tabitha Mattison in the amount
of $5,000.00 for Code Enforcement Abatements for FY 2014-2015 from
Account No. 01-510-363. Requested by City Planner Monica Cardin
UPGRADE OF LIGHTING AT THE WOMEN’S VETERANS MONUMENT
Discussion, consideration, possible action to approve and ratify addition of
lighting to the interior of the Women’s Veterans Monument through
CMSWillowbrook and to Tri-State Industrial Group for the addition of
under-stone strip lighting around the entire interior perimeter of the
Women’s Veterans Monument so as to obviate tripping or other liability
issues to the City from visitors who reverence the monument during
nighttime hours; authorize an expenditure of $47,765.00; and direct staff
accordingly. Requested by City Manager Mark Edwards
8.
RESOLUTION – AMENDED AND RESTATED TRUST INDENTURE FOR
THE OKLAHOMA MUNICIPAL RETIREMENT FUND (OMRF)
Discussion, consideration, possible action to approve Resolution No. ______,
amending and restating the Trust Indenture for the OMRF to authorize
daily valuations and daily accounting with the Master Defined Contribution
Plans and providing for daily valuation of participant accounts in the
Defined Contribution Plans, both administered by the OMRF; authorize
Mayor to endorse same. Requested by Human Resource Director John
Smith
9.
PURCHASE OF SELF-PROPELLED STREET STRIPING MACHINE
Discussion, consideration, possible action to approve/deny the expenditure
of $25,325.00 to Paving Maintenance Supply Inc., the lowest responsible
bidder, for a self-propelled street striper. The machine is capable of painting
two colors at the same time, such as a white stripe followed by a black or a
double yellow line. Equipment will be used to maintain city street markings
and parking lots. Requested by Public Works Director Bill Graham
10. SOONER ROAD REHABILITATION PROJECT
Discussion, consideration, possible action to approve/deny the expenditure
of $32,730.09 to ODOT for the rehabilitation of Sooner Road. The bids for
the project have been opened and the successful bidder was $65,460.18 over
the engineer estimate. This is a joint project with Midwest City; therefore,
Del City’s share is $32,730.09. The project rehabilitates Sooner Road from
Reno Avenue to SE 29th Street. Requested by Public Works Director Bill
Graham
11. DETERMINATION OF DILAPIDATION AND ORDER OF REMOVAL –
3232 SE 15TH STREET
A.
Public Hearing
Discussion, consideration, possible action to approve holding a public
hearing, consistent with the requirements of 11 O.S. §22-112, to
determine whether this property is dilapidated and has become
detrimental to the health, safety or welfare of the general public and
the community or if the property creates a fire hazard which is
dangerous to other property. Requested by Community Services
Director Tom Leatherbee
B.
Determination of Dilapidation and Order of Removal
Discussion, consideration, possible action to approve/deny making a
finding that the condition of the property, including all structures
located thereon, constitutes a detriment or a hazard and that the
property would be benefited by the removal of such conditions;
approve/deny fixing reasonable dates for commencement and
completion of the work by the property owner, those being
commencement by May 7, 2015 and completion by June 30, 2015;
authorize or not authorize the City Clerk to file a notice of dilapidation
and lien; and approve/deny directing the City Manager to cause the
structure to be razed and removed, in the manner deemed most costeffective and expedient, if the work is not completed by the property
owner by the dates fixed herein. Requested by Community Services
Director Tom Leatherbee
12. CHANGE ORDER NO. 1 – COUNTY ASSISTANCE TO REPAIR THE DEL
CITY COMMUNITY CENTER PARKING LOT
Discussion, consideration, possible action to approve/deny Change Order
No. 1 to the agreement with Oklahoma County, District One, for the repairs
to the Del City Community Center parking lot for an amount of $6,500.00.
Additional concrete work behind the firehouse and striping has been
identified. The change order represents a 3.8% increase in the original cost.
Requested by Public Works Director Bill Graham
13. EXECUTIVE SESSION
Discussion, consideration, possible action to approve recessing to executive
session pursuant to the Oklahoma Open Meeting Act, 25 O.S. § 301 et seq.,
for the purpose of the following:
Discussion concerning matters pertaining to economic development,
including the transfer of property, financing or the creation of
proposal to entice a business to locate within the City of Del City as
provided in 25 O.S. § 307(C)(10). Requested by City Manager Mark
Edwards
14. ACTION FROM EXECUTIVE SESSION
Discussion, consideration, possible action deemed appropriate, if any,
arising from discussions held in executive session concerning matters
pertaining to economic development, including the transfer of property,
financing or the creation of a proposal to entice a business to locate within
the City of Del City. Requested by City Manager Mark Edwards
15. COUNCIL INPUT
16. ADJOURNMENT
PUBLIC NOTICE OF MEETING
Regular Meeting
Del City Municipal Services Authority
April 6, 2015 – 6:00 p.m.
3701 SE 15th Street – City Hall
Del City, Oklahoma
The DCMSA encourages participation from all citizens. If participation at any public meeting is not possible due to a disability, notification to the city clerk at least 48 hours before the
scheduled meeting is encouraged to make the necessary accommodations. DCMSA may
waive the 48-hour rule if signing is not the necessary accommodation.
