1. science
2. engineering

The University of the Philippines
Department of Geodetic Engineering
Undergraduate Practicum Policy and Guidelines
Introduction
This document contains the general policy and guidelines for the Department of
Geodetic Engineering’s undergraduate practicum program in partial fulfillment of
the requirements in the subject GE 191: Engineering Practicum 1 and GE 192:
Engineering Practicum 2. The information contained herewith will take effect 2nd
Semester of AY 2013-2014.
The content is as follows:
I.
II.
III.
IV.
V.
VI.
Objectives of the Program
Requirements of the Program
Procedures and Guidelines
Duties and Responsibilities of a Host Company
Grading System
Appendices
I. Objectives of the Program
In line with the Department of Geodetic Engineering’s goal to produce
competent graduates that will meet the needs of the industry, the program
aims to:
a. Familiarize the students with the technical and managerial aspects of
the Geodetic engineering profession and enable then to acquire
skills/expertise on the technology, processes and systems employed by
the industry;
b. Enable the student to relate and apply the theories obtained from the
different subjects in GE curriculum in real world setting;
c. To develop GE graduates who are highly employable and trainable and
will match the industry’s demands;
d. To support the research and development program of the Department
Geodetic Engineering for the improvement of the discipline;
e. Develop and instill positive attitude, self confidence, and self motivation
required of a responsible professional; and
lpb Rev 5
1 of 16
f. Emphasize the importance of human relations in a working
environment.
II. Requirements of the Program
a. The practicum program is a requirement for the completion of the B.S.
Geodetic Engineering Program. GE 191 and GE 192 are offered only
to fourth year standing students and all the requisite courses should be
taken first.
b. The faculty handling GE 191 and GE 192 shall be assigned as
coordinator/ adviser.
c. The Department of Geodetic Engineering shall provide students with
the list of companies that are willing and capable of accepting on the
job trainees. However, students shall have the option to choose a
company not included in the DGE list of companies provided that the
said company is willing to accept OJT.
d. A student must meet the required minimum exposure of 240 hours.
e. At the end of the practicum proper a student must submit a final report
with the required attachments at the end of the program.
III. Procedures and Guidelines
A. GE 191: Engineering Practicum 1
1. Fourth year standing students targeting to graduate at the next
academic year must enroll the subject GE 191: Engineering Practicum
1 during the 2nd semester. GE 191 provides the venue for the students
to prepare for the OJT.
2. The Department of Geodetic Engineering shall provide a list of host
companies where the students enrolled in GE 191 can choose to have
their training. As mentioned in the previous section, students can take
OJT from companies not included in the DGE list. However, a prequalification process shall be done by the faculty coordinator shall be
done prior to the acceptance of the host company. The approved
company shall then be included in the official list of companies.
3. The student shall contact the company and ask if there are still
available slots for an on the job training. If the company agrees, the
following information should be obtained:
i.
Name of the contact person including designation
ii. Complete name of the company and address
iii. Various documents needed to be submitted and when can be
submitted
lpb Rev 5
2 of 16
4. The student shall write an Application Letter (see Appendix 1 for
sample Application Letter) addressed to the company. An
Endorsement Letter (Appendix 2) from the adviser should be
attached.
5. The student shall submit the Application Letter and required
documents to the company and shall wait for acceptance. The
students shall be responsible for following up on their application to the
company.
6. Upon acceptance, obtain a Letter of Acceptance from the company.
The student shall also ask the company representative/ assigned
supervisor to sign three (3) copies of the filled out Work Plan Form
(Appendix 3). The Work Plan Form shall indicate the tasks or job as
well as the time schedule of the student trainee in the company. The
student shall negotiate with the host company regarding the time
schedule and work load favorable to both parties.
7. The student shall give a copy of the Letter of Acceptance, Work Plan
Form and the Training Waiver (Appendix 4) to his/her adviser. If the
adviser agrees with the schedule and work load given to the student,
he too shall indicate in conformity by signing the Work Plan Form.
8. Items 3 to 7 must be completed by students enrolled in GE 191 to
obtain a passing grade in the subject and be able to enroll in GE192:
Engineering Practicum 2 that shall be offered summer of each
academic year.
9. The OJT faculty coordinator shall also provide a series of lectures and
workshops that will complement the OJT program. A final exam shall
be given to students to provide a quantitative evaluation of the
readiness of the student to undergo OJT.
