Download Report

• EUGENE COMIC CON | EXHIBITOR APPLICATION
If sending payment via mail, do not send
cash. Please make checks payable to
Eugene Comic Con and send to:
Registration is not guaranteed until you receive an
e-mail confirmation. Your application will not be
processed without payment in full and a completed,
signed application. Scan and return via e-mail to:
[email protected]
Eugene Comic Con, LLC
1430 Willamette Street, No. 344 Eugene,
Oregon
97401
All prices subject to change after August 1, 2015
COMPANY NAME: ___________________________________________
CONTACT NAME: ____________________________________
NAME TO DISPLAY ON BOOTH (20 characters max.): ______________________________________________________________
ADDRESS: _____________________________________________________________________________________________________
STREET/MAILING ADDRESS
STATE
CITY
PHONE: ________________________________________
_
__
ZIPCODE
E-MAIL: ____________________________________________________
WEBSITE OR SOCIAL MEDIA PAGE: __________________________________________________________
EXHIBITOR TYPE
(circle one)
RETAILER / DEALER
ARTIST / WRITER
PUBLISHER / SMALL PRESS
GAMING
WEBCOMICS
DESCRIPTION OF WHAT YOU SELL (i.e.: comics, toys, gaming, swag, prints, original art, etc.): ___________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
10' x 10' INLINE BOOTH ... $245
10' x 10' CORNER BOOTH ... $295
Includes (1) 8'x2' table, (2) chairs, (2) exhibitor
badges, pipe and drape
Includes (1) 8'x2' table, (2) chairs, (2) exhibitor
badges, pipe and drape
Quantity: ______ x $295 = $______
Quantity: ______ x $245 = $______
___________________________________________________________________________________________________________________________________
ARTIST ALLEY TABLE ... $80
ARTIST ALLEY CORNER TABLE ... $105
*NO SMALL PRESS OR PUBLISHERS
*NO SMALL PRESS OF PUBLISHERS
Includes (1) 8'x2' table, (1) 6'x2' table, (2) chairs,
(2) exhibitor badges
Includes (1) 8'x2' table, (2) chairs, (2) exhibitor badges
Quantity: ______ x $80 = $______
Quantity: ______ x $105 = $______
ADDITIONAL CHAIRS AND TABLES, ELECTRICAL
(1) 8' table ... $15 each Quantity: ______ x $15 = $______
(2) (1) chair ... $3 each Quantity: ______ x $ 3 = $______
(3) Electricity ... $90 * Quantity: ______ x $90 = $______
* Please inquire for electrical needs of 2,000 watts and above.
ADDITIONAL EXHIBITOR PASSES ... $25 each
For exhibitors and their employees only.
Quantity: ______ x $25 = $______
CARD NUMBER:_____________________________________________ EXPIRATION DATE: _______________ CVV CODE: _________
CREDIT CARD BILLING ADDRESS: ______________________________________________________ TOTAL: $__________________
CARD TYPE (circle one):
VISA
MASTERCARD
DISCOVER
AMERICAN EXPRESS
SIGNATURE: _______________________________________________________ DATE: __________________
This form must be signed whether you are paying by credit card, check, or other means. Your application will not be processed without a signature.
I hereby authorize the Eugene Comic Con (aka EUCON) to charge fees to this account, and acknowledge that I have read, understood and agreed to the
Eugene Comic Con (EUCON) Terms & Conditions on page 2 of this registration and all portions of this contract. I further acknowledge that failure to abide by
EUCON Terms & Conditions may result in the loss of my exhibitor privileges without recourse or refund.
To inquire about advertising or sponsorship opportunities, please contact us via e-mail: [email protected]
TERMS & CONDITIONS
The company, its employees and agents, as described filled out
by applicant on this application, is herein referred to as Exhibitor.
The Eugene Comic Con, LLC, s h o w m a n a g e m e n t , is herein
referred to as EUCON. The show itself, the Eugene Comic Con (aka
EUCON), is herein referred to as the Exhibition. If you are approved
to exhibit at the exhibition, this application shall act as a License to
do so as long as the terms and conditions outlined herein and
elsewhere are met by Exhibitor.
