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COUNTY COUNCIL MINUTES
Tuesday, March 24, 2015
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present.
Warden Ens in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT the minutes of the meeting held on March 10, 2015 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF –
None.
DELEGATIONS
Elgin County Economic Development Plan
Ms. Lauren Millier, Millier Dickinson Blais, presented a PowerPoint outlining the new Economic
Development Plan.
Moved by Councillor McWilliam
Seconded by Councillor Jones
THAT the presentation titled “Elgin County Economic Development Plan” from Millier Dickinson
Blais be received and filed.
- Carried.
Presentation of Elgincentives Community Improvement Plan Framework
Ms. Nancy Reid, Meridian Planning, presented a PowerPoint overview of the process
undertaken to prepare the Elgincentives Community Improvement Plan and an overview of key
statutory and non-statutory documents that make up the plan.
Moved by Councillor Marr
Seconded by Councillor Martyn
THAT the presentation titled “Presentation of Elgincentives Community Improvement Plan
Framework” from Meridian Planning be received and filed.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Economic Development Plan Update 2015-2018 – General Manager of Economic
Development
The general manager presented the report recommending that Council adopt the Elgin
Economic Development Plan Update 2015-2018.
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March 24, 2015
Moved by Councillor Wiehle
Seconded by Councillor Mennill
THAT County Council adopt the County of Elgin Economic Development Plan Update 20152018 as described in the March 6, 2015, report from the General Manager of Economic
Development; and,
THAT the recommendations from the County of Elgin Economic Development Plan Update
2015-2018 that have financial and/or resource implications for the County of Elgin be
considered through County Council’s budgetary process.
- Carried.
Elgincentives: County-Wide Community Improvement Plan – General Manager of
Economic Development
The general manager presented the report recommending that Council endorse the
Elgincentives County-Wide Community Improvement Plan.
Moved by Councillor McWilliam
Seconded by Councillor Jones
THAT County Council endorse the Elgincentives Vision and Implementation Guidelines, and
the Elgincentives Community Improvement Plan; and,
THAT County Council create the Elgincentives Implementation Committee as described in the
March 10, 2015 report; and,
THAT County staff provide the appropriate assistance to each municipal partner in order to
start the process of adopting the Elgincentives Community Improvement Plan at the local
level.
- Carried.
Council recessed at 9:59 a.m. and reconvened at 10:14 a.m. During the recess Mayors and
Municipal Clerks signed the Elgin Group OPP Contract.
2014-2015 Events Calendar Update – Senior Financial Analyst and Elgin County United
Way and Special Events Committee (ECUWSEC) Chair
The senior analyst presented the report providing Council with an update on the Elgin County
United Way Special Events Committee’s activities including the payroll deduction campaign, the
Warden’s Annual Charity Golf Tournament and other fundraising activities.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT the report titled “2014-2015 Events Calendar Update” from the Senior Financial Analyst
and ECUWSEC Chair, dated March 11, 2015 be received and filed.
- Carried.
Engineering Services for the Replacement of Brooks Bridge – Deputy Director of
Engineering Services
The deputy director presented the report providing details on the Request for Proposal (RFP)
process and seeking Council’s approval to award the engineering services contract for the
replacement of Brooks Bridge on Lyons Line in the Township of Malahide.
Moved by Councillor Mennill
Seconded by Councillor Wolfe
THAT Spriet Associates London Limited be selected to provide engineering services for the
replacement of Brooks Bridge at a total price of $53,665, plus applicable taxes; and,
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March 24, 2015
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Reduced Speed Zone Request – Deputy Director of Engineering Services
The deputy director presented the report seeking Council’s approval to install a reduced speed
zone on Third Line (County Rd. #18) at the entrance of the Green Lane Landfill to improve
safety for all road users.
Moved by Councillor Jones
Seconded by Councillor Currie
THAT the Reduced Speed Zone By-Law be amended to include a 60km/h zone on Third Line
(County Rd. #18) extending 400 west of the centre of the entrance to the Green Lane Landfill to
400m east of the entrance, being a total distance of 800m; and,
THAT the OPP be notified of the establishment of this reduced speed zone.
- Carried.
Homes - Medical Director Agreement Bobier Villa and Elgin Manor – Director of Homes
and Seniors Services
The director presented the report outlining the status of contract negotiations with the Medical
Director for Bobier Villa and Elgin Manor.
Moved by Councillor Marr
Seconded by Councillor McWilliam
THAT Council authorize staff to sign the 3-year agreement from April 1, 2015 to March 31, 2018
with Dr. Derek Vaughan for the provision of Medical Director services to Bobier Villa and Elgin
Manor.
- Carried.
Homes - Terrace Lodge Redevelopment Updates – Director of Homes and Seniors
Services
The director presented the report seeking permission from Council to meet with the Southwest
Local Health Integration Network to discuss redevelopment plans for Terrace Lodge.
Moved by Councillor Mennill
Seconded by Councillor Wiehle
THAT the Chief Administrative Officer, Director of Homes and Seniors Services and the Director
of Financial Services meet with the SWLHIN representative to discuss redevelopment plans for
Terrace Lodge; and,
THAT staff be directed to complete and submit the Enhanced Long Term Care Renewal
Strategy Survey following the LHIN Meeting.
- Carried.