B. GE 192: Engineering Practicum 2
1. Students who passed GE 191 can enroll GE192. By this time all the
necessary pre-OJT documents are completed.
2. The student shall start the training on the date agreed upon. As part of
monitoring, he/she shall fill-out the Work Assignment Schedule
Matrix Form (Appendix 5). This should be signed by the host company
supervisor and shall be part of the final report of the student/trainee.
3. The student shall document the progress of his/her training and submit
a Progress Report (Appendix 6) signed by the company supervisor
and submitted to his/her adviser after one-third and two-thirds of the
minimum number of practicum hours.
4. At the end of the practicum period, the student shall ask the host
company to give a Certificate of Completion and to fill-out an
Evaluation Form (Appendix 7).
5. The student shall submit a final written report (See Appendix 8 for
contents) one week before the last day of submission of grades to the
GE 198 instructor/adviser.
lpb Rev 5
3 of 16
Enroll
GE 191
Get copy of list of
companies from
DGE
Yes
Contact company
and ask if OJT slot
is available
Student’s
choice
included ?
Yes
OJT slot
available?
Attend GE 191
Lectures and
Workshops
Get DGE practicum
Letter/ Survey Form, Fillout, submit to DGE to
include company in the
official list
No
No
Write an application letter,
ask adviser for an
endorsement letter, submit
all requirements to company
Accepted?
Yes
Ask company for a Letter of
Acceptance,
Get Grade
Passed?
No
Yes
Enroll GE 192
Figure 1. GE 191 Work Flow
lpb Rev 5
4 of 16
Enroll
GE 192
Prepare 3 and negotiate
schedule and work load with
host company
Provide the adviser with a
copy of the Letter of
Acceptance, Work Plan
Form and Training Waiver
Form
Start OJT
Prepare Progress Report
and consult with his/her
adviser after the first 1/3 of
the OJT period
Prepare Progress Report
and consult with his/her
adviser after 2/3 of the OJT
period
End of OJT
Get Grade
Get Certificate of
Completion from Host
Company, ask company to
fill up Performance
Evaluation form.
Submit Final Written report
with required attachments
one week before the last
day of submission of
grades.
Figure 2. GE 192 Work Flow
lpb Rev 5
5 of 16
IV. Duties and Responsibilities of a Host Company
a. Assign an immediate supervisor who will monitor the attendance and
performance of the student-trainee for the duration of the training in
coordination with the adviser of the student;
b. Ensure through the immediate supervisor or through the Human
Resource Department that the student shall handle work load which
are related to the student’s course (in this case, related to geodetic
engineering);
c. Ensures a safe working environment for the student(s) undergoing
practicum.
d. Evaluate the student’s performance, and submit the signed and sealed
the evaluation form directly to the adviser.
e. Inform the Department of Geodetic Engineering through the adviser
any other matters related to the student’s practicum program in the
company.
f. Furnish a Certificate of Completion.
V. Grading System
The faculty adviser/ coordinator shall give the student a grade based on the
following criteria:
GE 191
Long Exam
50%
Preparation of OJT Requirements
50%
100%
GE 192
Written Report and Presentation
50%
Evaluation from Host Company
50%
100%
Grading shall be based on the university’s standard scale.
Students who are not able to complete/fulfill the requirements shall be given
an INCOMPLETE (INC) as the final grade.
VI. Appendices
This section contains sample forms and documents which are needed in the
practicum program:
Appendix 1: Application Letter
Appendix 2: Endorsement Letter
Appendix 3: Work Plan Form
Appendix 4: Training Waiver Form
Appendix 5: Work Assignment and Schedule Matrix Form
Appendix 6: Progress Report
Appendix 7: Evaluation Form
Appendix 8: Contents and Format of Final Report
lpb Rev 5
6 of 16
Appendix 1: APPLICATION LETTER
<Date>
<Mr./Ms. CONTACT PERSON>
<Position>
<Name of Company>
<Company Address>
<Sir or Madam>:
I am a graduating student of the Bachelor of Science in Geodetic Engineering
at the University of the Philippines. In partial fulfillment of the requirements of
this degree, I am required to undergo an On-the-Job Training (OJT) for a
minimum of 240 hours starting <date>.
I would like to apply as a trainee in your company because I believe that the
training and experience that I will acquire there will broaden my
understanding about my discipline.
Thank you very much for your kind consideration.