Exhibitor agrees that EUCON shall not be liable in the event of any
omission(s) or error(s) in Exhibitor’s directory listing(s) or in any
promotional material. EUCON makes no representations or
warranties with respect to the number of Exhibition attendees
or the demographic nature of any such attendees. All scheduled
guests including celebrities, artists, writers, and others are subject to
cancellation and/or change and EUCON makes no warranties or
representations with respect to any guest appearances.
Booth storage is allowed as follows: a. Cardboard boxes, packing
materials, waste and debris must be removed prior to the start
of the show and kept picked up during the show. b. All areas are
inspected periodically. c. Boxed brochures, product and sales
material storage may be allowed if kept tight, orderly and not
stored behind the back of your booth. All extension cords must
be a minimum of 14 gauge, 3 wire and grounded. Ties or cable
clamps must be used when running cord. Lightweight extension
cords or “zip cords” are strictly not allowed. Power strips are
approved for additional outlet plugs (Cube tabs are not allowed
and power strips cannot be 'daisy chained'). Cords, strips, and
plugs must have UL labeling Lighting must be UL labeled and must
be used consistent with design. All exhibit space is subject to
random inspection by the Fire Marshall.
4. DEFAULT: If Exhibitor’s booth is not occupied by the time set for
completion of installation of displays, such space may be
possessed by EUCON for any purpose it may deem fit. If Exhibitor
breaches any of its obligations or covenants under this License,
including without limitation any Exhibition rule or regulation
promulgated pursuant to this License, EUCON may, without notice,
terminate this License. In the event of such default, EUCON may
11. SOUND REGULATION, VIDEO, MUSIC: Exhibitor acknowledges
thereupon direct Exhibitor to immediately remove its employees or that any live or recorded performances of music or video(s) by or on
agents, and all of its articles of merchandise and other personal
behalf of Exhibitor at the Exhibition must be licensed from the
1. CANCELLATION POLICY: In the event Exhibitor seeks to withdraw property from the space licensed and from the Exhibition Hall. Your appropriate copyright owner or its agent. Exhibitor warrants to
from the Exhibition, written notice from the Exhibitor must be given to
payment will be subsequently forfeited.
EUCON that it will take full responsibility for obtaining any necessary
EUCON via certified mail, return receipt requested. Notice must
licenses to play or perform such music or video and agrees to
include the date of cancellation, withdrawal or any downsize in
5. EXHIBIT BOOTH USAGE: Exhibitor shall not sub-license, assign or defend, indemnify and hold harmless EUCON from any damages or
Exhibitor space and the post mark date on the notice shall serve as otherwise permit any person or entity to occupy Exhibitor’s booth, or expenses incurred by EUCON due to Exhibitor's use or authorization
the date of notice. Cancellation before August 1, 2015 entitles you
any part thereof, or use the booth for the exhibition of anything not of use of such music. Mechanical or electrical devices which
to a refund of 50% of your total payment. Any cancellation after
specified in this License. Exhibitor may not permit non-exhibiting
produce sound must be operated so as not to disturb other
August 1, 2015 shall result in your entire payment forfeited and no companies’ representatives to conduct business in its booth
exhibitors. EUCON reserves the right to determine the placement
refund shall be due.
without the express written permission of EUCON. In the case of
and acceptable sound level of all such devices, and may
multiple parties sharing one exhibit space, the name of the person determine at what point sound constitutes interference with
2. EXHIBITS and MATERIALS: EUCON reserves the right to determine that appears on this contract assumes full responsibility for that
others and must be discontinued.
the eligibility of any Exhibitor and/or product for display. Only the
space as specified here. EUCON rulings in its sole discretion shall in
sign of Exhibitor may be placed on the booth or in the printed list of all instances be final with regard to use of any exhibit space.