Homes - Resident Quality Inspection Report Follow-Up – Director of Homes and Seniors
Services
The director presented the report updating Council on the status of a Compliance Order
received by Terrace Lodge from the Ministry of Long Term Health and Care.
Moved by Councillor Marr
Seconded by Councillor Martyn
THAT Council direct staff to request an extension to comply with the Compliance Order every 6
months until such time as Terrace Lodge is redeveloped.
- Carried.
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March 24, 2015
Homes - Policy Manual Review and Revisions - Administration, Nursing Sections A-G
and Program & Therapy Services – Director of Homes and Seniors Services
The director presented the report seeking Council’s approval of revisions made to the
Administration, Nursing Sections A-G and Program & Therapy Services Manuals.
Moved by Councillor Jones
Seconded by Councillor Wolfe
THAT Council approve the County of Elgin Homes and Seniors Services Policy Manual review
and revisions for Administration, Nursing Sections A-G and Program & Therapy Services.
- Carried.
Homes - Long-Term Care Homes Quality Improvement Plan (QIP) – Director of Homes
and Seniors Services
The director presented the report seeking Council’s approval to submit the Long-Term Care
Quality Improvement Plan (QIP), as required by the Southwest Local Health Integration Network.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT Council authorize staff to submit the 2015-2016 Quality Improvement Plan to the
Southwest Local Health Integration Network by March 31, 2015.
- Carried.
CORRESPONDENCE
Items for Information (Consent Agenda)
1. Linda Long, Executive Director, Quad County Support Services thanking Council for 2015
grant.
2. Responses to Elgin County’s concerns regarding Phragmites australis:
a) David Ayotte, Director, Communications Services Branch, Ministry of Natural Resources
and Forestry.
b) Hon. Jeff Leal, Minister of Agriculture, Food and Rural.
3. Grant Osborn, Director, Capitol Policy Programs Branch, Ministry of Education responding to
the County of Elgin’s resolution expressing concerns with the revised Pupil Accommodation
Review Guidelines (PARG).
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT Correspondence Items #1 – 3 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Warden Ens noted that he had attended the provincial volunteer recognition event recently and
it was great to see so many local volunteers being honoured.
Councillor Jones reminded Council that the Elgin Federation of Agriculture would be inducting
former Elgin County Warden Ken Monteith into the Agricultural Hall of Fame.
The Chief Administrative Officer reminded Council that the annual liaison meeting with St.
Thomas City Council will happen on April 15, 2015 at Fanshawe College.
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March 24, 2015
Notice of Motion – None.
Matters of Urgency
Councillor Marr brought forward correspondence from the Thames Valley District School Board
regarding the transfer of students from Pierre Elliott Trudeau Public School to Port Stanley
Public School in order to reduce overcrowding.
Moved by Councillor Mennill
Seconded by Councillor McWilliam
THAT Elgin County Council consider correspondence from the Thames Valley District School
Board as a matter of urgency.
- Carried.
Moved by Councillor Marr
Seconded by Councillor Jones
THAT the Corporation of the County of Elgin support the Municipality of Central Elgin’s
resolution on the relocation of students from Pierre Elliot Trudeau Public School to Port Stanley
Public School.
- Carried.
Closed Meeting Items
Moved by Councillor Wiehle
Seconded by Councillor Currie
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Municipal Act Section 240.2 (c): a proposed or pending acquisition or
disposition of land by the municipality or local board – Update #2 Dexter Line Land Purchases;
and Municipal Act Section 240.2 (d) labour relations – Community Paramedic Pilot Project.
- Carried.
Moved by Councillor Jones
Seconded by Councillor Wolfe
THAT we do now rise and report.
- Carried.
The Chief Administrative Officer provided a verbal update on the status of negotiations with
Dexter Line landowners.
Moved by Councillor Mennill
Seconded by Councillor Currie
WHEREAS the original offers to purchase lands for their location of Dexter Line, as previously
authorized by County Council, have been presented; and,
WHEREAS requests for revision of terms have been received from or on behalf of certain
involved land owners;
NOW THEREFORE BE IT RESOLVED THAT:
1) On recommendation of the County Solicitor, the Chief Administrative Officer is authorized
to make reasonable revisions to the terms of the original offer to purchase in order to achieve
agreements to purchase any and all of the requested lands, subject to the general principles of
fairness and consistent treatment of involved land owners.
- Carried.
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March 24, 2015
Moved by Councillor Jones
Seconded by Councillor Wolfe
THAT the confidential grievance memorandum regarding the introduction of the Community
Paramedicine Program from the General Manager, Medavie EMS, dated March 19, 2015, be
received and filed.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Marr
Seconded by Councillor Currie
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT By-Law No. 15-11 “Being a By-Law to Establish a Pay Schedule for Employees Covered
by the Job Evaluation Scale” be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Currie
Seconded by Councillor Martyn
THAT By-Law No. 15-12 “Being a By-Law for the Regulation of Traffic” be read a first, second
and third time and finally passed.
- Carried.
Moved by Councillor Wolfe
Seconded by Councillor Jones
THAT By-Law No. 15-13 “Being a By-Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the March 24, 2015 Meeting” be read a first, second
and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Currie
THAT we do now adjourn at 11:10 a.m. and meet again on April 14, 2015 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
Mark McDonald,
Chief Administrative Officer.
___________________________
Paul Ens,
Warden.