Very truly yours,
<Student Name>
<Student Home Address>
<Student’s contact number>
Noted by:
<Adviser>
<Designation>
Department of Geodetic Engineering
College of Engineering
University of the Philippines, Diliman, Quezon City
lpb Rev 5
7 of 16
Appendix 2: ENDORSEMENT LETTER
<Date>
<Mr./Ms. CONTACT PERSON>
<Position>
<Name of Company>
<Company Address>
<Sir or Madam>:
This refers to the application submitted by <Mr./Ms.Name of student> to
undergo an On-the-Job Training (OJT) for a minimum of 240 hours in your
company. This is a requirement in fulfillment of the B.S. Geodetic Engineering
course at the University of the Philippines.
We believe that your company can provide the relevant exposure for future
geodetic engineers and will help ensure highly qualified engineers for the
industry.
We would greatly appreciate your assistance in this endeavor.
Thank you and we look forward for your kind consideration and support.
Very truly yours,
<Adviser>
<Designation>
Department of Geodetic Engineering
College of Engineering
University of the Philippines, Diliman, Quezon City
lpb Rev 5
8 of 16
Appendix 3: WORK PLAN FORM
FORM OJT-GE1
University of the Philippines - Diliman
Department of Geodetic Engineering
PRACTICUM WORK PLAN
Student Profile:
Name of student: ____________________________ Contact Number(s):___________________________
E-mail address: ____________________________
Company Profile:
Name of company: __________________________ Company Address:____________________________
____________________________
Name of Supervisor:
____________________________
Contact # of Company/ Supervisor: ____________________________
Job Description:
_________________________________________________________
Practicum Details:
Description of Assigned Jobs/ Tasks: ________________________________________________________
_________________________________________________________
________________________________________________
Start of work/End of work:
Work Schedule:
From: ________________________ To: ________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
______________________________________________________
Conforme:
<Signature of Student>
<Student’s Name>
lpb Rev 5
<Signature of Supervisor>
<Supervisor’s Name>
<Signature of Adviser>
<Adviser’s Name>
9 of 16
Appendix 4: TRAINING WAIVER FORM
FORM OJT-GE2
University of the Philippines - Diliman
Department of Geodetic Engineering
Parent’s/Guardian’s Certification of Permission/Waiver
For Practicum
This is to certify that I am allowing my son/daughter <Mr./Ms.Name of student> to
opt to undertake an On-the-Job Training to be done on the
_____ term
SY_____________.
I understand that he/she shall abide by the rules and regulations that may be
required by the staff-in-charge for his/her welfare and safety during the training.
I fully agree to waive any responsibility and forever discharge the University of
the Philippines, the College of Engineering and the Department of Geodetic
Engineering from all actions, proceedings, suits, costs, claims, and demands
which I might have for any loss, damage, injury (including death) of whatsoever
nature and however arising in connection with this On-the-Job Training
undertaken by my son/daughter.
__________________________
Name of Student
________________________
Signature
__________________________
Name of Parent/Guardian
________________________
Signature
________________________
Date of Submission
lpb Rev 5
10 of 16
Appendix 5: WORK ASSIGNMENT AND SCHEDULE MATRIX FORM
FORM OJT-GE3
University of the Philippines - Diliman
Department of Geodetic Engineering
PRACTICUM WORK ASSIGNMENT AND SCHEDULE MATRIX
Week
st
1 Week
2nd Week
3rd Week
4th Week
5th Week
6th Week
7th Week
8th Week
9th Week
10th Week
Others
Student’s/ Trainee’s Name:_________________
Monday
Tuesday
Wednesday
Signature over printed name of supervisor:
lpb Rev 5
Thursday
Date:_____________
Friday
Others
_________________________________________
11 of 16
Appendix 6: PROGRESS REPORT
FORM OJT-GE4
University of the Philippines - Diliman
Department of Geodetic Engineering
PROGRESS REPORT
<Student’s Name>
Period:_____________
<Inclusive Dates>
< Document all
accomplishments>
activities
for
the
period.
Enumerate
significant
Noted by:
____<Signature>____
<Supervisor’s Name>
<Position>
lpb Rev 5
12 of 16
Appendix 7: EVALUATION FORM
FORM OJT-GE5
University of the Philippines - Diliman
Department of Geodetic Engineering
Performance Evaluation Form
To the Supervisor:
Following is the instrument for evaluating our students. Please answer the questions the
way you would appraise their performance. You may also attach your own instrument(s)
to support your assessment on the trainee.
