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NOTICE OF INTENT TO MAKE KEY DECISIONS
Notice of Decisions to be Made
This notice sets out the key decisions* that executive bodies of Tunbridge Wells Borough Council intend to make, and gives 28 days notice under the Local
Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. Other non-key decisions to be taken will also be
included on this notice wherever possible. The decisions will be taken by an executive body of the Council as indicated on the notice.
Where background documents or other information has been used to inform the decision, these will be listed with the decision to be made, and will normally be
available on the Council’s website (www.tunbridgewells.gov.uk) or by contacting the Local Democracy Officer at the Council Offices ([email protected])
Tunbridge Wells Borough Council will give notice through this document when it intends to hold a meeting, or part of a meeting, in private. Where it is necessary
to hold a meeting in private, the reason for this will be stated alongside the decision to be made.
Reasons for holding a meeting in private can vary, and may relate to issues such as commercial sensitivity when dealing with contractual issues, data protection
issues relating to personal details of an individual, or due to a court order to hold the meeting in private. All of the reasons whereby a local authority can to hold
a meeting in private can be found listed in Schedule 12A of the Local Government Act 1972 (as amended).
If you wish to make representations against the intention to hold a private meeting, please send these to Wendy Newton-May, Local Democracy Officer, Town
Hall, Royal Tunbridge Wells, Kent, TN1 1RS or [email protected] ten working days before the meeting date.
Any other documents relevant to key decisions to be taken may be submitted to the decision maker via the Local Democracy Officer.
-------------------------------------------Councillor David Jukes
Leader of the Borough Council
Publication Date: 17 March 2015
A “key decision”* means an executive decision which is likely to:
(a)
result in the Council incurring expenditure which is, or the making of savings which are over £250,000; and/or
(b)
be significant in terms of its effects on communities living or working in an area comprising two or more wards in the Borough of Tunbridge Wells.
2
This updated version of the Notice supersedes all other previously issued versions .
PORTFOLIO HOLDER
The Leader of the Council
Finance and Governance Portfolio Holder
Tourism, Leisure & Economic Development Portfolio
Holder
COUNCILLOR RESPONSIBLE
Councillor David Jukes
Councillor Mike Rusbridge
Councillor Jane March
Planning and Transportation
Councillor Alan McDermott
Communities and Wellbeing Portfolio Holder
Councillor Lynn Weatherly
Sustainability Portfolio Holder
Councillor Paul Barrington-King
Joint Portfolio Holders
As indicated
All Portfolio Holders
As indicated
3
Leader of the Council
Councillor David Jukes
Date of decision/ Full Council
Decision maker
Not before
13/03/15
The Leader of the
Council
09/04/15
Cabinet
09/04/15
Cabinet
Advisory Board
Report Title, Summary and Ward Consultation Details
Relevant
Officer
Key
Exempt?
Decision
Holly Goring,
Policy &
Governance
Manager
No
No
The relevant Cabinet
Advisory Board will be
consulted.
David Candlin,
Head of
Economic
Development
Yes
Part
The relevant Cabinet
Advisory Board will be
consulted.
John
Scarborough,
Head of Legal
Partnership
Yes
No
Disabled Go - Access Guide
A Portfolio Holder decision is
required on recommendations for
the future provision of disability
access information.
(All Wards)
Managing Property Assets
17/03/15
Finance &
To provide members with the
Governance
results of an investigation to
Cabinet Advisory determine the advantages of
Board
establishing a company wholly
owned by the Council for the
purpose of leasing the John Street
Car Park redevelopment residential
units and other Council owned
residential/ commercial assets to
the company.
(All Wards)
Annual Report on the Use of
17/03/15
RIPA by Tunbridge Wells
Finance &
Governance
The Cabinet is asked to consider
Cabinet Advisory and note details on the use of
Board
covert surveillance under the
Regulation of Investigatory Powers
Act by Tunbridge Wells Borough
Council.
(All Wards)
Background
papers
4
Date of decision/ Full Council
Decision maker
Advisory Board
Report Title, Summary and Ward Consultation Details
09/04/15
Cabinet
17/03/15
Finance &
Governance
Cabinet Advisory
Board
Southborough Hub Development
Agreement
To agree the terms to enter into a
partnership and land agreement
with Southborough Town Council
and Kent County Council to enable
the development of a Community
Hub in Southborough. The
agreement will provide
Southborough with a new theatre
capable of being used as
community facilities, library
facilities, council offices and
provision of a sporting pavilion.