Posted for public view at 5:00 p.m. on April 3, 2015.
Signed: ________________________________________
City Clerk/Deputy City Clerk
AGENDA
1.
CALL TO ORDER
2.
ROLL CALL
3.
PUBLIC AND TRUSTEE INPUT
A.
B.
Public
Trustees
4.
MANAGER'S REPORT
5.
CONSENT DOCKET
Discussion, consideration, possible action to approve the following items by
unanimous consent, with one motion:
(This item is placed on the agenda so the Trust, by unanimous consent, may
designate those routine agenda items they wish to approve or acknowledge
by one motion. If any proposed item does not meet with approval of all
Trust members, the item will be heard in regular order.)
6.
A.
Approve budget amendment for FY 2014-2015, as shown in Exhibit A
to the DCMSA agenda. Requested by City Clerk Carol Noble
B.
Approve minutes of regular meeting of the DCMSA of March 16, 2015.
Requested by City Clerk Carol Noble
OKLAHOMA MODEL BOAT ASSOCIATION (OKMBA) USE OF EAGLE
LAKE FOR A SANCTIONED RACE
Discussion, consideration, possible action to approve/deny authorizing the
OKMBA exclusive use of Eagle Lake on Friday, June 5, 2015 through
Sunday, June 7, 2015 to conduct their tenth annual, nationally sanctioned
race; declare/deny a public purpose. Spectators are encouraged. OKMBA
will be responsible for advertising, conducting the race and clean up.
Insurance requirements require that no one be allowed on the water
(watercraft); however fishing from the shore is acceptable. Requested by
Recreation Supervisor Bryan Beard
7.
INVITATION TO BID (ITB) NO. 1514 – SEWER LINE REPLACEMENT
CHANGE ORDER NO. 1
Discussion, consideration, possible action to award/deny change order
No. 1 to ITB No. 1516 – Sewer Line Replacement to Jordon Contractors, for
an amount not to exceed $2,150.00 for the installation of a manhole in an
existing sewer main. The existing manhole was unable to be rehabilitated
and a new one is necessary. This change order represents 1.6% of the
original contract cost. Requested by Public Works Director Bill Graham
8.
INVITATION TO BID (ITB) NO. 1516 – CDBG WATER LINE
REPLACEMENT
Discussion, consideration, possible action to award/deny ITB No. 1516 –
Water Line Replacement in the vicinity of SE 27th Street from Epperly
Drive to Vickie Drive to the lowest responsible bidder, JAG Underground,
for an amount not to exceed $128,160.00. A total of 1,248 lineal feet of sixinch water line will be installed. Requested by Public Works Director Bill
Graham
9.
REQUEST FOR PROPOSAL (RFP) NO. 1602 – CARBON FILTER MEDIA
Discussion, consideration, possible action to award/deny the first year of a
three-year contract under RFP No. 1602 – Carbon Filter Media to the lowest
responsible bidder, Cabot Norit Activated Carbon, for the purpose of
replacing the carbon filter media at the Del City Water Plant. The first year
of the contract is $102,154.48. Requested by Public Works Director Bill
Graham
10. WORK ORDER NO. 3 – PROFESSIONAL SERVICES CONTRACT WITH
GARVER ENGINEERING
Discussion, consideration, possible action to approve/deny Work Order No.
3 for professional services to Garver Engineering for an amount not to
exceed $10,450.00; authorize Trust Chairman to endorse same. Work
includes obtaining the survey data needed to design the modifications to the
Waste Water Plant beyond Phase A. Presently, Garver Engineering is in the
process of designing repairs to the head works and sequencing batch
reactor tanks as part of Phase A. Additional modifications are required
beyond this initial phase. Accomplishing all the survey work at one time
reduces the overall cost of gathering field data to accomplish the total
project. Requested by Public Works Director Bill Graham
11. TRUST INPUT
12. ADJOURNMENT
PUBLIC NOTICE OF MEETING
Regular Meeting
Oklahoma Municipal
Retirement Fund Committee
April 6, 2015 – 6:00 p.m.
3701 SE 15th Street – City Hall
Del City, Oklahoma
The OMRF Committee encourages participation from all citizens. If participation at any
public meeting is not possible due to a disability, notification to the city clerk at least 48
hours before the scheduled meeting is encouraged to make the necessary accommodations.
OMRF may waive the 48-hour rule if signing is not the necessary accommodation.
Posted for public view at 5:00 p.m. on April 3, 2015.
Signed: Signed: ________________________________________
City Clerk/Deputy City Clerk
AGENDA
1.
CALL TO ORDER
2.
ROLL CALL
3.
PUBLIC AND COMMITTEE INPUT
A.
B.
4.
Public
Committee
MINUTES
Discussion, consideration, possible action to approve minutes of regular
meeting of the OMRF Committee of December 1, 2014. Requested by City
Clerk Carol Noble
5.
RETIREMENT APPLICATION
Discussion, consideration, possible action to approve City employee Ted
Rupe to receive an early retirement from the Oklahoma Municipal
Retirement Fund, per voluntary resignation/retirement request from the
employee. Requested by Human Resource Director John Smith
6.
COMMITTEE INPUT
7.
ADJOURNMENT