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NVF Project Name: CoreAlign
Position: Program Assistant (two openings)
Location: Oakland, CA
Reports to: Director of Operations or Director of Programs
Status: Full Time, Exempt
Application deadline: March 20, 2015
Position Summary
CoreAlign seeks two Program Assistants to provide support and administrative coordination to our main
programs (field-building, fellowships, building political power, and 30-year strategy), as well as the
development, evaluation, and communications activities that support our programs. Together, these two
positions will be responsible for: scheduling; coordinating travel for staff and consultants; organizing, planning,
and tracking logistics and data for meetings, multiple events, retreats, and conferences; general office support;
managing evaluation systems; and coordinating programmatic social media communications. The specific set
of responsibilities for each position will be determined by the skills and experience of the successful applicants.
We are looking for proven multi-taskers with strong attention to detail and high levels of flexibility and
professionalism.
Essential Responsibilities and Tasks
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General Administrative Support for Program Staff (20%)
o Coordinate team meetings and take notes as needed.
o Set up and provide technical assistance for webinars, conference calls, and online meetings.
o Assist with ongoing communication with program participants.
o Ensure that all contact information is accurately recorded and managed in Salesforce.
o Track consultant expenditures and review and submit all invoices for approval.
o Manage the organization of electronic files.
o Manage staff calendars as needed.
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Event Support and Coordination (40%)
o With program staff, create and implement overall timelines and logistics planning for each event
from start to finish.
o Setup and manage all online resources related to each event.
o Track supply levels and order supplies as needed, and ensure that all materials have been printed
and shipped to site as needed.
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Travel arrangements and reimbursements for staff, program participants, and consultants.
Set up and manage contracts and purchase orders for events and work with onsite staff to
coordinate logistics.
Manage all retreat logistics (retreat center contract; participant, consultant and staff travel;
supplies; on site logistical and tech support).
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Evaluation (20%)
o Setup online surveys and distribute manual surveys.
o Troubleshot online surveys and collect and enter manual surveys.
o Ensure that evaluation protocols are followed, data is collected in a timely manner, and data is
accurate and secure.
o Support evaluation consultant(s) as needed.
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Communications (20%)
o Maintain website on WordPress and assist with content.
o Work with Communications consultant to support communications work.
o Coordinate maintenance and posting on all social media platforms (twitter, Facebook, Instagram,
LinkedIn).
o Track analytics of all communication platforms.
o Manage editorial calendar.
Required Education, Experience, Knowledge, Skills, and Ability
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2-3 years’ professional experience.
Experience in two or more of the following areas:
o Events support.
o WordPress or similar CMS and Salesforce or similar CRM.
o Managing social media in a professional setting.
o Grant coordination or other development support.
o Evaluation management.
o Executive assistance, including arranging travel and managing calendars.
Intermediate to advanced Microsoft Excel and Word skills.
Strong attention to detail.
Good written and verbal communication skills.
Ability to juggle multiple tasks and work in a fast-paced environment.
Ability to work in a team as well as take initiative when needed.
Commitment to reproductive health, rights, and justice.
Valued and Non-Essential Education, Experience, Knowledge, Skills, and Ability
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Experience with political or grassroots organizing databases.
Experience working in a social justice organization.
Attributes
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Exceptional communicator.
Extremely well organized, detail-oriented, and analytical.
Positive attitude, with a sense of optimism and fun.
Compensation
Competitive salary and excellent benefits.
How to Apply
Please apply by March 20, 2015. Apply online at: https://corealign.recruiterbox.com/jobs/fk0kot.
New Venture Fund Careers
CoreAlign is a project of the New Venture Fund, a 501(c)(3) public charity that incubates new and innovative
public-interest projects and grant-making programs. The New Venture Fund is committed to attracting,
developing, and retaining exceptional people, and to creating a work environment that is dynamic, rewarding
and enables each of us to realize our potential. The New Venture Fund's work environment is safe and open to
all employees and partners, respecting the full spectrum of races, ethnicities, national origins, ages, sexual
orientations, gender identities, beliefs, religions, faiths and ideologies, cultures, socio-economic backgrounds
and levels of physical ability.
CoreAlign Background
Launched in 2012, CoreAlign is a proactive movement-building initiative that is harnessing the collective
passion and expertise of all stakeholders in the reproductive health, rights and justice movement. CoreAlign is
working for a future where all people have the resources, rights and respect they need to make decisions
about their sexual and reproductive lives.
To realize this bold vision, CoreAlign is building a network of leaders committed to practices of innovation and
collaboration in order to inclusively craft a visionary 30-year strategy for the movement. We design, test and
implement a wide range of programs that bring people together to deepen connections and enhance their
skills in organizing, network-building, innovation and collaboration, in order to create innovative strategies for
movement-building.
CoreAlign is building a staff and consultant team that thrives in a start-up environment of rapid change and
programmatic evolution. Since movement-building and large-scale social problem solving is complex and
mostly unknown, we are a team committed to proactive problem-solving and a mission-driven mindset. We
are impact-oriented and thrive on the collaborative workshopping of ideas.
We are looking for people who are curious, generous and generative; who are comfortable, or at least willing
to lean into risk and discomfort; who are committed to action and experimentation; and who understand that
innovation requires learning from experiments that don’t always work (“fail fast to learn fast” ).
For more information, visit our website at http://www.corealign.org