Both STC and the Council will
transfer land to KCC with the
express purpose of delivering the
agreed Community Hub
development. All three partners will
have equal management of the
project and return based on land
included in the development.
(Southborough & High Brooms;
Southborough North)
Appointments to Outside Bodies
A decision is sought to appoint
representatives to the Council’s
Outside Bodies.
(All Wards)
Appointments to the Joint
Transportation Board
To appoint Borough Councillors to
the Joint Transportation Board
(All Wards)
27/05/15
Cabinet
27/05/15
Cabinet
Background
papers
Relevant
Officer
Key
Exempt?
Decision
The relevant Cabinet
Advisory Board will be
consulted.
David Candlin,
Head of
Economic
Development
Yes
All members will be
given the opportunity
to nominate
representatives.
Nick Peeters,
No
Democratic
Services Officer
No
Nick Peeters,
Yes
Democratic
Services Officer
No
Part
5
Date of decision/ Full Council
Decision maker
Advisory Board
27/05/15
Cabinet
Appointments to the Community
Grants Assessment Panel
To appoint Borough Councillors to
the Community Grants Assessment
Panel
(All Wards)
Appointments to the Planning
Policy Working Group
To appoint Borough Councillors to
the Planning Policy Working Group
(All Wards)
Quarter 3&4 Complaints Data
09/06/15
Finance &
A review of the complaints received
Governance
by the Borough Council under the
Cabinet Advisory Council’s complaints procedure
Board
between 1 October 2014 and 31
March 2015.
(All Wards)
End of Year Performance report
09/06/15
Finance &
The Cabinet are asked to consider
Governance
an outline of the Council’s
Cabinet Advisory performance against key strategic
Board
indicators, measures prescribed by
central government through the
Single Data List (SDL) and the
progress against each of the
Strategic Compass community
projects.
(All Wards)
27/05/15
Cabinet
25/06/15
Cabinet
25/06/15
Cabinet
Report Title, Summary and Ward Consultation Details
Background
papers
Relevant
Officer
Key
Exempt?
Decision
Nick Peeters,
Yes
Democratic
Services Officer
No
Nick Peeters,
Yes
Democratic
Services Officer
No
The relevant Cabinet
Advisory Board will be
consulted.
Holly Goring,
Policy &
Governance
Manager
Yes
No
The relevant Cabinet
Advisory Board will be
consulted.
Holly Goring,
Policy &
Governance
Manager
Yes
No
6
Finance and Governance Portfolio Holder
Councillor Mike Rusbridge
Date of decision/ Full Council
Decision maker
Advisory Board
25/06/15
Cabinet
09/06/15
Finance &
Governance
Cabinet Advisory
Board
25/06/15
Cabinet
25/06/15
Cabinet
25/06/15
Cabinet
22/07/15
Report Title, Summary and Ward Consultation Details
Background
papers
Relevant
Officer
Key
Exempt?
Decision
* Tunbridge Wells Cultural and
Learning Hub
To consider the capital and
revenue implications of developing
a new cultural and learning hub in
the centre of the town.
(All Wards)
Before 09/06/15 Quarter 4 Revenue Monitoring
Report
Finance &
Governance
To receive the financial position as
Cabinet Advisory at end of March 2015.
(All Wards)
Board
The relevant Cabinet
Advisory Board will be
consulted.
Kevin
Hetherington,
Head of
Communities
and Wellbeing
Yes
No
The relevant Cabinet
Advisory Board will be
consulted.
Jane Fineman,
Financial
Services
Manager
Yes
No
HR/Payroll Shared Service
Update
A decision is sought to note the
update to the the discussions on a
potential HR/Payroll shared service
following delegated authority from
the Cabinet report on 4 December
2014
(All Wards)
Quarter 4 Capital Management to
09/06/15
31 march 2015
Finance &
Governance
To receive the financial position as
Cabinet Advisory at end of March 2015.
(All Wards)
Board
The relevant Cabinet
Advisory Board will be
consulted.
