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Application Procedures: Churchill Scholarship
IMPORTANT DATES AND DEADLINES - Application Year 2015-16
Step
Description
Date Due
Complete
1
Schedule Consultation (see note)
Early Fall 2015

2
Select and Confirm Four Recommenders
Send instructions (see note)
Early September
2015

3
Begin Drafting Personal Statement
Early Sept 2015

4
Begin Drafting Essay on Proposed Program of Study
Early Sept 2015

5
Reach out to Potential Research Mentors at the University of
Cambridge (see note)
September 2015

6
Register for Online Application (see note)
September 2015

7
Schedule GRE General Test
You may instead substitute MCAT Scores (see note)
September 2015

8
Request Outside Transcript(s): if applicable (see note)
September 2015

9
Revise Personal Statement and Essay on Proposed Program
of Study Be prepared to allow time to write and receive
feedback on multiple drafts from a NS&FP advisor.
September to Early
October 2015

10
Follow Up With Recommenders
Early October 2015

11
Submit Completed Application to the University of
Cambridge (see note)
October 15, 2015

12
Internal Application Submission: Submit a PDF of your
complete application, including Personal Statement and Essay
on Proposed Program of Study, letter of interest from
research mentor at Cambridge (if applicable) and your NS&FP
Procedures PDF (completed Checklist and Consent Form) via
email to [email protected] (see note)
*Do NOT submit your application online at this point.
4:00 PM
October 15, 2015

13
Nomination Decision Letters distributed (via email)
October 23, 2015
IF NOMINATED
14
Follow-up Appointment(s) and Application Revisions
Oct 26 - Nov 9, 2015

15
Request Official Emory Transcript
October 27, 2015

16
Submit GRE or MCAT Scores (see note)
4:00 PM
November 9, 2015

17
Final Application Deadline: Resubmit final versions of all
components of your application Print, sign, and submit a
hard copy of your application to 300 White Hall; submit the
online application to the Churchill Foundation.
4:00 PM
November 9, 2015

