D21.31 DRIVER Experimentation Community of Interest â activity
Driving Innovation in Crisis Management for European Resilience D21.31 DRIVER Experimentation Community of Interest – activity report year 1 Grant agreement number: 607798 Due date of deliverable: 30th April 2015 Start date of the project: 2014-05-01 Actual submission date: 9th April 2015 Duration: 54 months Lead Beneficiary: POLE RISQUES (Alice Clémenceau) Contributing beneficiaries: Keywords: Community of interest; experimentation; network; stakeholders; communication; event Dissemination level: PU x PP ☐ RE ☐ CO ☐ Release History Version Date Description Release by V0.1 9th 2015 March First draft – to be reviewed by WP Alice Clémenceau leader and task participants V0.2 18th 2015 March Second Draft to be reviewed by the 2 Alice Clémenceau reviewers (Frédérique Giroud and Myriam Ben Ammar) V1 31st 2015 March Final version including the reviewers Alice Clémenceau comments and suggestions D21 31_Expe_ Community_of_Interest_Year 1 Table of Contents Executive Summary ................................................................................................................................. 4 1 Introduction ...................................................................................................................................... 5 2 DRIVER Experimentation Community of Interest ............................................................................. 6 3 Purpose of the Experimentation Community of Interest ................................................................. 8 4 Progress report ................................................................................................................................. 9 5 Strategy for enlarging the Experimentation Community of Interest.............................................. 10 6 Conclusion....................................................................................................................................... 11 Annexe ................................................................................................................................................... 12 International Workshop on Innovation for Crisis Management (I4CM)...................................... 12 ©DRIVER Consortium 2 April 2015 D21 31_EXPE_ Community_of_Interest_Year 1 List of Figures Figure 1: Building of the DRIVER Experimentation Community of Interest _______________________________ 6 List of Acronyms Abbreviation / acronym Description BMPM Bataillon des Marins Pompiers de Marseille – Military Fire Brigade of Marseille CM Crisis Management DRIVER Driving InnoVation in crisis management for European Resilience EMIZDS Etat Major Interministériel de Zone de Défense Sud – South of France Regional Homeland Security Authority SDIS13 Service Départemental d’Incendie et de Secours des Bouches du Rhône Local fire brigade of Bouche du Rhône county SP2 Sub Project 2 (within DRIVER): Test-bed SP4 Sub Project 4 (within DRIVER): Strengthened responders SP7 Sub Project 7 (within DRIVER): Impact & Sustainability ©DRIVER Consortium 3 Public D21 31_EXPE_ Community_of_Interest_Year 1 Executive Summary This document provides an overview of the planned approach that SP2 foresees to establish contacts with organizations and individuals that show an interest in experiments on crisis management capabilities. The main purpose of the Experimentation Community of Interest is to share the common understanding on the use of experimentation to develop CM capabilities and exchange knowledge and raise awareness of and interest in the DRIVER project. Indeed, SP2 believes that it is important to build an active community that will effectively get involved in the DRIVER experiments and take their results up. The main strategy is to start with organizations and individuals that are close to the DRIVER platforms and to progressively expand the community by inviting further national and EU stakeholders throughout the experiment campaigns and the various DRIVER events. In particular, SP2 will target all major stakeholders from CM functional and organizational levels, rescue services, law enforcement, public health and medical services, public decision makers and NGOs (from local to national and EU levels), which are interested in CM experimentation. Besides, it is important to note that the Experimentation Community of Interest is one of several bricks of the global DRIVER Community, managed and coordinated by SP7- Sustainability and Impact. A major upcoming SP7 event will thus represent an important input to the Experimentation Community of Interest: the workshop on “ Innovation for Crisis Management” organized in May 2015 in Marseille. The objective is to support innovation by highlighting technological development needs and experimentation benefits; and enlarge the DRIVER Experimentation Community of Interest. In this context, a round table will be particularly dedicated to discuss experimentation related issues. ©DRIVER Consortium 4 Public D21 31_EXPE_ Community_of_Interest_Year 1 1 Introduction Deliverable D21.31 consists of the first year’s activity report for Task 21.3: Crisis Management Experimentation Community of Interest. This task started at month 4 (August 2014) and will continue almost until the end of the project (Month 48). It is part of SP2 work, which aims at developing a European Crisis Management Test-bed. The objective is to develop the capabilities to test innovative CM solutions through coordinated experiment campaigns. In this context, WP21 deals with the coordination and the objectives of the DRIVER test-bed. Not only will it ensure close working relationship between the platforms, but it will also involve external stakeholders to enlarge the Experimentation Community of Interest. This WP is responsible for developing a shared understanding of the objectives; roles and responsibilities among the involved platforms, and throughout the whole project to ensure the activities are aligned and coherent with the actions carried out in other work packages and sub-projects. In particular, the role of Pôle Risques, within the framework of Task 21.31, is to build a strong Crisis Management community of interest among the DRIVER partners and