Clark Regional Emergency Services Agency ADMINISTRATIVE BOARD MEETING Held at Clark County Fire District #6 8800 Hazel Dell Ave, Vancouver WA Thursday, April 2, 2015 10:30 a.m. – 12 p.m. AGENDA CALL TO ORDER Chair Don Chaney REGULAR BOARD MEETING ► Approval of Minutes from February 5, 2015 Meeting Communications From the CRESA Director From the Board Open Communications Interested individuals are invited to speak to the Board on any issue Revenue and Expenditure Reports: 2014 Year-End and February 2014 CRESA Finance Subcommittee Update CONSENT AGENDA ITEMS The following items will be passed by a single motion to approve all listed actions. If discussion is requested the item will be moved from the Consent Agenda and considered separately after the motion has been made and passed to approve the remaining items. 1. Wages, Benefits, and Claims and Program Vouchers for CRESA and Homeland Security – December 2014, January and February 2015 as follows: Summary: Staff submits December 2014, January and February 2015 Wages, Benefits, and Claims for approval ► Action Requested: Approve Wages, Benefits, Claims and Program Vouchers for December 2014, January and February 2015 2. “Approve Vendor Selection for RFP #689 – Professional Services for CRESA Intergraph CAD Upgrade to 9.3” (Staff Report 2015-05): Summary: Formal approval of selection of Cloud 5 Solutions, LLC as the successful proposer for the Intergraph CAD upgrade project and authorize the Director to enter into and complete contract negotiations for an amount not to exceed the budgeted $150,000 ► Action Requested: Approve Staff Report 2015-05 NEW BUSINESS 1. “CRESA 2014 Year-End Fund Balance” (Staff Report 2015-06 and Resolution #01): Summary: Seek approval to distribute the 2014 ending fund balances as outlined based on recommendations from CRESA Finance Subcommittee. ► Action Requested: Approve Staff Report 2015-06 and Resolution #01 2. “Radio System Design Options for Nicolai Ridge and Cascade Locks Tower Locations” (Staff Report 2015-07): Summary: Evaluation of the need to replace and/or upgrade the radio system equipment at Nicolai Ridge and Cascade Locks tower locations. ► Action Requested: Provide direction for CRESA staff and Motorola based on five options outlined in Staff Report 2015-07 3. “Approve Vendor Selection for RFP #690 Professional Services for Update of the Clark County Hazard Mitigation Plan” (Staff Report 2015-08): Summary: Approve the selection of Tetra Tech, Inc. as the successful proposer for the Mitigation Plan Update Project and authorize the Director to enter into and complete contract negotiations for an amount not to exceed $92,000. The cost will be reimbursed to CRESA through the PreDisaster Mitigation Grant. ► Action Requested: Approve Staff Report 2015-08 EXECUTIVE SESSION To discuss matters related to employment and labor negotiations as allowed under RCW 42.30.110 section (g) and RCW 42.30.140 section (4a). NEXT MEETING Thursday, May 7, 2014 at 10:30 a.m. Clark County Fire District 6, 8800 Hazel Dell Ave, Vancouver ADJOURNMENT
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