Lee Colyer,
Finance
Director (s151
Officer)
Yes
No
The relevant Cabinet
Advisory Board will be
consulted.
Jane Fineman,
Financial
Services
Manager
Yes
No
09/06/15
Finance &
Governance
Cabinet Advisory
Board
7
Date of decision/ Full Council
Decision maker
Advisory Board
Report Title, Summary and Ward Consultation Details
25/06/15
Cabinet
09/06/15
Finance &
Governance
Cabinet Advisory
Board
Quarter 4 Treasury & Prudential The relevant Cabinet
Indicator Management
Advisory Board will be
To receive the financial position as consulted.
at end of March 2015.
(All Wards)
Background
papers
Relevant
Officer
Key
Exempt?
Decision
Lee Colyer,
Finance
Director (s151
Officer)
Yes
No
8
Planning and Transportation Portfolio Holder - Councillor Alan McDermott
Date of decision/ Full Council
Decision maker
09/03/15
Portfolio Holder
for Planning and
Transportation
Advisory Board
Report Title, Summary and Ward Consultation Details
Background
papers
Relevant
Officer
Key
Exempt?
Decision
Local Development Scheme 2015 Update
A decision is sought to agree an
updated version of the Local
Development Scheme (LDS) which
sets out which planning documents
the Borough Council is intending to
prepare and provides a timetable
for their preparation. It also
provides details of the evidence
that the Borough Council intends to
collect to support the plan-making
process and contains a risk
assessment, analysing the main
risks to the process and mitigation
measures to deal with the risks.
The LDS is intended to inform local
people about the plans that the
Borough Council will produce and
also let stakeholders (such as
infrastructure providers) know
when they may need to make
comments on planning documents.
The Council’s most recent LDS
was published in October 2013.
(All Wards)
Local
Development
Scheme
October 2013
Local
Development
Scheme 2013
appendix A
Local
Development
Scheme 2013
appendix B
Draft Local
Development
Scheme
Jane Lynch,
Head of
Planning
No
No
9
Date of decision/ Full Council
Decision maker
Advisory Board
Report Title, Summary and Ward Consultation Details
25/06/15
Cabinet
08/06/15
Planning &
Transportation
Cabinet Advisory
Board
Draft Farmsteads Supplementary The relevant Cabinet
Planning Document
Advisory Board will be
This decision will seek Cabinet
consulted.
authority to adopt the Farmsteads
Supplementary Planning Document
which has been produced to guide
the implementation of the
Borough’s adopted Core Strategy,
which seeks to manage minimise
loss of and protection of historic
farmsteads across the borough. It
will reflect comments made on the
consultation carried out in summer
2014.
(All Wards)
Background
papers
Relevant
Officer
Key
Exempt?
Decision
Jane Lynch,
Head of
Planning
Yes
No
10
Date of decision/ Full Council
Decision maker
Advisory Board
25/06/15
Cabinet
08/06/15
Planning &
Transportation
Cabinet Advisory
Board
09/04/15
Cabinet
Report Title, Summary and Ward Consultation Details
Statement of Community
Involvement - 2015 Update
A decision is sought to approve an
update of the Statement of
Community Involvement (SCI)
which sets out how the Borough
Council intends to involve the
community, individuals and
organisations with an interest in
matters relating to development in
their area in the preparation of local
planning documents for the
borough. It also sets out how the
Council will notify the local
community about planning
applications and involve them in
decisions. The Borough Council's
Statement of Community
Involvement was adopted on 10
July 2006.
(All Wards)
Car Park Post Payment System
17/03/15
Finance &
To report the results and make
Governance
recommendations based on the
Cabinet Advisory trial of a new car park payment
Board
system that started on 21 January
at the Great Hall car park,
Tunbridge Wells.
(All Wards)
Relevant
Officer
Key
Exempt?
Decision
The relevant Cabinet
Advisory Board will be
consulted
Jane Lynch,
Head of
Planning
Yes
No
The relevant Cabinet
Advisory Board will be
consulted.
Rosemarie
Bennett,
Parking
Manager
Yes
No
The issue will be on
the Council’s
consultation portal
from 21/01/15 –
23/03/15.