12. RESOLUTION of DISPUTES: In the event of a dispute or
exhibitors of the Exhibition. No exhibitors or advertising will be
disagreement between Exhibitor and an official contractor, or
allowed to extend beyond the space allotted to Exhibitor, or above 6. DAMAGE to PROPERTY, CLEANING: Exhibitor is liable for any
between two or more exhibitors, all interpretations of the rules
the back and side rails of exhibit space alloted.
damage caused to building floors, walls or columns, or to standard governing the Exhibition, actions, or decisions concerning any
booth equipment, or to other exhibitors‘ property. Exhibitor may not dispute or disagreement by EUCON intended to resolve the dispute
ADULT MATERIAL: Exhibitor agrees not to sell or distribute any
apply paint, lacquer, adhesives, or other coating to building columns or disagreement shall be binding on Exhibitor.
adult material to minors. All Adults Only material must be either
and floors or to standard booth equipment. Exhibitor will be held
behind the table or, if displayed on a table or display rack, bagged
accountable for any costs associated with excessive clean-up of their
13. CARE and REMOVAL of EXHIBITS: EUCON will maintain the
and covered so that minors may not open or view it. Any adult
booth at a rate as set forth by the exhibition facility management. No
cleanliness of all aisles. Exhibitor must, at its own expense, keep
material depicting nudity must be covered up. Adult videos and
airbrushing or use of other materials requiring ventilation are allowed, no exhibits clean and in good order. All exhibits must remain fully
magazines shall not be displayed openly. A tasteful sign may be
use of any noxious materials allowed.
intact until the Exhibition has officially ended. Disturbing or tearing
posted to let customers know you carry merchandise of this type.
down an exhibit prior to the official closing hour of the Exhibition can
BOOTLEG/COUNTERFEIT MATERIAL: EUCON does not allow
7. SPECIAL SERVICES: Electricity, Internet, telephone, as well as
result in a refusal by EUCON to accept or process exhibit space
counterfeit or bootleg materials of any kind. Possession or sale of
other special services needed by individual exhibitors, are provided applications for subsequent exhibitions. Exhibits must be removed
these materials is at your own risk.
only when the exhibitor orders and agrees to pay for them directly from the building by the time specified in the Exhibitors Manual. In
EXHIBIT BOOTH/TABLE: Exhibitor agrees that its exhibit shall be
to the persons authorized to supply such services in conformity
the event Exhibitor fails to remove its exhibit in the allotted time,
admitted and shall remain from day to day solely by strict
with city, insurance and other requirements.
EUCON reserves the right, at Exhibitor’s expense, to ship the exhibit
compliance with these rules. EUCON reserves the right to reject,
through a carrier of EUCON’s choosing or to place the exhibit in a
eject, or prohibit any exhibit in whole or in part, or Exhibitor or any of 8. BOOTH REPRESENTATIVES: Booth representatives shall at all
storage warehouse subject to Exhibitor’s disposition or to make
Exhibitor’s representatives upon EUCON’s determination that the
times wear identification furnished by EUCON. EUCON may at any
such other disposition of the exhibit as it may deem desirable
same is not in accordance with these rules and regulations.
time limit the number of booth representatives. All booths must
without any liability to EUCON.
Exhibitor agrees to maintain a professional appearing, clean, and
be staffed by Exhibitor during all hours the show is open, as well as
orderly booth and to not block any isles or fire regulated areas.
during setup and take-down.
14. AMENDMENT to RULES: Any matters not specifically covered by
BOOTH/TABLE, PERSONNEL and ATTIRE: EUCON reserves the
the preceding rules shall be subject solely to the decision of
right to determine whether the character and/or attire of booth
9. ELECTRICAL SAFETY: All wiring on any displays or display fixtures EUCON and EUCON shall have full power in the matter of
personnel are acceptable for attendees. Shoes and shirts are required
must conform to applicable standards established by various
interpretation, amendment and enforcement of all said rules and
at all times, wearing pants/shorts goes without saying.
governmental agencies and standard fire inspection ordinances.
regulations.