beyond, encompassing all Crisis Management functions and organizational levels, including rescue services, law enforcement, public health and medical services, public decision makers and non-governmental organizations, from local to national and EU level. The goal of this activity is to support the comprehensive approach to Crisis Management adopted by DRIVER. The purpose is to create awareness and stimulate interest, with the long-term goal to incite such organizations to adopt the DRIVER approach and ultimately, through systematic activities in SP7, sustain the DRIVER test-bed as a whole. The DRIVER Experimentation Community of Interest is a part of the wider DRIVER community, managed by SP7. The first part of the report (2.DRIVER Experimentation Community of Interest) presents the stakeholders involved in the community while the following section (3. Purpose of the Experimentation Community of Interest) explains the objective behind the initiative. The third section (4. Progress report) focuses on the activities carried out during the first eight months and the last one (5. Strategy for enlarging the Experimentation Community of Interest) describes the SP2 strategy to enlarge the community. This document is a contractual deliverable (D21.21) of the project. As community building will be an on-going activity in the project the present document will be updated by subsequent versions along the project, namely D21.32, D21.33 and D21.34. ©DRIVER Consortium 5 Public D21 31_EXPE_ Community_of_Interest_Year 1 2 DRIVER Interest Experimentation Community of All major stakeholders from CM functional and organizational levels, rescue services, law enforcement, public health and medical services, public decision makers and NGOs (from local to national and EU levels) which are interested in CM experimentation, are considered as a potential target audience for the DRIVER Experimentation Community of Interest. The core community will consist of stakeholders who, in the near future, plan to work according to the DRIVER test-bed method and would like to share their knowledge. In addition, there should be some additional crisis management practitioners with expert knowledge who can give advice and indicate direction. The Experimentation Community of Interest will grow further, starting with the platform partners including their immediate circle (entities close to the platform partners) and more stakeholders will be involved during the lifetime of the project. It will be facilitated by the involvement of various entities participating in SP4 experimentations and SP6 Joint Experiments and Final Demonstration. The project will also closely liaise with the Joint Research center (JRC) and other European institutions. The figure below depicts the plan for the DRIVER Experimentation Community of interest. External stakeholders Pla orms’ networks DRIVER pla orms ts e v en ri m e p ex en ts Year 2-5 Growing the community Year 1 communica on including social media DRIVER test-bed sustainability com mon unde sh rstan ar ding ed ex pe rie nc e Benefits Figure 1: Building of the DRIVER Experimentation Community of Interest The DRIVER Community will seek to bring together stakeholders at various levels to engage them in debate, find best practices and learn from the lessons of others. The Community itself will consist of ©DRIVER Consortium 6 Public D21 31_EXPE_ Community_of_Interest_Year 1 several sub-communities including the Experiment Community of Interest (Task 21.3). Several tasks within the DRIVER project will collect contacts to be transferred to SP7 where the management of the relevant communities is organized. A society resilience community of interest (Task 31.3) A professional response Communities of Interest (Task 41.3) Learning in CM Community of Interest (Task 51.3) SP8-supporting information and analysis- Community of Interest (Task 81.3) The development of the DRIVER Community is managed and coordinated by SP7- Sustainability and Impact. SP7 will set up and manage a dedicated database to handle dynamic information about members of the DRIVER Community – their level of expertise, their level of interest / involvement in the DRIVER project. The DRIVER Community Management Tool (DCMT), currently being developed by ARTTIC, will help managing the DRIVER Community effectively and efficiently As a temporary solution ARTTIC has set up a temporary registration page to allow gathering contacts until the DRIVER Community is finalized: this page can be found under the URL: http://www.eurtd.com/driver/community/registration. It shall be ensured that the Community registration and the Community database support the formation and work of these different DRIVER communities listed above. ©DRIVER Consortium 7 Public D21 31_EXPE_ Community_of_Interest_Year 1 3 Purpose of the Experimentation Community of Interest The main purpose of the Experimentation Community of Interest will be to share the common understanding on the use of experimentation to develop CM capabilities and exchange knowledge and raise awareness of and interest in the DRIVER project. This knowledge is notably gathered within the SP2 deliverables, some of which will be made publicly available: DRIVER Experiment Design Manual (D23.1) Performance and Effectiveness Metrics in CM Experiments (D23.2) Costing Methods for CM Solutions (D23.3) Impact and Effectiveness Assessment in CM Experiments (D23.4) Guidelines for Experimentation Campaigns (D24.1) Experimentation Support Tools (D24.2) Support to Experiments: lessons learned for the DRIVER test-bed (D24.3) The experience gained from the DRIVER experiments will therefore be shared as well as best practices and lessons learned. A large circulation of the accumulated knowledge, through these reports will give more visibility and ensure the long-term sustainability of the European test-bed developed within DRIVER. ©DRIVER Consortium 8 Public D21 31_EXPE_ Community_of_Interest_Year 1 4 Progress report The concept of the DRIVER Experimentation Community of Interest has been discussed at various meetings, among which: SP2’s Kick off-meeting in Aix-en-Provence (9th October 2014) SP2-SP4 coordination meeting in The Hague (23rd September 2014) DRIVER general meeting in