Background
papers
11
Date of decision/ Full Council
Decision maker
Advisory Board
06/08/15
Cabinet
13/07/15
Planning &
Transportation
Cabinet Advisory
Board
03/12/15
Cabinet
Report Title, Summary and Ward Consultation Details
Borough Transportation
Strategy
To agree the final Borough
Transport Strategy following the
statutory consultation period.
(All Wards)
(Draft) Community Infrastructure
10/11/15
Levy: (Draft) Preliminary
Planning &
Charging Schedule
Transportation
Cabinet Advisory A decision is sought to approve the
Board
Community Infrastructure
Preliminary Draft Charging
Schedule (PDCS). The first stage
in the legislative process is a
consultation on the PDCS. The
Community Infrastructure Levy, if
adopted, would introduce charges
throughout the Borough on varying
new building proposals, and on
varying land uses. At this stage
there is no commitment to
introduce CIL.
(All Wards)
Relevant
Officer
Key
Exempt?
Decision
The relevant Cabinet
Advisory Board will be
consulted.
David Candlin,
Head of
Economic
Development
Yes
No
The relevant Cabinet
Advisory Board will be
consulted
Jane Lynch,
Head of
Planning
Yes
No
Proposed targeted
consultation will take
place with
development industry,
and town and parish
councils following the
decision to consult.
Background
papers
12
Sustainability Portfolio Holder - Councillor Paul Barrington-King
Date of decision/ Full Council
Decision maker
Advisory Board
Report Title, Summary and Ward Consultation Details
19/03/15
Cabinet
03/02/15
Communities
Cabinet Advisory
Board
CCTV Camera Monitoring
The relevant Cabinet
extension of contract
Advisory Board will be
A decision is sought for the
consulted
extension of the joint CCTV
camera monitoring service which is
a partnership agreement with
Tonbridge and Malling Borough
Council’
(All Wards)
Background
papers
Relevant
Officer
Key
Exempt?
Decision
Gary
Stevenson,
Head of
Environment &
Street Scene
Yes
Part
13
Tourism, Leisure and Economic Development Portfolio Holder, Councillor Jane March
Date of decision/ Full Council
Decision maker
Advisory Board
Report Title, Summary and Ward Consultation Details
Background
papers
24/03/15
Portfolio Holder
for Tourism,
Leisure and
Economic
Development
Community Grants Programme
2015/16 (revenue & capital
grants)
09/03/15
Portfolio Holder
for Tourism,
Leisure and
Economic
Development
Additional Product and Service
Fees
A decision is sought to approve the
introduction of a number of recently
developed service products, their
relevant fees, and attendant
payment processes.
(All Wards)
Community
Grants
Programme
20151.6
(revenue &
capital grants)
Community
Grants
Programme
2015.16
(revenue &
capital grants)
appendix A
Additional
Ken Dry,
Product and
Registrar
Service Fees
Addittional
Product and
Service Fees
appendix A
(All Wards)
Relevant
Officer
Key
Exempt?
Decision
No
No
No
No
14
Date of decision/ Full Council
Decision maker
Advisory Board
Report Title, Summary and Ward Consultation Details
09/04/15
Cabinet
19/03/15
Finance &
Governance
Cabinet Advisory
Board
Grosvenor and Hilbert Park
The relevant Cabinet
Heritage Lottery Fund (HLF)
Advisory Board will be
Tender Report
consulted.
A decision is sought to approve the
appointment of a contractor for the
Play Area renovations at the
Grosvenor and Hilbert Park. This
follows the recent tendering
exercise in accordance with
Council’s contract procedure rules
and tendering conditions set by the
Heritage Lottery. The renovation
and enhancement programme is
one of the key projects identified in
the Council’s Strategic Plan. The
programme of works is broken
down into eight sequential work
packages that form the basis of the
project.
(Sherwood; St James'; St John's)
Background
papers
Relevant
Officer
Key
Exempt?
