USE CASE BRIEF MANAGING SENSITIVE AND CONFIDENTIAL INFORMATION Ways to Protect and Secure Your Organization’s Most Important Data KEYS TO MANAGING SENSITIVE AND CONFIDENTIAL INFORMATION The need to identify files containing sensitive data and tracking access to those files is vital. • Traditional methods are intrusive, costly, and complicated to install and manage. • New appliance-based solutions enable a simplified, unified and highly effective solution. • Data-aware storage automatically identifies, monitors and reports where confidential and sensitive data is located and who has accessed this data. Every Company Needs to Secure Their Sensitive Data Whether a hacker is breaking into your computing environment, a malicious contractor is downloading privileged information, or an employee is inadvertently saving budget files to the wrong file share, your company is continuously exposed to security threats. While headlines may suggest that only major healthcare providers, financial services firms, retailers, and government agencies suffer from data breaches, there were thousands of small and medium companies who suffered breaches in 2014 that flew under the radar. Every organization has confidential and sensitive information that must be protected. It is very likely that you too will eventually experience a data breach. Unfortunately, for most IT managers, end users are creating more and more data that must be stored. Without visibility into where confidential and sensitive data resides and, more important, who is accessing this data, companies are unable to confidently protect their information assets against a breach. > What happens if you don’t protect your sensitive data? Expensive and difficult breach analysis • Costly efforts to report and notify • Fines for non-compliance • Reduced competitiveness • More than 40% of all U.S. companies experienced a data breach last year, at an average cost of $5.5M per incident. Tarnished brand and reputation • Lost revenues • Negative impact on productivity • An Elegant New Solution to Data Security Classic solutions to find and manage sensitive data are cumbersome, costly and complex, requiring intrusive software to continuously scan and monitor across data sources throughout the infrastructure. The DataGravity Discovery Series is a data-aware storage platform uniquely engineered specifically to help manage sensitive information without impacting production operations. “If you don’t know what your data is or what you need to protect, you can’t do much to protect it properly.” HEIDI SHEY Security and Risk Analyst, Forrester Research DETECT & PROTECT YOUR MOST SENSITIVE DATA WITH DATAGRAVITY Powered by a patented analytics coprocessor, the DataGravity Discovery Series helps you overcome resource constraints and skills shortages that are putting your organization at risk: • Automatically detect the location of data files containing sensitive information such as personally identifiable information, intellectual property, and other confidential data data exposure risk using detailed user activity logs • Simplify compliance auditing with exportable violations and access reporting • Identify relevant data subsets for further analysis through custom search, filtering, and file previewing • Analyze • Gain unprecedented visibility into user activities and behaviors with user access audit trails • Quickly expose and respond to sensitive data as it is stored Search and surface non-compliant data according to your organization’s policies with custom compliance profiles and checks • A third of data breaches are caused by hackers - two thirds are caused by internal threats: accidental exposure, lost equipment or internal theft. By integrating sensitive data analysis into the storage platform layer, DataGravity lowers costs, simplifies data management, and reduces the overhead needed to comply with data privacy regulations and internal data governance policies. CONFIDENTIAL! 71% of end users said that they have access to company data that they shouldn’t be seeing. GREATER DATA SECURITY, EFFICIENCY, AND PRODUCTIVITY For organizations that are subject to data privacy laws or are looking to better protect their intellectual property and trade secrets, DataGravity provides: 100 Innovative Way, Suite 3410 Nashua, NH 03062 •Greater data security and protection, governed at the point of storage •Simplified and comprehensive compliance audits for increased visibility •Advanced automation and tools enhance generalists •Accelerated remediation and responsiveness to prevent little issues from becoming big problems 603.943.8500 [email protected] datagravity.com DATAGRAVITY @DATAGRAVITYINC DATAGRAVITY ©Copyright 2015 DataGravity, Inc. All Rights Reserved. DataGravity believes the information in this document is accurate as of its publication date. The information is subject to change without notice. All other trademarks used herein are the property of their respective owners. UCB_sensdata_20150402 Now, you can quickly and effectively manage your sensitive and confidential information with DataGravity. FOR MORE INFORMATION, GO TO DATAGRAVITY.COM