18
External Due Date: Application submitted by NS&FP
November 10, 2015

National Scholarships & Fellowships Program (NS&FP), Emory University
http://nationalawards.college.emory.edu
Application Procedures: Churchill Scholarship (2015-16)
Next Steps: Emory may nominate two candidates. There is no campus interview. The Churchill
Screening Committee, which is composed of former Churchill Scholars who are, for the most part,
academic scientists, reviews applications and selects approximately 25 finalists. Finalists are notified in
January. Finalists are interviewed by phone by the Foundation’s Executive Director shortly after being
notified of selection as finalists. Awards are made shortly after—and sometimes during—the phone
interview.
NOTES
Consultation (Step 1)
Make contact with the National Scholarships and Fellowships program (NS&FP) to discuss universities
and courses of study, your eligibility and application competitiveness, and your recommender selection.
We encourage you to attend the UK Awards workshops offered Spring 2015.
Recommenders (Steps 2, 10)
In consultation with a NS&FP advisor, determine your four letter of recommendation writers. Your
letters must come from faculty in fields related to your STEM research. If you list an NSF REU, internship,
or other similar research experience in your application, you must have a recommendation from at least
one of your supervisors. Contact potential recommenders to confirm they are willing to write letters.
Advice on selecting and contacting potential recommenders is available on NS&FP’s Blackboard
Organization site, “National Scholarships & Fellowships Resources” in the “Churchill” section.
Instructions for recommenders:
•
Letters should address the applicant’s academic strength and ability to successfully complete
the proposed University of Cambridge degree program.
•
Electronic submission of letters is preferred. Please create a PDF of your letter, signed and on
letterhead, and send along with the completed and signed Churchill Scholarship
Recommendation form as an email attachment to [email protected].
•
If this is not possible, we will accept hard copies. Recommenders may drop off or mail letters,
or applicants may pick up and hand-carry letters (in sealed envelopes with the recommender’s
signature across the seal) to the OUE front desk (300 White Hall).
Mailing address: Dr. Megan Friddle
White Hall, Suite 300
301 Dowman Drive
Atlanta, GA 30322
•
Recommendations should be submitted no later than 4:00 PM, October 15, 2015.
No later than two weeks before letters are due, provide your recommenders with a late-stage draft of
your Proposed Program of Study and Personal Statement Essays.
If one of your recommenders is not able to meet the October 15 due date, please contact our office.
2
Application Procedures: Churchill Scholarship (2015-16)
Personal Statement (Steps 3, 9, and 14)
Draft and revise your personal statement. Be prepared to allow time to write and receive feedback on
multiple drafts from a NS&FP advisor.
Advice on writing the personal statement may be found on NS&FP’s Blackboard site. You should also
refer to your notes from the Spring 2015 Workshops.
Proposed Program of Study (Steps 4, 9, and 14)
Draft and revise your statement of grant purpose. Be prepared to allow time to write and receive
feedback on multiple drafts from an NS&FP advisor.
Advice on preparing the Proposed Program of Study essay may be found on NS&FP’s Blackboard site.
You should also refer to your notes from the Spring 2015 Workshops.
Contact Potential Research Mentors (Step 5)
Make contact with potential research mentors at the University of Cambridge, briefly explaining your
proposed research and your interest in attending Cambridge. If a potential mentor indicates interest in
your research, ask whether she or he would be willing to provide a letter of interest for inclusion with
your Churchill application. Letters of interest should be addressed to the applicant.
Note: Candidates in Pure and Applied Mathematics are not required to obtain a letter from a potential
research mentor.
Online Application (Step 6)
Register and complete the online application form at http://churchill.usapplications.org/.
DO NOT SUBMIT your application. A NS&FP advisor will authorize you to submit later, if nominated.
GRE or MCAT (Steps 7)
Schedule and take the GRE General Test by September 1, 2015.
Outside Transcript(s) (Step 8)
If you have attended another college or university to take courses for credit (not including Emory
sponsored study abroad), order an official electronic or hard copy of your transcript from that school.
We require a transcript from other schools only IF the course names and grades are NOT listed
individually on your Emory transcript.
Request that these transcripts be delivered by October 15, 2015 to:
Dr. Megan Friddle
White Hall, Suite 300
301 Dowman Drive
Atlanta, GA 30322
3
Application Procedures: Churchill Scholarship (2015-16)
University of Cambridge Application (Step 11)
By October 15, 2015, submit your completed application to the University of Cambridge.
Internal Application Submission (Step 12)
By 4pm, October 15, 2015, submit a PDF of your complete application, including Personal Statement and
Essay on Proposed Program of Study, Letter of Interest, and your NS&FP Procedures PDF (completed
Checklist and Consent Form) via email to [email protected].
Ensure that your recommenders submit their letters by October 15 as well.
IF NOMINATED
Follow-up Appointment & Essay Revisions (Step 14)
The NS&FP office will contact you to schedule a meeting to give you committee feedback and revision
suggestions.
Emory Transcript (Step 15)
Order a hard copy of an official transcript. If you are on campus, request that the transcript be held for
pick-up so that you may hand deliver it to 300 White Hall—you may need to call the Registrar’s office to
use this option. Otherwise, choose “Send to Address Listed Below.” Complete the address fields
EXACTLY AS FOLLOWS:
Transcript Issued to:
Address Line 1:
Address Line 2:
Address Line 3:
City:
State:
Postal/Zip:
CAMPUS MAIL
Dr. Megan Friddle
300 White Hall
OUE
Atlanta
GA
30322
Ensure that NS&FP receives the paper transcript by 4:00PM, November 9.
Submit GRE or MCAT Scores (Step 16)
By November 9, 2015 email a scanned version of your GRE scores directly to the Churchill Foundation
at: [email protected].
Final Application Submission (Step 17)
By 4pm, November 9, 2015, complete all revisions to your online application, requesting additional
feedback from NS&FP advisors as needed.
After final approval, submit your application online through the Churchill website.
4
Application Procedures: Churchill Scholarship (2015-16)
Then save a pdf copy of your application and email it to NS&FP at [email protected].
Submit a signed hard copy of your application to 300 White Hall by 4pm, November 9.
Note: You will not be able to make changes to your application once you submit it. Proofread the
entire application carefully before submitting.
5
Scholarship Consent Form
I, ___________________________, do hereby consent to the following initialed items in pursuit of the
________________________________________ (Scholarship/Award Name).
_____ (REQUIRED) As required under the Family Educational Rights and Privacy Act, I give permission
for my grade point average (GPA), transcripts, individual course grades, individual assignment
grades, and/or other similar academic information to be used and discussed as a part of faculty
and institutional letters of recommendation and endorsements and the applications for this
award competition. I also give permission for the Office for Undergraduate Education to
request unofficial and official copies of my transcript(s) as a part of the application process.
_____ (REQUIRED) I certify that I have completed all required steps for the internal application process
for this award (attach checklist).
_____ (REQUIRED)I certify that all of the information I include in my application for this award,
including listings of activities and awards, research undertaken or planned, and personal
statements or other essays, is my own work and is accurate and honest to the best of my
knowledge.
_____ (REQUIRED) I give permission to the Vice President and Dean of Campus Life, the Senior Dean of
Emory College of Arts & Sciences, and the Emory University Registrar or their designees to
release information to the Emory College Office for Undergraduate Education from official
college records pertaining to academic honesty and conduct offense violations, and to provide
contextual information as to the severity of these offenses. This information may be given
either in verbal or written form.
_____ I waive any right I may have to view faculty and institutional letters of recommendation that are
written for the purpose of this award competition. While copies of these letters may be
provided to me by the authors, I understand that this is done as a courtesy by the author and
does not affect this waiver. I understand that if I do not waive my right to view letters, my
recommenders will be notified and may choose to withdraw their letters.
_____ I grant permission for Emory University to use my public biographical information to publicize
my nomination and/or receipt of this scholarship or fellowship.
_____ I consent to have copies of my scholarship essays retained indefinitely and anonymously in the
Office for Undergraduate Education and understand that they may be made available to future
applicants as an example for them to review as they prepare their own applications.
______________________________
Type name in lieu of signature
_______________
Date