Decision
Paul Shipley,
Contracts
Manager
Yes
Yes
15
Communities and Wellbeing Portfolio Holder, Councillor Lynne Weatherly
Date of decision/ Full Council
Decision maker
Not before
12/03/15
Portfolio Holder
for Communities
and Wellbeing
Advisory Board
Report Title, Summary and Ward Consultation Details
Housing Allocations Policy 2013
Changes
A Portfolio Holder delegated
decision is sought to agree some
changes to the Housing Allocations
Policy 2013. The policy has been in
place for one year and directs the
allocation of social housing across
the Tunbridge Wells Borough. In
addition we require authority to
consult the members of the
Housing Register on the most
significant change to their
banding/housing need assessment
which involves swopping bands to
reflect the amount of social housing
allocated to it. Consultation will be
via Kent Homechoice where as
well as through the public portal
(All Wards)
Details will be
available on the
Council’s consultation
portal from 9 March –
20 April 2015.
Background
papers
Relevant
Officer
Key
Exempt?
Decision
Sarah Lewis,
No
Affordable
Housing Officer
No
16
Date of decision/ Full Council
Decision maker
Advisory Board
Report Title, Summary and Ward Consultation Details
09/04/15
Cabinet
19/03/15
Communities
Cabinet Advisory
Board
Tunbridge Wells Borough Health
Inequalities Action Plan 15/17
A decision is sought to agree the
Health Inequalities Action Plan
15/17 which is a local response to
Kent County Council’s Health
Inequalities Action Plan; ‘Mind The
Gap’ 13/15. This action plan sets
out how we intend to improve
health outcomes for everyone, but
aims to improve health status for
the poorest fastest. The plan also
sets out how the local authority will
use a targeted approach, working
collaboratively with our partners
from the voluntary and community
sector, private sector housing, and
health, to make a real difference for
local people. The plan sets out
evidence based aspirational targets
to develop new and existing
services.
(All Wards)
The relevant Cabinet
Advisory Board will be
consulted.
Details will be
available on the
Council’s consultation
portal between 24
January and 17
February 2015.
Background
papers
Relevant
Officer
Key
Exempt?
Decision
Sarah Richards Yes
No
17
Joint Portfolio Holders - Leader of the Council, Councillor David Jukes and Finance and Governance Portfolio
Holder, Councillor Mike Rusbridge.
Date of decision/ Full Council
Decision maker
Advisory Board
Report Title, Summary and Ward Consultation Details
09/04/15
Cabinet
17/03/15
Finance &
Governance
Cabinet Advisory
Board
Property Transaction Report
The relevant Cabinet
The report will inform Cabinet of
Advisory board will be
the property transactions
consulted.
completed under delegated
authority for the period 1 July to 31
December 2014 in accordance with
the requirements of the
Constitution.
Part of this meeting may be held in
private for the reasons that (in
accordance with Schedule 12A of
the 1972 Local Government Act (as
amended)):
Paragraph 3 – Information relating
to the financial or business affairs
of any particular person (including
the authority holding that
information).
(All Wards)
Background
papers
Relevant
Officer
Key
Exempt?
Decision
David Candlin,
Head of
Economic
Development
Yes
Yes
18
Date of decision/ Full Council
Decision maker
Advisory Board
Report Title, Summary and Ward Consultation Details
25/06/15
Cabinet
09/06/15
Finance &
Governance
Cabinet Advisory
Board
Non Performing Property and
Land Assets - Consideration of
Proposals (Lamberhurst Parish
Council)
Review of the list of sites in
Appendix 8 of the Asset
Management Plan for Lamberhurst
where the parish council or ward
members wish to propose
alternative strategies and to
confirm the ongoing strategy.
(Goudhurst & Lamberhurst)
09/06/15
Finance &
Governance
Cabinet Advisory
Board
* Kevin Lynes Site
The relevant Cabinet
Authority is sought to redevelop the Advisory Board will be
site.
consulted.
25/06/15
Cabinet
22/07/15
Part of this meeting may be held in
private for the reasons that (in
accordance with Schedule 12A):
Paragraph 3 – Information relating
to the financial or business affairs
of any particular person (including
the authority holding that
information).
* To be considered by Full Council
22 April 2015
(Capel; Sherwood; Southborough
& High Brooms)
The relevant Cabinet
Advisory Board will be
consulted.
Background
papers
Relevant
Officer
Key
Exempt?
Decision
David Candlin,
Head of
Economic
Development
Yes
No
David Candlin,
Head of
Economic
Development
Yes
Yes
Consultation has been
ongoing with
Councillors and Town
and Parish councils via
email feedback
through the weekly
members’ newsletter
and via regular
Leader’s updates.