Ispra (2-6 February) In particular, SP4’s first round of experiments (in Aix-en-Provence, November 2014) was a good starting point to raise awareness and interest in the project, establishing first contacts with stakeholders from Pôle Risques network, with an interest in experimenting CM capabilities. As a direct consequence, many of these contacts have joined the DRIVER Community, such as for instance the Regional Homeland Security Authority EMIZDS, the Local Fire Brigade SDIS13 and the Marseille Fire Brigade BMPM. As an example, the EMIZDS requirements, expressed during this meeting, will conduct the objective of the EXP4.1 that will be held in November with the EPLFM platform. So far the main focus has been to set the grounds of the community and in particular: - Strengthen the relationship between the DRIVER platforms, which represent the core community Identify the relevant stakeholders to grow the community Plan the next round of experiments and invite potential stakeholders Populate the DRIVER community database Use a DRIVER large event to start growing the community (Workshop in Marseille 26)27 May 2015) ©DRIVER Consortium 9 Public D21 31_EXPE_ Community_of_Interest_Year 1 5 Strategy for enlarging the Experimentation Community of Interest Task 21.3 participants agree on a simple model of dedicated activities for creating and growing this community: - Year 1 : an informal meeting of stakeholders of the platform partners’ close networks Year 2 : a seminar with prepared presentations Year 3 : a symposium of several speakers to discuss different aspects of experimentation in CM Year 4: an International Conference on Experimentation in Crisis Management Development. Pôle Risques suggests investigating the possibility to organize this event in Nice in order to set the grounds for the final demonstration. To build up the Community, SP2 will closely liaise with SP7, notably by: - involving the networks of the platforms using the SP7 community database to dissemination information inviting stakeholders to the experiments using various dissemination channels including social media to target stakeholders In addition, a SP7 workshop on the topic “ Innovation for Crisis Management” will be organized in May in Marseille. This event aims at sharing best practices between crisis management professionals from all over Europe. The objective is to support innovation by highlighting technological development needs and experimentation benefits; and enlarge the DRIVER Experimentation Community of Interest. The program is specifically designed in a way to target stakeholders with an interest in experiments on crisis management capabilities and involve them in the project. A panel discussion (morning of the second day) is dedicated to building the DRIVER Experimentation Community of Interest. The idea is to have five panelists (including for instance platform owners, researchers on innovation for crisis management…) and a moderator, and discuss the ins and outs of experimenting innovation to develop CM capabilities around a few guiding questions listed in advance. A guided tour to a part of Pôle Risques platforms partners (command and coordination local and regional centers, 3D simulation platforms, fire fighters academies...etc) is planned on the afternoon of the second day. This will be the occasion to involve Pôle Risques network in the DRIVER Experimentation Community of Interest. An internal T21.3 workshop on the morning of May 28th - to discuss both the outcome of the I4CM meeting for T21.3 (including newly identified stakeholders and issues related to experimentation and plan the upcoming actions for this task. The meeting will include keynote speeches and panel discussions will be live streamed and a dedicated twitter account will allow for live discussions. ©DRIVER Consortium 10 Public D21 31_EXPE_ Community_of_Interest_Year 1 6 Conclusion The main purpose of the Experimentation Community of Interest is to share the common understanding on the use of experimentation to develop Crisis Management capabilities and share knowledge and raise awareness of and interest in the DRIVER project. All major stakeholders from CM functional and organizational levels, rescue services, law enforcement, public health and medical services, public decision makers and NGOs are considered as a potential target audience for the DRIVER Experimentation Community of Interest. DRIVER Experimentation Community of Interest will be further activated during future DRIVER events, including the workshop on innovation for Crisis Management organized in Marseille in May 2015, and the various DRIVER experiments. The DRIVER platform partners are key actors in engaging their local partners during the experiments they host. ©DRIVER Consortium 11 Public D21 31_EXPE_ Community_of_Interest_Year 1 Annexe International Workshop on Innovation for Crisis Management (I4CM) Tentative program Day 1 (26th May 2015) – Villa Méditerranée, Marseille 10:00 Conference opens. Welcome words from French authorities 10:15 Introduction to the event 10:30 Morning session (keynotes and roundtables) on best practices, innovative solutions and identified needs in CM – focus on situation assessment tools 13:30 Lunch 14:30 Afternoon session (keynotes and roundtable) on best practices, innovative solutions and identified needs in CM + live interaction with remote contributors – focus on tasking and resource management 18:00 Cultural visit on the site 19:00 Dinner Day 2 (27th May 2015) – Villa Méditerranée, Marseille 08:30 DRIVER project approach: experimentation platforms, tools and technical solutions, Large experimentations and demonstration, sustainability 09:10 DRIVER Community – panel discussions & participation of the audience - Strengthened Response (41.3) - Experimentation (21.3) 11:50 Wrap-up and closing words 12:00 Lunch 13:00 French test-beds and operational centers visits (optional) 17:00 Return to Airport or City center Day 3 (28th May 2015) – Pôle Risques, Aix en Provence 9:30-12:30 DRIVER Task 21.3 partners meeting: capitalization of the previous days’ discussions and planning for future steps (upon invitation only) ©DRIVER Consortium 12 Public
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