Name of Trainee
:_______________________________________________
Position/Line of Training
:_______________________________________________
Department
:_______________________________________________
Duration of Work
:From__________________to_______________________
Number of Hours
:_______________________________________________
Job Description of Trainee
:_______________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Name of Evaluator
:______________________________________________
Position/ Office
:______________________________________________
Company
:______________________________________________
lpb Rev 5
13 of 16
Legend:
1 – Very Poor
2 – Poor
3 – Average
4 – Good
5 – Very Good
NA – Not Applicable
1. Demonstrated the ability to integrate
theories learned in school and the
practical work in your company
1
2
3
4
5
NA
2. Demonstrated evidence of growth as a
result of his apprenticeship.
1
2
3
4
5
NA
3.
1
2
3
4
5
NA
1
2
3
4
5
NA
1
2
3
4
5
NA
1
2
3
4
5
NA
1
2
3
4
5
NA
1
2
3
4
5
NA
1
2
3
4
5
NA
1
2
3
4
5
NA
Demonstrated initiative to new
endeavors in the course of his training.
4. Demonstrated a knowledge of work
done:
a) Identified the different phases
of work
b) Did
work
neatly
and
accurately regardless of its
quantity
c) Demonstrated the ability to
grasp instructions speedily,
accept criticisms gracefully,
and show enthusiasm towards
learning
5. Demonstrated prompt and active
attendance:
a) Did assigned tasks and handed
them in on time
b) Contributed, developed and
implemented new ideas and/or
methods
6. Demonstrated skills in interpersonal
relations:
a) Showed tact and concern in
dealing with supervisors and
peers
b) Showed practical courtesy and
professional ethics
lpb Rev 5
14 of 16
7. Demonstrated overall performance
proficiency:
a) Showed sound judgment and
common sense on the job
b) Showed the ability to learn
new duties – quick in
absorbing
and
retaining
knowledge
as
well
as
learning, and adjusting to
changes
c) Demonstrated communication
skills such as the ability to
express
the self in both
written and oral work as well
as the ability to listen and
emphasize attentively
d) Showed dependability in
dealing
with
emergency
situations, the ability to keep
confidential matters, and stay
disciplined
in
the
implementation of duties as
called for on the job
1
2
3
4
5
NA
1
2
3
4
5
NA
1
2
3
4
5
NA
1
2
3
4
5
NA
Additional Comments:
__________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
______________________________
Signature of Evaluator
__________________
Date
Note: Please enclose this form in an envelope bearing the company’s letterhead and sign
across the flap of the envelope after sealing it. Thank You.
lpb Rev 5
15 of 16
Appendix 8: CONTENTS AND FORMAT OF FINAL REPORT
All students undertaking the practicum program of GE 198 are required to submit a Written
Report one week before the submission of grades for the semester that GE 198 is taken. The
content of the report is as follows:
A. Company Data
1. Brief History/Background of the Company/Company Profile
2. Inclusive dates of training
3. Department/Division/Section
4. Name(s) of Personnel (supervisor, liaison officer, training officer/instructor,
etc.) involved in the training program with their respective designations.
B. Training Program
1. Objectives
2. Schedules/Timetable
3. Areas of Training
4. List of References (e.g. Manuals, texts, etc.) used in the company library while
taking the practicum
C. Activities
Include Work Assignment and Schedule Matrix
D. Evaluation
1.
Achievements
a. Skills and current technology learned/enforced
b. Equipment, machinery, testing apparatus, etc., handled
c. Was the proposed program followed? Completed?
Why or Why not?
d. Strong points versus weak points
e. The best experience on the job
2.
Failures
a. Causes
lpb Rev 5
16 of 16
b. Suggested Solutions
c. How they were overcome
3.
Evidence of background preparation of trainees upon the start of the
training (theory and manual skills)
4.
Personal relations: Integration with the company personnel
5.
Attendance and punctuality
6.
Interest and commitment
7.
School-Company coordination
E. Recommendations
1..
Potential of company as a training ground
a. Availability and appropriateness of facilities, equipment and
machinery
b. Company personnel cooperation
2.
Duration of training (too long or too short)
3.
Suggestions for the improvement of the training program
4.
Advise to future trainees to the company or to other companies in
general.
F. Pertinent Documents
lpb Rev 5
1.
Application Letter
2.
Endorsement Letter
3.
Acceptance Letter
4.
Work Plan Form
5.
Training Waiver Form
6.
Work Assignment and Schedule Matrix (inserted in item C)
7.
Certificate of Completion
8.
Evaluation Form
17 of 16