All display wiring must exhibit the seal and/or such other seals of
3. LIMITATION of LIABILITY: Exhibitor agrees to indemnify and hold
official approving agencies as may be required at the site of the
15. WEAPONS and EXPLOSIVES: Functional firearms, projectile
harmless EUCON and the sponsor(s), owner(s), exhibition hall
Exhibition.
weapons, explosives, fireworks, firecrackers, chemical weapons,
facility, and city and county in which Exhibition is being held, and
sharpened metal blade weapons, blunt weapons, realistic replica
each of their respective officers, agents and employees, against
10.
SAFETY, LIGHTING, FIRE LAWS: All applicable fire and safety
firearms, or other items that could purposefully or accidentally cause
all claims, losses, suits, damages, judgments, expenses, costs
laws and regulations must be strictly observed by Exhibitor. All cloth injury shall not be allowed at the Exhibition. EUCON reserves the right to
(including, without limitation, reasonable legal fees) and charges
decorations must be flameproof. Wiring must comply with local Fire determine what a weapon or explosive is. Exhibitors selling any bladed
of every kind arising out of or resulting from any execution of this
Department and Underwriters’ Rules. Smoking in exhibits is
weapons shall carry liability insurance and provide proof of such
License or its occupancy of the space herein contracted for by
forbidden, including e-cigarettes. Crowding will be restricted and
insurance to EUCON upon request.
reason of personal injuries, death, property damages or any other aisles and fire exits must not be blocked by exhibits. No
cause sustained by any persons or others. EUCON shall not be
decorations of paper, pine boughs, leafy decorations or tree
16. LAWS, RULES, REGUALTIONS: Exhibitor agrees to abide by all laws,
responsible for loss or damage to displays or goods belonging to
branches are allowed. Acetate and most rayon drapes are not
rules, and regulations as set forth by EUCON, governmental agencies,
Exhibitor under any circumstances, whether resulting from fire,
flameproof and may be prohibited. Do not encroach on any aisles
and the exhibition facility.
storms, acts of God, air conditioning or heating failure, theft,
boarding your booth. Fire Extinguishers, Hose Cabinets, Fire Exits or
pilferage, mysterious disappearance, bomb threats or other
17. LICENSE ACCEPTANCE: Deposit of your check/payment does
Fire Alarms, or any fire fighting or fire prevention equipment cannot be
causes. All items brought to the Exhibition are displayed at
blocked or covered. All decorations must be flame retardant or FR not constitute acceptance of this License. This License shall not be
Exhibitor’s own risk, and should be safeguarded at all times. EUCON rated. They are subject to a random flame test by the Fire Marshal. binding until accepted and approved by EUCON.
will provide the services of a reputable protective agency during the Acceptable materials will not hold a flame. Materials can be
period of installation, show, and dismantling, and Exhibitor agrees manufacturer certified or may be treated with a flame retardant.
18. INTEGRATION of LICENSE: This License may not be orally
that the provision of such services constitutes adequate discharge Wood less than one-quarter inch thick must be treated. In most
modified. Only an agreement in writing signed by a duly
of all obligations of EUCON to supervise and protect Exhibitor’s
authorized representative of the party against whom enforcement
cases, floor coverings are the exception; table coverings are
property within the Exhibition. Exhibitors may furnish additional
excepted if they do not overhang the table by more than 6-inches of any waiver or modification is sought will be enforceable.
guards at their own cost and expense and only with prior approval by
EUCON. Exhibitor is advised to see that its regular company insurance
includes extraterritorial coverage, and that it has its own theft, public
liability, and property damage insurance.
It is further agreed that the rules, regulations, and conditions
printed on this License or any attachments hereto and
elsewhere, as any of such may be amended from time to time,
are made a part hereof as though fully incorporated herein, and
Exhibitor agrees to be bound by such. To ensure you fully
understand your rights and financial obligations, carefully read
the Cancellation Policy. The cancellation policy shall be strictly
enforced.
Retain this page for your records.
eugenecomiccon.com | 541.510.5911 | [email protected]