DRC Iraq
Ainkawa (next to German Restaurant)
Erbil, Iraq
Email: [email protected]
17 March 2015
Invitation To Bid No. Iraq 01/15 for the Supply of INSURANCE (MEDICAL/GROUP LIFE &
PERSONAL/WORKMAN)
Dear Sir/Madam:
1.
The Danish Refugee Council (DRC) has received grants from various donors for the implementation of
the humanitarian aid operation aimed at assisting Syrian families in Iraq in 2015. In order to undertake the
humanitarian aid DRC requires the provision of INSURANCE (MEDICAL/GROUP LIFE &
PERSONAL/WORKMAN) for its national staffs to support its operations in Iraq.
2.
DRC intends to enter into a service contract for the supply of this service and for the year 2015 with DRC
Iraq. One supplier will be selected for Service contract.
3.
Therefore, the DRC requests you to submit price bid for the supply of INSURANCE (MEDICAL/GROUP
LIFE & PERSONAL/WORKMAN) as listed on the attached DRC Bid Form (Annex C).
4.
The ITB details are as follows:
Type of Contract:
Service contract
Commodity:
INSURANCE (MEDICAL/GROUP LIFE & PERSONAL/WORKMAN)
ITB Tender Period:
19 March – 04 April 2015
ITB Closure Date and Time:
Saturday 04 April 2015 at 1600hours local Iraqi time
ITB Opening Date and Time:
Sunday 05 April 2015 at 1000hours local Iraqi time at DRC
Iraq Erbil Office.
The Tender Box is located at either DRC Iraq Erbil Office at the following Address:
Erbil: Ainkawa, next to German Restaurant,
5.
The following documents must be submitted in a hard copy in a sealed envelope for your Bid to be
accepted by the Tender Opening Committee:
a. The attached DRC Official Bid Form (Annex C) must be completed and submitted in accordance with
the ITB Instructions at Annex B.
ITB No. Iraq 01/15 Medical Insurance
Page 1
b. The attached Tender and Contract Award Acknowledgement Certificate (Annex A) must also be
completed and duly authorized by an authorized company representative and submitted in
accordance with the Instructions for Invitation to Bid at Annex B.
6.
The following is important Information Regarding this ITB:
a.
b.
c.
d.
e.
f.
g.
7.
This ITB is for a Service contract for the supply of Medical insurance to DRC Iraq KRI and
South/Central Iraq.
DRC may award a Service Contract with one Bidder.
Only Bids offering the appropriate administrative documents (See Annex C2) to DRC Iraq, will be
considered as ‘responsive’ bids. Non-responsive bids will not be accepted or evaluated.
Only Bids submitted on Annex C to this ITB will be accepted with. In addition, you can provide
supplementary documents, or technical data to support your bid.
Required Minimum validity period: 60 days.
The ITB Tender Opening is a public opening and all Bidders are invited to attend.
Bidders must follow all the requirements of Annexes A, B and C2, otherwise their bids may be
rejected by the Tender Opening Committee.
The actual quantities required are unknown at this stage as they are subject to funding by the donors.
DRC Iraq expects to purchase the following during the Service Contract period:
1) From 250 to 300 National staff (staff census will be provided in Excel format if requested)
2) From 200 to 300 dependents (optional, subject to funds availability)
8.
For those Bidders that have not completed a DRC Supplier Profile and Registration Form (Annex H), they
will be requested to complete this form if they are under consideration for a contract award, and prior to
the signing of any such contract.
9.
This ITB document contains the following:
− This covering Letter
− Annex A Tender and Contract Award Acknowledgment Certificate
− Annex B Instructions and Conditions for Invitation to Bid
− Annex C1 DRC Bid Form – Invitation to Bid No.01/15 INSURANCE (MEDICAL/GROUP LIFE &
PERSONAL/WORKMAN)
−
−
−
−
−
−
Annex C2
Annex D
Annex E
Annex F
Annex G
Annex H
Evaluation and comparison of bids
DRC General Conditions of Contract for the Procurement of Service
DRC Code of Ethics
DRC Service Contract for the Supply of Medical insurance to DRC Iraq
Tender Checklist
Supplier profile and registration form
10.
All enquires and questions should be addressed to: [email protected] Bids cannot be sent to this
email address.
11.
Your attention is drawn to Clause 21 of Annex D ‘Disqualification Clause’, and Clause 3 of Annex A,
Bidders must ensure that they are not in one of the situations listed in these Sections.
ITB No. Iraq 01/15 Medical Insurance
Page 2
12.
Under DRC’s Anticorruption Policy, Bidders shall observe the highest standard of ethics during the
procurement and execution of such contracts. DRC will reject a Bid if it determines that the Bidder
recommended for award, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing
for, or in executing, the Contract.
Yours sincerely
Patrick Sautron
DRC Senior Logistics Coordinator
Annexes:
A - Tender and Contract Award Acknowledgement Certificate
B – Instructions and Conditions for ITB
C1 – DRC Bid Form
C2 – Evaluation and comparison of bids
D – DRC General Conditions of Contract for the Procurement of Service
E – DRC Code of Ethics
F – DRC Service contract for the supply of Medical Insurance
G – ITB Checklist
H – Supplier profile and registration form
ITB No. Iraq 01/15 Medical Insurance
Page 3